Charity Number : 801728
THE ELLESMERE CENTRE CHARITABLE TRUST
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
THE ELLESMERE CENTRE CHARITABLE TRUST
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the charity, its trustees and advisers | 1 |
| Trustees' report | 2-4 |
| Independent Examiner's Report | 5-6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9-15 |
THE ELLESMERE CENTRE CHARITABLE TRUST
THE REFERENCE AND ADMINISTRATION OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2025
Trustees
Lily Pamela Whymer Sandra Maria Wilson Linda Dicker (resigned September 2024) Richard Faircloth Jane Madsen Alan Sharp Mark Groves Julie Armour Susanne Hinde (assigned September 2024) Peter Mills (resigned May 2024) Jane Courtney Moore (resigned June 2024)
Charity Registered Number
801728
Principal Office
The Ellesmere Centre, Ley Road, Stetchworth, Cambridgeshire, CB8 9TS
Independent Examiner
Thomas Quinn, 15 Station Road, St Ives, Cambridgeshire, PE27 5BH
Bankers
Santander, 250 Stanley Road, Bootle, Merseyside, L20 3PQ Cambridge Building Society, 51 Newmarket Road, Cambridge, CB5 8FF
THE ELLESMERE CENTRE CHARITABLE TRUST
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025
The Trustees present their annual report together with the financial statements of The Ellesmere Centre Charitable Trust for the year ended 31 March 2025. The Trustees confirm that the annual report and the financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governing document and the provisions of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting standards applicable in the UK and Republic of Ireland (FRS 102 effective 1 January 2015).
STRUCTURE, GOVERNANCE AND MANAGEMENT
a. Constitution
The charity was established for the purpose of a Community Centre to benefit the inhabitants of the Parish of Stetchworth and the neighbouring Parishes of Burrough Green (Brinkley), Dullingham, Kirtling, Woodditton and the hamlet of Westley Waterless, by associating the Local Authorities voluntary organisation and the inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare including use for meetings, lectures and classes and other forms of recreation and leisure-time occupation. Activities at the Centre include carpet bowls, tennis and garden clubs. There are facilities for squash, badminton, football and hockey as well as dance and fitness classes.
The charity is governed by a trust deed dated 8 May 1989, amended by schemes dated 30 May 1991, 15 August 2003, and 10 February 2004.
The charity entered into a 99 year lease with Stetchworth Parish Council on 9 May 1989. No rent is due and therefore no leasehold commitment note is included within these accounts. In return for the use of the Centre, the charity undertakes to maintain the fabric of the building and to meet the day-to-day running costs of the property.
b. Method of appointment or election of Trustees
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed. The Trustees are appointed by the board of the Trustees and serve from the end of the Annual General Meeting to the next Annual General Meeting but they may be re-elected or re-appointed under the terms of the Trust deed.
c. Organisational structure and decision making
The Management Committee meet monthly. Reports are submitted by the staff responsible for the day-to-day running of the centre. All decisions are made with approval of the Trustees. Sub-groups meet when required and report back to the Trustees.
d. Risk Management
The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate exposure to major risks.
THE ELLESMERE CENTRE CHARITABLE TRUST
TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2025
OBJECTIVES AND ACTIVITIES
a. Policies and objectives
The charity's policy and objectives are to remain solvent and maximise facilities.
b. Public benefit
The Trustees confirm that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit. The Ellesmere Centre Charitable Trust is a registered charity whose charitable purpose is to provide leisure and sports facilities to the local community and surrounding area. The charity achieves public benefit by providing facilities in which members of the local community can participate in sports, recreational clubs and other such activities.
ACHIEVEMENTS AND PERFORMANCE
a. Review of activities
The Trustees are satisfied with the results for the year as shown on the Statement of Financial Activities.
The process of refurbishment of the Centre has continued. The centre strives to introduce new activities/classes to enhance its trading and to encompass those from all walks of life.
