Trustees. Annual Report for the period PeriThY start date Period end dale From To 31 12 Section A Reference and administration details Charity name South Wraxall Village Hall Other names charlty Is known by Registered charity number {If any) 801185 Charlty's prfnclpal address Solrth Wraxall Willage Hall Upper South Wraxall Bradford on Avon Postcode Names of the eharity trustees who manage the eharFty Oates acted if not lor wholtr ear Trustee name Offi¢e lif any) Name of person lor bodyl Èntitl¢d toa int trustee ifan Jasmine Charles- Jones Chair AGM of Management Committee Management Commrttee Management Commtttee Management Committee Management Committee Management Committee lan Millard Treasurer Kate Lumley Marian Marsh Heather Johnson Richard Chades- Jones Emma Bennett Management Committee Management Committee Kim Turnbull 22104r2021 onwards 10 12 13 14 15 16 17 18 Namas of the trustees for the charity. rf any. (for example. any custodian trustèès) Name Dates acted if not for whole ear 8outh Wraxall Parish Council (Custodian Trustee) TAR March 2012
Names and addresses of advisers (Optional Infomiatlon) of advlser Name Address None Name of chief executlve or name5 of senior staff m•mb8rs lol0nal inforniatlon) Nol Applicable Section B Structure, overnance and mana ement Descripllon of the charity's trusts Trust Deed Type of goveming document leg trust deed. constituti.:: How the charity is consttluted (eg. trusl. assOction. cotnpa?I", Trust. The charity was constitLrted as a resu of the sale of the old Village School to be used as a Village Hall for the communrty. The rules and articles of the Trust were written in the Conveyance document dated 1st tember 1974. Trustees selected by the Management Committe8 in accordance with the rules proscrited when the Trust was created Trustee selection methods Additional governance issues (Optional infomiatlon) You may choose to include additional information, where relevant, about.. policies and procedu$ adopled for the induction and training of trustees- the charity's organisational structure and any wider network with which the thaiity works., • relationship wtth any related parties., trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The purpose of the charity is to manage and maintain the Village Hall for the use of the inhab'rtants of South Wraxall and the neighbourhood for use for meetings, ledures and classes and for other forms of recreation and leisure-time occupation with the obj'ect of improving the conditions of Irfg for the said inhabitants. Summary ofthe objects of the charity set out in its 90¥?rning doGument TAR March 2012
Acbvibes the hall supports include: I. Rtional activiti'es: ya, fiths, meditation dasses, gong, painting 2. Children's Group: Play arKi activity groups 3 cMUnty groups: AA, parish ovic meetings, public talks 4. Private hire of the hall ft)r parties and community events Summary ofthe main activities undertaken for the public benefit In relation to these objects (Include within this section the statutory declaration that trustees hav• had regard to the guidan¢e issuod by tho Charity Commission on public benefit) Actsvibes perforrred by the committee indLKIe: l. Day to day tMx)kings, cleaning. 2. General maintenance. e.g thange of light bulbs, etc 3. Impyovement maintenan. e.g building refijrbishment. 4. Fundraiyng & grant ar4)lications. We confimi the trustees have had regard to the Charity Commission's guidan on public benefiL Additional details of objectives and actlvitles (Optional Infomiatlon) You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment., contribution made by volunteers. TAR March 2012
ection Achievements and performance Summary ofthe main achievements of the charity during the year COVID-19 - Because of COVID-19 the hall was closed from the start of 2021_ We were able to reopen for certain bookings from 20" April, fully opening from 17th May until the end of the year. b. Ropairs to Building - Vle We fortunate to re1ve govemment COVID grants of over £17.000 and used part of this money to repla the guttering at the front of the building and repointing of the original part of the building. We also replaced all of the chairs for ones that stacked more safely. c. Fundralslng events- Nomially the committee arrange and run events throughout the year to raise funds for the hall. Unft)rtunately this proved to be impossible to frt in this year because of the COVID-19 restridions. However during the summer a film crew booked the hall for a week of filming in the village resulb'ng in a boost to our revenue. d. The Willage Draw- The committee continued to run the villag8 draw which is a local community lottery, with 50% of the profit going to the village hall and 50% given out as a ze fund. TAR Marc* 2012
