Trustees' Annual Report for the period
Period start date
Period end date
1[st] April 2020 To 31[st]
From
March 2021
Section A Reference and administration details
Charity name 1[st] Woosehill Scout Group ( Scout Ass. Reg. No. 43915 )
Other names charity is known by
Registered charity number (if any) 801523
Charity's principal address
21 Tiffany Close
Wokingham Berkshire Postcode RG41 3BN
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Stephen Capel | Left January2021 | Executive committee | ||
| Amanda Parker | GroupScout Leader | From July2020 | Executive committee | |
| Stephen Gray | Cub Leader | Executive committee | ||
| Andrew Newman | Scout Leader | Left October 2020 | Executive committee | |
| Fiona Fairhead | Scout Leader | Executive committee | ||
| PhilipWells | Chairman | Left July2020 | AGM | |
| Stuart Faria | Treasurer | AGM | ||
| Martin Bishop | Maintenance | Left July2021 | AGM | |
| Nicola Roberts | Chairman | From July2020 | AGM | |
| Sarah Dempster | Secretary | From July2020 | AGM | |
| Marc McGurk | Quartermaster | From July2021 | ||
| CraigKoch | Scout Leader | From July2021 | ||
| Stephen Kelly | Hall Bookings | From July2021 | ||
| Sarah George | From July2021 | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
1
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Bankers | Lloyds | 1-2 Market Place, Reading, Berkshire, RG1 2EQ |
| Independent Examiner | Eng Keat How | 18 Spencer Close, Wokingham, Berkshire, RG41 3BW |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The Scout (eg. trust deed, constitution) Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all (eg. trust, association, company) Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation (eg. appointed by, elected by) and Rules of The Scout Association.
Additional governance issues (Optional information)
You may choose to include The Group is managed by the Group Executive Committee, the members additional information, where of which are the ‘Charity Trustees’ of the Scout Group which is an relevant, about: educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, • policies and procedures policies and procedures keeping proper accounts and making returns to the Charity Commission adopted for the induction and as appropriate.
- policies and procedures policies and procedures adopted for the induction and training of trustees;
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent’s representation and meets every 2 months.
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
-
trustees’ consideration of major risks and the system and procedures to manage them.
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The maintenance of Group property;
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The raising of funds and the administration of Group finance;
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The insurance of persons, property and equipment;
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• Group public occasions;
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Assisting in the recruitment of leaders and other adult support;
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Appointing any sub committees that may be required;
-
Appointing Group Administrators and Advisors other than those who are elected.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
2
Section C Objectives and activities
Summary of the objects of the The Purpose of Scouting charity set out in its Scouting exists to actively engage and support young people in their governing document personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
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Integrity - We act with integrity; we are honest, trustworthy and loyal.
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Respect - We have self-respect and respect for others.
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Care - We support others and take care of the world in which we live.
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Belief - We explore our faiths, beliefs and attitudes.
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• Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
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enjoy what they are doing and have fun
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take part in activities indoors and outdoors
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learn by doing
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share in spiritual reflection
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take responsibility and make choices
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undertake new and challenging activities
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make and live by their Promise.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Scouting activities consisting of a programme of weekly meetings and adventurous activities and camps tailored to the age group of the Beaver, Cub and Scout sections.
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
- policy on grantmaking;
The Group relies entirely on it’s Uniformed Leaders, Assistant Leaders, Executive Committee members and other helpers, who are all unpaid volunteers, to deliver it’s programme of activities, maintain it’s premises and achieve it’s objectives and is grateful to all those who give their time in support of the Group.
-
policy programme related investment;
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contribution made by volunteers.
3
Section D Achievements and performance
Summary of the main achievements of the charity Approximately 100 young people between the ages of 6 and 14 attended during the year one of the 2 Beaver Scout, 2 Cub Scout and 2 Scout sections in the Group during the year. In addition one of the local Wokingham District Explorer Scout sections for 14 to 18 year olds continues to be based at our premises. Within the limitations imposed by Covid 19 and the resulting lockdowns the sections have run full and varied programmes of meetings, activities and camps.
Section E Financial review
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall shortand/or major expenditure become necessary. The Group Executive Committee considers that the group should hold a sum equivalent toseveralmonths running costsplus sums to allow for replacement of the Group’s equipment, planned work and unexpected large maintenance costs. The Group held reserves of approximately £60,007against this at year end. |
|---|---|
4
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
The Group’s main sources of funds are membership subscriptions, hall bookings, Gift Aid and the fees for the camps and other activities.
The Group’s expenditure is split between 3 main areas, the maintenance of the Scout Hut premises and its grounds, capitation (the membership subscription passed onto the local Scout District) and expenditure on scouting activities and camps.
