Long Crendon School PTA (Unincorporated Association) Charity Number: 801177 Annual Report for Financial Year 2024-25
Dates of Financial Year covered by this report
01 August 2024 - 31 July 2025
PTA Officers
Chair: Laura Stoker Elected March 2025 Vice Chair: Vacant Treasurer: James Elkington, co-opted August 2024, Elected March 2025 Secretary: Kristen Moorhouse, Elected November 2023, resigned April 2025
PTA Trustees
The role of trustees is to ensure the PTA operates correctly. Trustees can be parents, staff, or members of the community. Please contact the Secretary at longcrendonpta@gmail.com if you are interested in becoming a Trustee.
Named Trustees during the Financial Year 2024-25 Laura Stoker (PTA Chair) James Elkington (PTA Treasurer) Kristen Moorhouse (PTA Secretary until April 2025, remaining as Trustee) Adelyn Wise Amelia Nash Rosalind Finney
The Purpose of the PTA
As written in its Constitution V4.0 effective 16 November 2021 the Long Crendon School PTA exists to advance the education and wellbeing of the pupils in the school in three ways:
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develop more extended relationships between the staff, parents and others associated with the school; and
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engage in activities which support the school and advance the education and/or wellbeing of pupils attending it; and
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provide and assist in the provision of facilities for education and/or wellbeing at the school (not normally provided by the Local Education Authority).
Public Benefit Statement
The trustees of Long Crendon School PTA confirm that they are satisfied that they have carried out their charity’s purposes for the public benefit, and have regard to the guidance issued by the Charity Commission on public benefit.
This Year’s Fundraising
Total Net Income raised from activities and donations during the 2024-25 financial year was £21,493 (see Table 1 for breakdown).
2024-25 was another successful year for PTA events as outlined in Table 1. Funds were also raised through the generosity of the parents and local businesses who gave donations. The PTA Committee is immensely grateful to everyone who gave their time and money to support the PTA, particularly the organisers of events.
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This Year's Spend
In 2024-25 the PTA spent a total of £17,833. The single biggest spend was the annual donation of £6,000 to the school for purchase of books, equipment, software, and other resources at the discretion of the Senior Leadership Team. Several other significant purchases were made for the school and its pupils in this period (Table 2).
Financial Summary
The bank balance at the start of the 2024/25 financial year stood at £32,517. During the year, the PTA raised a total of £31,413, incurred expenses of £9,892 and donated £17,833 to the school.
Total combined funds in the PTA bank accounts at the end of financial year 2024-25 was £36,206. The PTA has committed £9,007 of funds in 2025-26 (see Table 3) including the annual £6,000 contribution towards the running of the school. As of 31st July 2025, there is therefore £27,199 of funds available to cover other expenditure.
Table 1: PTA Net Income from Fundraising Activities (after related expenses paid)
| Net Event Income | £ |
|---|---|
| Apple juice | 133 |
| Cake Sales | 1,094 |
| Calendars | 397 |
| Christmas Fair | 1,932 |
| Discos | 1,561 |
| Christmas Cards | 168 |
| Fireworks | 9,014 |
| Presents for Parents | 431 |
| Quiz | 1,843 |
| Refreshments | 693 |
| Second Hand Uniform | 617 |
| Sports Day refreshments | 233 |
| Other Income | £ |
| Donations | 522 |
| Easyfundraising | 467 |
| Charities Trust Payment | 1,998 |
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| UK Textile Recycling | 390 |
|---|---|
| Total | 21,493 |
Table 2: Spending Summary
| Purchases | £ |
|---|---|
| Annual Contribution - ICT & Curriculum Enhancement (Enrichment Days to Support Class Topics) |
6,000 |
| Reading books | 3,834 |
| Classroom petty cash | 2,250 |
| Classroom blinds | 1,279 |
| Forest School / Playground materials | 801 |
| PE equipment | 591 |
| Space Day | 591 |
| Geography Resources | 457 |
| Walkie Talkies | 447 |
| Year 6 Leavers party & hoodies | 420 |
| Classroom Fans | 405 |
| Ear Defenders | 212 |
| Year 6 production | 160 |
| Music Supplies | 148 |
| Viking Day | 76 |
| Parentkind Membership fee | 162 |
| Total | Total 17,833 |
Table 3: Committed funds for 2025-2026
| Commitments | £ |
|---|---|
| Working Capital | 2,000 |
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| Annual commitment for FY25/26 | 6,000 |
|---|---|
| Lunchtime Art Club resources | 300 |
| Toys for playground | 300 |
| Maths resources | 407 |
| Total | 9,007 |
Plans for 2025/26
In 2024/25, significant purchases were made to support the learning environment, including classroom blinds, forest school and playground equipment and geography resources. The PTA continued to support resources for classrooms by donating a termly allowance and this will continue in the 25/26 academic year if funds allow.
