Chichester Memorial Hall Trust
Report and Financial Statements for the year ended 31st March 2022
Charity number: 802173
| Contents | Page |
|---|---|
| 1. Legal and Administrative Information | 3 |
| 2. Report of the Trustee | 4 |
| Our aims and objectives | |
| Focus of our work | |
| Who benefitted from our work? | |
| Treasurers report on annual accounts: | |
| 3. Chairman’s report | 5 |
| 4. Statement of Financial Activities | 6 |
| 4.1. Income & expenditure account/Balance Sheet | 6 |
| 4.2. Notes forming part of the financial statements | 7 |
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1. Legal and Administrative Information
Chichester Memorial Hall Trust
Report and Financial Statements for the year ended 31[st] March 2020
Charity number: 802173
Registered office and operational address:
Chichester Memorial Hall Trust 70 Sandgate High Street Sandgate Kent CT20 3AR
Trustees:
Guy Valentine-Neale (Chair) Tim Prater - Treasurer Kate Strand (Secretary) Cynthia Acor Peter Hickman Sushila Colquhoun Richard Hedley
Executive Officer:
David Cowell
Bankers:
HSBC 41 Sandgate Road, Folkestone, Kent CT20 1SA
Current account number: 21582895 Sort code: 402115
Deposit account number: 51748556 Sort code: 402115
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2. Report of the Trustees
- 2.1 Our aims and objectives:
2.1.1 The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the area called Sandgate without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
2.1.2 The said land and building shall be held upon trust for the purposes of a village hall.
Focus of our work:
The focus of the Trustees’ work is to continue to ensure the building is well maintained and that the community are made aware of its availability for parties and meetings etc
Who benefitted from our work:
The whole of the community potentially benefits from our endeavours
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3. Chair’s report at the Annual General Meeting on 20[th] May:
To quote L P Hartley's famous phrase ‘The past is a foreign country’ and certainly we all did things differently during lockdown but thankfully the present means the hall being what it is meant to be a community hub.
The hall is fully opened for regular and one-off hires including the Danny Boyle crew filming the new Sex Pistols’ television drama who used the hail as their base and the premiere of a local production company’s A Simple Tale of Love before it moved to London.
In particular I would mention the use of the hall for table tennis, which following our purchase of three new tables, has gone from strength to strength with four sessions now in play with growing numbers of participants. A good example of investment reaping its reward as has the hall in general following the internal refurbishment with hall’s hire rate up nearly 50% from March 2019 (pre-Covid) to March 2022 (post Covid).
The farmer’s market remains a challenge but one which David, with considerable assistance of his wife Sue, continues to manage but is an area which we need to keep under review.
A mixture of Covid and other grants has meant that the successful completion of the internal refurbishment and with a balance of c£20,000 in our reserves means that we can now move onto the external refurbishment of the hall so therefore fulfilling our role, as trustees, of effectively managing our asset. If we can crack the issue of disabled access whilst we do it then we really will have achieved our ambition of a first class community facility accessible to all.
Referring back to the past and present I am pleased to see that the external clock has been repaired and I thank Richard Grundy for his assistance in resolving this issue.
Also a thank you to Jan Holben, in the Responsible Person role, for checking the accounts.
Finally but definitely not least, a thank you to David who runs the hall most effectively and as I said last year’s report leaves us as Trustees with a more modest role than trustees of some other community facilities I know about!
