Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Report and Accounts For The Year Ended 31 March 2023 Barf)ican Registered Charity Number 801689 Registered Company Number 02323701
Rent-a-Role Drama Servlce (Otherwise known as Barblcan Thealre) Report and accounts Contents Page Charity and Company inloimalion Trustees, Report Statement ol Directors.rUstees. Responsibilities Independeni Examinerfs report Slalement ol Financial Activities Movements in Accumulated Funds Balance sheel Slalemenl ol Cashllows Notes lo the accounts Detailed Statement ol Financial Activities 10 12 14 15 26
Rent-a-Role Diama Service (Otherwlse known as Barbl¢an Theatre) Company Information Trustees Mr R Tatam Mrs A Lee Mrs L Lloyd Mr D Breyley Ms D Rose Mr S Tulloch Thomas Ms A Kisku Mr G Alle Ms G Small Ms D Kasluri Ms L Pennell MsKTPine Chair Resigned 14 March 2023 Resigned 22 March 2023 Resigned 14 March 2023 - Appointed 14 March 2023 Appointed 14 March 2023 - Appointed 14 March 2023 - Appointed 14 March 2023 - ApFX)inled 14 March 2023 - Appointed 14 March 2023 Appointed 28 June 2023 Apwinled 6 July 2023 Secretary, CEO and Charity Manager Ms L Kriefman Accountants and Independent Examiners Mr P W Soutter Wills Accounlanls Ltd Chartered Certified Accountants Parkway Court 2 Endeavour House, Longbridge Road Plymouth PL6 8LR Bankers TSB Plymouth BTanc 162 Armada Way Plymouth PL1 1LY Registered office Barbican Theatre Castle Street Plymouth PL1 2NJ Charlty number 801689 Company reglstration number 02323701
Rent-a-Role Drama Servl¢e (Otherwise known as Barbican Thealre) The report of the truslees for the year ended 31 March 2023 The Irusleos present their report and the financial slalemenls for the year ended 31 March 2023. The liuslees. who are also directors ol Renl-a-Role Drama Service Va Bafbican Theatre. fof the purwse ol company law and who served during the year and Ltp lo the dale ol this report are sel out on page 1. istered office and conslitution of the ch rl The lull name of the charity is Rent-a-Role Drama Service Va Barbican Theatre. The charty is also known by the name 8arbican Theatre. The legal registration details are Date of incorporation Company Registration Number Charity Registration Number The Registered Office is 1 Dec 1988 02323701 801689 Barbican Theatre Castle Street Plymouth PL1 2NJ Ob-ectlves and Activi le of the Charlt A summary of the objects of the charity as set out in its goveming document. Objectives The objectives ol the charity are.. To promote the education ol young people urKler the age 0125 through the medium ol drama. To relieve those persons with special needs through the medium ol drarna. To promote the education ol young people in the art and science ol the theatre and drama. Exe Iv mrna 202212 Iv this year we continued lo establish our development programme lor young people and emerging artists. A number ol projects wer8 delivered with partners in a number ol different locations across the city. The additional 2.2 fte posts created in 202112022 were confimied on a lull limg basis. This embedded a very strong team which continued to deliver lo a very high level. In conjunction with two other Plymouth based Arts organisalions training was delivered lo the 10 people who had been identified as potential new trustees. The process ol their assimilation lo the Board continued Ihroughoul 2022123 and in March 6 new Iruslees lully joined the board. Two further Iruslees joined the board early in 2023124. Programming continued in the Auditorium largely under a Pay What You Decide IPWYDI model to encourage new audiences. We successfully secured NPO 2023-26 funding Irom Arts Council England. A continuing SLA agreement was also negotiated wth Plymouth City Council. A four year funding programme was successfully secured with the Esmee Fairt)airn Foundation lo support the development of our Community Engagement work and the delivery of ¢uliural activity in the many different communities ol Plymouth. Esmee Fairbairn also provided a very welcome unrestricted grant lo support the company in the cost ol living CTISIS. Bafbican's team have worked haid lo allow Ihe Barbican Theatre. Plymouth lo not only thrive, but refine ils aclivily, ils journey forward, business model and approach lo talent development work and fole in the city and nationally as an or9anisation.
Rent-a-Role Drama Servlce {Othenvise known as Barbi¢an Theatre} The report of the Irustees for the year ended 31 March 2023 Achievements and Performance 202212023 Year In Revlew Auditorium Programming Programming in the Auditorium continued largely under a Pay What You Decide IPWYDI model offering audiences the opportunity lo pay whatever they feel an event is worth lo them (including £01. They can pay when they book OT after they have seen the show. Larger audiences year on year have been achieved with an average donation of around £9. However, Artist spend is prohibitively expensive with 110-140 seals and achieving a contribution or break even position from programming activity has been very challenging. The 'Oh No It Isn't, Christmas show co-produced with H8-Hum-Ah Production CIC from Cornwall was a success. With ticket sales in excess 011300 across 16 performances equating lo 57Vo capacity across the run. ReBels Talent Development Our ReBels programme lor 12-25 is shaped directly by our community using our agile, and modular training model. Three years of non siloed youth co-crealion has resulted in new music producers and sound engineers, female technical managers, audio book writers, projection mapped ghost story performers, LGBTQIA+ comedians, rehearsal directors. teenage choreographers fusing dance slyles and exciting film makers. ReBels numbers 2022123 -Tolal hours paid praclioner employment - 1.953. Hours ol ReBel training - 390. ReBel participants - 1176. Artists employed lor ReBels classes 39. ReBels Performance Opportunities - 18. Hours ol Flourish Training - 74. Workshops - 122. Total workshop partlClP8nls 2135. Artists employed lor workshops - 105. Free R and D opportunities - 22. Schools workshops - 134. Busking gigs - 4. No ol pertormance opportunities - 10. Cultural Producers for Plyrnouth We delivered a number ol commissions across Plymouth. Identlty Parade Idenlily Parade was produced in partnership with The Box Plymouth {27 May 20221. 22 designers, eustomisers and fashionistas Irom the Devon and Cornwall peninsula, 57 looks showcased. 13 runway categories 139 lickels sold, including 15 complimentary and 24 lor sp)nsors. 54 first lime bookers 9 repeat bookers 5.83 average lickel price (inclusive ol comp lickelsl or £6.54 (excluding compsl - minimum PWYC lickel price £5. £4000 raised in sponsorship ol categories by Queer District Collective. Bogey Knights, D¥ake Circus Mall and Plymouth History Festival.
