**Charity registration number 801764**
**SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2023**
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** M Clare A Saward A Dutton (Appointed 14 June 2022) **Charity number** 801764 **Independent examiner** Sarah Elizabeth Warner FCCA Independent examiner Bentens Abbey House 51 High Street Saffron Walden Essex CB10 1AF
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **CONTENTS**
||**Page**|
|---|---|
|Chairman's statement|1|
|Trustees' report|2 - 3|
|Independent examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the financial statements|7 - 12|
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **CHAIRMAN'S STATEMENT**
## _**FOR THE YEAR ENDED 31 MAY 2023**_
By the end of the 2022-23 season, we had been using the 3g pitch for two seasons. It has transformed our club operations, and it has proved popular. Most teams can train there, and all have played matches there.
This is significant because the club worked closely with the PSG girls club, eventually leading to a merger of the two clubs at the end of the season, This now means upto 1000 children play for our teams and represent the club.
The economies of scale of combining the clubs is proving beneficial. We aim to provide football for those who want to play, and consequently we actively invest in equipment, maintenance and kit to ensure the safe running of our operations. Merging the clubs means that we save on time, money and effort to keep on top of these things.
Once again, I must thank all our volunteers. The committee who give up so much time to administer the club, but also the coaches, helpers, referees, parents and all the others who continue to give up their time to provide organised football for the children.
The club faces challenges in the near future. Long serving committee members are retiring from their duties. Running costs have increased three or four fold, putting pressure on our finances. The committee are facing these challenges and I’m sure the club will continue to thrive.
Finally, a big thank you to all coaches, helpers, administrators and all who put their own time and skills into providing football for whoever wants to play for Saffron Walden Community Football Club.
..............................
A Saward **Chairman**
Date: .........................
- 1 -
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **TRUSTEES' REPORT**
## _**FOR THE YEAR ENDED 31 MAY 2023**_
The trustees present their annual report and financial statements for the year ended 31 May 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and activities**
The objective of the charity is to provide for the inhabitants of Saffron Walden and its surrounding area in the interests of social welfare facilities for recreation and improvement of the living conditions of the inhabitants and to promote youth sports and enable interested boys and girls to learn new skills in a sportsman like manner.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Achievements and performance**
Details of the charity's achievements and performance in the year are detailed in the Chairman's Statement.
## **Financial review**
During the year, the Club has generated a deficit of £103,716 (2022: deficit of £1,123). Of the deficit for the year, some £41,050 relates to the restricted fund held for covering costs of the construction of the 3G pitch. The deficit on this fund is as expected as the construction of this facility was completed during the year and is now in use. A further £15,150 was taken from general funds to cover costs associated with this project.
There was a further deficit on restricted funds as a result of the depreciation charges incurred on the tractor funded in part in a previous year by the Football Foundation, with these charges amounting to £4,951. At 31 May 2023, the balance remaining on this restricted fund amounted to £14,439, and this will be expensed over the next three years.
Excluding these restricted funds, the surplus for the year on unrestricted funds amounted to £44,878 (2021 - £46,625). As a result of the reported surplus for the year, at 31 May 2022, unrestricted reserves amounted to - £155,479 (2021 £110,601).
The charity's policy is that all unrestricted funds are available for meeting the charity's general purposes or objectives. These funds are spent at the Trustees' discretion or by delegation to nominated persons.
The charity needs to maintain a level of unrestricted reserves sufficient to cover the day to day working capital of the charity.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
## **Structure, governance and management**
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
The trustees who served during the year and up to the date of signature of the financial statements were: M Clare
A Saward B Pelling A Dutton
(Appointed 13 July 2021) (Resigned 14 June 2022) (Appointed 14 June 2022)
- 2 -
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2023**_
The trustees' report was approved by the Board of Trustees.
.............................. A Saward **Trustee** Date: .............................................
- 3 -
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
I report to the trustees on my examination of the financial statements of Saffron Walden Community Youth Sports Club (the charity) for the year ended 31 May 2023 set out on pages 5 to 14.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
- the financial statements do not accord with those records; or
- the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Sarah Elizabeth Warner FCCA**
Association of Chartered Certified Accountants
Bentens
Abbey House 51 High Street Saffron Walden Essex CB10 1AF
Dated: .........................
