Henfield Youth Welfare Association
Henfield Youth Club
Charity No 802141
Annual Report for the year ended 31[st] March 2023
Trustees: The Reverend Christina Mary Bennett Mrs Jan Louise Holden
Independent examiner: Mr James Whittle
Bankers: Barclays Bank plc
Structure Governance and Management
The Henfield Youth Welfare Association, known as Henfield Youth Club, was set up by a Trust Deed dated 18[th] April 1961 for the purpose of helping and educating boys and girls through their leisure time activities so to develop their physical mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved. The original Youth Club was the former Infant School in Nep Town Road Henfield but in 2005 it moved to new, purpose-built premises on the Kings Field, Deer Park Henfield. The Club is open to all young people between the ages of 8 and 17 resident in Henfield and the surrounding villages.
The Youth Worker with her team, both paid and voluntary, plan the activities provided for the club members. The club meets during school term times. Separate sessions are held for ages 8 to 11 and 12 to 17. On some evenings there are project nights.
A Nursery for babies and pre-school children uses the premises each weekday. The hire fees assist 0with the Charity’s income.
The Trustees with the Youth Leader and other supporters of the Club form the Management Committee. During 2022-23 the Trustees and Committee met five times.
The Trustees confirm that in accordance with their duties as stated in section 17(5) of the 2011 Charities Act, guidance provided by the Charity Commission in regard to public benefit has been considered.
Safeguarding Health and Safety and Data Protection
The Trustees, the Youth Worker, the Staff and volunteers recognise the duty of care that they have towards the young people who use the Club; the protection of children and teenagers is taken very seriously.
Disclosure and Barring Service (DBS) checks are carried out for all staff and volunteers before they commence working at the Youth Centre and are renewed as necessary. The staff undertake safeguarding training as part of their induction.
Aims and Purposes
The Trustees support the Youth Worker as she, the staff and volunteers deliver their programme of activities for the young people. The Trustees, Youth Worker and
committee deal with maintenance and repair of the Youth Club building as necessary.
Objectives and Activities
The Youth Worker and staff arrange a variety of activities for the young people. These include shopping trips, crafts, cooking, singing and dancing groups as projects, a gaming area, sports and social activities.
At the Santa’s Grotto in the High Street at the Late Night Shopping evening in December 2022. the young people helped with this very popular event which also raised funds for the Youth Club.
Achievements and Performance
The Club continues to be popular with the young people of Henfield who enjoy the activities provided. They also much appreciate the support given by the Youth Worker at times when they are finding life difficult. This was especially important during the Covid restrictions of the last three years and as these began to ease in the spring/summer of 2021. During 2022-23 meetings and activities (having returned to the pre Covid pattern during 2022) continued.
Review of the Year
Following the resumption of the usual pattern of Club activities during the previous year the increased numbers of young people attending continued, especially the juniors where over 100 were on register though not all came to every session. In February 2023 the club started a Friday drop-in session primarily for the older young people. This is a non-subscription evening and food including burgers is available for purchase.
Debbie Slaughter has been Youth Worker at the Club for over 20 years. The Trustees and, indeed, the whole village community very much appreciate all she does to support the young people of Henfield.
Youth Centre Building
Such maintenance as was required has been carried out on the Youth Centre building. Before the Friday drop-in opened work was needed to update the kitchen.
Financial Review
The financial statements have been prepared in accordance with applicable Charity Law, Financial Reporting Standards and the current Statement of Recommended Practice, Accounting and Reporting by Charities SORP (FRS102), effective 1st January 2015.
The incoming resources for the year amounted to £40720 (compared to £30819 (in the previous year) and with expenditure of £40887 resulted in a deficit of £167.
Since West Sussex County Council withdrew youth work funding in 2015 the Trustees and Youth Worker are grateful for the support given to the Club by Henfield Parish Council, local charities and individuals. The fund-raising Jumble Sale was again held in January 2023.
Financial reserves. All funds are available for immediate expenditure on the activities of the charity, equipment for use in those activities and maintenance of the charity’s premises.
All the charity’s funds are held in its Bank account. The trustees own the freehold Youth Centre premises in Deer Park Henfield, which are subject to a mortgage to Henfield Parish Council.
Future Plans
The most important plan for the future is, to continue to support the young people of Henfield as they and the community recover from the Covid pandemic. The Trustees and the Youth worker continue to open the Club for the usual sessions to provide a safe space for the young people to meet, join in activities and socialise as they grow to maturity as individuals and members of society and the community.
