Marden Pre-School Playgroup Memorial Hall Goudhurst Road Marden Kent TN12 9JX
mardenpreschool@yahoo.co.uk
Marden preschool has adapted and grown over the last twelve months, since the last Chair report.
The staff have faced a number of challenges over the year, but have remained committed to providing a enriching and welcoming environment to our new joiners and returning children. The children have continued to thrive and develop to a very high standard due to the staff’s tireless commitment and creativity.
Successful Fundraising activities within the local community and by applying to the parish council for educational grants have allowed the team to further support the children over the next academic year.
The support for the preschool from within the local community continues to remain high and as a consequence the preschool operates at close to capacity. This demand has created challenges, but thanks to the staff we are able to offer an enriching environment to so many children from our local community.
I and the whole committee, wish to thank every member of the team for everything they do for the children and their families. The difference you make every time you come into work cannot be put into words, but it is noticed and appreciated. The children of Marden are very lucky to be able to come to a setting where their needs are met by such committed staff.
As chair, I feel very proud to be associated with the preschool. My two children have thrived in the setting and as a parent it has been wonderful to see their development.
Claire Jackson Chairperson
CHARITY NUMBER: 801721
MARDEN PRE-SCHOOL PLAYGROUP
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
MARDEN PRE-SCHOOL PLAYGROUP
| Contents | Page |
|---|---|
| Legal and Administrative Information | 1 |
| Report of the Trustees | 2 & 3 |
| Report of the Independent Examiner | 4 |
| Receipts & Payment Account | 5 |
| Statement of Assets and Liabilities | 6 |
| Notes to the Accounts | 7 |
MARDEN PRE-SCHOOL PLAYGROUP
LEGAL AND ADMINISTRATIVE DETAILS
FOR THE YEAR ENDED 31 AUGUST 2021
The Marden Pre-School Playgroup is a registered charity (No. 801721) and affiliated to the Pre-School Learning Alliance whose model constitution it adopted. The model constitution was amended during 2011 and adopted by the charity on 8 October 2011.
The Charity is administered by a committee, who are the trustees and who are elected annually: those during the year being:
Miss Kelly Allard (resigned in year) Adam Benton (appointed 23 June 2021) Zoe Clarkson Laura Collins (appointed 23 June 2021) Charlotte Duggan (resigned in year) Kerry Furini Sarah Hope (resigned in year) Libby Hoskins (resigned in year) Claire Jackson (Chair) Katherine Seaman (appointed 23 June 2021)) Hayley Schlosser Sophia Shore Kate Williams (resigned in year)
The Registered Office Address is:
Marden Memorial Hall Goudhurst Road Marden Kent TN12 9JX
Aims and Public Benefit
The aims of the Pre-School are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
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(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
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(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
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(c) instigating and adhering to and furthering the aims and objects of the Pre-School Learning Alliance.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
The Independent Examiner is:
T Lane Director in M N Jenks & Co Limited 72 Commercial Road Paddock Wood TONBRIDGE Kent TN12 6DP
1
MARDEN PRE-SCHOOL PLAYGROUP
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 AUGUST 2021
The Trustees are pleased to present their report together with the financial statements of the Charity for the year ended 31 August 2021. Legal and administrative information set out on page 1 forms part of this report.
RECRUITMENT AND APPOINTMENT OF TRUSTEES
In selecting persons to be appointed trustees, the trustees take into account the benefits of appointing a person who through residence, occupation, employment or otherwise has special knowledge of the area of benefit or who is otherwise able by virtue of his or her personal or professional qualifications to make a contribution to the pursuit of the objects or the management of the trust.
FINANCIAL REVIEW
The total incoming resources for the year amounted to £135,638 (2020 - £91,041) and total resources expended amounted to £127,194 (2020 - £109,734), giving a net increase in cash and bank balances of £8,444. At the end of the year, cash and bank balances totalled £36,170 (2020 - £27,726).
RESERVES POLICY
The Trustees have a target cash level of £35,000 (2020 - £35,000) to cover future expenditure.
REVIEW OF ACTIVITIES
Marden preschool has adapted and grown over the last twelve months, since the last Chair report.
The staff have faced a number of challenges over the year but have remained committed to providing an enriching and welcoming environment to our new joiners and returning children. The children have continued to thrive and develop to a very high standard due to the staff’s tireless commitment and creativity.
