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## **Woodlands Under 5’s Pre-School** 

Vinters Park Community Centre Aldon Close, Vinters Park, Maidstone, Kent, ME14 5QF Telephone:  01622 671131 e-mail:  woodlandsunder5@hotmail.co.uk Registered Charity No:  801864 

# **Trustees’ Annual Report For year 01/01/2020 to 31/12/2020** 

## **Section A** 

## **Reference and Administration Details** 

Charity Name:  Woodlands Under 5’s Pre-School Charity No:  801864 

Charity’s Principal Address:  Vinters Park Community Centre, Aldon Close, Vinters Park, Maidstone, Kent, ME14 5QF 

## **Name of Trustees** 

Mrs J Schofield, Chairperson (resigned 17/6/21) Mrs J Newland (appointed 18/3/20; Chairperson from 17/6/21) Mrs R Downs, Secretary Treasurer (vacant until 17/6/21)) Mrs K Macey (Treasurer from 17/6/21) Mrs J Ball Mrs M Zweck (resigned 17/6/21) 

All trustees are active as detailed above at the time of submission of this report. 

## **Professional Advisors** 

Pre-School Learning Alliance Ofsted KCC 



## **Section B** 

## **Governing document** 

The Pre-School continues to adopt the Pre-School Learning Alliance ‘Model Pre-School Constitution 2011’. 

## **Trustee Selection Method** 

Trustees are elected on to the committee at the Annual General Meeting, and are parents of children who attend or have attended the Pre-School. 

## **Section C** 

## **Objectives of the Charity** 

To continue to provide children from the age of 2 to school age with an early years education, regardless of race, culture, religion, means or ability. 

## **Section D** 

## **Activities and Achievements** 

Having made a small loss in 2019, the Pre-School started 2020 in a healthy position with sessions running almost at capacity. 

In March 2020 when the country went into lockdown due to the Coronavirus pandemic, the Pre-School remained open to vulnerable children and children of keyworkers until 23[rd] April 2020 when all children were able to be cared for safely at home in line with Government guidance.  The Pre-School re-opened on 1[st] June 2020 to children who were due to start primary school in September 2020 although many parents chose not to return their children. 

The Pre-School purchased Learning Books for staff to enable the children’s learning journeys and development records to be moved from paper versions to an electronic format.  The change has been welcomed by parents who are now able to view their child’s progress at any time as well as upload their own comments. 

## Funding and Sessions 

Despite financial uncertainties surrounding funding and financial support at the start of the pandemic, the Pre-School was funded by KCC as ‘normal’ for the Spring and Summer Terms 2020 and was not penalised for children not attending for their full hours. 



September saw a lower number of children joining the Pre-School, especially 2-year-olds. This was something recognised by the government who committed to fund providers based on their previous year’s attendance figures to help support providers financially. This resulted in a supplementary payment being received by the Pre-School of £2,275.70. 

As a result of the lower number of children attending, the Pre-School reduced its opening hours to ensure that sessions were still operating at a sustainable level and to give staff additional time for the cleaning of toys and equipment at the end of every session. Parents were still able to access 15 hours of Free Early Education across the week. 

There was an £0.08/hr increase in the hourly funding rate received from Kent County Council for the year April 2020 to March 2021 with the rate now £4.08/hr.  There will be an increase in the hourly rate from April 2021 to March 2022 of £0.06/hr making the hourly rate from April 2021 £4.14/hr. 

## Finance 

The Pre-School made a profit of £6,706 for the year.  This has been achieved through the receipt of the supplementary payment from Government (£2,276), a donation from another charity-run setting (£2,000) and the careful management of sessions and staffing levels. Sessions have been running at capacity since September 2020 into 2021. 

Intake numbers for September 2021 are currently looking at a much lower level than in previous years and the Pre-School anticipates a loss for the last quarter of 2021.  The Pre-School will continue to operate reduced opening hours to maximise the numbers of children on a session. 

A freeze in hall hire costs for 2020 and 2021 has been gratefully welcomed. 

## Fundraising 

There have been no fundraising activities this year due to coronavirus restrictions. 

The Pre-School has been fortunate to receive a donation of £2,000 from another charityrun Pre-School in our collaboration which sadly closed in 2019. 

## Collaboration 

The Pre-School remains part of a collaboration with 6 other Pre-Schools in the area with the Pre-School Manager attending regular meetings (via Zoom this year) to share ideas, good practice and training.  The collaboration receives an annual fund from KCC which is used to cover training costs. 

