Charity registration number 801764
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
M Clare A Saward A Dutton
(Appointed 13 July 2021) (Appointed 14 June 2022)
Charity number
801764
Independent examiner
Simon Needham FCCA Independent examiner Croucher Needham (Essex) LLP 10 Market Walk Saffron Walden Essex CB10 1JZ
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
CONTENTS
| Page | |
|---|---|
| Chairman's statement | 1 |
| Trustees' report | 2 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 14 |
SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
CHAIRMAN'S STATEMENT
FOR THE YEAR ENDED 31 MAY 2022
The key moment of the year was the opening of 3g pitch in September. I must pay tribute to Matt Clare for working hard behind the scenes with the school and the contractors to deliver it on time and on budget. And to all those who raised funds. Coordinating all the moving parts was no mean feat.
It’s so good to see all the teams playing on it.
We will continue to develop the pitch and environment to improve catering and viewing facilities. One thing we must continue to be vigilant on is the use of the proper footwear and the looking after our equipment up there.
We use a total of 5 venues. They all need managing, and while we want to play as much football as possible, sometimes we have to look after the grass. In the winter, there are sometimes two or three games a weekend on the same patch of grass. It is a constant battle to find the right balance. What's more, where there are more than one game on the same pitch on the same venue. This puts pressure on all our resources, from volunteers managing match days to groundsmen tending the grass.
We have over 650 players, certainly the largest club in the region. We have expanded our top level teams, with more squads entering the EJA league, but also more and more development squads.
We have mainly boys of course, but also the Soccerability sessions have grown in numbers too, which is pleasing to see. We are a truly community club, It takes a huge effort to ensure that the administration is kept up to date. For that reason, the club decided to spend some money on paid admin support, and I can assure you, it has made an enormous difference to us as volunteers. We can all do more, and I find it a little disappointing to say that we were the club with the most fines in the Cambs Colts League for not reporting our stats on Full Time each week. This costs the club money and is something all coaches will need to improve on next season.
A further challenge has been coaching qualifications. All our coaches must be DBS cleared, have FA safeguarding children and emergency first aid qualifications, and be FA level 1 (or equivalent) qualified. Apart from the safety and legal requirements, it means we can maintain our England Accredited 3 Star status. This allows us to apply for more funding and get discounts on things like club insurance.
Finally, a big thank you to all coaches, helpers, administrators and all who put their own time and skills into providing football for whoever wants to play for Saffron Walden Community Football Club.
.............................. A Saward Chairman
Date: .........................
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MAY 2022
The trustees present their annual report and financial statements for the year ended 31 May 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The objective of the charity is to provide for the inhabitants of Saffron Walden and its surrounding area in the interests of social welfare facilities for recreation and improvement of the living conditions of the inhabitants and to promote youth sports and enable interested boys and girls to learn new skills in a sportsman like manner.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Achievements and performance
Details of the charity's achievements and performance in the year are detailed in the Chairman's Statement.
Financial review
During the year, the Club has generated a small deficit of £1,123 (2021: surplus of £101,968). Of the deficit for the year, some £41,050 relates to the restricted fund held for covering costs of the construction of the 3G pitch. The deficit on this fund is as expected as the construction of this facility was completed during the year and is now in use. A further £15,150 was taken from general funds to cover costs associated with this project.
There was a further deficit on restricted funds as a result of the depreciation charges incurred on the tractor funded in part in the previous year by the Football Foundation, with these charges amounting to £4,951. At 31 May 2022, the balance remaining on this restricted fund amounted to £19,390, and this will be expensed over the next four years.
Excluding these restricted funds, the surplus for the year on unrestricted funds amounted to £44,878 (2021 - £46,625). As a result of the reported surplus for the year, at 31 May 2022, unrestricted reserves amounted to £155,479 (2021 - £110,601).
The charity's policy is that all unrestricted funds are available for meeting the charity's general purposes or objectives. These funds are spent at the Trustees' discretion or by delegation to nominated persons.
The charity needs to maintain a level of unrestricted reserves sufficient to cover the day to day working capital of the charity.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Structure, governance and management
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
The trustees who served during the year and up to the date of signature of the financial statements were:
N Taylor (Resigned 13 July 2021) M Clare M Johnson (Resigned 13 July 2021) A Saward (Appointed 13 July 2021) B Pelling (Appointed 13 July 2021 and resigned 14 June 2022) A Dutton (Appointed 14 June 2022)
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MAY 2022
The trustees' report was approved by the Board of Trustees.
.............................. A Saward Trustee Date: .............................................
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
I report to the trustees on my examination of the financial statements of Saffron Walden Community Youth Sports Club (the charity) for the year ended 31 May 2022.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Simon Needham FCCA
Independent examiner Croucher Needham (Essex) LLP 10 Market Walk Saffron Walden Essex CB10 1JZ
Dated: .........................