Rent-a-Role Drama Service (Otherwise known as Barblcan Theatre) The feport of the trustees for the year ended 31 March 2023 Keyham Jubilee Glants Tea Party Keyham Jubilee Giants Tea Party was produced in partnership with Wolseley Trust and part ol the community's Queen Platinum Jubilee celebrations on 2 June. 9 community CIC'S, trusts and partrbers sel Ltp in each iesidenlial area 4 giant parade routes 95 paTade pertormers 11 communily puppet makers & lacililators 77 days of employment 68 local residents aged 8-85 involved with the puppet design and make 1600+ Keyham residents engaged al lea party and with parade Parade and tea party was featured on ITV Westcounlry breakfast and lunchtime news Walk This Way Walk This Way look place on Plymouth Piazza and was funded by High SITeet Sparks and was a nostalgic jouiney through the 80s, 90s and QOS through dance and movement. 900+ members ol public engaged throughout the day 3 performances11 cancelled on day due lo storms I Iorrentlal rainll 9 professional perFormers - 8 community performers 9 ReBels performers 4 graffiti artists from Plymouth Artists Together 4 skateboarders from Prime 12 parkourists from Plymouth ParkoL¢r 12 young roller-skaters 3 DJS from Deep Blue Sound Llve l& Local) at the Lido Live l& Locall al the Lido took place al Tinside Lido as part ol the summer of live musi¢ at the LKlo, with our event focusing on local talent. The support ol Plymouth Culture was crucial in the delivery ol this evenl. 17 local artists lall paid to perform) 358 tickets sold Icapacily 4001 181 separate bookings Respe¢t Fe511val Respect Festival look place in the city centra as an event on 9th July 2022. Bafbican Theatre provided a livestream service in the building lor Foolnow and delivered the dance parade workshops lo 5 schools and 4 community groups. -125 youth participants 77 community pat1icipants employed 3 dance practitioners - supported Foionow lor the livestream delivered one respect leslival pwade with Conscious Sisters and PDFIEC for ovef 1000 people.
Rent-a-Role Drama Service (Otherwise known as Barbican TheatTr) The report of Ihe trustees for the year ended 31 March 2023 Commonwealth Garnes Baton relay look place on Monday 4th July Barbican Theatre collaborated with Exim Dance Company and 2 Taiko drummers lo produce a pop up performance on Armada Way lor a balon exchange poinl. We brought the Giant puppets and Exim provided the dancers, to create a 10 min celebratory dance that expanded on the Jubilee Giant Tea Paty 10 FTeelan¢ers employed lo perform and puppeteer . 3 Young pertormers from Exim Dance Company - 5 volunteers attended from Keyham and City Centre to join the performance and manage the puppets West End Carnlval We were commissioned by Plymouth City Centre company lo work on Ihe Wesl End Carnival. The event was held on 27th August 2022, bringing loollall and community lo the Wesl End ol the city cenlre. Working alongside PDREC, Exim Dance and June Gamble. Barbican Theatre provided the giant puppets and some dancers lor the parade and a linalg pertormance. It was a colourtul and joyous morning. which doubled the parade participation and scale from last year. The giants really worked well in the parade and enabled the city council to sel the marine theme early on in the planning stage. This consisted of.. 11 freelancers employed 12 dancers performing together from Exim and Barbican Reached over 3000 people during Ihe parade and performance. STEM Fesl 2022 We worked with the National Marine Aquarium on their flagship event lor schools. Barbican Theatre practioners provided a range of creative sessions lor the children lo experience. On each day dillerenl praclioners support the programme providing the following sessions; o Creative writing o Creative movement o Interactive liclion o Mural art o Music and song writing o Physical theatre and crafts o Stop motion animation o Visual art Meet Me at the Sundial Barbican Theatre and Plymouth Culture undertook a High Street Heritage Action Zone - Culture Programme Plymouth project. This involved commissioning 6 creatives lo spend 6 months on the buses putting Plymouihians, their relationship with uses and this most iconic ol meeting spots in the limelight. The project culminated with a day of events and performances on Plymouth City Cenlre's Piazza, on Saturday 25th March. The wotk ol the 6 commissioned artists was presented on and around a stationary Plymouth double-decker Citybus. This was the culmination of ltteir 6 month ¢omfflissions to celebrate Plymouth and the everyday stories ol ils communities, using creativity lo bring people extraordinary experiences. The 6 commissioned creations featured music, art, a mobile app and a spoken word film. There was also dance and sound recordings in the evening lor people to experience live, through headphones or on and oll Ihe double-decker bus parked on the piazza.