FINANCIAL REVIEW
a. Reserves Policy
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level which equates to approximately six months of unrestricted expenditure. This provides sufficient funds to cover normal operational and support costs and to respond to applications for grants which arise from time to time.
b. Principal funding
The Centre's principal funding is from income generated from the use of the Centre's facilities and from activities held at the Centre. The Centre also receives small grants from East Cambridgeshire District Council and donations from a number of the Parish councils whose residents it provides facilities for.
PLANS FOR THE FUTURE
a. Future developments
The trustees plan to continue with the development of the squash court area to add further much needed function rooms to help with demand. The development and improvement of the bar area remains a priority.
THE ELLESMERE CENTRE CHARITABLE TRUST
TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2025
Trustees' responsibilities statement
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
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Select suitable accounting policies and apply them consistently;
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Observe the methods and principles in the Charities SORP;
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Make estimates and judgements that are reasonable and prudent;
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Prepare financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping accounting records that disclose, with reasonable accuracy at any time, the financial position of the charity, thereby enabling them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provision of the trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Trustees and signed on their behalf by:
............................................................................ Sandra Wilson
............................................................................ Date
THE ELLESMERE CENTRE CHARITABLE TRUST
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 31 MARCH 2025
Independent examiner's report to the Trustees of The Ellesmere Centre Charitable Trust
We report on the financial statements of the charity for the year ended 31 March 2025 which are set out on pages 7 to 15.
This report is made solely to the charity's Trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. Our work has been undertaken so that we might state to the charity's Trustees those matters we are required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for our work on this report.
Respective responsibilities of Trustees and examiner
The charity's Trustees are responsible for the preparation of the financial statements and they consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.
It is our responsibility to:
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examine the financial statements under section 145 of the Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act; and
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state whether particular matters have come to our attention.
Basis of independent examiner's report
Our examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the Financial Statements and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a "true and fair view" and the report is limited to those matters set out in the statement below.
THE ELLESMERE CENTRE CHARITABLE TRUST
INDEPENDENT EXAMINER'S REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2025
Independent Examiner's statement
In connection with my examination, no matter has come to our attention:
(1) which gives us reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the Act; and
• to prepare Financial Statements which accord with the accounting records and comply with the requirements of the Act have not been met; or
(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
THOMAS QUINN CHARTERED ACCOUNTANTS 15 STATION ROAD ST IVES CAMBRIDGESHIRE PE27 5BH
DATE ……………………………………
THE ELLESMERE CENTRE CHARITABLE TRUST
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| INCOME AND ENDOWMENTS FROM Note Donations and legacies 2 Fundraising activities 3 Investment income 4 Charitable activities 5 TOTAL INCOME AND ENDOWMENTS EXPENDITURE ON: Raising funds Fundraising expenses and other costs 7 Charitable activities 6 Governance costs 8 TOTAL EXPENDITURE NET (DEFICIT)/INCOME RECONCILIATION OF FUNDS Total funds at 1 April 2024 TOTAL FUNDS AT 31 MARCH 2025 |
Restricted Unrestricted Total Total Funds Funds Funds Funds £ £ £ £ 2025 2025 2025 2024 - 11,464 11,464 18,039 - 3,961 3,961 4,694 - 1,450 1,450 564 - 86,568 86,568 89,808 - 103,443 103,443 113,105 - 1,917 1,917 2,150 - 119,591 119,591 119,742 - 2,914 2,914 2,852 - 124,422 124,422 124,744 - 20,979 ) ( 20,979 ) ( 11,639 ) ( 44,405 141,408 185,813 197,452 44,405 120,429 164,834 185,813 |
|---|---|
It is noted that the total of non-designated cash funds available to the charity at 31st March 2025 is £91,784 (2024:£87,085).
The notes on pages 9 to 15 form part of these financial statements.
