Exwick Parish Hall Chairman’s report March 2020 to 2021
-
Covid 19 pandemic closed the hall mid-March 2020. The AGM was postponed until September 2020 as the committee couldn’t meet. We have since all learnt to use ZOOM video conferencing.
-
The hall re-opened in August 2020 to groups with satisfactory Covid19 Risk Assessments. While the hall was closed the floor was sanded and resealed and the PA was installed. Some groups have not restarted since March 2020 but all but a few intend to restart in some way.
-
Stuart Smales continues to care for the grounds and the outside of the hall.
-
The Jubilee Garden continues to be developed by several of the users (The Exwick Ark and YMCA Exeter) as they seek to create a space that will enable people to engage with growing plants, enjoy nature and to look after it. During the year two dangerous trees were removed, the willow structures refreshed, 4 different types of trees were planted around the edges and the step onto the lawn made more visible.
-
Jill Clapp started as bookings secretary and bookkeeper in April 2021 (she will be doing this on a self-employed basis)
-
Despite the Covid 19 pandemic the hall continues to be used well, has many enquiries about using it every month and we are working towards replacing it someday.
Thank you to Harri Sharp for her work as Secretary to the Committee, to Rachael Milton for her work as Book-keeper and Treasurer and to Trevor Sharp for his many hours organising bookings, invoices and showing people around, as well as all the time spent meeting up with work men when things needed fixing. Thank you to all the others who have helped to keep the hall going this past year. The input from everyone has meant that the hall continues to be used by a wide section of the Exwick Community and beyond.
Paula Stone, Chairman of Exwick Parish hall Committee, June 8[th] 2021
Exwick Parish Hall Financial Statement January - December 2020
| Income | 2020 | 2019 | Expenditur | 2020 | 2019 |
|---|---|---|---|---|---|
| Bingo | £1,140.00 | £0.00 | Electricity | £1,222.07 | £965.47 |
| Dance Scho£1,158.50 | £2,540.75 | Gas | £1,039.71 | £1,301.52 | |
| Misc | £781.25 | £1,509.73 | Water | £1,479.11 | £882.28 |
| Parties | £476.87 | £743.75 | Broadband | £571.20 | £0.00 |
| Belly Danci | £0.00 | £30.00 | Bingo | £0.00 | £0.00 |
| Car Park | £5,973.89 | £7,126.25 | Expenses | £147.05 | £457.69 |
| Store | £600.00 | £600.00 | Misc | £164.54 | £284.77 |
| Funding | £10,000.00£0.00 | Renovation£13,757.31£914.00 | |||
| Committee£0.00 | £20.00 | Maintenace£1,392.90 | £3,559.76 | ||
| Bank Intere£0.00 | £0.00 | Insurance | £0.00 | £900.25 | |
| Exwick Com£2,424.88 | £5,669.43 | Cleaner | £1,854.00 | £3,831.90 | |
| Hindu Tem | £0.00 | £266.00 | Bins | £90.96 | £147.84 |
| Choir | £185.25 | £741.00 | PRS & Licen£585.18 | £643.30 | |
| Science Gro£0.00 | £99.74 | Honorarium£0.00 | £475.00 | ||
| Keep Fit | £114.00 | £0.00 | Party Refun£200.00 | £50.00 | |
| Dog Trainin£812.25 | £1,548.25 | ||||
| Inno in Dem£2,400.00 | £2,400.00 | ||||
| Baby Yoga | £0.00 | £106.87 | |||
| Fit Steps | £171.00 | £237.50 | |||
| Table Tenn | £0.00 | £0.00 | |||
| Pilates | £0.00 | £283.00 | |||
| Twirly Tots | £216.10 | £0.00 | |||
| Reserve (in | £12.06 | ||||
| Total Incom£26,466.05£23,922.27 | Total Expen£22,504.03£14,413.78 | ||||
| Total Incom£26,466.05 | Reserve Account | ||||
| Less expens£22,504.03 | Bal Bfw | £13,654.92 | |||
| Difference | £3,962.02 | Transfers In£0.00 | |||
| Interest | £12.06 | ||||
| Bal Cfwd | £13,666.98 |
Balances at bank 31-Dec-19 Bal Bfwd Re£13,654.92 Current Account Bal Bfwd Cu£67,061.42 Bal Bfwd £67,061.42 £80,716.34 Net Transfe£3,949.96 Bal Cfwd £71,011.38
Plus Incom £26,466.05 £107,182.39 Less expens£22,504.03 Balances at bank £84,678.36 31-Dec-20 Natwest Re£13,666.98 Natwest Cu£71,011.38 Bal at bank£84,678.36 £84,678.36 Difference £0.00
From: mariejlangdon@gmail.com mariejlangdon@gmail.com Date: Tuesday, 29 September 2020 at 08:12 To: Rachael Litherland rachael@myid.org.uk Subject: RE: Parish Hall accounts
Hi Rachel
I’ve been through the accounts (my working file is attached), and found a few differences.
-
On your expenditure tab there were 2 cheques that had cleared the bank account, but which were not recorded. I’ve input those, and this has increased overall expenditure to £14,413.78 (highlighted in yellow and carried forward appropriately)
-
On the final accounts tab, the balances for the reserves account didn’t match the bank statement. The opening balance was shown as £13,615.69, but on the bank statement it’s £13,625.30, and the closing balance is £13,654.92, rather than the £13,657.00 shown. This makes the interest value for the year £29.62, not the £41.31 recorded. I couldn’t completely check this as the statement for Sep-Dec 2019 wasn’t in the bundle you gave me. (Changes highlighted in orange)
-
The closing balance for the current account was shown as £67,109, but on the statement it’s £67,061.42. I’ve updated this (change highlighted in green)
Making these changes, brings the difference down to £39.23, which I assume is unrecorded income as the bank balance is higher than your figures. This may be due to minor input errors as some of the figures on the bank statements are not easy to read.
If you are unable to identify the remaining difference, I would advise entering an adjustment under miscellaneous income for the value of 39.23 (I have shown this in purple on the workings) as the value is relatively low, and there is limited value in spending a lot of time looking for it.
Please let me know if you need me to do anything more with this, or if you need anything further.
I will also need to arrange to return the paperwork to you. What is the best way to do this?
Kind regards
Marie