Swanmore Pre-school Financial Statements for the period 1st August 2024- 31" July 2025 Contents Page Trustees, Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Examiner's report
SWANMORE PRE-SCHOOL TRUSTEES, ANNUAL REPORT The trustees present their report for the perlod ended 31st July 2025. Admlnistrative detalls The charlty is registered with the Charity Commission and its registration number is 801230. The address of the charity is Swanmore Preschool, Church Road, Swanmore, Hamp5hlre, S032 2PA. The trustees who served during the period, and to the date of this report, are as follows: Paul Doran (Chairman} (appointed 16th March 20251 Gary Mcculloch (Chairman) (resigned December 20241 Jason Mitty (Treasurer) Chrls Campbell ITreasurerl (resigned December 20241 Sara Burton1Secretaryl lappointed 4th December 20241 Sarah Hiscock (Preschool Manageil Sharon Hawkins (appointed 4th December 2024} Rachel Watson (resigned November 2024) Lucy Hawkins Rose Eyles lappolnted 16th March 2025} Governance and management The charity was established under a constitution adopted 29 September 1987, as amended on 2nd November 2006, 6th November 2012 2nd 9th February 2021. Objectlves and acdvltles The charity's objective is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children throu8h community groups and bv.. Offering appropriate play, education and care facilities, famlly learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunlties for all children whatever thelr race, culiure, religion, means or ability- Encouraging the study of the needs of such children and their families and promoting public interest in and cognition of such needs in the local areas,. Instigating and adhering to and furthering the aims and objects of the Early Years Alliance. Pa&e I
Achievements and performance The past year has seen one of considerable change and challenge for the pre- school, but one in which considerable progress has also been made. At the AGM on 04.12.2024, several appointments were made to the committee: Paul Doran was elected ehalrman Sara Burton was elected secretary Sharon Hawklns and Rosie Eyles were elected to the committee Existing committee members were re-confirmed as follows: Jason Mitty ITreasurerl Sarah Hiscock (Preschool manager) Lucy Hawkins The main priorities for the followingyear agreed bythe committee were to review the previous intention to transfer the governance over to a CIO, and evaluate the financial risks to the charity based on projected income and expenditure. The declslon was subsequently taken to retain the existing charltable status of the pre - school, based on the extended timescales and financial outlay involved in the conversion. The committee also agreed to the placing of a proportion of the cash re5erve5 to an account that would provide a better financial return. Further financial challenges were encountered due to the statutory rlse In the national minimum wage, the increase in employers, national insurance contributions and a significant increase in rent and service charges. l am pleased to say that these and other cost increases have been managed well and that the pre- school finances are now in a position of some stability, with no requirement this year to use our cash reserves. This achievernent is due in no small part to the hard work and commitment of the staff, parents and committee members who have helped with fund raising, donations and self- help activities throughout the yÈar. The pre-school has maintained a deserved reputation for excellence in the community, with occupancy very high and a growing waiting list. Qn behalf of the committee, I would like to express my hèartfelt thanks to Sarah Hiscock and her team, whose hard work, professionalism and dedlcatfon have been exemplary. On 27.06.2025, the pre- school was subject to a routine OFSTED Inspectton, the first one for nearly five years. We received a overall grading of"Good", with two minor recommendations foi improvement, In the context of the current Inspection regime, this Is an excellent outcome, and once agaln. Sarah and her team are to be congratulated. Page 2
The upcoming year will, of Course, present further challenges, both financial and regulatory, but I have every confidence that the teams we currently have in place will rise to them and that the pre- school will continue to excel and thrive. stafflng Miss Teahan. Mrs Smith, Miss Snelling, and Miss Smith have all settled well into their roles and have all individually shared their idea5 to support the continued developrnent of the setting. Beata Parry took on a full-time contract supporting SEN children. Mrs Ward remalns on a flexible workillg colltract. In January 2025, Mrs Bonnie Hi5cock announced she was expecting her first child in August and began her maternlty leave In July. Mlss Teahan wlll be standing in as deputy for Mrs Hiscock during this time, Miss