Section E Financial review The main costs for the charity are the day to day running costs but then every few years a major repair is required. To help pay for the larger repairs the committee has agreed to create a reserve by aiming to save £5,000 per year (this is the eXsS of income over expendrture}, and to also maintain reserves at the end of each year of at least £5,000. Until required any excess reserves are invested. Brief ststement of the charity's policy on reserves Details of any lunds materially in deficlt No funds are materially in deficit Further financial revlow details {Optional infom)ation) The hall is used for a range of community activities, the total booking fees charged to each user usually cover the annual cosls of funning the Village Hall wtth a surplus to cover repairs. Typical recurring annual income is around £10,000, with expenses around £5,000. COVID-19 restrictions resulted in a drop in income but fortunately we reiVed over £17.000 RHL govemment grant which more than covered the shortfall in fijll and allowed us to make some needed repairs to the building. You may choose to include additional infomation, where relevant about.. the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment poli adopted. The balance in the chanty's main bank account is maintained betsveen £5,000 and £10,0(X) to cover any normal bills. The surplus is currently invested in the CCLA COIF Charities Investment Fund. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustses. report above. Signed on behalf of the charity's trusteos Signature(s} Full name(s) Position (eg Secretary, Chair, Jasmine Chartes-Jones lan Millard Chair Treasurer Date 2110712022 TAR Mafth 2012
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South Wraxall Village Hall Committee 801185
Receipts and payments accounts CC16a
For the period 01/01/2021 31/12/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hire of Hall 8,183 - - 8,183 2,995
Events - - - - -
Donations and other income 988 - - 988 4,646
Grant Receipts 17,598 - - 17,598 20,000
Electric Meter - - - - 250
Village Draw Tickets 1,530 - - 1,530 1,276
Buiding Society Interest - - - - -
- - - - -
28,299 - - 28,299 29,167
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
COIF Charities Investment Fund - - - - -
- - - - -
Sub total - - - - -
Total receipts 28,299 - - 28,299 29,167
A3 Payments
Electricity & Gas 916 80 - 996 996
Insurance 705 61 - 766 745
Water/Rates/Fire Safety 671 58 - 729 229
Repairs/re-paint 17,198 1,499 - 18,697 23,633
Other expenditure (phone,cleaning, subs,
licences) 859 74 - 933 1,056
Village Draw awards 700 - - 700 612
Miscellaneous 160 13 - 173 286
- - - - -
Sub total [ 21,209 ] 1,785 - 22,994 27,557
A4 Asset and investment
purchases, (see table)
COIF Charities Investment Fund - - - - 3,000
- - - -
Sub total [ - ] - - - 3,000
Total payments 21,209 1,785 - 22,994 30,557
Net of receipts/(payments) 7,090 - 1,785 - 5,305 - 1,390
A5 Transfers between funds - - - - -
A6 Cash funds last year end 9,815 1,785 - 11,600 12,990
Cash funds this year end 16,905 - - 16,905 11,600
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20/07/2022
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Village Draw Awards 2022 Advance Bookings Bank Village Draw Bank Details Total cash funds (agree balances with receipts and payments account(s)) Details Details COIF Charities Investment Fund Details Details Property Fixture & Fittings |
Unrestricted funds Restricted funds to nearest £ to nearest £ 16,381 - 524 - - - 16,905 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) Unrestricted - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted 291 Unrestricted 175 - Print Name Ian Millard |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) 19,066 - - - - Current value (optional) 8,273 4,793 - - - - - - - When due (optional) End 2022 End 2022 Date of approval 07/07/2022 |
20/07/2022
CCXX R2 accounts (SS)
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of South Wraxall Village Hall On accounts for the year ended 31112121 Charity no (rfany) 801185 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 1 112 1202 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan wtlh the requirements of the Charities Act 2011 (llhe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. l Confimi that no material matters have come to my attents.on { ') in connection with the examination which grves me cause to believe that in, any material respect.. aftxounting records We not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsnding of the accounts to be reached. . Please delete Ihe words in the brackets rfthey do not appty. Signed: Date: os zi Name: NEIL MUNN Relevant professional qualification{s} or body (if any}: Member of ICAEW Address: 1 B Lower South Wraxall Bradford on Avon Wiltshire, BA15 2RR IER October 2018
Section B Disclosure Only com ete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brief details of any itoms that the examiner wishes to discl¢)so. None IER October 2018