THE ELLESMERE CENTRE CHARITABLE TRUST
BALANCE SHEET AS AT 31 MARCH 2025
| Note Fixed Assets Tangible fixed assets 11 Current Assets Debtors 12 Cash at bank and in hand - non designated funds Cash at bank and in hand - designated funds Creditors: Amounts falling due within one year 13 ( Net Current Assets NET ASSETS FUNDS Restricted funds 14 Unrestricted funds 14 |
£ £ £ £ 49,039 73,060 5,227 11,958 91,784 87,085 27,061 22,212 124,072 121,255 8,277 ) 8,502 ) ( 115,795 112,753 164,834 185,813 44,405 44,405 120,429 141,408 164,834 185,813 2025 2024 |
£ £ £ £ 49,039 73,060 5,227 11,958 91,784 87,085 27,061 22,212 124,072 121,255 8,277 ) 8,502 ) ( 115,795 112,753 164,834 185,813 44,405 44,405 120,429 141,408 164,834 185,813 2025 2024 |
|---|---|---|
| 185,813 | ||
| 44,405 141,408 |
||
| 185,813 |
The financial statements were approved by the Trustees and signed on their behalf, by:
Sandra Wilson
The notes on pages 9 to 15 form part of the financial statements
THE ELLESMERE CENTRE CHARITABLE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
1. ACCOUNTING POLICIES
1.1 BASIS OF PREPARATION OF FINANCIAL STATEMENTS
The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting standards applicable in the UK and Republic of Ireland (FRS 102 effective 1 January 2015).
1.2 FUND ACCOUNTING
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate funds.
1.3 INCOME
All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.
1.4 EXPENDITURE
All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Governance costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
THE ELLESMERE CENTRE CHARITABLE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
ACCOUNTING POLICIES (continued)
1.5 TANGIBLE FIXED ASSETS AND DEPRECIATION
All assets costing more than £500 are capitalised.
The Ellesmere Centre occupies both freehold and leasehold land and buildings. The leasehold property is owned by Stechworth Parish Council. The land and buildings are not included in the balance sheet because of a lack of reliable information covering their cost and original funding. The land and buildings form part of a permanent endowment and cannot be sold.
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
| bases: | ||
|---|---|---|
| Refurbishment of the centre | - | Over 10 years |
| Fixtures & fittings | - | Over 10 years |
| Office equipment | - | Over 10 years |
2. DONATIONS AND LEGACIES
| Donations Feed In Tariff Grant from Cambs Acre Grant from Newmarket Festival Fund INCOME FROM FUNDRAISING ACTIVITIES Fundraising income INVESTMENT INCOME Bank interest Building society interest |
Restricted Funds 2025 £ - - - - Funds 2025 £ - - Restricted Funds 2025 £ - - - |
Unrestricted Funds 2025 £ 5,544 3,371 2,550 - 11,464 Funds 2025 £ 3,961 3,961 Unrestricted Funds 2025 £ 800 650 1,450 |
Total Funds 2025 £ 5,544 3,371 2,550 - 11,464 Funds 2025 £ 3,961 3,961 Total Funds 2025 £ 800 650 1,450 |
Total Funds 2024 £ 8,670 3,589 5,780 - |
|---|---|---|---|---|
| 18,039 | ||||
| Funds 2024 £ 4,694 |
||||
| 4,694 | ||||
| Total Funds 2024 £ 197 367 |
||||
| 564 |
3. INCOME FROM FUNDRAISING ACTIVITIES
4. INVESTMENT INCOME
THE ELLESMERE CENTRE CHARITABLE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
5. INCOME FROM CHARITABLE ACTIVITIES
| Provision of Community and Sports Facilities | Restricted Funds 2025 £ - - |
Unrestricted Funds 2025 £ 86,568 86,568 |
Total Funds 2025 £ 86,568 86,568 |
Total Funds 2024 £ 89,808 |
|---|---|---|---|---|
| 89,808 |
6. EXPENDITURE BY CHARITABLE ACTIVITY
| SUMMARY BY FUND TYPE Provision of Community and Sports Facilities DIRECT COSTS Administration expenses Property costs Fundraising costs Tutors fees Wages and salaries Depreciation |
Restricted Funds 2025 £ - - Fundraising Costs 2025 £ - - 1,917 - - - 1,917 |