Snelling has completed the ELSA training and ha5 been supporting children to gain an understanding of their own and others, emotions. All staff continued their CPD by attending courses throughout the year and sharing what they learned during staff meetings. We invested in a whole staff training in-house session supplied by HCC to update our knowledge and understanding of safeguarding. This proved to be valued by all staff as it gave us all time to discuss how we implement safeguardinB throughout the setting. Admlssions We are in a very privileged position, with admissions full for thi5 academic year and next, and a waiting list growing each day. Thi5 reflects the hard work of our team, the well- resourced environment, and the highly valued emphasis on parent/carer partnership working. Our fundlng will remain flexible to meet the needs of families, as long as it is linanclally vlable. Enhancements New for 202412025: Sensory quiet area with resources A new carpet for the reading area Replaced the tables with a more neutral calour Filing cabinets ELSA resources Replacement of the flooring In the main roam Page 3
Spring spruce We were lucky to have volunteers from the committee, families, and even grandparents who gave up their own titne to help with cleaning. plantin& and eeneral b'dying up of our outdoor area. Fundralslng Fundraising events have been well supported again this year, and they Included: Autumn search Christmas shopping event Family photo Shoot Easter Egg hunt Jolly jars tombola Flnanclal report This financlal year has seen an improved performance over that of the previous reporting period. Our income of £185,688 was higher than expected thanks to increased voucher fees due in part to the change in free hours provision that started in September 2024 with 15 hours of funded childcare becoming available for eligible working parents with children from 9 months old; pleaslngly as a result of this occupancy numbers increased. Expenditure of £175.646 was slightly lower than our conservative estimates at the start of the year, with the main costs attributable to staffing and also an increase on our rent for the preschool's premlses. These figures resulted in a retained profit of £10,042, whlch when added to existing funds carried forward leaves u5 Wlth reserves of £82,215 Resèrves pollcv The trustee5 have established a level of reserves (that is those funds that are freely available) that the charity should have in order to meet all its liabilitie5 in full and it is intended that any exce55 funds should be transferred to a higher interest-bearing notice account in order to augment these reserves. Publlc benefit statement The trustees have had due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties. Page 4
Trustees, responsibilities Statement The trustees are responsible for preparine the Trustees, Annual Report Énd the financial statements in accordance with applicable law and UK Accounting Standards {UK Generally Accepted Accounting Practice) The law appllcable to charitie5 in England and Wales requires the trustees to prepare financial statements for each linanclal year which give a true and fair view of the state of affairs of the charity and of the incominB resources and appllcation of resources of the charity for that period. In preparlng these financial statements, the trustees are required to: Select suitable accounting policies and then apply them con515tently,' Observe the methods and principles in the Charities SORP FRSIO2,' Make judgements and estimates that are reasonable and prudent,. State whether applicable accounting standards have been followed, subject to any material departures disclosed and explalned In the financial statements; Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accountinE records that disclose wlth reasonable accuracy at any time the financial position of the charlty and enable them to ensure that the financlal statements comply with the Charities Aet 2011, the Charitv (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding thÈ assets of the charity and hence for taklng reasonable steps for the prevention and detection of frèud and other irregularities. PWL PtrrA+v Paul Doran Chairman, on behalf of the Board of Trustees Date.. 1610312026 Page S