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Nicola Roberts | Stuart Warren Faria | |
Chairman |
Treasurer | |
| 21 February 2022 | 21 February 2022 |
5
1[st] Woosehill Scout Group
Receipts and Payments Account
For the Year Ended 31[st] March 2021
| Section A Receipts and Payments | ||||
|---|---|---|---|---|
| Receipts Bank Interest Gift Aid Group Fundraising Grants & Donations Hall Bookings Miscellaneous Scout Shop Sales Subscriptions received Less capitation Net retained subscriptions Camp Fees Other Scouting Activities Total Receipts Payments Building & Premises Building Insurance Cleaning Maintenance Refuse Rent Rates Utilities General Payments Fundraising Miscellaneous Other Insurance Scouting Equipment Section Expenses Scouting Activities Camps Badges Other Scouting Activities Scout Shop Total Payments Net Of Receipts/(Payments) Transfers Between Funds Cash Funds Last Year End Cash Funds This Year End 7,595.96 (5,500.00) |
General Fund 0.30 3,471.95 81.02 21,240.93 1,340.00 0.00 0.00 2,095.96 406.33 0.00 28,636.49 2,119.53 399.98 2,447.27 0.00 1,824.00 0.00 1,037.41 7,828.19 0.00 514.30 84.00 158.98 757.28 1,087.74 6,598.09 953.95 8,639.78 0.00 0.00 17,225.25 11,411.24 0.00 28,595.61 40,006.85 |
Capital Reserve 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,000.00 20,000.00 |
Total 0.30 3,471.95 81.02 21,240.93 1,340.00 0.00 0.00 2,095.96 406.33 0.00 28,636.49 2,119.53 399.98 2,447.27 0.00 1,824.00 0.00 1,037.41 7,828.19 0.00 514.30 84.00 158.98 757.28 1,087.74 6,598.09 953.95 8,639.78 0.00 0.00 17,225.25 11,411.24 - 48,595.61 60,006.85 |
Last Year |
| 0.56 2,999.11 1,856.71 50.00 3,675.50 262.50 21.95 6,882.52 13,359.60 4,158.07 |
||||
| 33,266.52 | ||||
| 2,034.76 2,092.86 1,963.61 0.00 1,824.00 342.72 1,239.34 |
||||
| 9,497.29 368.58 1,942.78 84.00 567.55 |
||||
| 2,962.91 5,076.41 10,258.69 645.43 |
||||
| 15,980.53 0.00 |
||||
| 0.00 | ||||
| 28,440.73 | ||||
| 4,825.79 | ||||
| - 43,769.82 |
||||
| 48,595.61 |
6
Section B Statement Of Assets And Liabilities At The End Of The Period
| Cash Funds Business Instant Access Account Treasurers Account Petty Cash Other Monetary Assets Scout Shop Stock |
General Fund 1,095.54 38,911.31 0.00 40,006.85 178.00 |
Capital Reserve - 20,000.00 - 20,000.00 - |
Total |
|---|---|---|---|
| 1,095.54 58,911.31 0.00 |
|||
| 60,006.85 | |||
| 178.00 |
Non Monetary Assets For The Charities Own Use
- Leasehold Land and Buildings used by the charity.
The building was constructed in 1990 and was funded by loans which have been fully repaid. The original cost of the building is unknown.
The building is currently insured for £362,413.
A rental of £1,824 per annum is payable to Wokingham District Council.
- Building Contents for use by the charity.
Scouting equipment including camping equipment, costs unknown.
Furniture, fixtures and fittings in the premises, costs unknown. All currently insured for £23,267.
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 21st February 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Nicola Roberts Chairman
Stuart Faria Treasurer
7
Independent examiner's report to the trnstres of 1st Woosehill Scout Group I report to the trustees on my exambnation of the accounts of the 1st Woosehill kout Group for the year ended 31 March 2021. ResponstbiLities and basis of report As the charty trustees of the I, Woosehill Scout Group you are responsible for the preparation of the accounts in è¢cordance with the requirements of the Charities Act 2011 Ilhe Art'l. I report in respect of my examination of the 1° Woosehill Scout Group accounts carrted out under section 145 of the 2011 Act and in carrying out my examination I have followed all the appkncable Directions given by the Charity Commission under sertion 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection wrth the examination giving me cause to believe that in any material respect. accounting records were not kept in respert of the Ill Woosehill Scout Group as requirèd by sertion 130 of the Aci., or 2. the accounts do not accord wrth those records. have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name.. Eng Keat How Relevant professional qualrficatton or membership of professional bodies Irf any).. Instrtute of Chartered Accountants in England and Wales IACAI Ireg. no. 88241501 Address.. 18 Spencer Close. Wokingham RG4138W Oate= 21 February 2022