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2023-03-31-accounts

Trustees' Annual Report for the period

Period start date

Period end date

1[st] April 2022 To 31[st]

From

March

2023

Section A Reference and administration details

Charity name 1[st] Woosehill Scout Group ( Scout Ass. Reg. No. 43915 )

Other names charity is known by

Registered charity number (if any) 801523

Charity's principal address

21 Tiffany Close Wokingham Berkshire Postcode RG41 3BN

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for
wholeyear		 Name of person (or body) entitled
to appoint trustee(if any)
Amanda Parker GroupScout Leader Left July2023 Executive committee
Stephen Gray Cub Leader Executive committee
CraigKoch Scout Leader Executive committee
Fiona Fairhead Scout Leader Executive committee
Nicola Roberts Chair Left July2023 AGM
Stuart Faria Treasurer AGM
Sarah Dempster Secretary AGM
Myles Harrison Quartermaster AGM
Stephen Kelly Hall Bookings Left July2023 AGM
Sarah George Facilities Manager AGM
Nicola Hopkins Chair From July2023 AGM
Anna Overd Hall Bookings From July2023 AGM
John Queenan Maintenance From July2023 AGM

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Bankers Lloyds 1-2 Market Place, Reading, Berkshire, RG1 2EQ
Independent Examiner Eng Keat How 18 Spencer Close, Wokingham, Berkshire, RG41 3BW

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document The Group's governing documents are those of the The Scout (eg. trust deed, constitution) Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all (eg. trust, association, company) Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation (eg. appointed by, elected by) and Rules of The Scout Association.

Additional governance issues (Optional information)

You may choose to include The Group is managed by the Group Executive Committee, the members additional information, where of which are the ‘Charity Trustees’ of the Scout Group which is an relevant, about: educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, • policies and procedures policies and procedures keeping proper accounts and making returns to the Charity Commission adopted for the induction and as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent’s representation and meets every 2 months.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

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Section C Objectives and activities

Summary of the objects of the The Purpose of Scouting charity set out in its Scouting exists to actively engage and support young people in their governing document personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Scouting activities consisting of a programme of weekly meetings and adventurous activities and camps tailored to the age group of the Beaver, Cub and Scout sections.

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The Group relies entirely on it’s Uniformed Leaders, Assistant Leaders, Executive Committee members and other helpers, who are all unpaid volunteers, to deliver it’s programme of activities, maintain it’s premises and achieve it’s objectives and is grateful to all those who give their time in support of the Group.

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Section D Achievements and performance

Summary of the main achievements of the charity Approximately 130 young people between the ages of 6 and 14 attended during the year one of the 2 Beaver Scout, 2 Cub Scout and 2 Scout sections in the Group during the year. In addition one of the local Wokingham District Explorer Scout sections for 14 to 18 year olds continues to be based at our premises. As in previous years the sections have run full and varied programmes of meetings, activities and camps.

Section E Financial review

Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit		 The Group's policy on reserves is to hold sufficient resources to continue
the charitable activities of the group should income and fundraising
activities fall shortand/or major expenditure become necessary. The
Group Executive Committee considers that the group should hold a sum
equivalent toseveralmonths running costsplus sums to allow for
replacement of the Group’s equipment, planned work and unexpected
large maintenance costs.
The Group held reserves of approximately £52,729against this at year
end.

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Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The Group’s main sources of funds are membership subscriptions, hall bookings, Gift Aid and the fees for the camps and other activities.

The Group’s expenditure is split between 3 main areas, the maintenance of the Scout Hut premises and its grounds, capitation (the membership subscription passed onto the local Scout District) and expenditure on scouting activities and camps.

