Trustees' Annual Report For the period From 1st April 2024 to 315t March 2025 Section A Scouts Basildon District Scout Council Charity name Reference and administration details Basildon District Scout Council 801684 Registered charity number HQ registration number Charity's principal address 10001401 112 Cumberland Avenue Benfleet Essex SS7 5PA Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Trustee Name Office (if any) Dates acted if not for whole year April 2024 - March 2025 Lee Petty Steve Gostling Diane Brown Joe Coward Gary Brown Helen Cambridge Adam Coles Reece Pounder Natalie Botha Paul Holland Karen Batman Chairman Treasurer District Lead Volunteer District Youth Lead Names of advisers Type of advisor Independent Examiner Name Bryan Bridger Section B Structure, governance and management Description of the charity's trusts The Districts governing documents are those of the Scout Type of governing document Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common How the charity is constituted to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The District is managed by the District Trustee Board, the members of which are the 'Charity Trustees' of the Scout district Policies and procedures adopted for: which is an educational charity. As charity trustees they are a) the induction and training of trustees responsible for complying with legislation applicable to charities. This b) trustee's consideration of major risks and the systems and procedures to manage includes the registration, keeping proper accounts and making them returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 9 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees). Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. Approximately 5 Meetings are held each year including the AGM. The District Trustee Board exists to make sure the charity is well- managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. Risk and Internal Control The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. A New district safety team has been put in place to support groups and volunteers with risk assessments, premises safety, and any other safety matters. We have been fully focused on encouraging compliance of mandatory training by all adult members. We have a dedicated comms team who oversee the running of the district website, assign scouting emails to members and who distribute district emails to members to ensure GDPR is followed. Section C Objectives and activities Summary of the objects of the charity set out The Purpose of Scouting in its governing document Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects Some of the main District section activities organised this year have included: Carol services for all sections, St Georges day event and campfire. Squirrels: Woodland adventure & Job fair. Beavers: Camp at Kingston Ridge. Cubs: Archery Competition, Mini backpack & ADC Challenge. Scouts: Camp at Thriftwood, Camp cook, County backpack, Essex International Jamboree. Explorers: County Marathon, Southern 50, London Monopoly Run and numerous camps and teambuilding exercises. Network: Hobgoblin continues to thrive being one of the few active Networks in the County. Kingston Ridge Campsite continues to provide our young people with local camping and outdoor facilities, also enabling them to participate and complete badge activities they may not be able to complete at their normal weekly meeting premises. The district continues to support Kingston Ridge, with around 93% of the district's portion of the membership fee going to the campsite. The district purchases an entertainment license each year which enables every group/section to legally play DVDs, stream movies/tv programmes at their meeting place or local events. Available funding from the District is via application and full approval from the trustee board Available Funding includes: District Section activity/equipment support: A maximum of £300 per district section per annum. Youth Development Fund: Enterprise Scouting Support Fund: Remaining District sections Funding is made available for individual district section youth members who would otherwise be excluded from attending and/or participating in events due to financial hardship. Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D Summary of the main achievements of the charity during the year Section E Brief statement of the charity's policy on reserves Achievements and performance This year we have been getting to grips with transformation and the new system. We have all teams up and running bar a volunteering and development team which we are hoping to have in place soon. We have opened another Explorer unit 'Nova' and a new squirrel dray at 1st Laindon scout group. Both the support team and 4-14 team have grown in size. To reflect that Januarys Census figures have shown an increase in both youth and adult members. A new mess tent has been purchased for district sections to use at camps and events. This is to eliminate the wear and tear on groups borrowed equipment. Going forward future fund raising by district will be put in place to purchase more equipment for this. Financial Review Reserves Policy The District policy on reserves is to hold sufficient resources to continue the charitable activities of the district should income and fundraising activities fall short. The District Trustee Board considers that the district should hold a sum equivalent to 12 month's running costs, circa £8,000. (minimum) The District held reserves of approximately £20,000 at year end. This is above the level required for operating expenses. Section F Plans for future periods Other Optional Information The programs team are busy fundraising for a trip to Netherlands in 2026 Genesis Explorers have arranged