Unrestricted Funds 2025 £ 119,591 119,591 Direct Costs 2025 £ 16,266 23,711 - 2,373 53,105 24,137 119,591 |
Total Funds 2025 £ 119,591 119,591 Total Costs 2025 £ 16,266 23,711 1,917 2,373 53,105 24,137 121,508 |
Total Funds 2024 £ 119,742 |
|---|---|---|---|---|
| 119,742 | ||||
| Total Costs 2024 £ 16,459 25,237 2,150 2,286 50,055 25,706 |
||||
| 121,892 |
7. DIRECT COSTS
| GOVERNANCE COSTS Bookkeeping Fees Subscriptions Independent Examiner's Fee |
Restricted Funds 2025 £ - - - - |
Unrestricted Funds 2025 £ 985 405 1,524 2,914 |
Total Total Funds Funds 2025 2024 £ £ 985 1,015 405 431 1,524 1,406 2,914 2,852 |
|---|---|---|---|
8. GOVERNANCE COSTS
THE ELLESMERE CENTRE CHARITABLE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
| 9. NET INCOME This is stated after charging: Depreciation of tangible fixed assets owned by the charity Independent Examiner's Fee |
2025 £ 24,137 1,524 |
2024 £ 25,706 1,406 |
|---|---|---|
During the year, no Trustees received any remuneration (2024 - £ Nil) During the year, no Trustees received any benefits in kind (2024 - £ Nil)
During the year one trustee were reimbursed for costs which they had incurred on behalf of the Centre totalling £70.
10. STAFF COSTS
| Staff costs were as follows: Wages and salaries The average monthly number of employees during the year was as follows: Management and administration |
2025 £ 53,105 53,105 2025 4 |
2024 £ 50,055 |
|---|---|---|
| 50,055 | ||
| 2024 4 |
No employees received remuneration amounting to more than £60,000 in either year.
11. TANGIBLE FIXED ASSETS
| Refurbishment of Centre £ Cost At 1 April 2024 307,467 Additions - At 31 March 2025 307,467 Depreciation At 1 April 2024 247,331 Charge for the year 21,644 At 31 March 2025 268,975 Net Book Value At 31 March 2025 38,493 At 31 March 2024 60,136 |
Fixtures and fittings £ 104,544 - 104,544 94,194 2,112 96,306 8,238 10,350 |
Office equipment £ 6,040 115 6,156 3,467 381 3,848 2,308 2,574 |
Total £ 418,052 115 |
|---|---|---|---|
| 418,167 | |||
| 344,991 24,137 |
|||
| 369,128 | |||
| 49,039 | |||
| 73,060 |
THE ELLESMERE CENTRE CHARITABLE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
| 12. DEBTORS Trade debtors Prepayments Accrued income 13. CREDITORS: AMOUNTS FALLING DUE IN ONE YEAR Trade creditors Other creditors Accruals 14. STATEMENT OF FUNDS Brought forward £ DESIGNATED FUNDS Astroturf fund 22,212 22,212 GENERAL FUNDS General Funds - all funds 119,196 Total unrestricted funds 141,408 RESTRICTED FUNDS Sports Hall refurbishment 2,304 Small Hall refurbishment 2,986 Balcony refurbishment 100 Installation of solar panels 3,244 Heating and lighting refurbishments 9,115 Air source heat pump installation 11,880 Cricket net installation 1,489 Sports Hall Storage 1,086 Roof fund 12,200 44,405 Total funds 185,813 |
Incoming Resources £ 649 649 102,794 103,443 - - - - - - - - - - 103,443 |
Resources Expended £ - - (124,422) (124,422) - - - - - - - - - - (124,422) |
2025 £ 4,249 606 373 5,227 2025 £ 1,861 3,436 2,981 8,277 Transfers in/out £ 4,200 4,200 (4,200) - - - - - - - - - - - - |
2024 £ 4,974 6,784 200 |
|---|---|---|---|---|
| 11,958 | ||||
| 2024 £ 1,291 4,549 2,662 |
||||
| 8,502 | ||||
| Carried forward £ 27,061 |
||||
| 27,061 | ||||
| 93,368 | ||||
| 120,429 | ||||
| 2,304 2,986 100 3,244 9,115 11,880 1,489 1,086 12,200 |
||||
| 44,405 | ||||
| 164,834 |
THE ELLESMERE CENTRE CHARITABLE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
The Astroturf fund represents amounts that the Trustees have set aside for the future replacement of the Astroturf surface. The transfers to this fund represent monthly amounts set aside by the Trustees for this purpose and the resources expended is the depreciation on the new LED lighting installed in 2020/2021 which is being written off over 10 years.