## Staff and Training 

One member of the staff team left in July 2020 and another in December 2020.  In February 2021, the Pre-School’s apprentice successfully completed her level 2 Diploma for the Early Years Practitioner (Early Years Educator).  Two new apprentices 



commenced employment with the Pre-School in June 2021 and their formal apprenticeship training will commence in September 2021. 

Although training opportunities were more limited during the year, staff have continued to attend training on-line to keep up to date in all areas of their work including the Early Years Foundation Stage (EYFS), Safeguarding and Special Educational Needs.  The new Early Years Foundation Stage framework will come into effect in September 2021. 

## **Section E** 

## **Policies** 

Pre-School policies have been reviewed and amended as necessary. 

The Pre-School continues to reserve money in the event the Pre-School ceases to operate for statutory redundancy pay.  The redundancy provision as at 31.12.20 is £15,915. The balance in the restricted funds account of £3,994 is held as reserves as advised by the Pre-School Learning Alliance to act as ‘emergency funds’ should the PreSchool fall into financial hardship. 

## **Section G** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) ______________________ _____________________ Full Name(s) Jessica Newland Rachael Downs Position Chairperson Secretary Date** 

## **(original signed copy retained by trustees)** 



Woodlands Under 5's Pre-school
Financial Year Ended 3111212021
RECEIPTS & PAYMENTS ACCOUNTS
Section A - Unrestricted Funds
Note." Breakdown using our own analysis
Last Year
to nearest £
This Year
to nearest £
Receipts
Fees Re￿iVed for current year
Fees Re￿iVed in advan
Fundraising (net of expenses)
Coronavirus Job Retents'on S¢heme Claim
Grants
Donats'on
Interest Received
66,379
8.275
24
100
2,276
2,000
54,985
4,668
304
1,861
Total Receipts
79.054
61.818
Payments
Wages & Salaries
Employerfs pension costs
Hall Hire & Storage
Toys & Activities supplies
Consumables
Protective clothing & cleaning
PP&S & Telephone
Insurance
Accountancy
Sundry Expenses
Repairs & Maintenan
Equipment for Staff
Staff training and development
56,917
355
57,633
7,798
1,347
105
619
1,489
642
827
922
1.087
1,087
3CM)
536
779
31
525
289
1,529
557
Total Payments
72,348
71,621
Net of Receiptsl{Payments)
6,706
-9,803
Cash Funds Last Year End
18,174
Cash Funds This Year End
24.880
15,OT7

Woodlands Under 5's Pre-school
Financial Year Ended 3111212021
Section B - Restricted Income Funds
Note.. Breakdovm using ujr own an8tysis
Last Year
to nearest £
This Year
to nearest £
Receipts
Interest
Transfer from Unrestricted Funds
19
Total Recelpts
19
Net of Receiptsl(Payments)
19
Cash Funds Last Year End
19.890
19,909
Cash Funds This Year End
19.909
19,911
The Charity has no en(h)vrnent furKIs.

Woodlands Under 5's Pre-school
Financial Year Ended 3111212021
Section B Statement of Assets and Liabilities at the end of the period
Unrestricted Funds Restricted Funds
to nearest £
to nearest £
81 Cash Funds
Bank . Current Accourrt
Bank - Sawngs Account
Total Cash Funds
15,077
19,911
19,911
15.077
Unrestricted Funds Restricted Funds
to n8arest £
to n6arest £
B2 Other Monetsry Assets Stock of fundraising items
329
Fund to which
assot bolon
Unrestricted funds
B4 Assets retained for the
charity's own use
Toys and equipment
Fund to which
relates
Unrestricted funds
Unrestricted fijnds
Amount Due
optional)
85 Liabilltles
Suppliers to be paid
Fees received for next term
4,668
Signed by one or two Trustees..
Name:
Position=
Date:
Jessica Newland
Chai
rson
L.iL
Rac
ael Downs
Secreta

Woodlands Under 5's Pre-school
Financial Year Ended 3111212021
Inde
endent Examiners Re
rt on the Accounts
Signed. (
Name:
D-i D£hPER
Relevant professional qualfficats'on of body {rf any):
t CA fiCA ÉLJ)
Address:
Jpra A&sooiGJco Llvl
(Only complete if the examiner needs to highlight material problems)
Give here brief details of any items that the examiner wishes to disclose