Rent-a-Role Drama Service (Otherwise known as Barbican Theatre)
Report and Accounts
For The Year Ended
31 March 2024
Registered Charity Number 801689
Registered Company Number 02323701
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Report and accounts Contents**
||**Page**|
|---|---|
|Charity and Company information|**1**|
|Trustees' Report|**2**|
|Statement of Directors'/Trustees' Responsibilities|**6**|
|Independent Examiner's report|**7**|
|Statement of Financial Activities|**8**|
|Movements in Accumulated Funds|**9**|
|Balance sheet|**10**|
|Statement of Cashflows|**12**|
|Notes to the accounts|**13**|
|Detailed Statement of Financial Activities|**21**|
**Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Company Information**
**Charity number** 801689
**Company registration number** 02323701
## **Trustees**
Mr R Tatam Mr G Allen Ms G Small Mr S Tulloch Thomas Ms L Pennell Ms M James Ms A Lee Ms D Rose Ms A Kisku Ms D Kasturi Ms K T Pine
- Chair
- Appointed 01 September 2024 - Appointed 16 September 2024 - Resigned 22 March 2024 - Resigned 22 March 2024 - Resigned 22 March 2024 - Resigned 22 March 2024
## **Secretary, CEO and Charity Manager**
Mr A Tremaine Ms L Kriefman
- Appointed 22 March 2024 - Resigned 22 March 2024
## **Registered office**
Barbican Theatre Castle Street Plymouth PL1 2NJ
## **Accountants and Independent Examiners**
Mr P W Soutter FCCA ATT Wills Accountants Limited Chartered Certified Accountants 2 Endeavour House, Parkway Court Longbridge Road Plymouth PL6 8LR
## **Bankers**
TSB Plymouth Branch 162 Armada Way Plymouth PL1 1LY
1
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre)**
## **The report of the trustees for the year ended 31 March 2024**
The trustees present their report and the financial statements for the year ended 31 March 2024. The trustees, who are also directors of Rent-a-Role Drama Service t/a Barbican Theatre, for the purpose of company law and who served during the year and up to the date of this report are set out on page 1.
## **Name, registered office and constitution of the charity**
The full name of the charity is Rent-a-Role Drama Service t/a Barbican Theatre. The charity is also known by the name Barbican Theatre.
The legal registration details are :-
_Date of incorporation_ 1 Dec 1988 _Company Registration Number_ 02323701 _Charity Registration Number_ 801689 _The Registered Office is_ Barbican Theatre Castle Street Plymouth PL1 2NJ
## **Objectives and Activities of the Charity**
## _**A summary of the objects of the charity as set out in its governing document.**_ **Objectives**
The objectives of the charity are:
- To promote the education of young people under the age of 25 through the medium of drama.
- To relieve those persons with special needs through the medium of drama.
- To promote the education of young people in the art and science of the theatre and drama.
## **Executive Summary 2023/2024**
This was the first year of the new NPO agreement and the aim was to deliver on the ACE activity plan using the core team and freelance staff within the resources available allowing for the ongoing impact of the pandemic and the cost of living crisis. The continuing SLA agreement with Plymouth City Council provides essential funding supporting delivery of activity under our ReBels programme.
A four year funding programme with the Esmee Fairbairn Foundation supports the development of our Community Engagement work and the delivery of cultural activity in the many different communities of Plymouth. This also allowed the fulltime recruitment of the Community Engagement Lead (CEL) in September 2023.
Barbican’s core team have worked hard to allow the Barbican Theatre, Plymouth to not only thrive, but refine its activity, its journey forward, business model and approach to talent development work. It is to the credit of the core team that the majority of the targets for 2023-24 were exceeded. The ReBels Manager (RM) and the CEL were really successful in developing workshops and activity in schools and youth centres.
It is clear that the company is going to have to operate with a smaller core team until it can get its business model on to a more sustainable financial footing. It is also essential that the building makes a far more significant financial contribution to the Company than it has been doing. The initial plan was to test this between September 2023 and March 2024 with a more commercial approach to programming the Auditorium including the programming of more Musical activity. However, this has not proved to be as successful as hoped due to the nature of the acts programmed. In terms of the music the initial approach to the programming coupled with high technical costs has made achieving the returns required challenging.
2
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre)**
## **The report of the trustees for the year ended 31 March 2024**
In partnership with the National Marine Park and the Devon Wildlife Trust the Company achieved £59,750 of funding from Esmee Fairbairn for the River Plym project. This is a pilot project working with 30 communities along the Plym to see if there is interest in developing a wider project with the River Plym as a citizen. We are leading on this project with the Community Engagement Lead acting as project manager. The project runs from January to August 2024.
In November 2023 the Chief Executive & Artistic Director gave in her notice. Her last working day was 11 January 2024 and she left the Company’s employ on 29 February 2024. It was decided not to undertake a like for like replacement due to budget pressures. The opportunity was also taken to employ 2 consultants to undertake a review of the current operation and make recommendations as to the way forward. Claire Honey was appointed as Development Consultant and Laura Horton as Artistic Consultant.
The Development Consultant identified that the remaining core team is very capable and that the company was not in a financial position to recruit a CEO/AD. It was recommended that a flat organisational structure be adopted with some changes to job titles to communicate what post holders are responsible for to all stakeholders. This recommendation has been accepted.
A lot of time has also been dedicated to improving Barbican Theatre's data collection systems and streamlining reporting processes whilst ensuring they are in the format required by funders.
Artistic direction and strategy will be developed by the Executive Producer (Youth & Education) and the Executive Producer (Community & Partnership). The recently developed Artistic Advisory Board will also be used to sound out plans and advise on Artistic direction.
There are now 5 remaining Trustees. Consideration will be given in early 2025 to a Trustee recruitment campaign. There has been discussion of Board members being allocated a portfolio of activity in line with skills and interests. This will be further developed during 2024-25.
## **Achievements and Performance**
## **2023/2024 Year in Review**
## **ReBels Talent Development**
Our ReBels programme, for those aged 12-25, is shaped directly by our community using our agile, and modular training model. Four years of non-siloed youth co-creation has resulted in new music producers and sound engineers, female technical managers, audiobook writers, projection mapped ghost story performers, LGBTQIA+ comedians, rehearsal directors, teenage choreographers fusing dance styles and exciting film makers.
## **ReBels Music**
The ReBels Music strand continued to thrive and grow. With the young people being given 6 well supported performance opportunities on the B-bar stage (capacity 80) between April 2023 and March 2024.
## **ReBels Young Company**
The ReBels Young Company (RYC) was created to give 16 – 25 year old people the paid chance to be mentored in creating their own touring show. This provides an excellent opportunity for anyone who wants to explore establishing a career in the Creative Industries.
This provided 10 weeks training, 10 weeks of devising and creative world building and 10 weeks as a paid company touring a show in the summer of 2024.
3
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre)**
## **The report of the trustees for the year ended 31 March 2024**
## **ReBels numbers 2023/24**
- Total hours paid practioner employment - 781.
- Hours of ReBel training - 450.
- ReBel participants - 1,807.
- Artists employed for ReBels classes - 59.
- ReBels Performance Opportunities - 10.
- Hours of RYC Training - 154.
- Free R&D opportunities - 25.
- Schools workshops - 107.
- Busking gigs - 1.
- No of performance opportunities - 23.
## **Community Engagement**
In January 2024 Adult classes were started for the first time and ran across the term until March. Attendances were encouraging and feedback from participants was very positive.
