## **Exwick Parish** **Hall** Station Rd, Exeter EX4 2AB ## **Treasurers Report for 2025** ## **Summary** Income for the Hall arising from hire of the hall, gardens and carpark in 2024 was **£51,588.02,** (any figures in this report do NOT include Deposit Payments Received nor Deposit Refunds),with a basic split of Hire of the hall (£36,423.13), gardens (£4,845) and car park (£8,481.50) = £49,749.63 + Interest on accounts less Bank Charges Paid held at CAF = £ 1,838.39 This compared to 2024 when income was approximately £46,700 with interest totalling £800. Overall there has been an increase in income of around £3,050. In **addition** to this, fund-raising for the Development of the Hall amounted to **£720.83** . Expenditure was less than in the previous year, as we did not spend a similar amount on professional (Architects) fee. In 2025 it amounted to **£35,515.94,,** compared to the previous years figure of £63k. Our surplus this year (not including the fund-raising sum of £720.83) thus was: |Income
Expenditure
**Surplus**|£50,746.42
£35,515.69
**£14,233.69**| |---|---| This compared to the overspend in the previous financial year of approx. £15.5k. At present all Hall funds are with CAF Bank. The total of monies held as at 31 December 2025 was **£113,054.83** . This is split between a Reserve account (which pays a higher rate of interest) of £101,873.24 and the Current Account at £11,181.59. The accounts for 2025 have been sent to Marie Langdon, a Chartered Accountant, for checking. Our financial situation can be fairly described as healthy. The more detailed accounts are available if anyone wishes to inspect them, or has any specific query. ## **General comments and observations** The rise in hiring rates at the beginning of January 2025 proved wise, as costs rose during the year, and whilst income as a whole rose as a result the increase in income was modest at around £3,200. Income for car-parking rose by about 10%, from £7,698 to £8,481. Costs were lower due to the reduced engagement of outside consultants to assist with the proposed Development of the Hall and site. We continue to maintain suitable insurances for the Hall and the Trustees, including Buildings and Contents cover as well as Public and Employers Liability insurance, Loss of Income, Property Owners Liability, Personal Accident, Trustees and Directors Indemnity insurance, and Legal Expenses. The building is insured for £1,137,400. We have loss of income cover of £80,000 over a two-year period (thus £40k/yr). The cost of renewal rose slightly as we increased the Sum Insured for the building, and increased the Sum insured for loss of income cover. The premium was £2,166.09. More positively the cost of Admin and Book-keeping services, a post presently occupied by Sarah Dicker, fell from a figure of just over £6,000 in 2024 to a lower figure of £4,562.05. Sarah continues to be excellent in the role, often going above and beyond the call of duty (such as driving over to Exwick to allow access for a hirer, or showing a potential hirer the premises). The total cost of electricity over the year **fell** by around £450,but this may relate to inaccuracies in meter readings, although we do now generally provide accurate meter readings to the supplier. Gas costs **rose** though by almost £400, to a new figure of £1,969. The cost of water and sewage (South West Water) **rose** dramatically, from £1,441.99 in the previous year to a new and much higher figure of £2,596. Taps have been found to be left on after hirers have left, which may explain part of this increase. There was also a sizeable increase in the cost of water and sewage in the early part of 2025, affecting all homes and businesses. . Internet services (the Wi-fi at the Hall) were virtually identical with only a rise of £9. The cost of cleaning, including the purchase of consumables such as paper towels, also remained very similar to the preceding year, **reducing** slightly from £5,796 to £5,029. This was largely expected though, due to some slightly odd billing at the end of 2023 with costs of just over £1k carried over from 2023 into 2024. Over a long period of time, the costs have remained stable. Consultancy and Professional fees relating to the proposed redevelopment of the site amounted to £11,868. A large part of this related to the site investigation we arranged, including the digging of trail pits and boreholes, as well as drainage (soil porosity) tests. Quotes were obtained, and GeoLogic were the best value. They quoted £5,475+VAT, a total of £6,570, and there were no additional costs so their invoice