Early in 2023, the Trustees began to work on forming a Charitable Incorporated Organisation to be registered with the Charity Commission. This will take over the work of the current Charity but had not been achieved by 31 March 2023.
Henfield Youth Club
Accounts
for the year ended 31 March 2023
Henfield Youth Club
Information
Accountants
Business address
Accountancy and Business Matters Ltd Accountants The Barn Golden Square Henfield BN5 9DP Deer Park Henfield West Sussex BN5 9JQ
Henfield Youth Club
| Contents | ||
|---|---|---|
| Page | ||
| Accountants' report | 1 | |
| Trading, profit and loss account | 2 | |
| Balance sheet | 3 |
Henfield Youth Club
Accountants' Report on the Unaudited Accounts to Henfield Youth Club
As described on page 3 you have approved the accounts for the year ended 31 March 2023 set out on pages 2 to 3. In accordance with your instructions we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us.
Accountancy and Business Matters Ltd
Accountants The Barn Golden Square Henfield BN5 9DP
Page 1
Henfield Youth Club
Trading and profit and loss account for the year ended 31 March 2023
| Income Sales Fees receivable Other sales income Bank deposit interest Cost of sales Activity Coffee Bar snacks Fundraising Equipment Expenses Wages and salaries Staff pension costs Staff training Rates Insurance Light and heat Cleaning Repairs and maintenance Printing, postage and stationery Telephone and fax Computer costs Legal and professional fees Subscriptions Net loss |
2023 £ 2,914 3,849 455 2,275 9,493 17,072 1,099 98 1,759 676 4,624 1,041 2,153 324 5 501 35 2,007 |
£ 17,206 4,426 19,013 75 40,720 9,493 31,227 ) (31,394 ) (167 |
2022 £ 1,315 3,051 338 2,969 7,673 14,461 877 - 1,803 639 3,350 1,341 1,993 173 5 484 - 938 |
£ 12,845 3,469 14,502 3 30,819 7,673 23,146 ) (26,064 ) (2,918 |
|---|---|---|---|---|
Page 2
Henfield Youth Club
| Balance sheet as at 31 March 2023 2023 £ £ Current assets Debtors 1,512 Cash at bank and in hand 20,546 22,058 Net current assets 22,058 Total assets less current liabilities 22,058 Capital account Brought forward at 1 April 2022 22,225 Loss for the year ) (167 22,058 |
2022 £ 43 22,182 22,225 |
£ 22,225 22,225 25,143 ) (2,918 22,225 |
|---|---|---|
I approve these accounts and confirm that I have made available all relevant records and information for their preparation.
Date:
Page 3
INDEPENDENT EXAMINER'S REPORT RE RTTO THE TRUSTEE5 OF HENFIELD YOUTH WELFARE ASSOCIATION CHARITY NO. ON THE ACCOUNTS FOR YEAR BENDED 31" MARCH 2023 I report on the Accounts of the Association for the year ended 31 Marth 2023 whith are set out on pages 2 & 3 Respective responsibilities of tru5tee5 and eyaminer. The charivs trustees are responsible for the preparation of the accounts. The charivs trustees consider thai an audit FS not required for thls year under sectTron 144121 of the Charity Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to= examine the accounts under section 145 of the 2011 Art; to ftsllow the procedures laid down in the general Directions wven by the Charity Commission under section 14515llbl of the 2011 Art. and to state whether particular matters have come to my attention. Basi5 of independent examinerf5 report My examlnation was carried out in accordance wrth the general Directions given by the Charity Commission. An examination includes a revi&v of the a¢counting records kept by the charity and a comparison of the accounts presented with those record5. It also include5 consideration of any unusual items or disclosures in the accounts, and seekin8 explanations from you as tru5tee5 Conrning any 5uth rnatter5. The procedure5 undertaken do not provide all the ewdence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is Ilmsted to those matters set out in the statement below. Independent examinerfs staiement In connettion with my examination. no matter has come to My attention= lil which gives me reasonable cause to bdieve that in any material respect the requirements: to keep accounting record5 in accordance with section 130 of the 2011 Act; and to prepa accounts which accord with the accounting records and compty with the accountin8 requirements of ihe 2011 Att have not been met.. or 121 to which, in my opinion. attention should be drawn in order to enable a proper understanding of the a¢counts to be reached. 11-..2..0 3..3_. James Whittle 12 Westlands Road Lindfield HAYWARDS HEATH West Sussex RH16 25R Date