## **Plymouth Undokai**
This international collaboration of two weekends of games was staged in November 2023 at Plymouth Life Centre. A conference was held at the University of Plymouth. Over 500 local family members, sports enthusiasts and university academics participated. The age range of participants was from 5 – 75 years old.
## **With Flying Colours Schools Project**
The final outcomes of the commissions working with College Road Primary School and Sir John Hunt Secondary School were delivered in summer 2023.
## **Commissions**
A number of commissions were undertaken in the financial year.
- Supporting the Easter Egg Trail in Plymouth City Centre
- Dartmouth Regatta provision of electric eels
- Fit & Fed summer 2023 (48 participants)
- Hire of Jellyfish August 2023
- Electric eels and puppets at the West End Carnival
- Craft workshops Plymouth City Centre November 2023
- Electric eels at the Barbican Christmas light switch on
- Electric eels at the opening of the Christmas market
- Electric eels at the Totnes late night Christmas shopping
## **Supporting Local Talent**
During the year we employed 96 freelancers providing employment and career development opportunities.
4
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre)**
## **The report of the trustees for the year ended 31 March 2024**
## **Financial Review**
Turnover for the year ended 31 March 2024 was £414,410 (2023 : £489,516) and expenditure was £479,825 (2023 : £571,880) leading to a deficit of £65,415 compared to a deficit of £82,364 last year.
In the region of £25,000 was spent on improved external damp proofing and upgrading the staff/artists kitchen. Grant accounted for 71% of turnover with earned and contributed income equalling 29%. This shows the crucial importance of grant income in ensuring the survival of the company in the current economic climate. Core grant will be needed to underwrite activity while the company embeds the new business model and starts to address the balance between grant and earned and contributed income over a 3 to 5 year period.
## **Reserves**
Due to financial pressures caused by the COVID-19 pandemic, Barbican Theatre has increasingly had to draw on its reserves. Thus, only very limited reserves have been maintained to pursue its objectives.
## **Designated reserves**
The Trustees have established a level of free unrestricted reserves that Barbican Theatre requires to bridge funding gaps to enable the charity to continue the current activities, these are shown within Note 18 of these accounts.
## **Restricted reserves**
The restricted fund relates to the Esmee Fairbairn Foundation whose support during the pandemic and subsequently has been welcomed and proved vital in supporting delivery of activities. Restricted project funding refers to agreed sums that funders have given to spend on specific project activities and elements, the income is ring-fenced for that project, and is shown in Note 6 of the accounts.
## **Impact of Cost of living crisis on Going Concern**
The current cost of living crisis continues to provide ongoing financial challenges to our company. To date we have been able to continue very much within the terms of our objectives. The Trustees have reviewed the cash flow forecasts and operating budgets for the next twelve months and do not foresee any going concern implications. Given the ongoing economic conditions this is being kept under constant review.
## **Plans for Future Periods**
The continued support of Arts Council England, Plymouth City Council, Esmee Fairbairn Foundation and valued supporters provides a platform for the Company to survive and develop. Future plans are to improve sustainability and to implement a business model aimed at earning more income from the building whilst continuing to deliver our aims and objectives. Over a 3-5 year period the aim is to ensure an appropriate and achievable balance between earned/contributed income and core grants. The challenges this provides are fully recognised particularly against the uncertainties arising from the current economic climate.
Key issues for 2024-25 are the delivery of the second year of our Arts Council England NPO 2023-26 objectives and continued delivery against our SLA with Plymouth City Council and the successful completion of phase 1 of the River Plym project. Ensuring that this delivery can be achieved with the flatter core team structure and the recruitment of some new Board members.
5
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre)**
## **The report of the trustees for the year ended 31 March 2024**
## **Statement of Directors' and Trustees' Responsibilities**
The trustees (who are also directors of Rent-a-Role Drama Service for the purposes of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP 2019 (FRS 102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Method of preparation of accounts**
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
## **This report was approved by the board of trustees on 15 January 2025.**
R L Tatam
**Mr R Tatam Director & Trustee**
6
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Independent Examiner's Report to the trustees of the charity**
## **Report of the Independent Examiner to the trustees**
## **on the accounts of the Charity for the year ended 31 March 2024**
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2024 which are set out on pages 8 to 25.
## **Responsibilities and basis of report**
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Since the company's gross income exceeded £250,000. I confirm that I am qualified to undertake the examination because I am a member of Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
- 2) the accounts do not accord with those records; or
- 3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
_Signed:_
Mr P W Soutter FCCA ATT Wills Accountants Limited Chartered Certified Accountants 2 Endeavour House, Parkway Court Longbridge Road Plymouth PL6 8LR
The date upon which my opinion is expressed is :- 15 January 2025
7
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Statement of Financial Activities Including Income and Expenditure Account for the year ended 31 March 2024**
|**Statement of Financial Activities**
**Including Income and Expenditure Account**
**for the year ended 31 March 2024**||
|---|---|
|**Incoming resources**
**Income and endowments from:**
Donations and legacies
Other trading activities
Investments
Charitable activities
**Total income and endowments**
**_Expenditure on:_**
Raising funds
Charitiable activities
Other
**Total expenditure**
**Net income / expenditure**
**before transfers between funds**
**Gross transfers between funds**
**Net income / expenditure before**
**Other recognised gains and losses**
**Net movement in funds**
**Reconciliation of funds**
**_Total funds brought forward_**
**Total Funds carried forward**|**Unrestricted Restricted**
**Total**
**Last Year**
**Funds**
**Funds**
**Funds**
**Total Funds**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
**£**
**£**
2,099
-
2,099
15,725
62,587
-
62,587
116,534
1,690
-
1,690
915
348,034
-
348,034
356,342|
||414,410
-
414,410
489,516|
||43,106
-
43,106
54,762
427,557
7,672
435,229
515,653
1,490
-
1,490
1,465|
||472,153
7,672
479,825
571,880|
|||
||(57,743)
(7,672)
(65,415)
(82,364)
-
-
-
-|
||(57,743)
(7,672)
(65,415)
(82,364)|
|||
|||
||(57,743)
(7,672)
(65,415)
(82,364)
256,165
87,688
343,853
426,217|
||**198,422**
**80,016**
**278,438**
**343,853**|
The net movement in funds referred to above is the net incoming resources as defined in the SORP and is reconciled to the total funds as shown in the Balance Sheet on page 10 as required by the SORP.
