Henfield Youth Welfare Association
Henfield Youth Club
Charity No 802141
Annual Report for the year ended 31[st] March 2021
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SEE eaeZN TEN y aoe
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Trustees: The Reverend Christina Mary Bennett Mrs Jan Louise Holden
Independent examiner: Mrs Elizabeth Fox
Bankers: Barclays Bank plc
Structure Governance and Management
The Henfield Youth Welfare Association, known as Henfield Youth Club, was set up by a Trust Deed dated 18[th] April 1961 for the purpose of helping and educating boys and girls through their leisure time activities so to develop their physical mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved. The original Youth Club was the former Infant School in Nep Town Road Henfield but in 2005 it moved to new, purpose-built premises on the Kings Field, Deer Park Henfield. The Club is open to all young people between the ages of 8 and 17 resident in Henfield and the surrounding villages.
The Youth Worker with her team, both paid and voluntary, plan the activities provided for the club members. The club meets during school term times. Separate sessions are held for ages 8 to 11 and 12 to 17. On some evenings there are project nights.
A Nursery for babies and pre-school children uses the premises each weekday.
The Trustees with the manager and other supporters of the Club form the Management Committee. During 2020-21 the Committee met once by Zoom. Three further meetings were dealt with by emailed reports with the opportunity to ask questions by email.
The Trustees confirm that in accordance with their duties as stated in section 17(5) of the 2011 Charities Act, guidance provided by the Charity Commission in regard to public benefit has been considered.
Safeguarding Health and Safety and Data Protection
The Trustees, the Youth Worker, the Staff and volunteers recognise the duty of care that they have towards the young people who use the Club; the protection of children and teenagers is taken very seriously.
Disclosure and Barring Service (DBS) checks are carried out for all staff and volunteers before they commence working at the Youth Centre and are renewed as necessary. The staff undertake safeguarding training as part of their induction.
Aims and Purposes
The Trustees support the Youth Worker as she, the staff and volunteers deliver their programme of activities for the young people. The Trustees, Youth Worker and committee deal with maintenance and repair of the Youth Club building as necessary.
Objectives and Activities
The Youth Worker and staff arrange a variety of activities for the young people. These include shopping trips, crafts, cooking, singing and dancing groups as projects, a gaming area, sports and social activities.
For safety reasons because of Covid the decision was made not to run the usual Santa’s Grotto in the High Street in December. The young people usually help with this very popular event which also raises funds for the Youth Club which were missed this year.
Achievements and Performance
The Club continues to be popular with the young people of Henfield who enjoy the activities provided. They also much appreciate the support given by the Youth Worker at times when they are finding life difficult. This has been especially important during the Covid restrictions.
Covid-19
As stated above, the Club closed on 23[rd] March 2020 at the same time as the schools. The Nursery also closed which has made an impact on the Charity’s finances as they could not pay the usual hire fees. The Trustees and Youth Worker applied for grants to assist during this difficult period. Horsham District Council made a grant of £10,000 in May 2020 and a further £757 in August specifically to help with summer activities for the young people.
Review of the Year
The Club closed in March 2020 with the onset of the Covid 19 Pandemic. The Youth Worker was furloughed for one month. However, after that, 0she and the staff continued to support the young people on an ad hoc basis during lockdown. During the following months various ways of supporting the young people were initiated. A WhatsApp group was formed. One young woman commented
“I love this group, its full of respect and love for others – we are such a good community“
As the weather improved and restrictions eased, some outdoor activities were possible. These continued into the autumn as long as weather and daylight permitted. In the autumn a Facebook Room was established for the senior members which they much appreciate.
Debbie Slaughter has been Youth Worker at the Club for over 20 years. The Trustees and, indeed, the whole village community very much appreciate all she does for the young people of Henfield.
The Nursery also re-opened fully in the autumn at the same time as the schools.
Youth Centre Building
During the first lockdown the planned electrical work to change the lighting to LED was carried out as this could be done without breaching Covid regulations. The Parish Council kindly installed low level lights along the path leading to the entrance door. The shutters needed repair.
Financial Review
The financial statements have been prepared in accordance with applicable Charity Law, Financial Reporting Standards and the current Statement of Recommended Practice, Accounting and Reporting by Charities SORP (FRS102), effective 1st January 2015.
The incoming resources for the year amounted to £28,007 (compared to £39.2690 in the previous year) and with expenditure of £22,600 resulted in a surplus of £5.407
Since West Sussex County Council withdrew youth work funding in 2015 the Trustees and Youth Worker are grateful for the support given to the Club by Henfield Parish Council, local charities and individuals. Because of Covid restrictions the usual fund raising Jumble Sale could not take place in January 2021.
Financial reserves. All funds are available for immediate expenditure on the activities of the charity, equipment for use in those activities and maintenance of the charity’s premises.
All the charity’s funds are held in its Bank account. The trustees own the freehold Youth Centre premises in Deer Park Henfield, which are subject to a mortgage to Henfield Parish Council.
Future Plans
The most important plan for the future is, to continue to support the young people of Henfield. While complying with the Coronavirus regulations, the Trustees and Youth worker aim to reopen the Club for the usual sessions to provide a safe space for the young people to meet, join in activities and socialise as they grow to maturity as individuals and members of society and the community.