Following the recent excellent Ofsted inspection, the school is committed to ongoing improvement. Accordingly, the Long Crendon School senior leadership team has requested funds and support from the PTA for the 2025/26 academic year to aid in this endeavour.
The PTA will also endeavour to support Long Crendon school with other enhanced learning opportunities for the 25/26 academic year as requested by the school, for example the space dome and similar activities.
Several fundraising events are already planned for the 25/26 academic year, including the annual fireworks display, as well as the usual cake sales and school discos.
The PTA will continue to advertise the Just Giving platform to new and existing parents with the aim of establishing a consistent fundraising stream through the year that is not dependent on its ability to run in-person events.
The PTA would be delighted to hear from any parent who is interested in taking on a role on the PTA Committee. Nominations to the Chair, Vice-Chair, Treasurer and Secretary, plus any Ordinary members to the Committee would be welcome by email to longcrendonpta@gmail.com.
Thank you
The PTA trustees would like to thank all the dedicated PTA committee members, event subcommittee members, parents, and volunteers who have contributed their time and efforts this year. Without your support, our events would not have been possible, and we would never have been as successful in achieving our goals of supporting the school and enhancing the educational experience for our children. We also extend our gratitude to the school staff who have been instrumental in our activities. We look forward to another fantastic year of community spirit.
Annual Report prepared by:
Laura Stoker (PTA Chair) James Elkington (PTA Treasurer) Finalised 10[th] November 2025
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) ~~Wie |~~ Full name(s) Adelyn Wise Position (e.g. Trustee Secretary, Chair, etc) Date 25 Nov 2025
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| No Charity Name |
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|---|---|---|---|---|
| 801177 Long Crendon School PTA |
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| CC16a 1st August 2024 31st July 2025 Receipts and payments accounts Period start date Period end date To For the period from ~~ee~~ |
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| Section A Receipts and payments ~~Oe~~ |
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| Unrestricted funds Restricted funds Endowment funds Total funds Last year |
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| to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ |
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| A1 Receipts | ||||
| Fundraising Events | ||||
| Apple Juice | 133 - - 133 - |
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| Cake Sales | 1,107 - - 1,107 1,018 |
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| Calendars | 962 - - 962 1,377 |
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| Christmas Fair | 2,193 - - 2,193 3,208 |
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| Disco | 2,514 - - 2,514 2,322 |
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| Christmas Cards | 168 - - 168 103 |
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| Fireworks | 14,866 - - 14,866 13,603 |
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| Presents for Parents | 939 - - 939 736 |
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| Quiz | 3,215 - - 3,215 2,852 |
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| Refreshments | 851 - - 851 866 |
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| Second Hand Uniform | 617 - - 617 581 |
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| Sports Day | 445 - - 445 284 |
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| Other(UK Textile Recycling) | 389 389 297 |
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| Disco Bingo | 5,565 | |||
| - - - |
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| Fundraising Events Total 28,399 - - 28,399 32,813 |
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| Donations, Legacies and Grants Donations 522 - - 522 943 Easyfundraising 467 - - 467 559 Charities Trust Payment 1,998 - - 1,998 - Grant - - 1,000 Donations, Legacies and Grants Total 2,987 - - 2,987 2,502 Interest on Deposit Account Interest received 28 - - 28 41 Interest on Deposit Account 28 - - 28 41 Sub total(Gross income for AR)31,414 - - 31,414 35,355 A2 Asset and investment sales, (see table). N/A - - - - - Sub total - - - - - Total receipts 31,414 - - 31,414 35,355 ~~SS~~ ~~ES SS ES~~ ~~a~~ ~~a~~ |
~~ |
~~ ~~ |
~~ ~~ |
~~ ~~————~~ ~~ |
| A3 Payments | ||||