## **All activities derive from continuing operations**
**The notes on pages 13 to 20 form an integral part of these accounts.**
8
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Statement of Financial Activities Movements in revenue and capital funds for the year ended 31 March 2024**
|**Revenue accumulated funds**
Accumulated funds brought forward
Recognised gains and losses before transfers
Transfers (to)/from designated funds
**Closing revenue accumulated funds**
**Fixed asset funds**
At 1 April
Recognised gains/losses before transfers
At 31 March|**Designated**
**Unrestricted Restricted**
**Total**
**Last year**
**Funds**
**Funds**
**Funds**
**Funds**
**Total Funds**
**Restated**
**2024**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
**£**
**£**
**£**
146,725
1,450
80,016
228,191
302,884
-
(56,341)
-
(56,341)
(82,364)|**Designated**
**Unrestricted Restricted**
**Total**
**Last year**
**Funds**
**Funds**
**Funds**
**Funds**
**Total Funds**
**Restated**
**2024**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
**£**
**£**
**£**
146,725
1,450
80,016
228,191
302,884
-
(56,341)
-
(56,341)
(82,364)|
|---|---|---|
||146,725
(54,891)
80,016
171,850
220,520
(52,087)
54,891
-
2,804
7,671||
||94,638|-
80,016
174,654
228,191|
|||**Designated**
**Restricted**
**Total**
**Last year**
**Funds**
**Funds**
**Funds**
**Total Funds**
**Restated**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
**£**
**£**
-
7,672
7,672
15,343
(7,672)
(7,672)
(7,671)|
|||-
-
-
7,672|
The purpose of the transfers between Revenue Reserves, Designated Funds and Fixed Asset Funds is described in the notes to the accounts.
|**Revaluation Reserve Fund**
At 1 April
Recognised gains and losses before transfers
Transfer (to)/from revenue accumulated funds
At 31 March
**Summary of funds**
Revenue accumulated funds
Revenue designated funds
Fixed asset funds
Revaluation reserve fund
**Total funds**|**Unrestricted Restricted**
**Total**
**Last year**
**Funds**
**Funds**
**Funds**
**Total Funds**
**2024**
**2024**
**2024**
**2023**
107,990
-
107,990
107,990
(1,402)
(1,402)
-
(2,804)
-
(2,804)
-
103,784
-
103,784
107,990
**Designated Unrestricted Restricted**
**Total**
**Last Year**
**Funds**
**Funds**
**Funds**
**Funds**
**Total Funds**
**Restated**
**2024**
**2024**
**2024**
**2024**
**2023**
-
-
80,016
80,016
81,466
94,638
-
-
94,638
146,725
-
-
-
-
7,672
103,784
-
103,784
107,990|**Unrestricted Restricted**
**Total**
**Last year**
**Funds**
**Funds**
**Funds**
**Total Funds**
**2024**
**2024**
**2024**
**2023**
107,990
-
107,990
107,990
(1,402)
(1,402)
-
(2,804)
-
(2,804)
-|
|---|---|---|
|||103,784
-
103,784
107,990|
||94,638
103,784
80,016
278,438
343,853||
The statement of changes in resources applied for fixed assets for Charity use is shown in the notes to the accounts
**The notes on pages 13 to 20 form an integral part of these accounts.**
9
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Company Number** 02323701 **Balance Sheet as at 31 March 2024**
|**Note**
Tangible assets
10
Investments
11
**_Total fixed assets_**
**Current assets**
Debtors
12
Cash at bank and in hand
**_Total current assets_**
**Creditors:-**
amounts due within one year
13
**_Net current assets_**
**_Total assets less current liabilities_**
**Creditors:-**
amounts due after more than one year
14
**_Net assets excluding pension asset / liability_**
**Net assets**
**_The funds of the charity :_**
Unrestricted revenue accumulated funds
Designated revenue funds
**Unrestricted capital funds**
Unrestricted revaluation reserve
**Total unrestricted funds**
**Restricted revenue funds**
Restricted revenue accumulated funds
**Restricted fixed asset funds**
Restricted fixed asset funds
**Total restricted funds**
**Total charity funds**|£
£
223,043
100
223,143
84,941
125,837
210,778
(152,858)
57,920
281,063
(2,625)
278,438
278,438
-
94,638
103,784
198,422
80,016
-
80,016
278,438
**2024**|£
£
226,156
100
226,256
60,343
191,128
251,471
(123,374)
128,097
354,353
(10,500)
343,853
343,853
1,450
146,725
107,990
256,165
80,016
7,672
87,688
343,853
**2023**|£
£
226,156
100
226,256
60,343
191,128
251,471
(123,374)
128,097
354,353
(10,500)
343,853
343,853
1,450
146,725
107,990
256,165
80,016
7,672
87,688
343,853
**2023**|
|---|---|---|---|
||-
94,638
103,784|1,450
146,725
107,990||
||||354,353
(10,500)|
||||343,853|
||||343,853|
||||256,165
87,688|
||80,016
-|80,016
7,672||
|||||
||||343,853|
10
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Company Number** 02323701 **Balance Sheet as at 31 March 2024**
The directors are satisfied that for the year ended on 31 March 2024 the charitable company was entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. However, in accordance with section 145 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report appears on page 7.
The directors acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
R L Tatam
**Mr R Tatam Director & Trustee Approved by the board of trustees on 15 January 2025**
**The notes on pages 13 to 20 form an integral part of these accounts.**
11
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Cash Flow Statement for the year ended 31 March 2024**
|**Cash flow from operating activities**
19
Interest paid
**Net cash flow from operating activities**
**Cash flow from investing activities**
Interest received
Proceeds from sale of investments
Payments to acquire tangible fixed assets
**Net cash flow from investing activities**
**Cash flow from financing activities**
Repayment of loans
**Net cash flow from financing activities**
**Net decrease in cash and cash equivalents**
**Cash and cash equivalents at 1 April 2023**
**Cash and cash equivalents at 31 March 2024**
**Cash and cash equivalents consists of:**
Cash at bank and in hand
**Cash and cash equivalents at 31 March 2024**|**2024**
**£**
(27,845)
-
(27,845)
1,690
-
(28,636)
(26,946)
(10,500)
(10,500)
(65,291)
191,128
125,837
125,837
125,837|**2023**
**£**
(66,059)
-|
|---|---|---|
|||(66,059)|
|||915
56,758
(6,696)|
|||50,977|
|||(10,500)|
|||(10,500)|
|||(25,582)
216,710|
|||191,128|
|||191,128|
|||191,128|
12
**Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Notes to the Accounts for the year ended 31 March 2024**
## **1 Accounting policies**
## _**Basis of preparation of the accounts**_
Rent-a-Role Drama Service is a private company limited by guarantee registered in the England and Wales. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 1 of these financial statements.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2019.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity.
Advantage has been taken of Section 396(5) of The Companies Act 2006 to allow the format of the financial statements to be adapted to reflect the special nature of the charity's operation and in order to comply with the requirements of the SORP.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
## _**Incoming Resources**_
Incoming resources are accounted for on a receivable basis deferred as described below where appropriate.
Except as described under the 'Deferred Income' accounting policy all grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable.
## _**Investment Income**_
Bank Interest received is included on an actual receipts basis.
## _**Deferred income**_
In accordance with the SORP grants received in advance and specified by the donor as relating to specific accounting periods or alternatively which are subject to conditions which are still to be met, and which are outside the control of the charity or where it is uncertain whether the conditions can or will be met, are deferred on an accruals basis to the period to which they relate. Such deferrals are shown in the notes to the accounts and the sums involved are shown as creditors in the accounts.
## _**Recognition of liabilities**_
Liabilities are recognised on the accruals basis in accordance with normal accounting principles, modified where necessary in accordance with the guidance given in the SORP.
## _**Resources Expended**_
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:
In particular the policy for including items within costs of generating funds, charitable activities and governance costs is
13
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Notes to the Accounts for the year ended 31 March 2024**
## _**Costs of generating funds**_
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## _**Fundraising costs**_
Fundraising costs are those incurred in seeking voluntary contributions and do not include the cost of disseminating information in support of the charitable activities.
## _**Governance costs**_
Governance costs shall include all expenditure directly related to the administration of the charity including expenditure incurred in the management of the charity's assets, organisational administration and compliance with charitable and statutory requirements.
Resources expended include attributable VAT which cannot be recovered.
