Minutes AGM February 25[th] 2025 

Taken by LR 

Apologies: Vikki Mead 

## **Attendees:** 

Dee Lee, Debbie Simmonds, Lisa Fairs, Sarah Branson, Anita Simmons, Laura Rolley, Katie Jones, Coral Whiten, Delphine Maren, Georgina Horler, Kirsty Mayes, Lucy Richardson. 

## **Updates:** 

- We have taken on a new member of staff (Martin) who started on Monday 

- Denise Cox has decided to leave and will no longer be bank staff 

- The building extension is stuck currently while waiting for builders’ quotes, numerous companies have not turned up or not sent a quote. New builders coming on Friday (25[th] ) to give a quote. 

- Welcome to Sarah Branson and Vikki Mead who have joined the committee 

- Debbie had a meeting with Mrs Cheshire who would like to link up the school and the nursery more. A sign is now going to be on the fence behind the field to advertise the playgroup 

- We will be doing a trip again this year, possibly to Tilgate park TBC. Will be for all the children. 

## **Finances:** 

- We are looking to increase the settings fees by 5% to match increase in national insurance 

- Fundraising has been boosted this year thanks to being part of Horsham Community Lottery. Cake sale also raised over £200. 

- No shop and drop sessions currently due to being at capacity 

- Fundraising ideas for 2025 to include: **Sponsored bounce** (17[th] March), **Easter cake sale** (Thursday 27[th] March), **Raffle** (Summer fair), **Santas grotto** (Christmas) 

## **Laura Rolley** 



|SEPT 23 - AUG|24|24|24|24|24|24|24|24|24|24|24|24|24|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||Sept|Oct|Nov|Dec|Jan|Feb|Mar|Apr|May|Jun|Jul|Aug|Cash Flow Total|
|INCOME||||||||||||||
|Free Entitlement over 3||6,870.74|30.92|10,136.20||4,740.80||11,293.13||7,355.23|12,319.78||52,746.80|
|Free Entitlement 2years||402.19||1,239.50||374.98||2,084.04||4,080.96|4,619.62||12,801.29|
|Invoiced Fees|449.70|910.26|722.10|432.30|1,278.30|1,498.20|514.80|1,265.40||284.30|871.65|1,576.60|9,803.61|
|Fundraising/donations|||152.80|287.00|57.00|7.00|78.50|4.00|5.00|9.00|339.00|5.00|944.30|
|Outing|||||||||||||0.00|
|Landlord & Rocketeers|450.00|602.16|510.00|679.38|330.00|649.38|480.00|589.38|360.00|510.00|||5,160.30|
|Other(inc trf from acc)|59.42|||||||365.70||300.00||570.00|1,295.12|
|Income Subtotal|959.12|8,785.35|1,415.82|12,774.38|1,665.30|7,270.36|1,073.30|15,601.65|365.00|12,539.49|18,150.05|2,151.60|82,751.42|
|EXPENDITURE||||||||||||||
|Direct Staff|4,941.93|5,948.46|6,133.20|7,509.44|5,618.86|5,455.33|6,999.79|6,627.44|6,417.66|6,632.57|5,391.78|5,168.71|72,845.17|
|Tax and NI|||121.76|332.02|114.19|92.89|280.04|143.95|181.75|174.26||264.06|1,704.92|
|Pension Contributions|199.20|267.46|293.40|316.50|242.30|246.58|327.48|266.28|275.64|279.26|209.35|267.50|3,190.95|
|Staffingsubtotal|5,141.13|6,215.92|6,548.36|8,157.96|5,975.35|5,794.80|7,607.31|7,037.67|6,875.05|7,086.09|5,601.13|5,700.27|77,741.04|
|Uniform||||||||||||163.80|163.80|
|Rent & Rates & Lease|54.00|54.00|54.00|54.00|54.00|||52.92|54.00|54.00|54.00|54.00|538.92|
|Insurance(all)|708.03|||||||900.05|||||1,608.08|
|Equipment|4.00||337.12|12.39|620.09|72.89|65.98|||742.33|617.37||2,472.17|
|Materials|11.24|10.47|123.91|2.98|21.74|146.91|45.00|||42.72|||404.97|
|Famly||||||||||||2,145.60|2,145.60|
|Traininginc Noodlenow|24.00|240.00||||||||||240.00|504.00|
|Seasonal(inc outing)|||24.99|22.33|||26.47|11.46||3.60|17.89||106.74|
|Postage & Stationery|458.66||447.71||214.55|95.34|133.07|429.20|152.81|48.13|261.15|138.96|2,379.58|
|Advertising/Website|12.50|12.50|12.00|12.00|60.00|12.00|710.40|31.00|12.00|12.00|12.00|12.00|910.40|
|Maintenance(inc build)|180.00|96.00|260.00|||63.12|||417.87||146.64|80.00|1,243.63|
|MeetingExpenses||||||25.49|||||||25.49|
|Prof fees||125.00||130.82|20.00||||||35.00|50.00|360.82|
|FundrasingCosts||||1.00|||27.90|||4.00|||32.90|
|Kitchen Ex incpaper towels|82.09|7.55|129.99|15.92|76.35|94.11|88.84|31.69|79.54|55.91|70.38|10.50|742.87|
|Travel, petrol,&parking|||||||||||||0.00|
|Telephone + mobile|87.73|89.23|87.73|107.56|109.07|105.96|93.67|84.09|77.29|81.03|78.65|82.15|1,084.16|
|Electricity+Water||||||923.48||406.86||||321.45|1,651.79|
|Tfr savings a/c|||||||||||||0.00|
|Landlord & Rocketeers|||||||||99.10||||99.10|
|Waste Management||||||30.60|69.30|30.60|16.40|32.80|32.80|40.60|253.10|
|Misc(inc fee refunds)||||6.24|13.29||82.80|||8.59|8.59||119.51|
|Non StaffingSubtotal|1,622.25|634.75|1,477.45|365.24|1,189.09|1,569.90|1,343.43|1,977.87|909.01|1,085.11|1,334.47|3,339.06|16,847.63|
|Expenditure Subtotal|6,763.38|6,850.67|8,025.81|8,523.20|7,164.44|7,364.70|8,950.74|9,015.54|7,784.06|8,171.20|6,935.60|9,039.33|94,588.67|
|PROFIT/LOSS||||||||||||||
|Total Revenue(cashflow)|(5,804.26)|1,934.68|(6,609.99)|4,251.18|(5,499.14)|(94.34)|(7,877.44)|6,586.11|(7,419.06)|4,368.29|11,214.45|(6,887.73)|(11,837.25)|
|OpeningBalance|33,366.76|27,562.50|29,497.18|22,887.19|27,138.37|21,639.23|21,544.89|13,667.45|20,253.56|12,834.50|17,202.79|28,417.24||
|ClosingBalance|27,562.50|29,497.18|22,887.19|27,138.37|21,639.23|21,544.89|13,667.45|20,253.56|12,834.50|17,202.79|28,417.24|21,529.51||
|||||||||||||||