| Cost of Fundraising Events Apple Juice - - - - - Cake Sales 12 - - 12 - Calendars 565 - - 565 35 Christmas Fair 262 - - 262 611 Disco 954 - - 954 648 Christmas Cards - - - - - Fireworks 5,852 - - 5,852 5,906 Presents for Parents 507 - - 507 588 Quiz 1,371 - - 1,371 527 Refreshments 157 - - 157 170 Second Hand Uniform - - - - 1 Sports Day 212 - - 212 - Disco Bingo - - - - 2,418 - - - - - - - - - - Cost of Fundraising Events Total 9,892 - - 9,892 10,903 Insurance ParentKind membershipfee 162 - - 162 153 Insurance Total 162 - - 162 153 Grants and Donations Paid Annual Grant from PTA to LC School 6,000 - - 6,000 6,000 ReadingBooks 3,834 - - 3,834 1,034 Classroom Pettycash 2,250 - - 2,250 2,250 Classroom Blinds 1,279 - - 1,279 - Forest School / Playground materials 801 - - 801 679 PE Equipment 591 - - 591 Space Day 591 - - 591 541 Geographyresources 457 - - 457 Walkie Talkies 447 - - 447 Year6 Leavers Party,Hoodies 420 - - 420 390 Classroom Fans 405 - - 405 - Ear defenders 212 - - 212 - Year6 Production 160 - - 160 - Music Supplies 148 - - 148 - VikingDay 76 - - 76 - - - - Maths equipment - - - 756 PTA andparent contribution towards wi-fi 10,019 Outdoor Classroom 5,916 Tie dye materials 66 National Trust Educational Membership 117 AV Equipment for the hall 4,749 Nativitycostumes 86 HappyPuzzle Company (Maths and sciencepuzzles) 167 Foundation Stage Trampoline 100 Direct to school funds - educational consumables 200 Art & DT equipment 222 Materials for STEM day 74 Incubator and 6 fertile eggs for FS 221 SnapScience Subscription 432 Y6 Leavers Photos 133 Sunshades 414 Mind Workshop - - - 100 - - - Grants and Donations Paid 17,671 - - 17,671 34,665 Sub total 27,725 - - 27,725 45,721 A4 Asset and investment purchases, (see table) N/A - - - - Sub total - - - - - Total payments 27,725 - - 27,725 45,721 ~~eis~~ ~~od~~ ~~SS SSIES~~ ~~ |
~~ | |||
| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
3,689 - - 3,689 - 10,365 - - - - - 32,517 - - 32,517 42,882 36,206 - - 36,206 32,517 ~~=== >>~~ |
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| Signed by one or two trustees on behalf of all the trustees | Date of approval 07/09/2025 Signature Print Name James Elkington ~~CO~~ |
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| Charity Name No |
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| Long Crendon School PTA 801177 |
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| Period end date CC16a Receipts and payments accounts For the period from Period start date To 1st August 2024 31st July 2025 ~~ee~~ |
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| Section B Statement of assets and liabilities at the end of the period ~~ee~~ |
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| Unrestricted Restricted Endowment |
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| Categories | funds funds funds Details |
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| to nearest £ to nearest £ to nearest £ |
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| B1 Cash funds | 34,141 - - 2,065 - - 36,206 - - Bank Accounts Cash on Hand Total cash funds ~~_—~~ |
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| (agree balances with receipts and payments | ||||
| OK OK OK account(s)) |
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| Unrestricted Restricted Endowment |
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| funds funds funds |
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| B2 Other monetary assets | to nearest £ to nearest £ to nearest £ - - - Details N/A ~~a~~ ~~ |
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~~ ~~ |
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| B3 Investment assets | Fund to which asset belongs Cost (optional) Current value (optional) - - N/A Details ~~ |
~~ ~~ |
~~ ~~ |
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| B4 Assets retained for the charity’s own use | Fund to which asset belongs Cost (optional) Current value (optional) - - Details N/A ~~ |
~~ ~~ |
~~ ~~ |
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| B5 Liabilities | Fund to which liability relates Amount due (optional) When due (optional) - N/A Details ~~ |
~~ ~~ |
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| Signed by one or two trustees on behalf of all the trustees | Date of approval 07-Sep-25 Print Name James Elkington Signature 1 ~~LAge~~ |
24/01/2026 |
CCXX R1 accounts (SS)
Independent examiner's report on the accounts
| Section A Independent Examiner’s Report | Section A Independent Examiner’s Report | ||
|---|---|---|---|
| Report to the trustees | Long Crendon School PTA | ||
| On accounts for the year ended |
31 July 2025 | Charity no (if any) |
801177 |
| Set out on pages |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2025.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Date: 10/11/2025
Signed:
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L L, [LLLH]
Name: Jennifer Williams
Pd
Relevant professional ACA (ICAEW)
qualification(s) or body
Address: 10 Bicester Road, Long Crendon, HP18 9BW
Pd
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Oct 2018
IER