## _**Unrealised and realised gains**_
Realised gains and losses are included in the accounts on the date at which a contractual obligation is entered into.
Unrealised gains and losses are computed by reference to the market value of the investments at the balance sheet date, compared to the brought forward cost or valuation, and gains and losses arising on similar categories of investments are netted off.
## _**Investments held by the charity**_
Investments held as fixed assets are revalued at mid-market value at the balance sheet date and the gain or loss taken to the statement of financial activities. Investments include property investment of Plymouth Athenaeum.
## _**Method of consolidation of subsidiaries**_
The subsidiary company has not traded from the 31 March 2010 and is considered dormant. As the company and its subsidiary consist of a small group it is exempt from the need to provide consolidated accounts under section 399 of the Companies Act 2006
## _**Fixed assets and depreciation**_
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Plant and machinery – 33% straight line Fixtures, fittings and equipment – 20% reducing balance Café bar in Freehold Property – 10% reducing balance Leasehold land & buildings – straight line over the lifetime of the lease Freehold Buildings – 10% Reducing Balance
## _**Taxation**_
The charity's activities fall within exemptions afforded by the provisions of the Corporation Tax Act 2010. Accordingly, there is no taxation charge in these accounts.
14
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Notes to the Accounts for the year ended 31 March 2024**
## _**Funds structure policy**_
The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Such funds may be held in order to finance both working capital and capital investment.
Restricted funds have been provided to the charity for particular purposes, and it is the policy of the board of trustees to carefully the monitor the application of those funds in accordance with the restrictions placed upon them.
A fixed asset fund is maintained which represents the written down value of tangible fixed assets, and is divided into a restricted fixed asset fund representing the written down value of those assets subject to restrictions, with the balance being in a designated fund representing the written down value of those assets free of restrictions.
There is no formal policy of transfer between funds or on the allocation of funds to designated funds, other than that described above.
Any other proposed transfer between funds would be considered on the particular circumstances.
## **2 Going Concern**
The trustee's consider that there are no material uncertainties about the charities' ability to continue as a going concern nor any significant area of uncertainty that affect the carrying value of assets held by the charity
## **3 Winding up or dissolution of the charity**
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
|**4**|**Net income/(expenditure)**|**2024**|**2023**|
|---|---|---|---|
|||**£**|**£**|
||**This is stated after crediting :-**|||
||**Income from ordinary activities**|412,720|488,601|
||**and after charging:-**|||
||Depreciation of owned fixed assets|31,749|37,080|
||Pension costs|2,746|4,690|
||Independent Examiner's Fees|1,490|1,465|
|**5**|**Interest and investment Income**|**2024**|**2023**|
|||**£**|**£**|
||Bank deposit interest received|1,690|915|
15
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Notes to the Accounts for the year ended 31 March 2024**
|**6**
**Deferred Incoming Resources - Designated funds**
**Restated**
**Opening**
**Released**
**Deferrals**
**from prior**
**years**
**£**
**£**
Show income received
308
Gift voucher income
1,137
Esmee Fairbairn
40,000
**Total**
41,445
-
**These deferrals are included in creditors**|**Received**
**less released**
**in year**
**£**
3,720
(846)
18,850
21,724
**2024**
**£**
63,169|**Deferred**
**at year end**
**£**
4,028
291
58,850|
|---|---|---|
|||63,169|
|||**2023**
**£**
41,445|
The deferrals included in creditors relate to those grants and donations specified by the donors as relating to specific periods and represent those parts of the grants or donations which relate to periods subsequent to the accounting year end and are treated as grants in advance, or alternatively where there are conditions which must be fulfilled prior to entitlement or use of the grant or donation by the charity .
The brought forward deferred income has been restated this year to clarify that the income to which it was related to is all unrestricted in nature, rather than the split last year which showed that a component had been received in relation to restricted income.
## **7 Resources received and paid as intermediaries for third parties**
## **Received as agents and not included in the Statement of Financial Activities**
|Wired Money
Plymouth Undokai
**Total**
The equivalent total last year was|**Opening**
**Funds**
**£**
-
13,362
13,362
2,000|**Received**
**in year**
**£**
-
-
13,362|**Released**
**in year**
**£**
-
13,362
13,362
2,000|**Closing**
**Funds**
**£**
-
-|
|---|---|---|---|---|
|||||-|
|||||13,362|
The charity acts as Agents for the above charities as such the creditor relates to the net monies held by the charity as behalf of the other Charites.
## **8 Staff Costs and Emoluments**
|Gross Salaries
Employer's National Insurance
Pension Contributions
**Numbers of full time employees or full time equivalents**
Administration
General Staff|**£**
143,617
9,718
2,746
156,081
**2024**
1
4
5|**£**
214,790
15,758
4,690|
|---|---|---|
|||235,238|
|||**2023**
1
7|
|||8|
There were no employees with emoluments in excess of £60,000 per annum
16
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Notes to the Accounts for the year ended 31 March 2024**
- **9 Trustees' remuneration and expenses**
- Neither the trustees nor any persons connected with them have received or waived any fees, remuneration or expenses, either in the current year or the prior year.
## **10** ~~**Tangible functional fixed assets**~~
|~~**Tangible functional fixed assets**~~|||
|---|---|---|
|**Freehold**
**Land and**
**buildings**
**Leasehold**
**Land and**
**Buildings**
**£**
**£**
**Asset cost, valuation or revalued amount**
At 1 April 2023
230,920
115,000
Additions
24,401
-
At 31 March 2024
255,321
115,000
**Accumulated depreciation and impairment provisions**
At 1 April 2023
199,842
9,814
Charge for the year
5,548
1,402
At 31 March 2024
205,390
11,216
**Net book value**
At 31 March 2024
49,931
103,784
At 31 March 2023
31,078
105,186
**Assets included above which have been revalued**
Leasehold and other interests in land and buildings;|**Plant,**
**Machinery &**
**Vehicles**
**£**
351,545
4,235
355,780
261,653
24,799
286,452
69,328
89,892
**2024**
**£**
115,000
115,000|**Total**
**£**
697,465
28,636|
|||726,101|
|||471,309
31,749|
|||503,058|
|||223,043|
|||226,156|
|||**2023**
**£**
115,000|
|||115,000|
A 99 year lease was received for a peppercorn rent in March 1999 after a lottery funded capital grant for the refurbishment of the theatre. This lease was valued as worth £115,000 on 31 March 2016 and is being systematically amortised on a straight line basis over the life of the lease.
## **11 Fixed Asset Investments**
## **Investments in Subsidiaries**
|Barbican Theatre Trading Ltd
**Total**|**Cost**
**2024**
100
100|**Market**
**Value**
**2024**
100
100|**Cost**
**2023**
100
100|**Market**
**Value**
**2023**
100|
|---|---|---|---|---|
|||||100|
Barbican Theatre Trading Ltd is a company, number 05096696, registered in England. Rent-a-Role Drama Service controls the company by virtue of wholly owning the share capital. The company is currently dormant and has assets and funds totalling £100.