Rent-a-Role Drama Service (Olherwlse known as Barbl¢an Theatre) The report ol Ihe trustees for the year ended 31 March 2023 Wlth Flylng Colour$ School Project We were commissioned to work with High Streel Primary School year 4 students across a year lo co- create a performance outcome with them. An Amp Up team, derived from Petrol Hgadz and covering commercial dance, parkour, circus skills and contemporary dance spent 10 months with one class to build their body confidence, expressive skills and creative voice. The piece was themed on imgginary worlds, with the young people free running and dancing along Plymouth roollops, in a jungle and finally the Circus. Durng the process, two additional collaborators were contracted lo interweave animailon (Lizzie Dennisonl and music (Guy Hughesl into the produclion. All elements of the show were co-created with the year 4's. Other classes in year 3 and year 5 also had workshops with Lizzie and Guy lo feature their drawings and their voices in the show. 840 engagements with children 60 participants from ks2 2 perfomiances .' one at Millbay Academy one al Barbican Theatre 46 parents watching al Barbican Theatre - all new audience members Additional 30 children Irom Woodleigh Pfimary School attending Barbican Theatre lor the pertormance day. 3 freelancers employed lor 10 month contract 3 additional freelancers employed for a term Further commissions involved working with College Road Primary School and Sir John Hunt Secondary School with the final outcomes delivered in 2023124. Supportlng Local Talent During the year we employed 149 freelancers providing employment and career development opportunities. Financial Review Turnover lor 2022123 was £489,516 and expenditure was £573,330 leading lo a delicil 01 £83,814. Budgets for 2021122 and 2022123 were looked al jointly and the surplus of £90,093 lor 2021122 was earmarked to support activity in 2022123. Grant accounted lor 6V/o ol tumover with eamed and contributed income equalling 38°/.. This shows the crucial importance ol grant income in ensLJring the survival ol the company in the current econofflic climate. Core gTanl will be needed lo underwrite activity while the company embeds the new business model and starts lo address the balance between grant and earned and contributed income over a 3 to 5 year period. Reserves Due lo financial pressures caused by the COVID-19 pandemic, Barbican Thealre has increasingly had to draw on ils reserves. Thus, only very limited resetves have been maintained lo pursue ils objectives. Des5 nated reserves The Trustees have established a level ol free urestrted reserves that Barbican Theatre requires to bridge funding gaps lo enable the charity to continue the currenl activities, these are shown within Note 18 01 these accounts. Restrlcted reserves The reslricled lund relates lo the Esmee Fairbairn Foundation whose support durin9 the pandemic and subsequently has been welcomed and proved vital in supporting delivery of aclivilies. Reslricled project funding refers lo agreed sums th81 lundeis have given lo spend on specifie project activities and elements, the incorTie is ring-fenced tof that project, and is shown in Note 6 of the accounts.
Rent-a-Role Orama Service {Olherwise known as Barblcan Theatre) The report of the trustees lor the year ended 31 Mar¢h 2023 Im act of Cost ol livln crisis on Goin Conc The current cost ol living crisis continues to provide ongoing financial challeng8s lo our company. To dale we have been able lo continue very much within the terms ol our objectives. The Trustees have reviewed the cash flow forecasts and operating budgets lor the next twelve months and do not loiesee any going concern implications. Given the ongoing economic conditions this is being kept under constant review. Plans for Future Periods The continued support ol Arts Council England, Plymouth City Council, Esmee Falrbaim Foundation and valued supporters provides a platform lor the Company lo sutvive and develop. Future plans are to improve suslainabilily and lo implement a business model aimed at earning fflOTe income from the building whilst continuing lo deliver our aims and objectives. Over a 3-5 year period the aim is to ensure an appropriate and achievable balance between earnedlconlribuled income and core grants. The challenges this provides are lully recognised particularfy against Ihe uncertainties arising from the currenl economic climate. Key issues for 2023-24 are the delivery ol the first year ol our Arts Council England NPO 2023-26 objectives and continued delivery against our SLA with Plymouth City Council. Wg will also be seeking funding to help develop a number of exciting projects over the next 5 years.
Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) The report of the trustees for the year ended 31 March 2023 Statement of Dlrectors, and Trustees. Responsibilities The Iruslees (who are also directors ol Renl-a-Role Drama Service lor the purposes ol company lawl are responsible lor preparing the Trustees. Annual Report and Ihe financial slalemenls in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Praclicel. Company law requires the Iruslees lo prepare linanual slalemenls lor each financial year, which give a true and lair view ol the slate ol allairs ol the charilable company and ol the incoming resources and application ol resources, including the income and expenditure. ol the charitable company lor that period. In preparing these financial slalemenls, the iruslees are required lo.. select suitable accounting policies and then apply them consislenlly., observe the methods and principles in the Charities SORP 2019 IFRS 1021., make judgements and eslimales that are reasonable and prudent.. slate whether applicable UK Accounting Standards have been followed. subjecl to any material departures disclosed and explained in the financial slalemenls., prepare the linancial slalements on the going concern basis unless il is inappropriate lo presume Ihal the charitable cornpany will continue in operation. The Iruslees are responsible lor keeping adequale accounting record5 that disclose with reasonable accuracy al any lime the linanci3I position ol the charitable company and enable them lo ensure that the financial stalemenls comply with Ihe Companies Act 2006. They are also responsible lor safeguarding the assets ol the charitable company and hence lor taking reasonable steps lor the prevention and detection ol fraud and other irregijlarilies. In so lar as the trustees are aware.. there is no relevant audit information ol which the charitsble companys auditor is unaware., and the Iruslees have taken all steps that they ought lo have taken lo make themselves aware of any relevant audit information and lo establish that the auditor is aware ol that information. Method of preparatlon of accounts These accounts have been prepared in accordance ¥Mlh the provisions applicable lo companie5 subject to the small companies regime. This report was approved by the board of trustees on 18 December 2023. Mr R Talam Dlre¢tor & Trustee