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MAY 2022
| Unrestricted Restricted funds funds 2022 2022 Notes £ £ Income from: Donations and legacies 2 6,302 25,143 Activities for generating funds 3 136,423 - Investment income 4 4 28 Total income 142,729 25,171 Expenditure on: Costs of generating funds Costs of generating voluntary income 5 52,974 86,322 Fundraising trading: cost of goods sold and other costs 5 29,638 - Total charitable expenditure 82,612 86,322 Other resources expended 9 89 - Total expenditure 82,701 86,322 Net incoming/(outgoing) resources before transfers 60,028 (61,151) Gross transfers between funds (15,150) 15,150 Net income/(expenditure) for the year/ Net movement in funds 44,878 (46,001) Fund balances at 1 June 2021 110,601 65,391 Fund balances at 31 May 2022 155,479 19,390 |
Total Unrestricted Restricted funds funds 2022 2021 2021 £ £ £ 31,445 9,876 214,396 136,423 82,702 - 32 9 94 167,900 92,587 214,490 139,296 29,829 159,147 29,638 15,526 - 168,934 45,355 159,147 89 607 - 169,023 45,962 159,147 (1,123) 46,625 55,343 - - - (1,123) 46,625 55,343 175,992 63,976 10,048 174,869 110,601 65,391 |
Total 2021 £ 224,272 82,702 103 |
|---|---|---|
| 307,077 | ||
| 188,976 15,526 |
||
| 204,502 | ||
| 607 | ||
| 205,109 | ||
| 101,968 - |
||
| 101,968 74,024 |
||
| 175,992 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
BALANCE SHEET
AS AT 31 MAY 2022
| Notes Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Income funds Restricted funds 13 Unrestricted funds |
2022 £ 225 123,867 124,092 (732) |
2021 £ £ 51,509 100,000 132,344 232,344 (105,660) 123,360 174,869 19,390 155,479 174,869 |
£ 49,308 126,684 |
|---|---|---|---|
| 175,992 | |||
| 65,391 110,601 |
|||
| 175,992 |
The financial statements were approved by the Trustees on .........................
.............................. A Saward Trustee
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
1 Accounting policies
Charity information
Saffron Walden Community Youth Sports Club is an unincorporated charity.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2022
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Plant and machinery
5 years straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.8 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.9 Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. The company has no more complex financial instruments that require measurement at amortised cost using the effective interest method.
1.10 Taxation
The charity is exempt from tax on its charitable activities.
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2022
2 Donations and legacies
| Unrestricted Restricted funds funds 2022 2022 £ £ Donations and gifts 950 5,422 Grants 5,352 19,721 Gift aid - - 6,302 25,143 |
Total Unrestricted Restricted funds funds 2022 2021 2021 £ £ £ 6,372 2,375 184,642 25,073 1,700 29,754 - 5,801 - 31,445 9,876 214,396 |
Total 2021 £ 187,017 31,454 5,801 |
|---|---|---|
| 224,272 |
3 Activities for generating funds
| Subscriptions received Sponsorships and advertising Pitch hire income Kitchen income |
2022 £ 112,904 15,592 6,759 1,168 136,423 |
2021 £ 76,888 4,069 - 1,745 |
|---|---|---|
| 82,702 |
4 Investment income
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |
|---|---|---|---|---|---|---|
| funds | funds | funds | funds | |||
| 2022 | 2022 | 2022 | 2021 | 2021 | 2021 | |
| £ | £ | £ | £ | £ | £ | |
| Interest receivable | 4 | 28 | 32 | 9 | 94 | 103 |
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2022
5 Costs of generating funds
| Costs of generating voluntary income Fundraising trading: cost of goods sold and other costs 2022 2022 £ £ Depreciation and impairment 11,726 - Postage and stationery 181 - Advertising 1,063 - Premises and pitch expenses 19,743 - FA affiliation and league fees 1,469 - Training courses 4,867 - Footballs and equipment 4,756 - FA and league fines 928 - Pitch hire 5,610 - Trophies and medals 5,115 - Tournament costs - - Kit purchases - 18,646 Referee fees - 5,380 Professional fees and 3G pitch costs 80,462 - Kitchen supplies and coffee machnine rental - 4,487 135,920 28,513 Share of support costs (see note 6) 2,827 942 Share of governance costs (see note 6) 549 183 139,296 29,638 Analysis by fund Unrestricted funds 52,974 29,638 Restricted funds 86,322 - 139,296 29,638 |
Total 2022 Costs of generating voluntary income Fundraising trading: cost of goods sold and other costs 2021 2021 £ £ £ 11,726 1,896 - 181 260 - 1,063 3,499 - 19,743 7,384 - 1,469 447 - 4,867 480 - 4,756 4,695 - 928 338 - 5,610 18,261 - 5,115 236 - - - 1,219 18,646 - 11,377 5,380 - 942 80,462 151,480 - 4,487 - 1,298 164,433 188,976 14,836 3,769 - - 732 - 690 168,934 188,976 15,526 82,612 29,829 15,526 86,322 159,147 - 168,934 188,976 15,526 |
Total 2021 £ 1,896 260 3,499 7,384 447 480 4,695 338 18,261 236 1,219 11,377 942 151,480 1,298 |
|---|---|---|
| 203,812 - 690 |
||
| 204,502 | ||
| 45,355 159,147 |
||
| 204,502 |
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2022
6 Support costs
| Support costs Governance costs £ £ Administration costs 2,845 - IT and software costs 924 - Examiners Fees - 732 3,769 732 Analysed between Charitable activities 3,769 732 |
2022Support costs Governance costs £ £ £ 2,845 - - 924 - - 732 - 690 4,501 - 690 4,501 - 690 |
2021 £ - - 690 |
|---|---|---|
| 690 | ||
| 690 |
7 Trustees
There were no trustees' remuneration or other benefits for the year ended 31 May 2022 nor for the year ended 31 May 2021.
