Charity registratlon number 801764 SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB ANNUAL REPORT AND UNAUDITED FINANCIALSTATEMENTS FOR THE YEAR ENDED 31 MAY 2024
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB LEGAL AND ADMINISTRATIVE INFORMATION Trustees M Clare A Saward A Dutton Charlty number 801764 Address Seamans Fami Littlebury Gieen Satlron Walden CB114XB Independenl exarnlner Sarah Elizabeth Warner FCCA Independent oxaminer Bentens Abbey House 51 High Street Sallron Walden Essex CB10 1AF
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB CONTENTS Page Chairman's statement Trustees, report Independenl examiner's report Slalement of linanciaS activities Balance sheet Notes lo the financial statements 6-11
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB CHAIRMAN'S STATEMENT FOR THE YEAR ENDED 31 MA Y 2024 As we close the 2023-24 season, l am honored to introduce mysell as the new Chairman of Saffron Walden Community Football Club. 11 has been a privilege to slep into this role, and l am exciled to help guide the club through its next chapter. First and foremost, I would like to express our deepest gratitude lo our former Chairman, Tony Seward, for his outstanding leadership and unwavering commitment lo the club. Tony's dedication has been instrumental in shaping the thriving communiiy we see today. On behalf of everyone at the club, thank you. Tony, for your exceptional service. The club continues to go from strength to strength. Since Ihe merger with PSG Girls Club al Ihe end of the 2022- 23 season, we now proudly support up to 1,000 children representing Saffron Walden Community Football Club. The benefits of Ihis merger are clear from increased playing opportunities to more eff icient management ol resources. It has also enabled us lo further invest in equipment, maintenance, and kit, ensuring the best possible footballing experience for all our players. I would also like lo extend a warm welcome to all our new players, coaches, and volunteers who have joined us this season. Your passion and enthusiasm are what make our club special. Whether you are taking your first steps into football or are a seasoned player or coach, we are thrilled lo have you as part ot our communily. While we celebrate our growth, it's important lo acknowledge the challenges that come with it. The club is now facing increasing pressure on our facililies. The 3G pitch, which has transformed our operations over the past three years, is in constant demand, and we are struggling to accommodale all our teams for both matches and Iraining. The lack of available pitches and training spaces is a growing concern, and we are committed lo working with local authorilies and stakeholders to explore solutions that will benefit our club and the wider community. Finally, I want lo offer my sincere thanks to all our volunteers. From the committee members who dedicate their time lo the smooth running of the club, to the coaches, referees, helpers, and parents who make football possible week in and week out- your efforts do not go unnoticed. Your dedication ensures that hundreds of children have the opportunity to play, learn, and enjoy the game we all love. As we look ahead, l am confident thal, together, we will overcome our challenges and continue to thrive. Here's to another fantastic season al Saff ron Walden Community Football Clubl Matt Bell Chairman Dale: 28 March 2025
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB TRUSTEES. REPORT FOR THE YEAR ENDED 31 MA Y 2024 The Iruslees present Iheir annual report and financial slalements for the year ended 31 May 2024. The financial slalemenls have been prepared in accordance with the accounting policies set out Sn nole 1 lo the financial statements and comply with the charity's governing documenl, the Charities Act 2011 and "Accounting and Reporting by Charities.. Slalemenl of Recommended Practice applicable lo charities preparing their accounts Sn accordance with the Financial Reporting Standard applicable in the UK and Republic ol Ireland IFRS 1021" lelfeclive 1 January 20191. Oblectlves and activities The objective ol the charity is lo provide lor the inhabitants ol Sallron Walden and Its surroundSng area in the inleresis ol social welfare facilities lor recreation and Improvement ol the living Conditions ol the inhabilanls and lo promole youth sports and enable interested boys and girls to learn new skills in a sportsman like manner. The trustees have paid due regard lo guldance Issued by the Charity Commission in deciding what