Financial Statements
For the period
1[st] August 2023 – 31[st] July 2024
| CONTENTS | PAGE |
|---|---|
| Trustees Report | 1-3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the financial statements | 6 |
| Examiners Report | 7 |
SWANMORE PRE-SCHOOL
TRUSTEES’ ANNUAL REPORT
The trustees present their report for the period ended 31st July 2024.
Administrative details
The charity is registered with the Charity Commission and its registration number is 801230.
The address of the charity is Swanmore Preschool, Church Road, Swanmore, Hampshire, SO32 2PA.
The trustees who served during the period, and to the date of this report, are as follows:
Sarah Hiscock (Manager) Gary McCulloch (Chair) Chris Campbell (Treasurer) Shirley Hawkins Jason Mitty Bonnie Lapham Lucy Hawkins Rachel Watson Mariam Mojahid
Governance and management
The charity was established under a constitution adopted 29 September 1987, as amended on 2[nd] November 2006, 6[th] November 2012 and 9[th] February 2021.
Objectives and activities
The charity’s objective is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
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A) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
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B) Encouraging the study of the needs of such children and their families and promoting public interest in and cognition of such needs in the local areas;
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C) Instigating and adhering to and furthering the aims and objects of the preschool learning alliance.
Achievements and performance
A successful year for the Pre School which has seen the management of a challenging financial budget around the “cost of living” issues currently being felt across the economy. The setting has instigated communications with HCC in order to try and address issues with rent rises and various other costs associated with the dedicated building the setting has. Aspirations remain to transfer to a CIO establishment at the earliest opportunity and we are actively exploring ways of expanding the Pre Schools hours of availability to generate additional income. A successful transition to a new uniform gave the setting a refresh for staff and children. The year was rounded off with another busy and successful leavers party and preparations are in place for another full and challenging year to come.
Staffing
Mrs Hiscock has continued to operate as the manger throughout the year whilst recovering well from her previous operation, in times of absence Mrs Lapham capably stepped up and deputised keeping the setting an even and enjoyable environment for all.
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SWANMORE PRE-SCHOOL
Mrs Ellis has upcoming maternity leave meaning Reece has been contracted for a year to cover in her absence.
Miss Jenkins in leaving to continue her teaching degree and we wish her every success for the future, Ellie-May will be joining as her replacement, and we look forward to welcoming her to the staff team.
Admissions
The setting continues to operate at capacity with an impressively full register for the coming years, and additional enquiries all the time. This provides the core opportunity to remain financially viable going forward.
Significant changes to government hourly funding across the age ranges will be implemented this year the full impact of which will likely become clear as we progress through FY24/25.
Fundraising
events have been well supported again this year,
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Autumn sponsored search
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family photographer photo shoot
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Easter egg hunt
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Christmas cards
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Christmas party
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Summer fete linked in with FOSPS
Financial review
The financial results for the year show reserves to be £72,123 as at 31[st] July 2024.
Public benefit statement
The trustees have had due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties.