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4. Statement of Financial Activities as at 31st March, 2022:
| Chichester Memorial Hall | Chichester Memorial Hall | 2021/22 | 2020/21 | Difference £ | Difference % |
|---|---|---|---|---|---|
| Yearto dateincome andExpenditure account oncashbasis | |||||
| As at 31stMarch,2022: | |||||
| Income | Bank interest/charges |
-21.26 | 10.47 | -31.73 | -303.06 |
| Hire of Hall | 15,575.80 | 5526.60 | 10,049.20 | 181.83 | |
| Farmers' Markets | 2,502.00 | 552.75 | 1,949.25 | 352.65 | |
| Grants | 16,297.00 | 33063.28 | -16,766.28 | ||
| SeaFestival | 0.00 | 0.00 | 0.00 | ||
| Merchandise | 0.00 | 0.00 | 0.00 | ||
| 34,353.54 | 39153.10 | -4,799.56 | -12.26 | ||
| Expenditure | Farmers' Market | 59.06 | 357.70 | -298.64 | -83.49 |
| Caretaker service fee |
7,250.00 | 7200.00 | 50.00 | 0.69 | |
| Maintenance | 0.00 | 0.00 | 0.00 | ||
| Insurance | 1,439.27 | 1429.00 | 10.27 | 0.72 | |
| Utilities | 910.40 | 1105.58 | -195.18 | -17.65 | |
| Supplies | 35.00 | 35.00 | 0.00 | 0.00 | |
| Repairs | 4,032.70 | 39955.46 | -35,922.76 | -89.91 | |
| Merchandise | 0.00 | 0.00 | 0.00 | ||
| Office | 3,967.74 | 1847.19 | 2,120.55 | 114.80 | |
| Refunds | 0.00 | ||||
| Clock | 1,415.08 | ||||
| 19,109.25 | 51929.93 | -32,820.68 | -63.20 | ||
| Surplus/-loss | 15,244.29 | -12776.83 | 28,021.12 | -219.31 | |
| Income | Expenditure | Difference | % difference | ||
| Operational | 18,056.54 | 13,661.47 | 4,395.07 | 32.17 | |
| Grants/Building repairs | 16,297.00 | 5,447.78 | 10,849.22 | -49.79 | |
| 34,353.54 | 19,109.25 | 15,244.29 | 25.35 |
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The grant funding we received from Kent County Council for the refurbishment and the Covid support grants from the Government via Folkestone & Hythe District Council were:
| Folkestone and Hythe District Council | 10,667 |
|---|---|
| Kent County Council | 5,630 |
| 16,297 |
Our thanks to them for their welcomed and appreciated support which, as a consequence, we were able to carry out all of our 20:20 Vision Hall refurbishment project.
4.1 Balance sheet:
| Bank 1 | 1,836.51 | |
|---|---|---|
| Bank 2 | 17,948.07 | |
| 19,784.58 | ||
| Add cash banked not cleared | 0.00 | |
| Add cash not in bank* | 75.79 | |
| Add retained small change** | 2.77 | |
| Add SFM float | 10.00 | |
| 19,873.14 | ||
| Liabilities | 0.00 | |
| Net assets | 19,873.14 | |
| Unrestricted reserves | ||
| b/f | 4,628.85 | |
| Add surplus 2021/22 | 15,244.29 | |
| Unrestricted reserves | ||
| b/f | 19,873.14 |
- Whilst exercising social distances during the Coronavirus pandemic, we are sending any cheques to the Bank by post or on-line banking and holding any cash in a secure location rather than going physically to the Bank/Post Office.
** Small denominations of coinage no longer taken by the Post Office in Hythe.
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4.2. Notes forming part of the financial statements:
4.2.1 Other comments:
No Trustee received any benefit throughout the year.
As a charity, the Chichester Hall is exempt from tax on income and gains.
We are in good financial state and have maintained our £1500 reserve policy throughout the year.
Signed:
Date: 19[th] May, 2022
Guy Valentine-Neale Chair Chichester Memorial Hall Trust
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Independent Examiner’s report to the Chichester Hall Memorial Trust
I report to the trustees on my examination of the accounts of the Chichester Memorial Hall (the Trust) for the year ended 31[st] March 2022.
Responsibilities and basis of the report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed:
Name: Janet Holben
Relevant professional qualification or membership of professional bodies (if any):
Address: 30 Valley Road Sandgate FOLKESTONE CT20 3BS
Date: 19[th] May, 2022
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