aclivlties the charity should undertake. Achlevements and performance Details Ot the chaflty's achievements and perlormance in the year are detailed in the Chalrman's Stalemenl. Flnanclal revlew Duiing the year, Ihe Club has generated a deficit of £13,16712023.' deficit of £103,716). The deticil for the year on restricted tunds is as a result ol the depreciatlon charges incurred on the tractor funded In part in previous years by the Football Foundation. with these charges amounting lo £4,951. Al 31 May 2024, Ihe balance remaining on this reslricled fund amounled lo £9,488 and this will be expensed over the next two year5. Excluding the iestrlcled fund. the d8ficil lor thè year on unreslricied funds amounted lo £8.216 12023 Delicil £98,765). As a result ol the reported dellcil lor Ihe year, al 31 May 2024, unreslricled reserves amounted lo £48,49812023 - £56,714). The charity's policy is that all unreslricled funds are available lo meol the charity's general purposes or objectives. These funds are spent al the Trustees, discretion or by delegation to nominated persons. The charity needs lo maintain a 5evel of unrestricted reserves sufli¢ienl to cover the day-lo-day working capital of the charity. The trustees have assessed the major risks lo which the charity is exposed and are satisfied that systems are in place lo millgate exposure to the major risk5, Structure, governance and management The charity is conlrolled by ils governing document, a deed of Irusl, and conslitules an unincorporaled charity. The Iruslees who served during the year and up to the dale of signature ol the financial slalemenls were.. M Clare A Saward A Dutton The Iruslees, report was approvèd by the Board of Trustees. A Saward Trustee Dale.. 28 March 2025
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB I report to the trustees on my examination ol the financial slalemenls of Saffron Walden Community Youth Sports Club Ilhe charity) lor the year ended 31 May 2024 sel out on pages 5 to 14. Responslbllltles and basls of report As the trustees of the charity you are responsible for the preparation ol the financial slalements in accordance wlth the requirements ol Ihe Charities Act 2011 Ilhe 2011 Acll. I report in respect ol my examination of the charity's financial statements carried out under section 145 01 the 2011 Act. In ¢arrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515}Ib} ol the 2011 A¢t. Independent examiner's statement I have completed my examination. I confirm that no mallers have come to my attention in connection with Ihe examination giving me cause to believe that in any malerial respeGI- accounting records wore not kept in respect ol the charity as required by section 130 of the 2011 Act. or Ihe financial stalements do not accord with those records; or the financial slalements do not comply with the applicable requirements concerning the forrn and content ol accounts sel oul in the Charities (Accounts and Reports) Regulations 2008 other than any requirement Ihal ihe accounts give a true and lair view which is nol a matter considered as part ol an independent examination. I have no concerns and have come across no other matters in connection wilh the examination lo which attention should be drawn in this report in order lo enable a proper understanding of the financial statements to be reached. 4. k/orn Sarah Ellzabeth Warner FCCA Association of Chartered Certified Accounlants Benlens Abbey House 51 High Street Sattron Walden Essex C810 1AF Dated.. 28 March 2025
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MA Y2024 2024 UnrestrScted Restrlcted funds fund5 2023 Unrestricted Restrlcted funds funds Tolal Total Nol85 Income from: Donations and legacies 2,127 2,127 Charitable actlvilies 211,315 211,315 126,818 126,818 Other Irading activities 27,888 27,888 29,694 29,694 Investment income 421 421 155 155 Total Income 241.751 241,751 156,667 156,667 Raising funds 18,111 4,951 23,062 17,556 4,951 22,507 Charltable acllvities 231,856 231,856 237.876 237,876 Total expendilure 249,967 4,951 254,918 255.432 4,951 260,383 Net Incomel(expendllure) 18,2161 14,9511 113,1671 198,7651 14,9511 1103.7161 Transfers between funds Net movement In funds 18,2161 14,9511 113,1671 198.7651 14,9511 1103,7161 Fund balances brought forward 56,714 14,439 71,153 155,479 19,390 174,869 Fund balances carried torward 48,498 9,488 57.986 56,714 14,439 71,153 The slalement ol linan¢ial activities includes all gains and losses recognised in the year. All income and expendilure derive trom continuing activi1Ses.