Trustees'
expenses
During the year, expenditure incurred on behalf of the charity by its Trustees amounting to £20,743 (2021: £12,065) was reimbursed.
The expenses were reimbursed to 3 (2021: 2) Trustees in the year.
8 Employees
Throughout both the current and preceding years, the charity had no employees.
9 Other resources expended
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| £ | £ | |
| 2022 | 2021 | |
| Insurance | 89 | 607 |
| 89 | 607 |
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2022
| 10 Tangible fixed assets Cost At 1 June 2021 Additions At 31 May 2022 Depreciation and impairment At 1 June 2021 Depreciation charged in the year At 31 May 2022 Carrying amount At 31 May 2022 At 31 May 2021 11 Debtors Amounts falling due within one year: Other debtors Prepayments and accrued income 12 Creditors: amounts falling due within one year Trade creditors Other creditors Accruals and deferred income |
Plant and machinery £ 51,584 13,927 65,511 2,276 11,726 14,002 51,509 49,308 2022 2021 £ £ - 100,000 225 - 225 100,000 2022 2021 £ £ - 4,970 - 100,000 732 690 732 105,660 |
Plant and machinery £ 51,584 13,927 65,511 2,276 11,726 14,002 51,509 49,308 2022 2021 £ £ - 100,000 225 - 225 100,000 2022 2021 £ £ - 4,970 - 100,000 732 690 732 105,660 |
|---|---|---|
| 65,511 | ||
| 2,276 11,726 |
||
| 14,002 | ||
| 51,509 | ||
| 49,308 | ||
| 2021 £ 100,000 - |
||
| 100,000 | ||
| 2021 £ 4,970 100,000 690 |
||
| 105,660 |
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2022
13 Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Balance at 1 June 2020 r £ 3G Pitch Fund 10,048 Herberts Farm tractor purchase - Football Foundation - pitch improvements grant - 10,048 |
Incoming esources Resources expended Balance at 1 June 2021 r £ £ £ 184,736 (153,734) 41,050 24,754 (413) 24,341 5,000 (5,000) - 214,490 (159,147) 65,391 |
Movement in funds Incoming esources Resources expended £ £ 25,171 (81,371) - (4,951) - - 25,171 (86,322) |
Transfers Balance at 31 May 2022 £ £ 15,150 - - 19,390 - - 15,150 19,390 |
Transfers Balance at 31 May 2022 £ £ 15,150 - - 19,390 - - 15,150 19,390 |
|---|---|---|---|---|
| 19,390 |
During the year, the construction of the 3G pitch was completed and was opened for use, with all funds collected for this specific purpose being utilised. Excess costs have been settled from the general funds of the charity and are represented by a transfer in from this source.
During the previous year, the charity was given a grant by the Football Foundation, to aid with the funding for the purchase of a tractor to assist with the maintenance of the pitches at Herberts Farm. Resources expended in respect of this grant consists of the depreciation charged in the year on the asset acquired.
During the prior year, a grant of £5,000 was received from the Football Foundation to be spent on pitch improvement works. These funds were spent in full during the period.
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SAFFRON WALDEN COMMUNITY YOUTH SPORTS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2022
| 14 Analysis of net assets between funds Unrestricted funds Restricted funds 2022 2022 £ £ Fund balances at 31 May 2022 are represented by: Tangible assets 32,119 19,390 Current assets/(liabilities) 123,360 - 155,479 19,390 |
Total Unrestricted funds Restricted funds 2022 2021 2021 £ £ £ 51,509 24,967 24,341 123,360 85,634 41,050 174,869 110,601 65,391 |
Total 2021 £ 49,308 126,684 |
|---|---|---|
| 175,992 |
15 Operating lease commitments
At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:
| Within one year Between two and five years |
2022 £ 2,995 3,994 6,989 |
2021 £ - - |
|---|---|---|
| - |
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