17
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Notes to the Accounts**
## **for the year ended 31 March 2024**
|**12 **
**13 **
**14 **
**15 **|**Debtors**
Trade debtors
Prepaid expenses
Accrued income
**Creditors: amounts falling due within one year**
Trade creditors|**2024**
**£**
58,523
7,563
18,855
84,941
**2024**
**£**
65,306|**2023**
**£**
48,512
6,997
4,834
60,343
**2023**
**£**
34,073
10,500
18,070
3,695
1,026
1,203
13,362
41,445
123,374
**2023**
**£**
10,500
10,500
**2023**|
|---|---|---|---|
||PCC SEIF Loan|10,500||
||Accrued expenses|10,134||
||PAYE and NI|2,854||
||VAT Payable|471||
||Unpaid Pension Contributions|424||
||Funds held for third parties
(see note 7)|-||
||Deferred income and grants in advance (see notes 6 and 7)|63,169||
||**Creditors : amounts falling due after one year**
PCC SEIF Loan
**Operating Leases**|152,858
**2024**
**£**
2,625
2,625
**2024**||
||
within one year
within two to five years
At the year end the company had future minimum lease
payments under non-cancellable operating leases as set out
below:|**£**
654
164
818|**£**
654
818
1,472|
## **16 Related party transactions**
Throughout the year there were no related party transactions.
18
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Notes to the Accounts**
## **for the year ended 31 March 2024**
|**17 Particulars of Individual Funds and analysis of assets and liabilities representing funds**
**At 31 March 2024**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**Funds**
**£**
**£**
**£**
**£**
Tangible Fixed Assets
223,043
-
-
223,043
Investments at valuation
_Fixed asset investments_
-
-
100
100
Current Assets
36,224
94,638
79,916
210,778
Current Liabilities
(152,858)
-
-
(152,858)
Long Term Liabilities
(2,625)
-
-
(2,625)
103,784
94,638
80,016
278,438
**At 1 April 2023**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**Restated**
**funds**
**funds**
**funds**
**Funds**
**£**
**£**
**£**
**£**
Tangible Fixed Assets
218,484
-
7,672
226,156
Investments at valuation
_Fixed asset investments_
-
-
100
100
Current Assets
24,830
146,725
79,916
251,471
Current Liabilities
(123,374)
-
-
(123,374)
Long Term Liabilities
(10,500)
-
-
(10,500)
109,440
146,725
87,688
343,853
**The individual funds included above are :**
**Funds at**
**Movements**
**Transfers**
**Funds at**
**2023**
**in**
**Between**
**2024**
**Funds**
**funds**
**as below**
**£**
**£**
**£**
**£**
Unrestricted funds
1,450
(56,341)
54,891
-
Revaluation reserve
107,990
(1,402)
(2,804)
103,784
_Designated funds_
Funding Shortfall
-
-
-
-
Sinking Fund
-
-
-
-
Capital Refurbishment
93,304
-
(33,856)
59,448
Organisational Change
53,421
-
(18,231)
35,190
_Restricted funds_
Fixed asset restricted fund
7,672
(7,672)
-
-
Restricted funds
80,016
-
-
80,016
343,853
(65,415)
-
278,438
**Analysis of movements in funds as shown in the table above**
**Incoming**
**Outgoing**
**Gains &**
**Movement**
**Resources**
**Resources**
**Losses**
**in funds**
**£**
**£**
**£**
**£**
Unrestricted funds
414,410
(470,751)
-
(56,341)
Revaluation reserve
-
(1,402)
-
(1,402)
_Restricted funds_
Fixed asset restricted fund
-
(7,672)
-
(7,672)
414,410
(479,825)
-
(65,415)|**17 Particulars of Individual Funds and analysis of assets and liabilities representing funds**
**At 31 March 2024**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**Funds**
**£**
**£**
**£**
**£**
Tangible Fixed Assets
223,043
-
-
223,043
Investments at valuation
_Fixed asset investments_
-
-
100
100
Current Assets
36,224
94,638
79,916
210,778
Current Liabilities
(152,858)
-
-
(152,858)
Long Term Liabilities
(2,625)
-
-
(2,625)
103,784
94,638
80,016
278,438
**At 1 April 2023**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**Restated**
**funds**
**funds**
**funds**
**Funds**
**£**
**£**
**£**
**£**
Tangible Fixed Assets
218,484
-
7,672
226,156
Investments at valuation
_Fixed asset investments_
-
-
100
100
Current Assets
24,830
146,725
79,916
251,471
Current Liabilities
(123,374)
-
-
(123,374)
Long Term Liabilities
(10,500)
-
-
(10,500)
109,440
146,725
87,688
343,853
**The individual funds included above are :**
**Funds at**
**Movements**
**Transfers**
**Funds at**
**2023**
**in**
**Between**
**2024**
**Funds**
**funds**
**as below**
**£**
**£**
**£**
**£**
Unrestricted funds
1,450
(56,341)
54,891
-
Revaluation reserve
107,990
(1,402)
(2,804)
103,784
_Designated funds_
Funding Shortfall
-
-
-
-
Sinking Fund
-
-
-
-
Capital Refurbishment
93,304
-
(33,856)
59,448
Organisational Change
53,421
-
(18,231)
35,190
_Restricted funds_
Fixed asset restricted fund
7,672
(7,672)
-
-
Restricted funds
80,016
-
-
80,016
343,853
(65,415)
-
278,438
**Analysis of movements in funds as shown in the table above**
**Incoming**
**Outgoing**
**Gains &**
**Movement**
**Resources**
**Resources**
**Losses**
**in funds**
**£**
**£**
**£**
**£**
Unrestricted funds
414,410
(470,751)
-
(56,341)
Revaluation reserve
-
(1,402)
-
(1,402)
_Restricted funds_
Fixed asset restricted fund
-
(7,672)
-
(7,672)
414,410
(479,825)
-
(65,415)|**17 Particulars of Individual Funds and analysis of assets and liabilities representing funds**
**At 31 March 2024**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**Funds**
**£**
**£**
**£**
**£**
Tangible Fixed Assets
223,043
-
-
223,043
Investments at valuation
_Fixed asset investments_
-
-
100
100
Current Assets
36,224
94,638
79,916
210,778
Current Liabilities
(152,858)
-
-
(152,858)
Long Term Liabilities
(2,625)
-
-
(2,625)
103,784
94,638
80,016
278,438
**At 1 April 2023**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**Restated**
**funds**
**funds**
**funds**
**Funds**
**£**
**£**
**£**
**£**
Tangible Fixed Assets
218,484
-
7,672
226,156
Investments at valuation
_Fixed asset investments_
-
-
100
100
Current Assets
24,830
146,725
79,916
251,471
Current Liabilities
(123,374)
-
-
(123,374)
Long Term Liabilities
(10,500)
-
-
(10,500)
109,440
146,725
87,688
343,853
**The individual funds included above are :**
**Funds at**
**Movements**
**Transfers**
**Funds at**
**2023**
**in**
**Between**
**2024**
**Funds**
**funds**
**as below**
**£**
**£**
**£**
**£**
Unrestricted funds
1,450
(56,341)
54,891
-
Revaluation reserve
107,990
