**Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 01 2020 **To** 31 12 2020 ## Section A Reference and administration details **Charity name** South Wraxall Village Hall **Other names charity is known by** - **Registered charity number (if any)** 801185 |**Charity's principal address**|
South Wraxall Village Hall|
South Wraxall Village Hall| |---|---|---| ||Upper South Wraxall|| ||Bradford on Avon|| ||**Postcode**|**BA15 2SE**| **Names of the charity trustees who manage the charity** |1
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18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jasmine Charles-
Jones|Chair||AGM of Management
Committee| ||Marian Marsh|Secretary||Management Committee| ||Ian Millard|Treasurer||Management Committee| ||Gill Fairhurst|||Management Committee| ||Heather Johnson|||Management Committee| ||AnthonyButterfield|||Management Committee| ||Kate Lumley|||Management Committee| ||Richard Charles-
Jones||28/6/2020 onwards|Management Committee| ||Emma Bennett||29/6/2020 onwards|Management Committee| ||Ali Mitchell||Upto 29/6/2020|Management Committee| ||Jane Griffiths||Upto 26/7/2020|Management Committee| ||GillyStrawford||Upto 18/8/2020|Management Committee| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |South Wraxall Parish Council
(Custodian Trustee)|| ||| ||| March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |None||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |Not Applicable||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Trust Deed Type of governing document (eg. trust deed, constitution) Trust. The charity was constituted as a result of the sale of the old Village How the charity is constituted School to be used as a Village Hall for the community. The rules and (eg. trust, association, company) articles of the Trust were written in the Conveyance document dated 1st September 1974. Trustees selected by the Management Committee in accordance with the Trustee selection methods rules proscribed when the Trust was created (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The purpose of the charity is to manage and maintain the Village Hall for the use of the inhabitants of South Wraxall and the neighbourhood for use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. March **2012** **TAR** 2 Activities the hall supports include: 1. Recreational activities: Yoga, fitness, meditation classes, gong, painting 2. Children’s Group: Play and activity groups 3. Community groups: AA, parish civic meetings, public talks **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 4. Private hire of the hall for parties and community events Activities performed by the committee include: 1. Day to day bookings, cleaning. 2. General maintenance; e.g change of light bulbs, etc 3. Improvement maintenance; e.g Management of the replacement of the hall floor. 4. Fundraising & grant applications. We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit. **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** - a. **COVID-19** - Because of COVID-19 the hall had to close from 23[rd] March. We were able to reopen for bookings from 24[th] August until the end of the year. - b. **Replacement of the village hall floor** – We applied for and received a grant to support the replacement of the floor and additional funds were raised via fundraising requests. The replacement floor was completed on 2[nd] September. - c. **Fundraising events** – Normally the committee arrange and run events throughout the year to raise funds for the hall. Unfortunately this year this proved to be impossible to fit in because of the COVID-19 restrictions and fundraising was limited to leaflet distribution and online donation requests. - d. **The Village Draw** – The committee continued to run the village draw which is a local community lottery, with 50% of the profit going to the village hall and 50% given out as a prize fund. March **2012** **TAR** 4 Section E Financial review The tnain costs for the chanty are the day to day running costs but then every few years a major repair is required. To help pay for the larger repairs the committee has agreed to create a reserve by aiming to save £5,000 per year (this is the eX￿S of income over expenditure), and to also maintain reserves at the end of each year of at least £5.000. Until required any excess reseNes are invested. Brlef statement of the charity's policy on reserves Details of any funds materialty In defiGit No fvnds are materially in defjiit Furthar flnanclal revlew details (Optional infornialion) The hall is used for a range of communty activities, the total booking fees charged to eath user usually cover the annual costs of running the Willage Hall with a surplu5 to cover repairs. Typic21 recurring annual income is around £10.000. with