The Sports Hall refurbishment fund represents grants received by the charity for the refurbishment of the Centre's sports hall The cost incurred to date of £10,861 has been capitalised and the annual depreciation will be set against this fund until the cost is fully written down.
The Small Hall refurbishment fund represents grants received by the charity for the refurbishment of the Centre's small hall The cost incurred to date of £8,029 has been capitalised and the annual depreciation will be set against this fund until the cost is fully written down.
The Balcony refurbishment fund represents grants received by the charity for the refurbishment of the Centre's balcony area. The cost incurred to date of £1,000 has been capitalised and the annual depreciation will be set against this fund until the cost is fully written down.
The installation of solar panels fund represents grants received by the charity for the installation of solar panels. The cost incurred to date of £34,428 has been capitalised and the annual depreciation will be set against this fund until the cost is fully written down.
The Heating and Lighting refurbishment fund represents grants received by the charity for the refurbishment of the heating and lighting. The cost incurred to date of £51,878 has been capitalised and the annual depreciation will be set against this fund until the cost is fully written down.
The Air source heat pump installation fund represents grants received by the charity for the installation of an air source heat pump. The cost incurred to date of £54,076 has been capitalised and the annual depreciation will be set off against this fund.
The Cricket net installation fund represents grants received by the charity for the installation of new cricket nets. The cost incurred of £4,954 has been capitalised and the annual depreciation will be set off against this fund.
The Sports Hall storage fund represents grants received by the charity to improve the Sport Hall storage facilities. The cost incurred to date of £5,987 has been capitalised and the annual depreciation will be set against this fund until the cost is fully written down.
The roof fund relates to grants received to resurface and insulate the centre's roof. The cost incurred to date of £57,783 has been capitalised and a relative proportion of the depreciation will be set against this fund until the fund is fully written down.
| SUMMARY OF FUNDS Designated funds General funds Restricted funds |
Brought forward £ 22,212 119,196 141,408 44,405 185,813 |
Incoming Resources £ 649 102,794 103,443 - 103,443 |
Resources Expended £ - (124,422) (124,422) - (124,422) |
Transfers in/out £ 4,200 (4,200) - - - |
Carried forward £ 27,061 93,368 |
|---|---|---|---|---|---|
| 120,429 44,405 |
|||||
| 164,834 |
THE ELLESMERE CENTRE CHARITABLE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
15. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible fixed assets Current assets Creditors due within one year |
Restricted Funds 2025 £ 44,405 - - 44,405 |
Unrestricted Funds 2025 £ 4,634 124,072 (8,277) 120,429 |
Total Funds 2025 £ 49,039 124,072 (8,277) 164,834 |
Total Funds 2024 £ 73,060 121,255 (8,502) 185,813 |
|---|---|---|---|---|
16. RELATED PARTY TRANSACTIONS
There were no related party transactions in the year.