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Date
Nicola Hopkins Stuart Faria

Chair		 Treasurer
18thJanuary 2024 18thJanuary 2024

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1[st] Woosehill Scout Group

Receipts and Payments Account For the Year Ended 31[st] March 2023

Section A Receipts and Payments
Receipts
Bank Interest
Gift Aid
Group Fundraising
Grants & Donations
Hall Bookings
Miscellaneous
Scout Shop Sales
Subscriptions received
Less capitation
Net retained subscriptions
Camp Fees
Other Scouting Activities
Total Receipts
Payments
Building & Premises
Building Insurance
Cleaning
Maintenance
Rent
Rates
Utilities
General Payments
Fundraising
Miscellaneous
Other Insurance
Scouting Equipment
Section Expenses
Scouting Activities
Camps
Badges
Other Scouting Activities
Scout Shop
Total Payments
Net Of Receipts/(Payments)
Transfers Between Funds
Cash Funds Last Year End
Cash Funds This Year End
16,171.15
(7,956.00)		 General
Fund
2.10
3,195.04
243.51
0.98
2,483.00
100.00
41.43
8,215.15
12,346.22
7,530.35
34,157.78
2,263.03
2,976.79
183.27
1,824.00
174.08
2,575.14
9,996.31
115.46
387.75
0.00
0.00
503.21
10,290.82
9,220.74
1,415.17
20,926.73
0.00
0.00
31,426.25
2,731.53
0.00
49,967.03
52,698.56		 Capital
Reserve
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
30.65
30.65		 Total
2.10
3,195.04
243.51
0.98
2,483.00
100.00
41.43
8,215.15
12,346.22
7,530.35
34,157.78
2,263.03
2,976.79
183.27
1,824.00
174.08
2,575.14
9,996.31
115.46
387.75
0.00
0.00
503.21
10,290.82
9,220.74
1,415.17
20,926.73
0.00
0.00
31,426.25
2,731.53
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49,997.68
52,729.21		 Last Year
0.12
1,254.50
110.64
7,810.00
5,655.00
23.96
83.24
7,257.81
4,240.99
7,298.76
33,735.02
2,188.87
2,483.83
20,803.27
1,824.00
88.86
1,187.19
28,576.02
59.36
831.70
0.00
245.29
1,136.35
9,072.68
2,989.07
1,559.07
13,620.82
411.00
411.00
43,744.19
(10,009.17)
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60,006.85
49,997.68

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Section B Statement Of Assets And Liabilities At The End Of The Period

Cash Funds
Business Instant Access Account
Treasurers Account
Petty Cash
Other Monetary Assets
Scout Shop Stock		 General
Fund
1,097.76
51,600.80
0.00
52,698.56
230.00		 Capital
Reserve
-
30.65
-
30.65
-		 Total
1,097.76
51,631.45
0.00
52,729.21
230.00

Non Monetary Assets For The Charities Own Use

The building was constructed in 1990 and was funded by loans which have been fully repaid. The original cost of the building is unknown.

The building is currently insured for £362,413.

A rental of £1,824 per annum is payable to Wokingham District Council.

Scouting equipment including camping equipment, costs unknown.

Furniture, fixtures and fittings in the premises, costs unknown.

All currently insured for £23,267.

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 18th January 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Nicola Hopkins Stuart Faria Chair Treasurer

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Independent examinerfs report to the trustees of tst Woosehill Scout Council I reportto the trustees on my examination of the accounts of the 1st WoosehiiL Scout Group forthe year ended 31 March 2023. Responsibilities and basis of report As the Charity trustees of the 1st Woosehill Scout Group you are ressx•nsible forthe p￿paration of the ac¢ounts in accordance with the requirements ofthe Charitie5 Art 2011 (the Act). I report in respect of my èxamination of the 1st Woosehill ScoLrt Group accounts carried under 5ertion 145 of the 2011 Act and ir carrying out my examination I have followed all the appkncable Direcbons given by the Charty Commission under sethon 14515llbl of the ACL Independent examiner's statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to that in any material respecL' accounting records were not kept in respect of the 1st Woosehill ScoLrt Group as required by sKbon 130 of the Act". or 2. the accounts do not a¢¢¢)rd wrth those records. I have no concems ar￿ have come across no other matters in connÈetion with the examination to which attention should be drawn in this in order to enable a proper understanding of the a￿ount$ to be ached. Signed: Name.. Eng Ke How Relevant professional qualification or membership of professional bodres Irf any): Institute of Chartered Accountants in England and Wales IACAI Ireg. no. 88241501 Addre55.' 18 Spencer Close, Wokingham. RG413BW Datè= 09 January 2024