expenses around £5,000. COVID-19 restrictions resumed in a big drop in income to under £3,000. Fortunately we re￿iVed a £10,000 RHL govemment grant which covered the shortfall in full You may choose to include additional information, where relevant about: the charity's principal sources of funds {including any fundraising)- how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investsnent policy adopted. As the hall had to d05e. we used the time to replace the floor in the hall which was in a poor Gondition and on the verge of becoming unsafe. A grant was obtained to cover some of the costs wth the balance made up by donations. The grants raised the annual income to £28,561, and total costs for the year were £26.945. The balan￿ in the thaT[t￿S main bank account is maintained between £5,000 and £10,000 to cover any normal bills. The surplus is currently invested in the CCLA COIF Charities Investment Fund. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report abovo. Signed on ￿1￿lf of the charity's trustees Signaturels) Full namels) Position (eg Secretsry. Chair, etc) Jasmine Charl8S-Jones lan Millard Chair Treasurer 08104r2021 TAR Marth 2012 **----- Start of picture text -----**
South Wraxall Village Hall Committee 801185
Receipts and payments accounts CC16a
For the period 01/01/2020 31/12/2020
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hire of Hall 2,995 - - 2,995 5,682
Events - - - - 1,488
Donations and other income 4,646 - 4,646 698
Grant Receipts 10,000 10,000 - 20,000 -
Electric Meter 250 - - 250 534
Village Draw Tickets 1,276 - - 1,276 1,328
Buiding Society Interest - - - - -
- - - - -
14,521 14,646 - 29,167 9,730
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
COIF Charities Investment Fund - - - - -
- - - - -
Sub total - - - - -
Total receipts 14,521 14,646 - 29,167 9,730
A3 Payments
Electricity & Gas 661 335 - 996 996
Insurance 495 250 - 745 724
Water/Rates/Fire Safety 152 77 - 229 165
Repairs/re-paint 5,967 17,666 - 23,633 675
Other expenditure (phone,cleaning, subs,
licences) 621 435 - 1,056 1,528
Village Draw awards 612 - - 612 696
Miscellaneous 190 96 - 286 726
- - - - -
Sub total [ 8,698 ] 18,859 - 27,557 5,510
A4 Asset and investment
purchases, (see table)
COIF Charities Investment Fund 3,000 - - 3,000 -
- - - -
Sub total [ 3,000 ] - - 3,000 -
Total payments 11,698 18,859 - 30,557 5,510
Net of receipts/(payments) 2,823 - 4,213 - - 1,390 4,220
A5 Transfers between funds - - - - -
A6 Cash funds last year end 6,992 5,998 - 12,990 8,770
Cash funds this year end 9,815 1,785 - 11,600 12,990
**----- End of picture text -----**
22/04/2021 CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Village Draw Awards 2020
Step Up grant
Advance bookings
Bank
Village Draw Bank
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
COIF Charities Investment Fund
**Details**
**Details**
Property
Fixture & Fittings|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9,413**
**1,785**
**402**
**-**
**-**
**-**
**9,815**
**1,785**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Unrestricted**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Unrestricted**
**-**
**Unrestricted**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**230**
Step Up grant
**1,785**
Unrestricted
**220**
**-**
Print Name
Ian Millard|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**16,233**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**8,273**
**8,961**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
**End 2021**
**End 2021**
**End 2021**
Date of
approval
30/01/2021| 22/04/2021 CCXX R2 accounts (SS) 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of South Wraxall Village Hall On accounts for the year ended 31112120 Charity no lif any) 801185 Set out on pages I report to the trustees on my examination of the accounts of the above chanty (Ihe Trusf) for the year ended .7 i Responsibilities and As the ¢harity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ wrth the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination, I have followed the applicable Diredions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confim that no material matters have come to my attention ( ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance wtih section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no cOn￿mS and have come across no other matters in connection with the examination to which attents-on should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Date: Name: NEIL MUNN Relevant professional qualification{s) or body {if any): Member of ICAEW Address: 1 B Li)wer South Vvraxall Bradford on Avon Wiltshire. BA15 2RR IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of chanty accounts. directions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. None IER October 2018