matched their quote. Other costs relating to Consultancy and Professional fees were:- 1 Wollens Solicitors (CIO change and Land Registry Legals = £4,608 2 G&L Consultants (Asbestos Management Survey) = £390 3 Croft Surveyors (Fire Risk Assessment) = £300 Repairs and renewals were relatively costly at £5,506.11. The main items of expenditure here included sanding and sealing of the main floor, which had not been done for a few years, at a cost of £2,712, plumbing repairs, the Gas Safety Inspection, electrical repairs and PAT Testing of portable electrical appliances. The overall cost of subscriptions rose as well, at a total of £1,329.51. These include the Sage accounting software used by the EPH Administrator (£237.60) as well as music licences, the HallMaster booking system fee (£265) and our subscription to Devon Communities Together (£50). The cost of refuse collection dropped slightly, from £276.83 last year to £244.60. No Honorarium was paid to Committee Members in 2025, but this may be something that should be considered each year (by contrast last year three honorariums were approved by the Committee, each £200). ## **CAF Bank Account** CAF (Charity Aid Foundation Bank continue to be easy to work with despite updating and “improving” their banking app during the year. We have two accounts, one Current account, and one interest-bearing account. We continue to have a “double-knock” system in place requiring a second authorisation of any payment. This level of security is considered reasonable. ## **Budget for 2026** It seems likely that in 2026 the Committee will need to engage (pay) for additional help in terms of fund-raising, though the mechanics of that have not yet been finalised. A sum of £8,000 is shown in the budget below to reflect this. It is anticipated that the change from an “ordinary” charity to a Charitable Incorporated Organisation (CIO) will be completed in early 2026, and this will cost some money in terms of legal fees. We are working with Wollens Solicitors on this matter. |**Income**
Hall hire, Jubilee Gardens/Shed, car parking
Interest on CAF account
**Expenditure**
Administrative and Bookkeeping services
Building/site redevelopment
Cleaning
Insurance
Fund-raising
Repairs/maintenance
Services (gas, water, electricity, rubbish collection)
Solicitors (as part of the change to a CIO)
Subscriptions
Anticipated surplus over the year|£
52,000
2,500
**54,500**
5,000
1,000
5,500
2,500
8,000
10,000
6,000
3,000
1,500
**42,500**
**12,000**| |---|---| _Please note that the Budget figures shown above do_ _**NOT** include monies anticipated to be raised by the Fund-raiser, if appointed. It is almost impossible to predict the level of income there may be in terms of grants etc,_ _Colin Wooding Treasurer March 2026_ ## **Exwick Parish Hall** ## **Profit and Loss Report** _01 January, 2025 - 31 December, 2025_ |**Sales**||| |---|---|---| |Car Parking Income (4003)|8,481.50|| |Deposit Income (4004) (4004)|2,547.00|| |Fundraising & Donations (4005)|720.83|| |Hall Rental Income (4001)|36,423.13|| |Jubliee Garden Rental Income (4002)|4,845.00|| ||**Total Sales**|**£53,017.46**| |**Direct Expenses**||| |Deposit Refund (5001)|3,144.00|| |Other Direct Expenses (5060)|244.60|| ||**Total Direct Expenses**|**£3,388.60**| ||**GROSS PROFIT / LOSS**|**£49,628.86**| |**Overheads**||| |Admin & Book-keeping Services (7621)|4,562.05|| |Bank Charges and Interest (7900)|-1,838.39|| |Business Insurance (7630)|4,031.88|| |Cleaning (7810)|5,029.94|| |Computer & Software (7550)|507.22|| |Consultancy & Professional Fees (7620)|11,868.00|| |Electricity (7200)|1,156.93|| |Gas & Oil (7210)|1,969.24|| |Internet Charges (7540)|314.38|| |Postage and Carriage (7510)|0.87|| |Printing (7500)|30.20|| |||| 02 Jan 2026 15:41 Page 1 of 2 |Repairs and Renewals (7800)
5,506.11|| |---|---| |Subscriptions (8210)
1,329.51|| |Training Costs (8230)
45.00|| |Water Rates (7110)
2,596.79|| |**Total Overheads**|**£37,109.73**| |**NET PROFIT / LOSS**|**£12,519.13**| 02 Jan 2026 15:41 Page 2 of 2 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name Exwick Parish Hall **members of On accounts for the year** 31 Dec 2025 **Charity no** 801619 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2025** . ## **Responsibilities and basis of report** - As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed:** MJL **Name:** Marie Langdon **Relevant professional** ACCA **qualification(s) or body** 2653901 **(if any): Address:** 50 Westminster Road Exeter **Date:** 07/06/2026 1 **October 2018** **IER** EX4 2LS **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**