Rent-a-Role Drama Service (Otherwise known as Barblcan Theatre) Independenl Examiner's Report to the trustees of the charity Report of the Independent Examlner to Ihe trustees on the aecounts of the Charlty for the year ended 31 March 2023 I report lo the charity Iruslees on my examination of the accounts of the company for the year ended 31 March 2023 which are sel out on pages l 010 29. Responsibililles and basls of report As the charity trustees ol the company land also ils directors lor the purposes ol company lawl you are responsible lor tho preparation ol the accounls in accordance with the requirements of the Companies Act 20061'the 2006 Acri. Having satisfied myself that the accounts ol the company are not required to be audited under Part 16 01 the 2006 Act and are eligible lor independent examination. I report in respect ol my examination ol your company's accounts as carried out urider section 145 01 the Charities Act 2011 I'ihe 2011 Acl'l. In cariying out my examination I have followed the Directions gwen by the Charity Commission under section 14515llbl of the 2011 Act. Independent examlner's statement Since the companys gross income exceeded £250,000. I confirm that l am qualified to undertake the examination because l am a member ol Association ol Chartered Certified Accountants. which is one ol the listed bodies. I have completed my examination. I confirm Ihal no matters have come lo my attention in connection with the examinalion giving me cause lo believe that in any material respect.. 11 accounting records were not kepl in respect ol the company as Yequired by section 386 01 the 2006 Act- or 21 Ihe accounls do not accord with those records., or 31 the accounts do not comply with the accounting requirements ol section 396 01 the 2006 Act other than any requirement that the accounts give a'lrue and fair Vie which is not a matter considered as part of an independent examination., or 41 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice lor accounting and rep)rting by charities. I have no concerns aF)d have come across no other matters in connection with the examination lo which attention should be drawn in this report In order lo enable a proper understanding of the accounts lo be reached. Signed.. Mr P W Soutter FCCA ATT Wills Accountants Lid Chartered Certified Accountants Parkway Court 2 Endeavour House, Longbridge Road Plymouth PL6 8LR Thg date upon which my opinion is expressed is -_ 18 December 2023
Rent-a-Role Drama Servlce (OtheNilse known as B8rblcan Theatre) Stalement ot Financial Aclivitles Includlng Income and Expenditure Account for the year ended 31 March 2023 Unrostrlcted Restrlct8d Funds Furbjs Total Last Year Fund$ Total Funds 20TJ 2023 2022 Incomlng resources In¢ome and endowmenls from: Donations and legacies Other trading activities Investments Charitable activities 15.725 116.534 915 356,342 15.725 116.584 915 358,342 Y2.230 56.599 769 595,385 Total Ineome and endowments 489.516 489,516 674.983 Expendlture on.. Raising funds Charitiable activities Other 54.762 515,653 1.465 54,762 515,653 1,465 54.000 529,552 Total expenditure 571,880 571,880 584,892 Net income l expenditure before transfers between funds 182,3641 182.3641 90,091 Gross transfers belween funds Net income l expendlture before Other recognised gains and losses 182,3641 182,3641 90.091 Nel movement in funds 182,3641 182.3641 90,091 Reconclliatlon of funds Total lunds brought fonyard 338.529 87,688 426,217 336.126 Total Funds ¢arrled forward 256,165 87,688 343.853 426,217 Thè net movemgnl in funds referred to above is the nel in¢omin9 resources as defined in the SORP and is Teconciled to the total funds as shown in the Balan¢8 Shetrl tsn page 12 as required by the SORP. All o¢tlvltles derlve from continuing operatlons The notes on pages 15 to 23 form an integral part of these ae¢ounls. 10
Renl-a-Role Diarna Servlce {Otherwise known as Bart)ican Theatre) Stalement of Financial AcllvltSes Movements in revenue and capltal funds for the year ended 31 March 2023 Revenue aecumulaled lunds Deslgnated Unrestricted Restricted Total Funds Fund5 Funds Funds 2023 Last year Total Fund5 2022 2023 2023 AccumLtlated lunds brought lorward Recognis6d gains and losses before transfers 229.750 789 82,364 181,5751 72.345 302.884 82,364 220.520 203,720 99,164 302,884 229,750 72.345 Translers Ilolllrom designated lund5 Closing revenue accumulated funds 83,tr25 146,725 83,025 1,450 72,345 220,520 302.884 Fixed a55et funds De$lgnated Restrlcted Total Funds Funds Funds 2023 Lkst year Totsl Funds 2022 20fJ 20fJ At 1 April Re¢ognisgd gainsllosses before ITansleTS At 31 March 15.343 15.343 ¥d.014 7.671 15,343 15.343 15.343 The purpose ol the transfers between Revenue Reserv8s, Designated Funds and Fixed Asset Funds is described in the notes to the accounts. Revaluatlon Reserve Fund Unrestrlcted Restricted Funds Fund$ 2023 Tolal Lasl year Funds Total Funds 20TJ 2022 Al l April Recognised gains and losses belore transfers At 31 March 107,990 107.990 109,392 1.402 107,990 107.990 107.990 Summary of funds Deslgnated Unrestrl¢ted Reslrlcted Total Last Year Funds Funds Funds Funds Total Funds 2023 2023 2022 73,795 73.134 146,725 229,750 15,343 15.343 107,990 107,990 343,853 426.217 20fJ 72.345 Revenue accumulated lutKIs Revenue designaied funds Fixed asset lunds Revaluation resetve lund Tot81 lunds 1.450 146,725 15.343 107.990 109.440 146,725 87,688 The staternent ol ¢hange5 in resources applied lor fixed assals lor Charity use 15 shown in the notes to the accounts The notes on pagos IS to 23 fomi an Integral part ol these accounts.
Rent-a-Role Drama Servlce (Olhenvlse known as Barbican Theatre) Company Number 02323701 Bolan¢e Sheet as at 31 March 2023 Note 2023 2022 Restated Tangible assets Investments Total lixed assets 10 226.156 loo 226,256 256.540 100 256.640 Currenl as$et3 Debtors Cash at bank and in hand Totol current sssets 12 60,343 191,128 251,471 33,183 273,468 306,651 Creditors=. amounts due within one year 1123,3741 1116.0741 Net current assets 128.097 1.577 Total8ssels 18ss current Ilabllltles 354.353 447,217 Credltor8:. arllounts due aller more than one year 110.5001 121,0001 Nel assets 343,853 426,217 The funds of the charily.- Unrestricted revenue a¢cumulaled funds Designated revenue funds Unrestricted capltal funds Designated fixed asset funds Unrestricted revaluation reserve ToLql unrestricted funds 1,450 146.725 789 229,750 107990 107.990 256,165 338,529 Restrlcted revenue funds Restricted revenue accumulated funds Restrlcted lixed asset fund¥ Restricted lixed asset funds Total restricted funds Total charity funds 80,016 72.345 7,672 15.343 87,688 343,853 87.688 426.217 12
Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Company Number 02323701 Balance Sheet as at 31 March 2023 The directors are salislied that lor the year ended on 31 March 2023 the charitable company was eniilled to exemption Irorn the requiremenl lo obtain an audil under section 477 01 the Companies Act 2006 relating lo small companies. The members have not required Ihe Company lo obtain an audit in accordance with section 476 01 the Companies Aci 2006. However, in accordance with section 145 01 the Charities Acl 2011. the accounts have been examined by an Independent Examiner whose reporl appears on page 9. The directors acknowledge Iheir responsibility lor complying with the Yequiremenls ol the Companies Act 2006 with respecl lo accounting records and the preparation c>f accounts. These ac¢ounls have been prepared in accordance with the provisions applicalje ID companies 110 the srnall companies regime. Mr R Tatam Director & Trustee Approved by the board of truslees on 18 Dgcember 2023 The notes on pages 15 to 23 form an integral part of these accounts.