(1,402)
(2,804)
103,784
_Designated funds_
Funding Shortfall
-
-
-
-
Sinking Fund
-
-
-
-
Capital Refurbishment
93,304
-
(33,856)
59,448
Organisational Change
53,421
-
(18,231)
35,190
_Restricted funds_
Fixed asset restricted fund
7,672
(7,672)
-
-
Restricted funds
80,016
-
-
80,016
343,853
(65,415)
-
278,438
**Analysis of movements in funds as shown in the table above**
**Incoming**
**Outgoing**
**Gains &**
**Movement**
**Resources**
**Resources**
**Losses**
**in funds**
**£**
**£**
**£**
**£**
Unrestricted funds
414,410
(470,751)
-
(56,341)
Revaluation reserve
-
(1,402)
-
(1,402)
_Restricted funds_
Fixed asset restricted fund
-
(7,672)
-
(7,672)
414,410
(479,825)
-
(65,415)|**17 Particulars of Individual Funds and analysis of assets and liabilities representing funds**
**At 31 March 2024**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**Funds**
**£**
**£**
**£**
**£**
Tangible Fixed Assets
223,043
-
-
223,043
Investments at valuation
_Fixed asset investments_
-
-
100
100
Current Assets
36,224
94,638
79,916
210,778
Current Liabilities
(152,858)
-
-
(152,858)
Long Term Liabilities
(2,625)
-
-
(2,625)
103,784
94,638
80,016
278,438
**At 1 April 2023**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**Restated**
**funds**
**funds**
**funds**
**Funds**
**£**
**£**
**£**
**£**
Tangible Fixed Assets
218,484
-
7,672
226,156
Investments at valuation
_Fixed asset investments_
-
-
100
100
Current Assets
24,830
146,725
79,916
251,471
Current Liabilities
(123,374)
-
-
(123,374)
Long Term Liabilities
(10,500)
-
-
(10,500)
109,440
146,725
87,688
343,853
**The individual funds included above are :**
**Funds at**
**Movements**
**Transfers**
**Funds at**
**2023**
**in**
**Between**
**2024**
**Funds**
**funds**
**as below**
**£**
**£**
**£**
**£**
Unrestricted funds
1,450
(56,341)
54,891
-
Revaluation reserve
107,990
(1,402)
(2,804)
103,784
_Designated funds_
Funding Shortfall
-
-
-
-
Sinking Fund
-
-
-
-
Capital Refurbishment
93,304
-
(33,856)
59,448
Organisational Change
53,421
-
(18,231)
35,190
_Restricted funds_
Fixed asset restricted fund
7,672
(7,672)
-
-
Restricted funds
80,016
-
-
80,016
343,853
(65,415)
-
278,438
**Analysis of movements in funds as shown in the table above**
**Incoming**
**Outgoing**
**Gains &**
**Movement**
**Resources**
**Resources**
**Losses**
**in funds**
**£**
**£**
**£**
**£**
Unrestricted funds
414,410
(470,751)
-
(56,341)
Revaluation reserve
-
(1,402)
-
(1,402)
_Restricted funds_
Fixed asset restricted fund
-
(7,672)
-
(7,672)
414,410
(479,825)
-
(65,415)|**17 Particulars of Individual Funds and analysis of assets and liabilities representing funds**
**At 31 March 2024**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**Funds**
**£**
**£**
**£**
**£**
Tangible Fixed Assets
223,043
-
-
223,043
Investments at valuation
_Fixed asset investments_
-
-
100
100
Current Assets
36,224
94,638
79,916
210,778
Current Liabilities
(152,858)
-
-
(152,858)
Long Term Liabilities
(2,625)
-
-
(2,625)
103,784
94,638
80,016
278,438
**At 1 April 2023**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**Restated**
**funds**
**funds**
**funds**
**Funds**
**£**
**£**
**£**
**£**
Tangible Fixed Assets
218,484
-
7,672
226,156
Investments at valuation
_Fixed asset investments_
-
-
100
100
Current Assets
24,830
146,725
79,916
251,471
Current Liabilities
(123,374)
-
-
(123,374)
Long Term Liabilities
(10,500)
-
-
(10,500)
109,440
146,725
87,688
343,853
**The individual funds included above are :**
**Funds at**
**Movements**
**Transfers**
**Funds at**
**2023**
**in**
**Between**
**2024**
**Funds**
**funds**
**as below**
**£**
**£**
**£**
**£**
Unrestricted funds
1,450
(56,341)
54,891
-
Revaluation reserve
107,990
(1,402)
(2,804)
103,784
_Designated funds_
Funding Shortfall
-
-
-
-
Sinking Fund
-
-
-
-
Capital Refurbishment
93,304
-
(33,856)
59,448
Organisational Change
53,421
-
(18,231)
35,190
_Restricted funds_
Fixed asset restricted fund
7,672
(7,672)
-
-
Restricted funds
80,016
-
-
80,016
343,853
(65,415)
-
278,438
**Analysis of movements in funds as shown in the table above**
**Incoming**
**Outgoing**
**Gains &**
**Movement**
**Resources**
**Resources**
**Losses**
**in funds**
**£**
**£**
**£**
**£**
Unrestricted funds
414,410
(470,751)
-
(56,341)
Revaluation reserve
-
(1,402)
-
(1,402)
_Restricted funds_
Fixed asset restricted fund
-
(7,672)
-
(7,672)
414,410
(479,825)
-
(65,415)|
|---|---|---|---|---|
||-|-|100|100|
||36,224|94,638|79,916|210,778|
||(152,858)|-|-|(152,858)|
||(2,625)
103,784
**Unrestricted**
**funds**
**£**
218,484|-
94,638
**Designated**
**funds**
**£**
-|-
80,016
**Restricted**
**funds**
**£**
7,672|(2,625)|
|||||278,438|
|||||**Total**
**Funds**
**£**
226,156|
||-|-|100|100|
||24,830|146,725|79,916|251,471|
||(123,374)|-|-|(123,374)|
|||-
146,725
**Movements**
**in**
**Funds**
**as below**
**£**
(56,341)|-
87,688
**Transfers**
**Between**
**funds**
**£**
54,891|(10,500)|
|||||343,853|
|||||**Funds at**
**2024**
**£**
-|
||107,990|(1,402)|(2,804)|103,784|
||||||
||-|-|-|-|
||-|-|-|-|
||93,304|-|(33,856)|59,448|
||53,421|-|(18,231)|35,190|
||||||
||7,672|(7,672)|-|-|
||80,016|-|-|80,016|
||343,853
(65,415)
**as shown in the table above**
**Incoming**
**Outgoing**
**Resources**
**Resources**
**£**
**£**
414,410
(470,751)||-
**Gains &**
**Losses**
**£**
-|278,438|
|||||**Movement**
**in funds**
**£**
(56,341)|
||-|(1,402)|-|(1,402)|
||||||
||-|(7,672)|-|(7,672)|
||414,410|(479,825)|-||
|||||(65,415)|
19
**Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Notes to the Accounts for the year ended 31 March 2024**
## **18 Purpose of unrestricted funds**
There are four purposes of the designated funding:
1. These funds may be used to cover a funding shortfall in a project, either to its planned conclusion or to bridge a gap in its targeted funding. The trustees consider a fund of £20,000 is deemed sufficient..
2. A sinking fund available for unforeseen organisational obligations. There is a reserve that equates to 3 months of core costs. The trustees consider a fund of £35,000 is deemed sufficient.
3. A fund is available to support the Capital Refurbishment of the Barbican Theatre. The target balance for this fund is £170,000.