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB BALANCE SHEET ASA T31 MA Y2024 2024 2023 Notes Flxed assets Tangible assels 11 25,305 38,407 Currenl assels Cash al bank and in harKI 34,265 33,526 34,265 33,526 Creditor5: amounts falling due within one year 12 11,584) 17801 Nel current assets 32,681 32,746 Total assets less current Ilabilities 57,986 71,153 Income funds Re5tTicled funds Unrestricted funds 13, 14 13, 14 9,488 48,498 14,439 56,714 57,986 71,153 The financial statements were approved by the Trustees on 17 March 2025 A Saward Trustee
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MA Y 2024 Accountlng poll¢les Charlly Informatlon Sallron Walden Community Youth Sports Club is an unincorporaled charlly. 1.1 Accountlng conventlon The financial statements have been prepared in accordance with the charity's governing documenl, the Charitles Act 2011 and "Accounting and Reporting by Charities.. Stalement ol Recommended Praclice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic ol Ireland IFRS 1021 lelfective l January 2019)" The charity is a Public Benefit Enlily as defined by FRS 102. The charity has taken advanlaoe ol the provisions in the SORP for ¢harllles applying FRS 102 Update Bulletin 1 not lo prepare a Slalemenl ol Cash Flows. Th& Ilnancial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded lo the nearest £. The 1Snanclal slalements have been prepared under Ihe hlslorlcal Cost convention. The princlpal accounllng policies adopted ale set out below. 1.2 Golng concern Al the lime ol approving the tlnancial stalements, the trustees have a reasonable expectation that the charity has adequate resources lo continue in operational existence lor the toreseeable future. Thus the trustees continue lo adopt Ihe golng concern basis ol accounting in preparing ihe financial slalernenls. 1.3 Charltable funds Unrestricted funds are available lor use at the discretion ol the Irust66s In furtherance of their ¢harilable objectives. Restricted funds are sublecl lo specific conditions imposed by donors as to how they may be used. The purposes and uses ol the restricted lunds are sel out in the notes lo the linancial slalemenls. 1.4 Income Income is recognised when the charity is legally enlilled lo it aftèr any pertormance conditions have been mel, the amounls can be measured reliably, and11 is probable that income will be receiv8d. Cash donations are recognised on re¢eSpt. Other donations are recognised once the charity has been notified ol the donation, unless performance conditions require deferral ol the amount. Income lax recoverable in relation lo donations received under Gill Aid or deeds ol covenant is recognis&d at the 1Sme ol the donaiion.
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MA Y2024 Accounting policies (Continued) 1.5 Expendllure Expenditure is recognised once there is a legal or constructive obligation to Iransfer economic benefit lo a third party, it is probable Ihal a transfer ol economic benefits will be required in settlement, and the amount of the obligation can be measijred reliably. Expenditure is classified by activity. The costs ot each activity are made up of the lolal of direct costs and shared costs, including support Cosls involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that aclivily. Shared costs which conlribule to more than one activity and 5UPPQrt costs which are not attributable to a single activity are apportioned between those activities on a basis consislenl with the use ot resources. Central slall costs are allocated on the basis of time spent, and depreciation charges are allocated on Ihe portion ot the asset's use. Expenditure is accounted for on an accruals basis and has been classilied under headings that aggregate all cost related tci the category. Where costs cannot be directly attributed to particular headings they have been allocated lo activities on a basis consistent with the use of resources. 1.6 Tangible tlxed assets Tangible fixed assets are initially measured at cosl and subsequenlly measured al ¢osl or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as lo write off the cost or valuation ol assets less Iheir residual values over their usetul lives on the following bases: Planl and machinery 5 years stiaight line The gain or loss arising on the disposal ol an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in Ihe statement ol financial activities. 1.7 Impalrment of fixed assets At each reporting end dale, the charity reviews the carrying amounts of ils tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. 11 any such indication exists, the recoverable amount ol the asset is estimated in order to delermine the extent of the impaiimenl loss lif any). 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with orgInal maturities ol three monlhs or les5, and bank ovefdrafls. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Financlal Instruments The charity only has linancial assets and financial liabilitiès of a kind that qualify as basic financial inslruments. Basic financial instruments are initially recognised al transaction value and subsequently measured at their settlement value. The company has no more complex financial inslrumenls that require measuremenl at amortised cost using the eff eclive interest method. 1.10 Taxatlon The charity is exempt from tax on ils charitable activities.