Rent-a-Role Drama Service (Othenvise known as Barbican Theatre) Cash Flow Statemenl for the year ended 31 March 2023 2023 2022 Cash flow from operatlng actlvltles Interest paid Net cash flow frorn operatlng acllvllles 19 166,0591 1135,0261 166.0591 1135,0261 Cash Ilow from investlng actlvltles Interest received Reward lor switching bank a¢¢ounts Proceeds from sale ol investments Payments to acquire tangible fixed assets 935 403 13,325 56,758 1113,3841 16,6961 Net cash flow from Invesllng actlvitles {5,7811 142.8981 Cash flow from flnan¢lng a¢llvllle$ Repayment ol loans Net cash flow frorn flnanclng aetlvltles 110,5001 110,5001 110,5001 {10.5001 Net decrease In Cash and ¢a$h equlvalents 182,3401 1188,424} Cash and cash equlvalents at 1 April 2022 Cash and cash equlvalents at 31 March 2023 273.468 191,128 461,892 273.468 Cash and cagh equlvalents consists ol: Cash at bank and in hand Cash and cash equivalents al 31 March 2023 191,128 191,128 273,468 273.468 14
Renl-a-Role Drama Servlce (OtheThiise known as Barbican Theatre) Notes lo the Accounls for the year ended 31 March 2023 1 Accounting poll¢les Basis olpreparation ol the accounls Renl-a-Role Drama Service is a private company limrted by guarantee registered in the England and Wales. In the event ol the charity being wound up, the liability in respe¢t ol the guarantee is limited to £1 per member ol the charity. The address ol the registered ollice is given in the charity information on page 1 01 these financial slatefflents. The charity constitutes a publi¢ benefit entity as defined by FRS 102. The financial statemen15 have been prepared in accordance with Accounting and ReFrt)rting by Charities.. Statement ol Recofflmended Practice applicable to charities preparing their a¢¢ounls in a¢¢ordance with the Financial Reporting Standard applicablé in the UK and Republic ol Ireland IFRS 1021 issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic ol Ireland IFRS 1021, the Charities Act 2011, the Companies Act 2(106 and UK Generally Accepted Pracli¢e as il applies from 1 January 2019. The financial statements are prepared on a going concern basis under the historical Cost convention, modilied lo include certain items at lair value. The financial statements are prepared in sterling which is the functional currency ol the charity. Advantage has been taken ol Section 396151 ol The Companies Ad 2006 to allow the format ol the linancial statements to bo adapted lo reflect the special nature ol the charit15 operation and in order to comply with the requirements ol the SORP. The signi1cant accounting policies applied in the pieparalion ol these linan¢ial statements are set out below. These policies have been consistently applied to all years presented unless otherwise slated. Incomlng Resources Incotning resources are accounted lor on a receivable basis dglerred as dgscribed below where appropriate. Ex¢epl as described under the 'Oelerred Income, a¢counling poficy all grants, including grants lor the purchase of fixed assets, are recognised in lull in the Statement ol Financial A¢tivilies in the year In which they are receivable. Investment Income Bank Interest received is included on an actual receipts basis. 06ferr8d Income In accordance with the SORP grants received in advance and specified by the donor as relaliro to 5pecili¢ a0tIng periods or alternatively which are subject lo conditions whi¢h are still to be met, and which are outside the control ol the ¢har(ty or where it 15 uncertain whether the conditions can or will be met, are delarred on an accruals ba51s lo the period to which they relate. Such deferra15 are shown in the notes lo the accounts and the sums invofved are shown as credrtors in the a¢¢ounls. Recognition of li8bllllles Liabililies are recognised on the accruals basis in accordance with normal accounting principles, modili8d where necessary in accordance with the guidance given in the SORP. 15
Renl-a-Role Drama Servl¢e {Othenvise known as Barblcan Thealre) Notes to the Accounts for the year ended 31 March 2023 Resources Expended Expendilufe is recognised on an accruals basis as a liability 15 incurred. Expenditure includes any VAT which cannot be lully recovèred, and is reported as part ol the exF¢nditure lo which il relates.. In particular the policy lor including items Wlthin costs ol generating funds, charitable activities and governance costs is Costs olgenerating lunds Costs ol gentrrating funds comprise the ¢osts associated with attracting voluntary income and the costs ol trading lor fundraising purposes. Charitable actlvilies Charitabie expenditure comprises those costs incurred by the ¢harily in the delivery ol ils a¢livilies and services lor ils beneficiaries. It includes both costs that can be allocated directly lo such a¢livilies and those costs ol an indirect nature necessary to support them. Fundralslng cosls Fundraising costs are those incurred in seeking voluntary contributKins and do not include the cost ol disseminating information in suppofl ol the charf(able activities. Govem8nce costs Governance cosls shall in¢lude all expenditure directly related to the adminlstrallon ol the charily including expenditure incurred in the managemeni ol the charity's assets, organisational administration and compliance with charitable and statutory requirernents. Resources expended include attributable VAT whh cannot be recovergd. unaliSed and reallsed galns Realised gains and losses are included in the accounts on the date at which a contra¢lual obligation 15 entered into. Unrealised gains and losses are o)mputed by reference lo the market value ol the investments al the balance sheet date. Compared lo the brought lonard cost or valuation, and gains and losses arising on similar categories ol investments are nelled oll. Alethod of consolidation of subsldlarles The subsidiary company has not traded Irom the 31 March 2010 and is considergd dormant. As the company and its subsidiary consist ol a small group il is oxempl from the need lo provNJe consolidated accounts under section 399 01 tha Companies Act 2006 Flxed assets and depreclatlon Tangible fixed assels are slated at cost less accumulated depreciation. Depreciation is provided al rates calculated lo write oft the cost less residual value ol each asset over its expected useful life. as follows.. Plant and machinery Fixtures, fittings and equipment Calé bar in Freehold Property Leasehold land & buildings Freehold Buildings 33V. straight line 20Vv reducing balance 1 OV¢ reducing balance 82 year slrai9hl line 1 OV. Reducing Balance