- 4 -
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## _**FOR THE YEAR ENDED 31 MAY 2023**_
|**2023**
**Unrestricted**
**Restricted**
**funds**
**funds**
**Notes**
**£**
**£**
**Income**
**from:**
Donations and
legacies
**2**
-
-
Charitable activities
**3**
126,818
-
Other trading
activities
**4**
29,694
-
Investment income
**5**
155
-
**Total income**
156,667
-
**Expenditure**
**on:**
Raising funds
**6**
17,556
4,951
Charitable activities
**7**
237,876
-
Total expenditure
255,432
4,951
**Net**
**income/(expenditure)**
(98,765)
(4,951)
Transfers between funds
-
-
**Net movement in funds**
(98,765)
(4,951)
Fund balances brought forward
155,479
19,390
**Fund balances carried**
**forward**
56,714
14,439|**2023**|**2022**
**Unrestricte**
**d**
**Restricted**
**Total**
**funds**
**funds**
**£**
**£**
**£**
-
6,302
25,143
126,818
112,904
-
29,694
23,519
-
155
4
28
156,667
142,729
25,171
22,507
17,962
413
237,876
64,739
85,909
260,383
82,701
86,322
(103,716)
60,028
(61,151)
-
(15,150)
15,150
(103,716)
44,878
(46,001)
174,869
110,601
65,391
71,153
155,479
19,390|**2022**||
|---|---|---|---|---|
|||||**Total**
**£**
31,445
112,904
23,519
32|
|||||167,900|
|||||18,375
150,648|
|||||169,023|
|||||(1,123)
-|
|||||(1,123)
175,992|
|||||174,869|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
- 5 -
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **BALANCE SHEET**
## _**AS AT 31 MAY 2023**_
|**Notes**
**Fixed assets**
Tangible assets
**11**
**Current assets**
Debtors
**12**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**13**
Net current assets
**Total assets less current liabilities**
**Income funds**
Restricted funds
**14, 15**
Unrestricted funds
**14, 15**|**2023**
**£**
**£**
38,407
-
33,526
33,526
(780)
32,746
71,153
14,439
56,714
71,153|**2022**
**£**
225
123,867
124,092
(732)|**2022**
**£**
225
123,867
124,092
(732)|**£**
51,509
123,360|
|---|---|---|---|---|
||||||
|||||174,869|
|||||19,390
155,479|
|||||174,869|
The financial statements were approved by the Trustees on .........................
.............................. A Saward **Trustee**
- 6 -
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MAY 2023**_
## **1 Accounting policies**
## **Charity information**
Saffron Walden Community Youth Sports Club is an unincorporated charity.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions imposed by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
- 7 -
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 MAY 2023**_
## **1 Accounting policies**
## **(Continued)**
## **1.5 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Plant and machinery
5 years straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## **1.7 Impairment of fixed assets**
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## **1.8 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.9 Financial instruments**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. The company has no more complex financial instruments that require measurement at amortised cost using the effective interest method.
## **1.10 Taxation**
The charity is exempt from tax on its charitable activities.
- 8 -
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2023**_
## **2 Donations and legacies**
|**Donations and legacies**||||||
|---|---|---|---|---|---|
|**Unrestricted**
**funds**
**£**
Donations and gifts
-
Grants
-
Gift aid
-
-||**2023**|**2022**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**£**
**£**
**£**
-
950
5,422
-
5,352
19,721
-
-
-
-
6,302
25,143|**2022**||
|||**Restricted**
**funds**
**£**
-
-
-
-|||**Total**
**£**
6,372
25,073
-|
||||||31,445|
## **3 Charitable activities**
|**Charitable activities**||||||
|---|---|---|---|---|---|
|**Unrestricted**
**funds**
**£**
Player subscriptions
126,818||**2023**|**2022**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**£**
**£**
**£**
126,818
112,904
-|**2022**||
|||**Restricted**
**funds**
**£**
-|||**Total**
**£**
112,904|
## **4 Other trading activities**
|**Other trading activities**||||||
|---|---|---|---|---|---|
|**Unrestricted**
**funds**
**£**
Sponsorship & advertising
10,500
3G pitch hire income
15,564
Pitch hire income
2,772
Kitchen income
859
29,694||**2023**|**2022**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**£**
**£**
**£**
10,500
15,592
-
15,564
-
-
2,772
6,759
-
859
1,168
-
29,694
23,519
-|**2022**||
|||**Restricted**
**funds**
**£**
-
-
-
-
-|||**Total**
**£**
15,592
15,564
6,759
1,168|
||||||23,519|
## **5 Investment income**
|**Investment income**|||||||
|---|---|---|---|---|---|---|
|||**2023**|||**2022**||
||**Unrestricted**|**Restricted**||**Unrestricted**|**Restricted**||
||**funds**|**funds**|**Total**|**funds**|**funds**|**Total**|
||**£**|**£**|**£**|**£**|**£**|**£**|