4. Given the scale of organisational change that is being undertaken it is necessary to create a reserve that can be called upon to support organisational change. This can be used to support the change in development and training programmes and innovative changes to programming. The target balance for this fund is £85,000.
|**Revaluation Reserve**
At 1 April
Arising on revaluation during the year
Transfer to revaluation reserve
At 31 March|**2024**
**£**
(107,990)
1,402
2,804
(103,784)|**2023**
**£**
(107,990)|
|---|---|---|
|||(107,990)|
## **19 Reconciliation of net income/(expenditure) to net cashflow from operating activities**
|Net Income/Expenditure|**2024**
**£**
(65,415)|**2023**
**£**
(82,364)|
|---|---|---|
||||
|Interest Receivable|(1,690)|(915)|
|Depreciation and Impairment of Tangible Fixed Assets|31,749|37,080|
|Increase in debtors|(24,598)|(27,160)|
|Increase in creditors|32,109|7,300|
||(27,845)||
|||(66,059)|
## **20 Limited by Guarantee**
The charity is incorporated under the Companies Acts and is limited by guarantee, each member having undertaken to contribute such amounts not exceeding one pound as may be required in the event of the company being wound up whilst he or she is still a member or within one year thereafter.
20
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre)**
## **Appendix 1**
## **Analysis of Total Incoming & Outgoing Resources by Activity for the year ended 31 March 2024**
|**Income and endowments from:**
Donations and legacies|**Core**
**Enterprise Commission**
**Technical**
**Productions**
**ReBel**
**Restricted**
**Fixed Assets**
**2024**
**Total**
**2023**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
719
-
57
-
808
515
-
2,099
15,725|
|---|---|
|
Other trading activities|-
40,802
8,920
-
12,520
345
-
62,587
116,534|
|Investments|1,690
-
-
-
-
-
-
1,690
915|
|Charitable activities|249,315
18,940
30
866
62,222
16,661
-
348,034
356,342|
|**Total income and endowments**
**_Expenditure on:_**
Charitiable activities||
||251,724
59,742
9,007
866
75,550
17,521
-
414,410
489,516|
||189,838
133,045
5,862
6,395
69,374
66,150
7,671
478,335
570,415|
|Other|-
1,490
-
-
-
-
-
1,490
1,465|
|**Total expenditure**
**Net Incoming Resources by activity**||
||189,838
134,535
5,862
6,395
69,374
66,150
7,671
479,825
571,880|
||61,886
(74,793)
3,145
(5,529)
6,176
(48,629)
(7,671)
(65,415)
(82,364)|
21
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre)**
## **Appendix 2**
## **Analysis of expenditure by activity for the year ended 31 March 2024**
|**Nature of expenditure**
Production costs|**Core**
**Enterprise Commission**
**Technical**
**Productions**
**ReBel**
**Restricted**
**Fixed Assets**
**2024**
**Total**
**2023**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
-
18,823
5,844
5,208
60,634
49,044
-
139,553
154,543|
|---|---|
|Staff costs|156,082
17,549
-
-
3,637
14,946
-
192,214
274,981|
|Travel|-
1,951
-
-
14
202
-
2,167
3,289|
|Office Admin|-
16,640
-
-
-
120
-
16,760
14,756|
|Premises costs|-
51,709
14
1,184
672
1,802
-
55,381
52,953|
|Marketing|-
8,209
-
-
4,066
-
-
12,275
11,472|
|Technical repairs/maint|-
-
-
-
-
-
-
-
-|
|PRS/PPL fees|-
209
-
-
187
-
-
396
-|
|Legal & accountancy|-
15,265
-
-
-
-
-
15,265
5,744|
|Bank & credit charges|1
4,180
4
3
164
36
-
4,388
5,475|
|Unrecoverable VAT|9,535
-
-
-
-
-
-
9,535
8,065|
|Miscellaneous costs|-
-
-
-
-
-
-
-
-|
|Impairment of Investments|-
-
-
-
-
-
-
-
-|
|Depreciation|24,078
-
-
-
-
-
7,671
31,749
37,080|
|Bad debts
**Total charitable expenditure analysed by**
**activity**|142
-
-
-
-
-
-
142
3,522|
||189,838
134,535
5,862
6,395
69,374
66,150
7,671
479,825
571,880|
22
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Schedule to the Statement of Financial Activities for the year ended 31 March 2024 Status of this schedule to the Statement of Financial Activities**
This schedule is an intrinsic part of the accounts required to comply with the 2008 Revision of the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, revised June 2008. However, it is not a part of the statutory accounts required under the provisions of the Companies Act 2006 in relation to incorporated charities.
|**Unrestricted **|**Restricted**|**Total**|**Prior Period**|
|---|---|---|---|
|**Funds**|**Funds**|**Funds**|**Total Funds**|
|**2024**|**2024**|**2024**|**2023**|
|**£**|**£**|**£**|**£**|
## **Incoming Resources**
|**Non government and non public bodies**
**Incoming resources of a revenue nature - grants, donations and legacies**
Donations
2,099
-
**2,099**
15,725
**Total**
**2,099**
**-**
**2,099**
**15,725**
**Total Grants,Legacies & Donations Received**
**2,099**
**-**
**2,099**
**15,725**
**Total Donations and Legacy Income**
**2,099**
**-**
**2,099**
**15,725**
Rent Received
27,802
-
**27,802**
28,079|**Non government and non public bodies**
**Incoming resources of a revenue nature - grants, donations and legacies**
Donations
2,099
-
**2,099**
15,725
**Total**
**2,099**
**-**
**2,099**
**15,725**
**Total Grants,Legacies & Donations Received**
**2,099**
**-**
**2,099**
**15,725**
**Total Donations and Legacy Income**
**2,099**
**-**
**2,099**
**15,725**
Rent Received
27,802
-
**27,802**
28,079|
|---|---|
||**2,099**
**-**
**2,099**
**15,725**|
||**2,099**
**-**
**2,099**
**15,725**|
|||
||**2,099**
**-**
**2,099**
**15,725**|
||27,802
-
**27,802**
28,079|
|Hire of Auditorium|16,737
-
**16,737**
16,290|
|Merchandise|-
-
**-**
770|
|Card fee|-
-
**-**
471|
|Commissions|17,048
-
**17,048**
67,424|
|Show sponsorship|1,000
-
**1,000**
3,500|
|**Total other trading activities**
**Investment Income**
Bank deposit interest received
**Total Investment Income**
**Income from charitable activities**
Arts Council South West||
||**62,587**
**-**
**62,587**
**116,534**|
||1,690
-
1,690
915|
||**1,690**
**-**
**1,690**
**915**
198,710
-
**198,710**
198,710|
|Plymouth City Council - Core|29,350
-
**29,350**
25,375|
|Other project grants|72,512
-
**72,512**
81,976|
|Box office and other productions|36,837
-
**36,837**
41,722|
|Courses & training workshops|7,385
-
**7,385**
4,498|
|Booking Fees|3,240
**3,240**
4,061|
|**Total Income from charitable activities**
**Total Income**||
||**348,034**
**-**
**348,034**
**356,342**|
|||
||**414,410**
**-**
**414,410**
**489,516**|
23
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Schedule to the Statement of Financial Activities for the year ended 31 March 2024**
## **Status of this schedule to the Statement of Financial Activities**
This schedule is an intrinsic part of the accounts required to comply with the 2008 Revision of the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, revised June 2008. However, it is not a part of the statutory accounts required under the provisions of the Companies Act 2006 in relation to incorporated charities.