Rent-a-Role Drama Service (Otherwise known as Barbican Thealrel Notes to the Accounts for the year ended 31 March 2023 Taxatlon The charity's activrties fall wilhin exemptions afforded by the provisions ol the Corporation Tax Act 2010. A¢cordingly, there is no taxation charge in these accounts. Funds structure pollcy The charity maintains a general unrestricted lund whh r&presenls lunds which are eXpelable at the discretion ol the trustees in furtherance ol the objects ol the charity. Such funds May be hekl in order to linancg both working ¢apilal and capital investment. Restricted funds have been provided to Ihe charity lor particular purposes, and it is the policy ol the board ol trustees to carefully Ihe monitor the application ol those lynds in accordance with the restrictions placed upon them. A fixed asset fund is maintained which represents the written down value ol tangible fixed assets, and 15 divided into a restricted lixed asset ILJnd representing the written down value ol those assets subject lo restrictioTrns. with the balance being in a designated luThJ representing the written down value ol those assets free ol restriclions. There is no lormal policy ol transfer between funds or on the allocation ol funds lo designated funds. other Ihan Ihal described above. Any other prop05&I transfer between funds woukj be considèred on the particular circumstances. 2 Winding up or dissolution of the charity 11 upon winding up or dissolution ol the charity there remain any assets, after the satisla¢tion ol all debls and liabilities. the assets represented by the accumulated lurKI shall be translerred to some othèr charitable body or bodies having similar objects to the charity. Nel incomel{expenditure) 2023 2022 Th1$ 1$ Slated after credlllng :" Income from ordinary a¢tivities 488,601 674,214 and after charglng:" Depreciation ol owned fixed assets Pension costs lThlependent Examiner's Fees 37,080 4,690 1.465 40,953 4,004 1,340 4 Inlgrgsl and Investmenl Income 2023 2022 Bank deposit interest received Incenlive lor switching banks 915 769 915 769
Rent-a-Role Drama Servlce (Oiherwlse known as B8rbScan Theatie) Notes to the Accounts for the year ended 31 March 2023 S Deferred Incoming Resources - Dosignat8d lunds Opening Deferrals Released from prior years Re¢eivèd less released in year Deferred at year end Show income rgceived Gift voucher income St Peter & Waterfront Community 128 751 300 180 386 1,137 300 Youth Music Trust CRF Gartied weston Esmee Fairbairn High Street Sparks Total 6,333 4,524 12,036 6.333 4,524 4,824 566 7.778 2023 2022 These deferrals ore Included In creditors 7,778 12,036 The deferrals in¢luded in creditors relate lo those grants and donations specified by the donors as relating lo specific periods and represent those parts ol the grants or donations which relate to periools subsequent to the accounting year end and are treated as grants in advance, or alternatively where there are conditions which must be lullilled prior to entitlement or use ol the grant or donation by the charity 6 Deferred In¢oming Resources- Restricted funds Opening Oeferrals Released from prlor years Received loss released In year Deferred at year end Esmee Fairbaim Total 54,050 54,050 20,383 20,383 33,667 33,667 2023 2022 These delerrals are Included In credltors 33,667 54,050 The deferrals included in creditors relate to those grants and donations specified by the donors as relaling to specific periods and represenl those parts ol the grants or donations which relate lo periods subsequent to the accounting year end and are ireated as grants in advance, or alternatively where there are conditions which must t* fulfilled prior lo enlillement or use ol the grant or donation by the ¢harity. 18
Rent-a-Role Drama Service {Otherwise known as Barbican Theatre) Notes lo the Accounts for the year ended 31 March 2023 7 Resources recelved and pald as Intermediaries for third parties Received as agents and not included in the Statement ol Financial Activities Opening Funds Received in yaar Releas8d In year Closing Funds Wired Money Plymotsth Undokai Total 2,000 2,000 13,362 13,362 13,362 13,362 2,000 2,000 The equivalent total last year was 2,000 2.000 The charity acts as Agents lor the above charities as such the creditor relate5 to the net monies held by the charity as behall ol the other Chariles. 2023 2022 8 Staff Costs and Emolument$ Gross Salaries Employer's National Insurance Pension Gontributions 214,790 15,758 4,690 178,136 11,958 4,004 235,238 194,098 2023 2022 Administratioli General Staff Numbers ol lull time employees or lull time equivalents There were no employees wlh emoluments in excess of £60,000 per annum 9 Tru$tee$' remuneration Neither the trustees nor any persons connected with them have received any lees or remLJneration. either in the current year or the prior year. 19
Rent-a-Role Drama Service (Otherwise known as Barbican Thealrel Notes to the kcounts for the year ended 31 March 2023 10 Tangible functional tlxfjd assets Freehold Land and bullding$ Leasehold Land and Buildings Plant, Machinery & Vehlcles Total Asset cost, valuatlon or revaluod amount Al 1 April 2022 230,920 Additions Surplus on revaluation At 31 March 2023 11 S,000 344.849 6.696 690.769 6.696 230,920 115,000 351,545 697.465 Accumulated depreciation and Impairment provisions At 1 April 2022 196,389 Depreciation on revaluation Charge lor the year At 31 March 2023 8,412 229,428 434,229 3.453 199.842 1,402 9,814 32,225 261,653 37,080 471,309 Net book value Al 31 March 2023 Al 31 March 2022 31,078 34,531 105,188 106.588 89,892 115,421 226.156 256,540 Assets Included above whl¢h have been revalued 2023 2022 Leasehold and other interests in land and buildings., 115,000 115,000 115,000 115,000 A 99 year lease was received lor a peppercorn rent in March 1999 after a lottery funded capital grant lor the refurbishment ol the theatre. This lease was valued as worth £115,000 on 31 March 2016 and is being sysl8maticalty amortised on a 51raight line basis over the life ol the lease. 11 Fixed Asset Investments Inveslments In Sub51diarles Cost Market Value 2023 Cost Market Value 2022 2023 2022 Barbican Theatre Trading Ltd 100 100 100 100 Total 100 100 100 100 Barbican Theatre Trading Ltd is a company, number 05096696, registered in England. Rent-a- Role Drama Service controls the wmpany by virtue ol wholly owning the share capital. The company is currently dormant and has assets and funds lolalling £100. 20