Successful Fundraising activities within the local community and by applying to the parish council for educational grants have allowed the team to further support the children over the next academic year.
The support for the preschool from within the local community continues to remain high and as a consequence the preschool operates at close to capacity. This demand has created challenges, but thanks to the staff we are able to offer an enriching environment to so many children from our local community.
I and the whole committee, wish to thank every member of the team for everything they do for the children and their families. The difference you make every time you come into work cannot be put into words, but it is noticed and appreciated. The children of Marden are very lucky to be able to come to a setting where their needs are met by such committed staff.
As chair, I feel very proud to be associated with the preschool. My two children have thrived in the setting and as a parent it has been wonderful to see their development.
Regards.
Hayley Schlosser Pre-School Manager & Trustee
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MARDEN PRE-SCHOOL PLAYGROUP
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 AUGUST 2021
REVIEW OF ACTIVITIES (continued)
RISK REVIEW
The Trustees have conducted their own review of the major risks to which the Charity is exposed and systems have been established to mitigate those risks. The procedures are periodically reviewed to ensure that they still meet the needs of the Charity.
Charity Law requires the Trustees to prepare in respect of each financial year of the Charity a statement of accounts complying with such requirements as to its form and contents as may be prescribed by regulations made by the Secretary of State. In preparing those financial statements the Trustees are required to:
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a) Select suitable accounting policies and then apply them consistently;
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b) Make judgements and estimates that are reasonable and prudent;
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c) State whether the policies adopted are in accordance with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements;
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d) Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the Board of Trustees:
CLAIRE JACKSON CHAIRPERSON
Dated: 12 July 2022
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REPORT OF THE INDEPENDENT EXAMINER
TO THE TRUSTEES OF MARDEN PRE-SCHOOL PLAYGROUP
I have reported on the financial statements for the year ended 31 August 2021 set out on pages 5 to 7 which have been prepared under the historical cost convention.
RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND INDEPENDENT EXAMINER
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts (under section 145 of the 2011 Act);
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to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
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to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINERS' REPORT
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINERS' STATEMENT
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with s130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met, or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
20 July 2022 72 Commercial Road Paddock Wood, Tonbridge, Kent
T Lane Director in M N Jenks & Co Limited Chartered Accountants
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MARDEN PRE-SCHOOL PLAYGROUP
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2021
| FOR THE YEAR ENDED 31 AUGUST 2021 | ||
|---|---|---|
| 2021 | 2020 | |
| RECEIPTS | £ | £ |
| Charitable Activities | ||
| Government Funding Received | 118,515 | 81,924 |
| Fees and Sales | 14,745 | 7,814 |
| Training Income | 706 | - |
| Voluntary Income | 133,966 | 89,738 |
| Donations | 5 | - |
| Government Grant Received | - | - |
| 5 | - | |
| Fundraising Income | 1,640 | 1,190 |
| Other Income | - | 30 |
| Income from Assets | ||
| Bank Interest | 27 | 83 |
| Total Receipts | 135,638 | 91,041 |
| PAYMENTS | ||
| Cost of Charitable Activities | ||
| Staff Costs | 98,741 | 89,375 |
| Consumables | 763 | 698 |
| Print, Post, Stationery and IT Costs | 831 | 434 |
| Premises Hire | 13,699 | 9,543 |
| Insurance | 890 | 788 |
| Equipment & Maintenance | 2,072 | 1,256 |
| Telephone | 1,156 | 541 |
| Food and Drink | 467 | - |
| Consultancy | 1,744 | 3,340 |
| Subscriptions | 544 | 420 |
| Training | 362 | 301 |
| Sundries | 1,960 | 1,341 |
| Pension Costs | 1,212 | 986 |
| Travel Costs | - | 54 |
| Recruitment Costs | 1,257 | 45 |
| Cleaning and Hygiene | 535 | - |
| 126,233 | 109,122 | |
| Fundraising Costs | - | - |
| Other Expenditure | ||
| Independent Examiner's Fees | 612 | 612 |
| Bookkeeping and Payroll Costs | 349 | - |
| 961 | 612 | |
| Total Payments | 127,194 | 109,734 |