Trustees' responsibilities statement
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP 2019
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial
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statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Gary McCulluch
Gary McCulloch Chair, on behalf of the Board of Trustees Date: 21[st] October 2024
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SWANMORE PRE-SCHOOL
Registered Charity No 801230
Statement of Financial Activities For the year ended 31st July 2024
| Income Fees Registration fees Interest received Sweatshirts/T-shirts Fundraising Donations Refreshment/Snack receipts HMRC - Apprentice Incentive HCC - Food Voucher Scheme EYPPS fees restricted IF funding DAF funding Discretionary Grant SEN Funding Total Income Expenditure Fundraising Costs Wages and staff training Agency staff costs Rent and rates Premises expenses Utilities Stationery and consumables Telephone and internet Advertising Insurance Subscriptions Refreshments/snack costs Gifts Replacement equipment/toys Cleaning and medical Childrens Uniform Accountancy DBS Costs Staff clothing Sundry expenses Credit Card Charges SEN Funding EPPS grant expenditure IF Funding expenses DAF Funding Expenses Bank Charges Repairs and renewals Total Expenditure Net income/(expenditure) Transfer between funds Net movement in funds Reconciliation of funds: Funds brought forward Total funds carried forward |
£s £s Unrestricted Restricted Total 144,060 - 144,060 656 - 656 871 - 871 430 - 430 2,773 - 2,773 862 - 862 5,141 - 5,141 - - - - - - - - - - 5,688 5,688 - 1,152 1,152 - 250 250 - - - 154,793 7,090 161,883 1,598 - 1,598 125,553 - 125,553 - - - 9,342 - 9,342 - - - 2,598 - 2,598 694 - 694 1,036 - 1,036 174 - 174 2,628 - 2,628 1,034 - 1,034 2,020 - 2,020 - - - 965 - 965 1,620 - 1,620 30 - 30 3,512 - 3,512 160 - 160 235 - 235 586 - 586 - - - - - - - - - 4,836 4,836 - 828 828 32 - 32 2,859 - 2,859 156,676 5,664 162,340 (1,883) 1,426 (457) - - - (1,883) 1,426 (457) 70,817 1,813 72,630 68,934 3,239 72,173 2024 |
£s £s Unrestricted Restricted Total 133,581 - 133,581 735 - 735 158 - 158 700 - 700 2,948 - 2,948 306 - 306 3,963 - 3,963 1,500 - 1,500 - - - - 346 346 - 1,512 1,512 - 1,053 1,053 - - - - - - 143,891 2,911 146,802 1,236 - 1,236 120,619 - 120,619 - - - 9,640 - 9,640 - - - 2,692 - 2,692 544 - 544 781 - 781 160 - 160 1,637 - 1,637 1,143 - 1,143 697 - 697 - - - 1,575 - 1,575 1,921 - 1,921 745 - 745 3,702 - 3,702 176 - 176 312 - 312 297 - 297 - - - - - - - 389 389 - 1,670 1,670 - 1,162 1,162 32 - 32 4,069 - 4,069 151,979 3,221 155,200 (8,088) (310) (8,398) - - - (8,088) (310) (8,398) 78,905 2,123 81,028 70,817 1,813 72,630 2023 |
|---|---|---|
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SWANMORE PRE-SCHOOL
Registered Charity No 801230
Balance Sheet As at 31st July 2024
| Balance Sheet As at 31st July 2024 |
||
|---|---|---|
| 2024 | 2023 | |
| £s | £s | |
| Current assets | ||
| Stock | 404 | 937 |
| Debtors and accrued income | 1,588 | 1,291 |
| Cash at bank and in hand | 73,886 | 74,221 |
| Current liabilities | 75,878 | 76,449 |
| Refundable registration fees | - | - |
| Other creditors | (3,705) | (3,819) |
| Net current assets | 72,173 | 72,630 |
| Net assets | 72,173 | 72,630 |
| Funds | ||
| Unrestricted funds | 68,934 | 62,729 |
| Restricted funds | 3,239 | 1,157 |
| 72,173 | 63,886 |
The financial statements were approved by the Trustees and signed on their behalf by:
…...................................... Chris Campbell
…......................................
Chris Campbell 1 Dec 24 Date:
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SWANMORE PRE-SCHOOL
Registered Charity No 801230
Notes to the financial statements For the year ended 31st July 2024
1. Accounting policies:
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The account have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued in October 2019 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and the Charities Act 2011.
Swanmore Pre-School meets the definition of a public benefit entity under section 34 of FRS102. Assets and liabilities are initially recognised at historical cost or transactional value, unless otherwise stated in the relevant accounting policy.
2. Employees
Average number of employees in the year was 8 (2023: 8).
There are no employees who received total employee benefits or more than £60,000 (2023: Nil).
No trustees received remuneration or were reimbursed for expenses in the year (2023: Nil).
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SWANMORE PRE-SCHOOL
Independent Examiner’s Report to the Trustees of Swanmore Pre-School
I report on the accounts of the trust for the year ended 31[st] July 2024, which are set out on pages 1 to 6.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
….………………………..
Kerry Lawrance FCA
Date: 4th December 2024
Compass Accountants Limited Venture House, The Tanneries East Street, Titchfield, Hants. PO14 4AR
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