Rent-a-Role Drama Servlee {Otherwise known as Barblcan Thealrel Notes to the Accounts for the year ended 31 March 2023 12 Oebtors 2023 2022 Trade debtors Prepaid expenses Accrued in¢ome VAT A9Verable 48,512 6,997 4,834 18,754 5.324 9.105 60,343 33,183 13 Craditors: amounts falling due wllhln one year 2023 2022 Trade creditors Other Creditors PCC SEIF Loan Accrued expenses PAYE and Nl V AT Payable UnpaKI Pension Contributions Funds held lor third parties Isee note 71 Deferred income and gran15 in advance (see notes 5 and 61 34,073 17.183 10,500 18,070 3,695 1,026 1.203 13,362 41,445 123,374 10,500 14,290 4,778 212 1,025 2,000 66,086 116,074 14 Credltors - amounts talllng due after one year 2023 2022 PCC SEIF Loan 10,500 10,5110 21.000 21.000 15 Operatlng Leases 2023 2022 At the year end the company had lulure minimum lease payments under non-cancellable operating leasas as sel out below.. within one year within two lo live years 654 654 818 1,472 1,472 2,126 16 Related party tran$aclions On ihe 22nd ol September 2022, Ms D Kasturi recewed a payment of £1,200 lor her role as a produetsr and primary pertormer in the show on the 16th ol Septetnber. This transaction occurred prior io her appointment as a trustee. 21
Rent-a-Role Drama Service (Olherwlse known as Barblcan Theatre) Notes lo the A¢¢ounts for the year ended 31 March 2023 17 Parllculars of Individual Funds and analysis of assets and IlabllMlgs represgntlng funds At 31 March 2023 Unrestricted Deslgnated Restrlcted Total tunds tunds funds Funds Tangible Fixed A55ets Investments at valuation Fixed asset inveslmenfs Current Assets Current Liabilities Long Term Liabilit 218,484 7,672 226,156 100 113,583 133,6671 100 251,471 1123,3741 110,500 343,853 18.8371 189,7071 110,5001 109,440 146,725 146.725 87,688 Al 1 Aprll 2022 Unrestrlcted Designated funds funds Restricted funds Total Fund$ Tangible Fixed Assets Investments al valvalion FNxed assei investments Current Assets Current Liabilities Long Term abilItieS 248.868 7,672 256,540 100 133,966 154,0501 100 306,651 1116,0741 21,000 426,217 157,0651 162,0241 21,000 108,719 229,750 229,750 The indlNidual funds included above are . Funds al 2022 Ilovements in Funds as below Transters Between funds Funds at 2023 Restated Unre51Ticled funds Designated lunos Funding Shortfall Sinking Fund Capital Relurbishment Organisalional Change Restricted lunds Fixed asset restricted lund Restricted funds Revaluation reserve 789 182.3641 83.02$ 1.450 20,000 35,000 100,000 74,750 120,0001 135,0001 16,6961 121,3291 93,304 53,421 15,343 72,345 107,990 426,217 15,343 72,345 107,990 343,853 82,364 Analysls of mov9ments In funds as shown In the table above In¢omlng Resources Outgoing Resources Galns & Losses Movement in funds UnrestTlCted funds Fixed asset reslrieled fund Revaluation reserve 489,516 1571,8801 182,3641 489,516 571,880 22
Rent-a-Role Drama Service (Olherwise known as Barblcan Thealre) Notes to the Accounts for the year ended 31 March 2023 18 Purpose of unrestrl¢ted funds There are four purposes ol the designated funding.. 1. These funds may be used to cover a funding shortfall in a project, either lo ils planned conclusion or lo bridge a gap in its targeted funding. The trustees consider a lund of £20,000 is deemed sutficient.. This funds wa5 used lully in 2023 to Cover shortlall ol funding but it is the aim ol Ihe trustee to replenish thi5 fund in the future. 2023 NIL12022'. £20.0001. 2. A sinking fund available lor unforeseen organisalional obligations. There is a reseNe that equates to 3 months ol core costs. The Iruslee5 consider a lund of £35,000 is deemed 5ullicient.. This funds was used lully in 2023 to cover 5hortlall DI lunding bul it is rhe aim ol ihe trustee to replenish this fund in the future. 2023 .' NIL12022'. £35,000) 3. A fund is available to support the Capital Refurbishment ol the Barbican Theatre. The trustees have allocated a sijm of £93,30412022.' £100,000) to this fund. The largel balance lor this fund is £170,00012021.. £170,000). 4. Given the scale ol organisational change Ihat is being urKJertaken it is necessary lo create a reserve that can ba called UF)on lo support organisational change. This can be used lo support the change in development and training programmes and innovative Changes to programffling. The trustees have allocated a sum 01 £53,421 12022.. £74,7501 to this fund. The target balance for this fund is £85,00012022..£85,0001. Revaluatlon Reserve 2023 2022 Restated At 1 April Arising on revaluation during the year 1107,9901 1109.3921 1,402 At 31 March 107,990 107.990 19 Reconclllatlon of net lncomel{expendltu) to net cashflow from operatlng actlvltles 2023 2022 Net IncomWExpeTrJiture 182.3641 90.091 Interest Receivable Reward lor switching bank accounts Depreciation and Impairment ol Tangible Fixed Assets Increase in debtors Increase in creditors 19151 17691 37.080 127,1601 7,300 40.953 13.0751 1262,2261 66,059 135.026 20 Llmlted by Guaranteg The charity is incorporated under th& Companies Acts and is limiied by guarantee, each tnember having undertaken to contribute such amounts not ex¢eeding tsne pound as may be required in the event ol the Company being wound up whilst he or she is slill a tnember or within one year thereafter. 23