|Interest receivable|155|-|155|4|28|32|
- 9 -
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MAY 2023**_
## **6 Raising funds**
|**Raising funds**||||||
|---|---|---|---|---|---|
|**Unrestricted**
**funds**
**£**
Depreciation
8,151
Postage and stationery
-
Advertising
-
Kitchen & coffee machine
supplies
3,802
Donations & gifts
192
Support costs (note 8)
5,411
17,556||**2023**|**2022**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**£**
**£**
**£**
13,102
11,313
413
-
181
-
-
1,063
-
3,802
4,487
192
-
-
5,411
918
-
22,507
17,962
413|**2022**||
|||**Restricted**
**funds**
**£**
4,951
-
-
-
-
-
4,951|||**Total**
**£**
11,726
181
1,063
4,487
-
918|
||||||18,375|
## **7 Charitable activities**
|**Charitable activities**||||||
|---|---|---|---|---|---|
|**Unrestricted**
**funds**
**£**
Premises & pitch
expenses
27,973
FA affiliation & league fees
3,624
Training courses
2,405
Footballs & equipment
2,152
FA and league fines
310
Pitch hire
72,611
Trophies & medals
5,720
Kit purchases
76,679
Referee fees
6,940
Professional fees & 3G
pitch costs
14,177
Subscription processing
fees
3,641
Support costs (note 8)
21,644
237,876||**2023**|**2022**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**£**
**£**
**£**
27,973
14,743
5,000
3,624
1,469
-
2,405
4,867
-
2,152
4,756
-
310
928
-
72,611
5,610
-
5,720
5,115
-
76,679
18,646
-
6,940
5,380
-
14,177
-
80,462
3,641
-
-
21,644
3,225
447
237,876
64,739
85,909|**2022**||
|||**Restricted**
**funds**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-|||**Total**
**£**
19,743
1,469
4,867
4,756
928
5,610
5,115
18,646
5,380
80,462
-
3,672|
||||||150,648|
## **8 Support costs**
|Administration costs
IT & software costs
Insurance
DBS fees
Utility and admin costs
Independent examination
**Support cost allocation**
Raising funds(note 6)
Charitable activities(note 7)|**2023**
**Support**
**Governance**
**costs**
**costs**
**£**
**£**
10,365
-
724
-
659
-
-
380
14,147
-
-
780
25,895
1,160|**Total**
**£**
10,365
724
659
380
14,147
780
27,055
**2023**
**£**
5,411
21,644
27,055|**2022**
**Support**
**Governance**
**costs**
**cots**
**£**
**£**
2,845
-
924
-
89
-
-
-
-
-
-
732
3,858
732|**Total**
**£**
2,845
924
89
-
-
732|
|---|---|---|---|---|
|||||4,590|
|||||**2022**
**£**
918
3,672|
|||||4,590|
Support costs are allocated to cost headings in proportion to the related income.
- 10 -
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 MAY 2023**_
## **9 Trustees**
There were no trustees' remuneration or other benefits during the current or preceding year.
## **Trustees' expenses**
During the year, expenditure incurred on behalf of the charity by its Trustees amounting to £14,147 (2022: £20,743) were reimbursed to 1 (2022: 3) Trustees.
## **10 Employees**
The charity had no employees during the current or preceding year.
## **11 Tangible fixed assets**
|**Cost**
At 1 June 2022
Additions
At 31 May 2023
**Depreciation and impairment**
At 1 June 2022
Depreciation charged in the year
At 31 May 2023
**Carrying amount**
At 31 May 2023
At 31 May 2022
**12**
**Debtors**
**Amounts falling due within one year:**
Prepayments and accrued income
**13**
**Creditors: amounts falling due within one year**
Accruals and deferred income|**Plant and machinery**
**£**
65,511
-
65,511
14,002
13,102
27,104
38,407
51,509
**2023**
**2022**
**£**
**£**
-
225
**2023**
**2022**
**£**
**£**
780
732|**Plant and machinery**
**£**
65,511
-
65,511
14,002
13,102
27,104
38,407
51,509
**2023**
**2022**
**£**
**£**
-
225
**2023**
**2022**
**£**
**£**
780
732|
|---|---|---|
|||65,511|
|||14,002
13,102|
|||27,104|
|||38,407|
|||51,509|
|||**2022**
**£**
225|
|||**2022**
**£**
732|
- 11 -
## **SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 MAY 2022**_
## **14 Fund reconciliation**
|**Restricted fund**
Herberts Farm tractor purchase
**Unrestricted fund**
**Total**|**Balance at**
**1 June**
**2022**
**£**
19,390
155,479
174,869|**Income**
**£**
-
156,667
156,667|**Expenditur**
**e**
**£**
(4,951)
(255,432)
(260,383)|**Transfers**
**between**
**funds**
**£**
-
-
-|**Balance at**
**31 May**
**2023**
**£**
14,439
56,714|
|---|---|---|---|---|---|
||||||71,153|
The charity purchased a tractor in 2020 with the help from a grant provided by the Football Foundation, to assist with the maintenance of the pitches at Herberts Farm. Resources expended in respect of this grant consists of the depreciation charged in the year on the asset acquired.
## **15 Analysis of net assets between funds**
|**Restricted fund**
Herberts Farm tractor purchase
**Unrestricted fund**
**Total**|**Fixed**
**assets**
**£**
14,439
23,968
38,407|**Net**
**current**
**assets**
**£**
-
32,746
32,746|**Total**
**£**
14,439
56,714|
|---|---|---|---|
||||71,153|
- 12 -