**HEATHER PLAYGROUP** 

## **INCOME AND EXPENDITURE ACCOUNT : 1st September 2023 to 31st August 2024** 

|**INCOME**<br>Fees<br>Outing<br>Grant / Loan<br>Interest Accrued on savings account<br>Donations / fundraising<br>other<br>landlord /rocketeers<br>**TOTAL**<br>**BANK ACCOUNT BALANCES : As at 31st August 2024**<br>Current Account<br>Deposit Account<br>Petty Cash<br>**Total**|**2023/24**<br>**CURRENT YEAR**<br>75,351.70<br>-<br>-<br>663.62<br>974.04<br>995.12<br>5,160.30<br>**83,144.78**<br> <br>**2023/24**<br>**CURRENT YEAR**<br>21,529.51<br>52,765.09<br>43.73<br>**74,338.33**|**2022/23**<br>**PRIOR YEAR**<br>78,077.38<br>477.00<br>-<br>265.76<br>751.84<br>1,128.37<br>5,160.00<br>**85,860.35**<br>**2022/23**<br>**PRIOR YEAR**<br>33,366.76<br>52,401.47<br>45.98<br>**85,814.21**|**EXPENDITURE**<br>Salaries / Wages<br>Uniform<br>Rent / Rates<br>Insurance<br>Equipment / Materials<br>Advertising / Website<br>Seasonal (inc. Outing)<br>Training<br>famly<br>Telephone / Postage / Stationary<br>Electricity / water<br>Maintenance<br>Prof Fees and Subs<br>AGM Expenses<br>Fundraising Costs<br>Milk / Kitchen Supplies<br>Travel / Motor Expenses<br>other<br>landlord / rockateers<br>waste removal<br>**TOTAL**<br>**I&E to Bank Reconciliation**<br>Increase / (Decrease) - Bank<br>Surplus / (Deficit) - I&E|-<br>-|**2023/24**<br>**CURRENT YEAR**<br>77,741.04<br>163.80<br>538.92<br>1,608.08<br>2,877.14<br>910.40<br>113.12<br>504.00<br>2,145.60<br>3,465.24<br>1,651.79<br>1,243.63<br>360.82<br>25.49<br>32.90<br>766.98<br>-<br>119.51<br>99.10<br>253.10<br>-<br>**94,620.66**<br>**CURRENT YEAR**<br>11,475.88<br> <br>-<br>11,475.88<br> <br>-|**2022/23**<br>**PRIOR YEAR**<br>74,482.36<br>-<br>2,233.99<br>1,566.93<br>2,072.80<br>2,172.95<br>1,166.43<br>479.80<br>3,717.60<br>2,549.66<br>1,551.50<br>3,328.03<br>210.75<br>-<br>-<br>343.26<br>6.95<br>400.99<br>-<br>**96,284.00**<br>**PRIOR YEAR**<br>10,423.65<br> <br>10,423.65<br>|
|---|---|---|---|---|---|---|



I have examined the financial records of Heather Playgroup and verify that the statements above accurately represents the financial activity of the Playgroup for the year 1st September 2023 to 31st August 2024 

…………………………………………………… 

**Claire Green** 

**Oct-24**