SWANMORE PRE4CHOOL R8glstèred Charlty No 801230 stat•m&nt of Fln#n¢lal Actlvltlès For the year endèd 31st July 2025 2025 2024 £8 Unrastrlctod R•strl¢tgrl £s Total Unrastrlcted Rastrlctgd Total Income Fees Regislralion fees Int9r881 received SwealshirlslT-shirts Fundraising Donaliofts Relie8hmer)USnack rec8lpls IF funding DAF funding Discretionary Granl SEN Fundin9 Total Income 168.3C 315 666 10 1,464 799 7,418 168.306 315 144,060 656 871 430 2.773 862 5,141 144,060 656 871 430 2.773 862 5.141 5.68B 1.152 250 10 1.464 799 7,418 4,551 1,979 180 4,551 1,979 180 5,688 1,152 250 178,978 6,710 185,688 1S4,793 7,090 161,8B3 Ex ¥nditure Fundraising Costs Wag88 and staff Iraining Rent gnd rates 563 136,659 11.443 2.205 552 1.127 178 392 510 2,223 812 1,603 700 4,010 359 563 136,659 11.443 2,205 552 1.127 178 392 510 2.223 812 1.603 700 4.010 359 1,598 125.553 9,342 2.598 694 1,036 174 2.628 1.034 2.020 1.598 125,553 9,342 2,598 694 1.036 174 2,628 1,034 2.020 965 Stationèry and cDnsLJmsbles Telephone and internet Adverlisin9 Insurance Subscripltons Refreshtnentslsftack costs Roplacgm&nl equlpm$nVIoys Cleaning and medical Childrens Uniform Aceounlancy DBS Costs Staff clolhing Sundry expenses Entsrtalnl¢)g Travel IF Funding expenses OAF Fundlng Expen$$s Bank Charges Répairs and rèn6wals Total Expendilure 1,620 30 3,512 160 235 588 1.620 30 3.512 160 235 586 436 225 436 225 4.551 1,195 4,551 1.195 32 5,865 5 746 175,646 4.836 828 4.836 828 32 2.859 1fj2,340 32 5,865 169 900 32 2,859 156,676 5,664 Net incomellexpendhturÈl 9.078 964 1 L).042 11.8831 1.426 14571 Transl¢r bèlwogn funds Mèt movgmanl in fu1$ 9,078 964 10,042 11,8831 1.426 14571 Reconclllatlon of lunds: Funds brought lor¢4ard Total funds ¢arrled forward 68.934 3.239 72,173 70,817 1.813 72,630 Page 6
SWANMORE PRE4CHOQL Reglstered Charlty No 801230 8alanco Sheet As at 31st July 2025 2025 2024 Curront assets Stock Dèbtors and accrued income Cash al bank and in hand 230 16.363 75.857 92,450 404 1,588 73.886 75,878 rrenl Ilabllltle5 Ctsdllors and 8ccriJols 10,235 82,21S 3,705 Not ¢urrenl asséts 72,173 Nat assèls 82.215 72,173 Unreslrlcled funds Roslricled fund5 78,012 4,203 82,215 68.934 3.239 72.173 Thé fln8nelal statements were approved by the Tfusl8es and s¢gn8d on Ihelr behalf by.. Jason Mllty Dalg.. Lr /,/. Page 7
SWANMORE PRE4CHOOL R•glster8d Charlty No 801230 Notps to the flnan¢lal stat8m•nts For the year ended 31st July 2025 1. Accountlng pollcles: These accounis hava bean prèpared under the hlslorlcal cosl convgnllon with ilerns Tecognlsed al cosl or tran$acllon Value unless othorwisg $13led in the levan1 nDIEs lo the88 accounts_ The accounl have beetk propared in accordance th the Slalement of Recommended Praclicg.. Accounling and Reporting by Chafilles preparing their accounls In accordance with the Finaneial Reporting Standard appllcable in the UK and Ropubllc of Ireland IFRS1021 Issued In October 2019 sjnd Mrilh tha Financial Reporting SIBndard appllcable in the United Kingdom and Republic of Ireland IFRS1021 and the CharSlles Act 2011. Swanmore Prg-school meets the definition of 8 public benefit eniliy under seclion 34 01 FRS102. As89ls and liabllitiès are inilially recognlse(J al hislorical cost or Insa¢ll0nal value. unless otherwise stated in the relevanl accounting policy. 2. Employees Avèrage number of employees In the year 1012024.. 8}. There ate no employee8 who received total employee beneffls OT more Ihan £60,00012024.. Nil). 1 Iruslee recelved romuneralk)n S Hicock £26.347 {2024.'£26.390} for 2025. No Iruslees were reirnbursed for expenses In tha yoar12024.' Nill. 3. Debtors 2025 £s 024 £s Trade deblors Prapaymanls & accrued Income Olher d¢blors 9,994 5,270 1,099 16,363 324 1.264 1,588 4. Cr•dlt4rs 2025 £s 2024 Loan8 and overdrafts Trade Creditors Accruals 963 8,411 861 10.235 507 1,816 1,382 3,705 Page 8
SWANMORE PRE-SCHOOL Indep8ndent Examlner's Report to the Trusteos of Swanmore Pre4chool I report on the accounts of th8 Irvsl for th8 year ended 3151 Jvly 2025, whleh are sel out on pages 110 6. Responslblllllo$ and basls of report As the charity's trustees you are responsible for the preparation of the accounts In accordance wllh Ihe requirements of the Charities Act 2011 I'lhe Act'l. I report In respect of my examinallon of the chadly's accounis carfled out under seclion 145 of the Act and in carrying oul my examination I have followed all the appllcable Directions given by the Charlty Commission under section 145(5llb) of the Act. Independent examlner's statement I have complaled my examlnalion. I confirm thal no material mallers havo come lo my all6ntion in connection w51h Ihe examinalion giving me cause lo beligve that In any mateflal respeol.. accounting records were not kept In r&sp8cl of the charily as required by section 130 01 the Act,. or the accounls do not a¢wrd with those records,. or the accounts do not comply with the appllcablè requirements cOnrning the form and conlenl of accounts sel out in the Charities (Accounls and Reports} Regulalions 2008 olher Ihan any requlrement that Ihe accounts glve a 'lrue and fair vlew. whlch Is not a maller consldered as part of n independent examlnation. I hav9 no concerns and have come across no other malters in conn9Ction wlih tho èxamination lo which allenlion should be drawn in this report in order to enable a proper underslanding of Ihe accounls lo be rèached. Compass Accountants Limited Venture House, The Tannerles East Slreel. Tilchfield. Hanls. P014 4AR Kerry LawranGe FCA D81e: 27 201 Page g