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← 1st Woosehill Scout Group

2025-03-31-accounts

Trustees' Annual Report for the period

Period start date

Period end date

From

1[st] April 2024 To 31[st]

March

2025

Section A Reference and administration details

Charity name 1[st] Woosehill Scout Group ( Scout Ass. Reg. No. 43915 )

Other names charity is known by

Registered charity number (if any) 801523
Charity's principal address Scout Hut
Chestnut Avenue
Wokingham
Postcode
RG41 3RS
~~——~~		 Registered charity number (if any) 801523
Charity's principal address Scout Hut
Chestnut Avenue
Wokingham
Postcode
RG41 3RS
~~——~~		 Registered charity number (if any) 801523
Charity's principal address Scout Hut
Chestnut Avenue
Wokingham
Postcode
RG41 3RS
~~——~~		 Registered charity number (if any) 801523
Charity's principal address Scout Hut
Chestnut Avenue
Wokingham
Postcode
RG41 3RS
~~——~~		 Registered charity number (if any) 801523
Charity's principal address Scout Hut
Chestnut Avenue
Wokingham
Postcode
RG41 3RS
~~——~~
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for
wholeyear		 Name of person (or body) entitled
to appoint trustee(if any)
1 Stephen Gray Lead Volunteer AGM
2 CraigKoch Lead Volunteer AGM
3 Fiona Fairhead GroupLead Volunteer AGM
4 Stuart Faria Treasurer AGM
5 Sarah Dempster Secretary AGM
6 Myles Harrison Quartermaster Left May2025 AGM
7 Sarah George Facilities Manager AGM
8 Nicola Hopkins Chair AGM
9 Anna Overd Hall Bookings Left May2025 AGM
10 John Queenan Maintenance AGM
11 Andrew Jordan AGM
12
13
14
15
16
17
18
19
20 ~~===~~
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
1

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Bankers Lloyds Bank 24 Broad Street, Reading, Berkshire, RG1 2BT
Independent Examiner Eng Keat How 18 Spencer Close, Wokingham, Berkshire, RG41 3BW

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document The Group's governing documents are those of the The Scout (eg. trust deed, constitution) Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all (eg. trust, association, company) Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation (eg. appointed by, elected by) and Rules of The Scout Association.

Additional governance issues (Optional information)

You may choose to include The Group is managed by the Group Trustee Board, the members of additional information, where which are the ‘Charity Trustees’ of the Scout Group which is an relevant, about: educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, • policies and procedures policies and procedures keeping proper accounts and making returns to the Charity Commission adopted for the induction and as appropriate.

The Trustee Board consists of the Chair, Treasurer and Trustees (including Ex Officio Trustees, and co-opted Trustees) and meets every 2 months.

Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.

This Group Trustee Board exists to make sure the charity is wellmanaged, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

2

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Scouting activities consisting of a programme of weekly meetings plus adventurous activities and camps tailored to the age group of the Squirrel, Beaver, Cub and Scout sections.

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

3

Section D Achievements and performance

Summary of the main achievements of the charity With the new Squirrels section starting this year now approximately 150 during the year young people between the ages of 4 and 14 attended one of the 1 Squirrel, 2 Beaver, 2 Cub and 2 Scout sections in the Group during the year. In addition one of the local Wokingham District Explorer Scout sections for 14 to 18 year olds continues to be based at our premises. As in previous years the sections have run full and varied programmes of meetings, activities and camps.

Section E Financial review

Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit		 The Group's policy on reserves is to hold sufficient resources to continue
the charitable activities of the group should income and fundraising
activities fall shortand/or major expenditure become necessary. The
Group Trustee Board considers that the group should hold a sum
equivalent toseveralmonths running costsplus sums to allow for
replacement of the Group’s equipment, planned work and unexpected
large maintenance costs.
The Group held reserves of approximately £46,241against this at year
end.

4

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The Group’s main sources of funds are membership subscriptions, hall bookings, Gift Aid and the fees for the camps and other activities.

The Group’s expenditure is split between 3 main areas, the maintenance of the Scout Hut premises and its grounds, capitation (the membership subscription passed onto the local Scout District) and expenditure on scouting activities and camps.

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Date
Nicola Hopkins Stuart Faria

Chair		 Treasurer
18thSeptember 2025 18thSeptember 2025

5

1[st] Woosehill Scout Group Receipts and Payments Account For the Year Ended 31[st] March 2025

Section A Receipts and Payments

Receipts
Bank Interest
Gift Aid
Group Fundraising
Grants & Donations
Hall Bookings
Miscellaneous
Scout Shop Sales
Subscriptions received
16,611.77
Less capitation
(9,126.00)
Net retained subscriptions
Camp Fees
Other Scouting Activities
Total Receipts
Payments
Building & Premises
Building Insurance
Cleaning
Maintenance
Rent
Rates
Utilities
General Payments
Fundraising
Miscellaneous
Other Insurance
Scouting Equipment
Section Expenses
Camps
Other Scouting Activities
Badges
Other Scouting Activities
Scout Shop
Total Payments
Net Of Receipts/(Payments)
Cash Funds Last Year End
Cash Funds This Year End		 Total
1,294.63
3,178.27
393.37
0.00
4,591.86
0.00
21.45
7,485.77
8,296.47
10,143.09
35,404.91
2,379.49
2,444.43
2,375.25
1,824.00
97.98
4,190.52
13,311.67
170.99
669.00
0.00
504.76
1,344.75
9,193.64
15,729.35
2,525.39
27,448.38
845.00
845.00
42,949.80
(7,544.89)
53,785.88
46,240.99		 Last Year
817.69
3,318.99
1,419.88
279.21
5,312.87
0.00
10.85
8,178.66
8,004.14
3,479.44
30,821.73
2,420.53
2,199.32
2,098.97
1,824.00
92.26
2,178.00
10,813.08
220.70
1,258.40
188.00
1,463.89
3,130.99
7,294.25
6,676.73
1,667.01
15,637.99
183.00
183.00
29,765.06
1,056.67
52,729.21
53,785.88

6

Section B Statement Of Assets And Liabilities At The End Of The Period

Cash Funds
32 Day Notice Account
Fixed Term Deposit Account
Business Instant Access Account
Treasurers Account
Petty Cash		 Total
41,681.88
10,000.00
2,228.20
(7,669.09)
0.00
46,240.99

Non Monetary Assets For The Charities Own Use

The building was constructed in 1990 and was funded by loans which have been fully repaid. The original cost of the building is unknown. The building is currently insured for £482,121.

A rental of £1,824 per annum is payable to Wokingham District Council.

Scouting equipment including camping equipment, costs unknown. Furniture, fixtures and fittings in the premises, costs unknown. All currently insured for £32,241

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 18th September 2025 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by

Nicola Hopkins Stuart Faria Chair Treasurer

7

Independent examiner's report to the trustees of 1st Woosehill Scout Council I report to the trustees on my examination of the accounts of the 1st Woosehill Scout Group for the year ended 31 March 2025. Responsibilities and basis of report As the charity trustees of the 1st Woosehill Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the 1st Woosehill Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 1st Woosehill Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Eng Keat How Relevant professional qualification or membership of professional bodies (if any): Institute of Chartered Accountants in England and Wales (ACA) (reg. no. 8824150) Address: 18 Spencer Close, Wokingham, RG41 3BW Date: 08 June 2025