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Rent-&Role Drama Service (Otherwise known as Barbl¢an Theatre) Schedule to the Statement of Financial Actlvlties for the year ended 31 March 2023 Status of thls sch19 to the Statement ol Flnanclal Actlvllles This schèdule is an intrinsic part ol the accounts requifed to comply with Ihe 2008 Revision ol Ihe Staternent ol Recotnmended Practice lor Accounting and Reporting issued by thè Charily Commissioners loi England & Wales, revised June 2008. However. it is nol a part ol th6 stalulory accounts required under the provisions ol the Cornpanies Acl 2006 in relation to incorporated charities. Unrestrlcted Restrlcted Tolal Prlor Perlod Funds Fund$ Funds Tolal Funds 2023 2023 2023 2022 Incoming Resources Non governmenl and non public bodies In¢omlng resources of a revenue nature - grants. donations and legacies Donations 15,725 Total 15.725 Total Grants,Legacies & Donatlons Received 15,725 15,725 15,725 15,725 22,230 22,230 22,230 Total Donalions and Legacy Income 15,725 15,725 22.230 Rent Received Hire ol Auditorium Merchandise Card lee Cotnmissions Show sponsorship 28.079 16,290 770 471 67.424 3.500 28,079 16,290 770 471 67,424 3,500 21,965 3,944 30,690 Total other tradlng activities 116,534 116.534 56,599 Investment Income Bank deposit interest received Incentive lol switching banks Total Investment Income 915 915 769 915 915 769 Income from ¢harltable activitles Arts Council South West Plymouth City Council - Core Other project grants Box office and other productions Courses & training workshops Disbursements Booking Fees Coronavirus related grants 198,710 25,375 81,976 41,722 4,498 198,710 25,375 81,976 41,722 4,498 215,480 25,500 336,831 9,680 5,011 787 4,061 4,061 2,096 Tolal Income Irom charitable activltles Other Incoming Resources Gains on disposals of fixed assets used by Charity Losses on disposals ol heritage assets 356,342 356.342 595,385 26
Rent-a-Role Drama Servl¢e (Otherwise known as Barbican Theatre) Schedule lo Ihe Statement of Financlal Activities for the year ended 31 March 2023 Status ol this schedule lo the Statem8nt ol Flnancial Aclivlti8s This schedule is an inlrinsic part ol the ae(x)unts reqtjired to COrnY with the 2008 Rèvision ol thè Statèmeni of Recommended Practice lor Accountlng and Reporting issued by ttte Charity Comtnissioners for England 8 Wales. revised June 2008. However, il 15 not a part ol Ihe staiulory accounts required Uer the provisions ol the Companies Aci 2006 in relation to incorporaied eharities. Unre$trl¢led Rgstricted Total Prior Period Funds Funds Funds Total Funds 2023 2023 2023 2022 Coronavirus Job Retention Scheme Total Income 489.516 489,516 674,983 27
Rent.a-Role Drama Service (Otherwise known as Barbican Theatre) Schedule to the Statement of Financial Activities for the year ended 31 March 2023 Status ol thSs s¢htrdule to the Statèment ol Financial Actlvitie$ This schedule is an intrinsic part ol the accounts required to ¢omply wth the 2008 Revision ol the Stalement of Recommended Praclice lor A¢wunlillg and Reporting issued by Ihe Charily Commissloners for England & Wales. revised June 2008. However. it is not a part of the slalulory a¢counis required under the provisions ol the Companies Ael 2006 in relation to incorporatèd charities. Unrestricted Restricled Total Prlor Period Funds Funds Funds Total Funds 2023 2023 2023 2022 Support ¢osls lor raising funds Staff costs Staff salaries Premises costs Publicity & fflarketing Office Costs Legal lees Travel & subsistence Depreciation of assets used lor lundraising 6,046 35,286 5.825 1,147 1.853 553 335 3,717 54.762 6,046 35,286 5,825 1.147 1,853 553 335 3,717 54,762 10.043 29,115 6.411 1,217 1.911 1,068 140 4,095 Total costs of generatlng voluntary Income Charltable expenditure- Support Costs Support ¢osts of charltable a¢llvltSes DiTrcl support costs Marketing ot setvices 54.762 54,000 10,325 10.325 10,325 10,325 10,952 10.952 Management and admlnlstratlon cost$ in support ol oharitable actlvities St8tteosts In support ol charitable activilies Salaries - Adminislralive stall Penslon Conlribulions - adminislralive staff Employers. Nl - Administrative slatt 179,504 4,690 15,758 199.952 179,504 4,690 15,758 199,952 149,021 4,004 11,958 164,983 IndIr1 employee costs Travel and subsistence 2,954 2,954 2.954 2,954 1,261 1,261 Premlsès Cosls Premises costs Unrecoverable VAT 47,128 8,065 55,193 47,128 8,065 47,048 10,647 57,695 28
Rent-a-Role Drama Service (Otherwise known as Barbican Theatre) Schedule lo Ihe Statement of Financial tIvitIeS for the year ended 31 March 2023 Status ol this schedule to the Statèment ol Flnan¢lal Actlvltl8s This schedule is an intrinsic part of the accounts requtred to comply wlrh the 2008 Revision ol the Siatèment ol Recommended Practice lor A¢¢ounling and Reporting issued by the Charity Commissioners for England & Wales. revised June 2008. However. it is not a part of Ihe stalulory accounts reqLJir8d under the provisions ol the Companies Acl 2006 in relation lo incorporated charities. Unrestrfcted Restrlcted Tolal Prlor Perlod Funds Funds Funds Total Funds 2023 2023 2023 2022 General8dmlni51ralive oxpenses.. Bad debts Office Admin Bank charges 3,522 12,903 3,622 3,522 12,903 3,622 20.047 200 17,933 295 18,428 Prolesslonal l••$ In support of eh8rilable actlwftles Legal, professional and consultancy lees 3,726 3,726 8,857 3,726 3,726 Other support costs Depreciation ol assets used lor charilable purposes Amortisalion ol inalienable & historic assets Produclion costs Staff costs Bank Transaction Charges 33,363 33.363 36,858 154,543 33,697 1,853 223,456 154,543 33.697 1,853 223.456 171,340 56,913 2,265 267,376 Tolal Support costs 515,653 515,653 529,552 Total Expended on Charilable Activities $70,415 S70,415 583.552 Other costs Other costs Independent Examiner's Fees Total other costs 1,465 1,465 1,465 1,465 1,340 1.340 Analysis of translers between funds Transfer tollfroml unreslricled funds Tiansler tollfroml restricted funds Transfer lolllroml restricted fixed asset reserve Transfer lolllroml designated 83.025 83.025 7,671 7,671 17,6711 17,6711 183,0251 {99,7771 7,671 17,6711 99,777 183,0251 29