|**_Support costs for raising funds_**
Staff costs|**Unrestricted Restricted**
**Total**
**Prior Period**
**Funds**
**Funds**
**Funds**
**Total Funds**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
**£**
**£**
5,420
-
5,420
6,046|
|---|---|
|Staff salaries|23,412
-
23,412
35,286|
|Premises costs|6,492
-
6,492
5,825|
|Publicity & marketing|1,265
-
1,265
1,147|
|Office Costs|1,699
-
1,699
1,853|
|Legal fees|1,410
-
1,410
553|
|Travel & subsistence|217
-
217
335|
|Depreciation of assets used for fundraising|3,191
-
3,191
3,717|
|**Total costs of generating voluntary income**
**Charitable expenditure - Support Costs**
**Support costs of charitable activities**
**_Direct support costs_**
Marketing of services
**_Management and administration costs_**
**_in support of charitable activities_**
**_Staff costs in support of charitable activities_**
Salaries - Administrative staff|**43,106**
**-**
**43,106**
**54,762**|
|||
||**43,106**
**-**
**43,106**
**54,762**|
||11,010
-
11,010
10,325|
||**11,010**
**-**
**11,010**
**10,325**|
||120,205
-
120,205
179,504|
|Pension Contributions - administrative staff|2,746
-
2,746
4,690|
|Employers' NI - Administrative staff
**_Indirect employee costs_**
Travel and subsistence
**_Premises Costs_**
Premises costs
Unrecoverable VAT|9,718
-
9,718
15,758|
||**132,669**
**-**
**132,669**
**199,952**|
||1,950
-
1,950
2,954|
||**1,950**
**-**
**1,950**
**2,954**|
||48,889
-
48,889
47,128
9,535
-
9,535
8,065|
||**58,424**
**-**
**58,424**
**55,193**|
24
## **Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Schedule to the Statement of Financial Activities for the year ended 31 March 2024 Status of this schedule to the Statement of Financial Activities**
This schedule is an intrinsic part of the accounts required to comply with the 2008 Revision of the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, revised June 2008. However, it is not a part of the statutory accounts required under the provisions of the Companies Act 2006 in relation to incorporated charities.
|**_General administrative expenses:_**
Subscriptions|**Unrestricted Restricted**
**Total**
**Prior Period**
**Funds**
**Funds**
**Funds**
**Total Funds**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
**£**
**£**
396
-
396
-|
|---|---|
|Bad debts|142
-
142
3,522|
|Office Admin|15,061
-
15,061
12,903|
|Bank charges|2,964
-
2,964
3,622|
|**_Professional fees in support of charitable activities_**
Legal, professional and consultancy fees
**_Other support costs_**
Depreciation of assets used for charitable purposes|**18,563**
**-**
**18,563**
**20,047**|
||12,365
-
12,365
3,726|
||**12,365**
**-**
**12,365**
**3,726**|
||20,886
7,672
28,558
33,363|
|Production costs|139,553
-
139,553
154,543|
|Staff costs|30,713
-
30,713
33,697|
|Bank Transaction Charges|1,424
-
1,424
1,853|
|**Total Support costs**
Costs reallocated from charity support costs
**Total Expended on Charitable Activities**
**_Other costs_**
**_Other costs_**
Independent Examiner's Fees
**Total other costs**
**_Analysis of transfers between funds_**
Transfer to/(from) unrestricted funds|**192,576**
**7,672**
**200,248**
**223,456**|
|||
||**427,557**
**7,672**
**435,229**
**515,653**|
||-
-
-
-
**470,663**
**7,672**
**478,335**
**570,415**|
||1,490
-
1,490
1,465|
||**1,490**
**-**
**1,490**
**1,465**|
||54,891
-
54,891
83,025|
|Transfer to/(from) restricted funds|-
-
-
7,671|
|Transfer to/(from) revaluation reserve|(2,804)
-
(2,804)
-|
|Transfer to/(from) restricted fixed asset reserve|-
-
-
(7,671)|
|Transfer to/(from) designated|(52,087)
-
(52,087)
(83,025)|
25
## **Issuer**
Wills Accountants Limited
**Document generated** Wed, 15th Jan 2025 14:04:34 GMT **Document fingerprint** 30c986509a4435c576da83d596c2a562
## **Parties involved with this document**
## **Document processed**
## **Party + Fingerprint**
Wed, 15th Jan 2025 20:15:21 GMT Fri, 17th Jan 2025 12:14:00 GMT Fri, 17th Jan 2025 12:14:00 GMT
Mr R Tatam - Signer (25b9bd91d6c7b7416fa12e341173f09e) Mr P Soutter - Signer (a8408838fb3165ee7befd3dec5f0d93b) Mr A Tremaine - Copied In (b3b58c278a7a05984f82df19d840754f)
## **Audit history log**
## **Date**
## **Action**
Wed, 15th Jan 2025 14:04:34 GMT Wed, 15th Jan 2025 14:04:35 GMT Wed, 15th Jan 2025 14:04:35 GMT Wed, 15th Jan 2025 14:04:35 GMT
Wed, 15th Jan 2025 14:30:12 GMT Wed, 15th Jan 2025 14:30:12 GMT Wed, 15th Jan 2025 15:16:48 GMT Wed, 15th Jan 2025 19:36:16 GMT Wed, 15th Jan 2025 20:00:14 GMT Wed, 15th Jan 2025 20:12:47 GMT Wed, 15th Jan 2025 20:15:21 GMT Wed, 15th Jan 2025 20:15:21 GMT Wed, 15th Jan 2025 20:15:21 GMT Wed, 15th Jan 2025 20:15:22 GMT Wed, 15th Jan 2025 20:15:32 GMT Wed, 15th Jan 2025 20:15:35 GMT Wed, 15th Jan 2025 20:15:49 GMT Wed, 15th Jan 2025 20:34:30 GMT
Envelope generated by Dan Hosgood62.232.17.186 Document generated with fingerprint ea519628224b3cf70fd44a4846dd6e3d62.232.17.186 Document generated with fingerprint 30c986509a4435c576da83d596c2a56262.232.17.186 Document generated with fingerprint fb981a5cec304a42e26657edb3aa5e8662.232.17.186 Sent the envelope to Mr R Tatam for signing62.232.17.186 Document emailed to party email13.41.203.0 Mr R Tatam opened the document email.140.248.40.25 Mr R Tatam viewed the envelope86.180.134.168 Mr R Tatam viewed the envelope86.180.134.168 Mr R Tatam viewed the envelope86.180.134.168 Mr R Tatam signed the envelope86.180.134.168 Sent the envelope to Mr P Soutter for signing86.180.134.168 Document emailed to party email18.175.169.200 Mr R Tatam viewed the envelope86.180.134.168 Mr R Tatam viewed the envelope86.180.134.168 Mr R Tatam viewed the envelope86.180.134.168 Mr R Tatam viewed the envelope86.180.134.168 Mr P Soutter opened the document email.146.75.168.38
Thu, 16th Jan 2025 6:22:12 GMT Fri, 17th Jan 2025 12:12:14 GMT Fri, 17th Jan 2025 12:14:00 GMT Fri, 17th Jan 2025 12:14:00 GMT Fri, 17th Jan 2025 12:14:00 GMT Fri, 17th Jan 2025 12:14:01 GMT Fri, 17th Jan 2025 12:14:01 GMT
Mr P Soutter opened the document email.146.75.168.38 Mr P Soutter viewed the envelope62.232.17.186 Mr P Soutter signed the envelope62.232.17.186 Sent the envelope to Mr A Tremaine for signing62.232.17.186 This envelope has been signed by all parties62.232.17.186 Mr P Soutter viewed the envelope62.232.17.186 Document emailed to party email13.40.10.29