| NET RECEIPTS (PAYMENTS) FOR THE YEAR | 8,444 | (18,693) |
| CASH & BANK BALANCES AT 31.8.2020 | 27,726 | 46,419 |
| CASH & BANK BALANCES AT 31.8.2021 | £ 36,170 | £ 27,726 |
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MARDEN PRE-SCHOOL PLAYGROUP CHARITY NUMBER: 1064838
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31 AUGUST 2021
| MONETARY ASSETS Bank and cash balances Bank Current Accounts Bank Reserve Accounts PAYPAL Account Cash Float £ NON-MONETARY ASSETS FIXED ASSETS Equipment and furniture – estimated value £ CURRENT ASSETS Parent Fees Prepayments CURRENT LIABILITIES Creditors Independent examiner's fees Staff Costs Rent KCC Fees in Advance Other £ |
2021 2020 £ £ 22,727 3,982 12,855 23,526 41 66 547 152 36,170 £ 27,726 25,000 £ 25,000 - 1,239 807 612 £ 807 £ 1,851 624 612 - 3 - 650 14,172 - 248 1,295 15,044 £ 2,560 |
|---|---|
ZOE CLARKSON TREASURER
Statements were approved on: 14 July 2022
6
MARDEN PRE-SCHOOL PLAYGROUP
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2021
1. TRUSTEES RELATED PARTY TRANSACTIONS
Staff costs include £31,438 (2020 - £27,219) paid to one Trustee in respect of their role as employee of the playgroup, including employers national insurance and pension contributions. The employment was in place prior to the appointment as Trustee.
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Marden PsChOOl Playgroup clo Memorial Hall Goudhurst Road Marden TONBRIDGE Kent TN12 9JX M N Jenks & Co Limited Chartered A¢counlants 72 Commercial Road Paddock Wood Tonbridge Kenl TN12 6DP Dear Sirs We hereby confirm, lo the best ol our knowledge and belief, and having made appropriate enquiries of other Trustees and officials of the Trust, the following repre5enlalions are given lo you in Connection with your independent examination of the Trusts financial slalements lor the year ended 31 August 2021. General We acknowledge the responsibility of the Trustees for the financial statements. We acknowledge our responsibility lor the design and implemenlalion ol internal controls lo prevent and delecl fraud. We confirm that we have disclosed lo you the results of our own assessment ol the risk ol fraud in the charity. All transactions undertaken by the Trust have been properly recorded in the accounting records. We have made available lo you all accounting records and related data. including minutes ol Trustees meetings. All known assets and liabilities as al the year end date have been included in the financial statements. The value and classification of assets and liabilities in the financial slalements is not materially affected by managements plans and intentions. There are no laws and regulations central to the Charity's ability to conduct its business. We are not aware ol any mallers of material significance which should be reported lo the Charity Commission. Deblorsloiher Current Assets Balances included in the financial statements are valid debtors or prepayments and adequate provision has been made lor any bad or doubttul debts, sales returns or allowances. All other current assets have been included and lull provision has been made lor any possible diminution in the value ol current assets. Liabilities All known liabilities ol material amount al the Balan Sheet dale are included in the financial statements and sufficient, but not excessive, provision has been made lor estimated liabilities. There were no conlingenl liabilities al the Balance Sheet date, other than as disclosed in the financial statements. Transactions Involvin Trustees and Connected Persons We confirm that there are no transactions wtth, or on behalf ol, the Trustees or their asswiales or ontracls in which the Trustees or their associates have an interest, which are required to be disclosed other than as shown in the financial statements. 12 Registered No: 801721 Registered Address: a5 above
Recei tsandPa ments Account Except as disclosed in the financial statements, the results for the accounting period were not materially affected by= al transactions ol a sort not usually undertaken by the Trust., bl circumstances of an exceptional or non-recurrent nature- cl charges or credits relating to prior years., dl any change in accounting policies. 14. All grants, donations and other income, including those subject to special terms and conditions have been nolilied to you. There have been no breaches of terms or conditions during the period in the application ol such income. Shorta es or Irre ularilies al No shortage or irregularity of a material amount that has not been disclosed to you was discovered during the period under review. bl We confirm that all monies dLJe to the Trust have been correctly recorded and banked. Che uesi natories 16. We confirm that you have been advised of any changes in the authorised cheque signatories during the period under review. Yours faithfully for and on behalf ol the Trustees H Schlosser Trustee Dale.. 201712022 Reglstered No: 801721 Registered Addre$$: 85 above