a trip to Croatia in 2026 Nova Explorers are attending Kent International Jamboree 2025 Section G Declaration The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees. Signature(s) Full name(s) Position Date daa brem Diane Brown District Lead Volunteer 22/7/2025 Helen Cambridge District Trustee 28/7/2025 DISTRICT TREASURER'S REPORT - 2024/25 I am pleased to present the accounts for the year ended 31 March 2025. The accounts show that the District ran a cash deficit of £9047; a large part of this was due to an overall outflow from the ElJ and Netherlands 2026 which was paid for by the large inflow last year. Overall EIJ ran a surplus which will be carried over to Netherlands 2026. The figures below give the underlying surplus/deficit for each of the principal District activities: Campsite District General Explorers BEAST EIJ Netherlands 2026 (6683) (1848) 6042 (2506) (15644) 11432 The assets of the major designated funds in the District are: General Purpose Youth Development Campsite Scouting Support Fund Explorers 'BEAST 20000 1079 12600 1800 21700 3900 The campsite ran a large deficit due to a drop in fee income and sizeable spending on development. The site is still very well used, and the district levy covers most of the basic costs. Their reserves are sufficient to keep the site well maintained and a useful asset for the district. Genesis explorers had a successful year producing a good surplus which will enable them to continue their events programme. The large census paid this year is simply due to the previous year's census being paid late and is included in this year. Nova explorers have got off to a good start; with some financial assistance from the District they are now on a secure footing for the future. The District ran a deficit, but this was mainly due to the investment in a new mess tent; otherwise it was cash neutral. Most district and section events ran small surpluses which helps give secure funding for the running of future events. The District reserves are healthy and are considered sufficient to allow it to continue to support scouting in Basildon. Finally I would like to thank Bryan Bridger again for examining our accounts this year. Scouts' Basildon District Scout Council BASILDON DISTRICT SCOUT COUNCIL ACCOUNTS FOR 2024/25 CONTENTS Page No. 1 Receipts and Payments Account Summary 2 Receipts 3 Payments 4 Statement of Assets and Liabilities Independent Examiner's Report The following page does not form part of the statutory accounts but is included for information purposes. 6 Kingston Ridge Campsite BASILDON DISTRICT SCOUT COUNCIL RECEIPTS AND PAYMENTS ACCOUNT SUMMARY FOR THE YEAR ENDED 31 MARCH 2025 Page 1 This Year Previous Year Total Receipts for the year Total Payments for the year 107600 116647 110603 93897 Net receipts for the year (9047) 16706 Cash, bank and similar funds brought forward Cash, bank and similar funds carried forward 95787 ------- 86739 79085 95787 The count and accom any antent rast and lies were proved by the District. Draie fin. Diane Brown Acting District Chairman BASILDON DISTRICT SCOUT COUNCIL RECEIPTS FOR THE YEAR ENDING 31 MARCH 2025 Membership subscriptions Less paid: This Year 27269 20056 7213 DONATIONS ACTIVITIES Campsite Badges Network Squirrels Beavers Cubs Scouts Archery Leviathan ASU 3591 2481 1313 426 1607 325 6015 120 Jamboree & N America EU Jamboree Netherlands 2026 4448 31000 SUNDRY RECEIPTS JACK PETCHEY SCOUT SUPPORT BEAST EXPLORERS - Genesis Nova 1528 2700 16741 23353 4739 TOTAL RECEIPTS FOR THE YEAR 107600 Previous Year 21392 16774 4618 895 7838 3715 401 200 568 1950 1343 355 444 2409 40059 4000 65 16544 25199 110603 BASILDON DISTRICT SCOUT COUNCIL PAYMENTS FOR THE YEAR ENDED 31 MARCH 2025 Campsite Badges Network Archery Leviathan ASU Squirrels Beavers Cubs Scouts This Year 15958 2687 617 75 331 220 1201 157 6020 Jamboree & N America ElJ Jamboree Netherlands 2026 20092 19568 HALL HIRE DONATION SUNDRY PAYMENTS Video License Network Transfer Nova Support District Mess Tent JACK PETCHEY SCOUT SUPPORT BEAST EXPLORERS - Genesis Nova 525 250 296 956 2020 1900 2477 19247 19745 2305 TOTAL PAYMENTS FOR THE YEAR 116647 Page3 Previous Year 14140 3421 359 448 350 84 624 1940 1360 4350 22655 239 1928 3793 416 19767 18023 93897 BASILDON DISTRICT SCOUT COUNCIL STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2025 MONETARY ASSETS Cash in hand Bank current accounts Investment accounts NON-MONETARY ASSETS Assets for the Charity's own use Badge Secretary's Stock Campsite- Land, Buildings & Equipment Explorers' Scout Equipment BEAST This Year 657 83860 2222 86739 3500 134000 20000 22000 179500 Page4 Previous Year 964 90501 4322 95787 3600 145000 20000 19000 187600 Page 5 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BASILDON DISTRICT SCOUT COUNCIL I report on my examination of the accounts of Basildon District for the year ended 31 March 2025 which are set out on pages 1 to 4. Respective responsibilities of the trustee and examiner As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charities Commission under section 145(S)(b) of the Act. Basis of examiner's report My examination was carried out in accordance with the Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of Basildon District as required by section 130 of the Act; or 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. No scrutinized accounts were received for BWB Gang Show and therefore do not form part of these accounts. BBot 14July 2025 KINGSTON RIDGE CAMPSITE INCOME District Levy Site Fees Donations Miscellaneous EXPENDITURE Site Maintenance Insurance water Council Rates Miscellaneous Campsite Development SURPLUS/DEFICIT 2025 5684 2622 83 886 9274 5170 3571 1032 1367 4816 15958 (6683) Page 6 2024 5568 7838 13406 3358 3376 936 94 5465 911 11140 (734)