Henfield Youth Club
Accounts
for the year ended 31 March 2021
Henfield Youth Club
Information
Accountants
Business address
Accountancy and Business Matters Ltd Accountants The Barn Golden Square Henfield BN5 9DP Deer Park Henfield West Sussex BN5 9JQ
Henfield Youth Club
| Contents | ||
|---|---|---|
| Page | ||
| Accountants' report | 1 | |
| Trading, profit and loss account | 2 | |
| Balance sheet | 3 |
Henfield Youth Club
Accountants' Report on the Unaudited Accounts to Henfield Youth Club
As described on page 3 you have approved the accounts for the year ended 31 March 2021 set out on pages 2 to 3. In accordance with your instructions we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us.
Accountancy and Business Matters Ltd
Accountants The Barn Golden Square Henfield BN5 9DP
Page 1
Henfield Youth Club
Trading and profit and loss account for the year ended 31 March 2021
| Income Coffee Bar Donation Fundraising Hire Grant Subscriptions Funds for Building Works Bank deposit interest Cost of sales Activity Coffee Bar snacks Equipment Expenses Wages and salaries Staff pension costs Staff training Rates Insurance Light and heat Cleaning Repairs and maintenance Printing, postage and stationery Advertising Telephone and fax Computer costs Legal and professional fees Sundry expenses Subscriptions Net profit |
2021 £ 177 6 718 901 10,977 877 14 518 559 2,364 1,307 3,949 178 - 105 446 - 40 365 |
£ 230 3,645 1,670 11,672 10,757 30 - 3 28,007 901 27,106 ) (21,699 5,407 |
2020 £ 491 1,061 2,197 3,749 13,693 913 - 1,492 651 1,566 974 4,589 208 43 35 500 121 56 621 |
£ 1,931 11,920 1,627 16,327 2,000 1,475 3,974 15 39,269 3,749 35,520 ) (25,462 10,058 |
|---|---|---|---|---|
Page 2
Henfield Youth Club
| Balance sheet as at 31 March 2021 2021 £ £ Current assets Debtors 1,100 Cash at bank and in hand 24,162 25,262 Current liabilities Trade creditors 119 Net current assets 25,143 Total assets less current liabilities 25,143 Capital account Brought forward at 1 April 2020 19,736 Profit for the year 5,407 25,143 |
2020 £ 5,141 14,595 19,736 - |
£ 19,736 |
|---|---|---|
| 19,736 | ||
| 9,678 10,058 |
||
| 19,736 |
I approve these accounts and confirm that I have made available all relevant records and information for their preparation.
Date:
Page 3
INDEPENDENT EXAMINER'S REPORT REPORTTO THE TRUSTEES OF HENFIELD YOUTH WELFARE ASSOCIATION CHARITY NO. 802141 ON THE ACCOUNTS FOR YEAR ENDED 31 MARCH 2021 I r•port on th¢ Accounts of tho A5soclatlon forthe year endèd 31 March 2020 which are set out on pa895.2 & 3. Respéctlve responslb116ts of trustees and axamln•r. Thè eharltTrls truste•s are respons1b forthe préparntioft of th• attounts. The charfws trustee5 consld•r thai an audit is not r•quirèd for this year undtr Section 144121 of th• Charities Act 2011 Ithè 2011 Actl and that an Independent •xamlnation is need•d. It Is my r•sponslblllty to.. examin8 the a¢¢ounts undersectlon 145 of the 2011 Act; to follow th• procedures laid down in the 8eneral Directlons 8iv•n by the Chartty Comrn6sslon undor sectlon 145lSllbl of the 2011 Act,. and to statè whèther partlcular mattèrs have ¢ome to my attèntion. Basls of Independent examln•rfs report My èxamlnation was cathèd out in accordant• w6th the general Directlons gfvgn by the Charlty Commlssion. An examSnatlon include5 a review of the a¢eountlng r¢cords kept by the charfty and a comparlson of the accounts pr•sÈntÈd with those records. It also includes conslderatlon of any unusual Itèms or disclosures In the accounts, and seeking explanatlons frorn you as trustses eoncernlng any such matters. The procedums undertaken do not provlde all thè evidence that would b• requlred in an audlt and ¢on5equently no oplrblon Is ITh as to wheth8rthe accounts present a 'true and fair Vie and the rèport Is Ilmlted to thos• matters set out In the stat•mpnt below. Independ•nt èxamlnerfs statement In ¢onn•ctlon wlth my examlnatlon, no matter ha$ ¢om to my att•ntlon: 111 whl¢h glves me reasonable cause to belleve that in any Mateal respect th• rqulroments: to k••p accountlng records In •ccordanc• wlth sÈ¢tion 130 of tho 2011 A¢t: and to pr•pare a¢¢ounts whlch èceord wlth the a¢eountin8 records and comply wlth th• attounti rèquirements of the 2011 Act have not beon m•t,' or 2} to which, In my oplnlon, att•ntlon should be drawn in ord•rto enable a propor under5tandin8 of thè accounts to be rea¢h•d. ££ foy ElSzab•th Fox MIC8 Fox Bookkeeplng Serviees 5 Greenways HENFIELD West Sussex BN59TZ ZL&- 11-Zl