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MA Y 2024 2 Donations and legacies 2024 Restricted funds 2023 Restricted lunds Unrestricted funds Unrestrlcted tunds Total Total Grants Coaches kit contributions 1,600 527 1,600 527 3 Charitable actlvitles 2024 Reslrlcted funds 2023 Restricted funds Unrestrlcted tunds Unrestrlcted tunds Total Total Player subscriptions 211315 211 315 126,818 126818 4 Other tradlng activities 2024 Restricted funds 2023 Restricted funds UnrestrScted funds Unrestricted funds Total Tot81 Sponsorship & advertising 3G pitch hire income Pitch hire income Kitchen income 1,800 26,088 1 ,800 26,088 10,500 15,564 2.772 859 29,694 10,500 15,564 2,772 859 29,694 27,888 27,888 5 Investment income 2024 Reslricted funds 2023 Restricted funds Unrestrlcted funds Unrestricted tunds Tolal Total Interest receivable 421 421 155 155
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MA Y2024 6 Raising funds 2024 Restricted tunds 2023 Restricted funds Unrestricted funds Unrestricted funds Total Total Depreciation Kitchen & coffee machine supplies Donations & gifts Support costs (note 81 8,151 4,439 4,951 13,102 4,439 8,151 3,802 4,951 13,102 3,802 360 360 192 5,411 17,556 192 18,111 4,951 23,062 4,951 22,507 7 Charltable actlvilies 2024 Restricted tunds 2023 Restricted funds Unrestricted funds Unrestricted funds Total Total Premises & pitch expenses FA aff ilialion & league lees Training courses Footballs & equipment FA and league lines Pitch hire Trophies & medals Kit purchases Referee lees Professional fees & 3G pitch costs Subscription processing tees Support costs Inole 81 60,236 60,236 27,973 27,973 4.091 5.553 10,269 1,259 88,991 68 25,116 15,236 4,091 5,553 10,269 1,259 88,991 68 25,116 15,236 3,624 2,405 2,152 310 105,028 5,720 44,262 6,940 14,177 3,624 2,405 2,152 310 105,028 5,720 44,262 6,940 14,177 394 394 3,641 3,641 20,643 231,856 20,643 231,856 21,644 237,876 21.644 237,876 8 Support costs 2024 Support Governance costs costs 2023 Support Governance costs cots Tolal Total Administration costs IT & software costs Insurance DBS fees Legal lees Ulilily and admin costs Independent examination 12,447 3,223 2,375 12,447 3,223 2,375 570 2,724 3,661 804 25.804 10,365 724 659 10,365 724 659 380 570 380 2,724 3,661 14,147 14,147 780 27,055 804 1.374 780 1,160 24,430 2024 2023 Supporl cost allocation Raising funds (note 61 Charitable activities Inole 71 5,161 20,643 25,804 5.411 21,644 27,055 Support costs are allocated lo cost headings in proportion to the related income.
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MA Y2024 Truslees There were no trustees, remuneralion or other benefits during the current or preceding year. Trustees. expenses During the year, expendilure incurred on behalf ol the charity by its Trustees amounling to £3,661 12023.. £14,147) were reimbursed lo 1 12023: 11 Trustees. 10 Employees The charity had no employees during the current or preceding y8ar. 11 Tanglble flxed assets Plonl •nd mfjchlnery Cost Al 1 June 2023 Additions 65,511 Al 31 May 2024 65,511 Depreclatlon and Impalrment Al 1 June 2023 DeprecSalion charged in the year 27,104 13,102 At 31 May 2024 27,104 Carrylng amounl At 31 May 2024 38,407 Al 31 May 2023 38,407 12 Credltors.. amounts talllng due wlthln one year 2023 Accruals and deferred Sncome 1,584 780 10
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MA Y 2024 13 Fund reconcillation Balancfr at 1 June 2023 Transt9rs between funds Balance al 31 May 2024 Income Expendlturg Restrlcted fund Herberts Farm tractor purchase 14,439 14,9511 9,488 Unre8trlcted tund 56,714 241,751 1249,9671 48,498 Total 71,153 241,751 1254,9181 57,986 The charity purchased a tractor in 2020 wilh the help from a grant provided by the Football Foundation, lo assist with the maintenance of the pitches al Herberts Farm. Resources expended in respect of this granl consists ol the depreciation charged in the year on Ihe asset acquired. 14 Analysls of net assets between funds Net current asgets Flxed assets Tolal Restrlcted fund Herberts Farm Iraclor purchase 9,488 9,488 Unrestrlcted tund 23,968 32,746 56,714 Tolal 38,407 32,746 71,153