## **Chesham Athletic Football Club** 

**UK Registered Charity Number:  801127** 

**Trustees’ Report for the year ended 30[th] April 2021** 

The Trustees have pleasure in presenting their Annual Report and Financial Statements for the year ended 30[th] April 2021. 

## **Legal Status** 

Chesham Athletic Football Club was formally registered with the Charity Commission on 7[th] March 1989. 

The address of the principal office of the charity is: 44 Berkeley Avenue, Chesham, Bucks, HP5 2RW. 

## **Trustees** 

The Charity is currently managed by four Trustees: 

- Mr Paul Byatt (Chairman) 

- Mr Kevin Boden (Treasurer) 

- Mr Stuart Sinclair 

- Mrs Tracy Sinclair 

The power of appointing new Trustees is vested in the Trustees. 

## **Risk Management** 

The Trustees regularly review the risks to which the charity is exposed. They do not consider that there are any substantial risks beyond the ongoing liabilities disclosed in the financial statements and the normal risks associated with running events for which the Charity holds Public Liability Insurance. 

A key risk associated with any sporting club is the safeguarding of children. To this end, and in accordance with Football Association guidelines, all managers and their assistants plus all committee members of the club are required to attend relevant safeguarding courses. 

## **Objectives and Activities** 

The main object of the club is the provision of footballing activities for young people from approximate ages of 5 up to 18, including the supply of facilities, kit, equipment and coaches/trainers. These currently take place at two sites, one is hired from the local town council, the other being a recreation ground which is held in trust by the club. 

Typically, activities consist of training/coaching sessions as well as organised matches against other local clubs for the majority of players and age groups. 

Aside from a summer break, on average, both the management committee and the club’s coaches/assistants meet on alternate months throughout the year to discuss all club matters, including recent issues arising, review of club finances, regulatory items, planning for future events, etc. 

## **Public Benefit** 

The Trustees have considered the charity’s activities for the year ended 30[th] April 2021 and its plans for the following 12 months, with regard to the Public Benefit Guidance issued by The Charity Commission. They have agreed that the activities of the Charity fulfilled, and will continue to fulfil, its objectives of benefitting the public by providing football for children/youths from ages 5-18, with coaching from experienced and qualified personnel and operating within a safe environment. 

## **Activities and Achievements for the Year ended 30[th] April 2021** 

Due to the coronavirus, the season was severely interrupted and was extended to allow all games to be played. A further impact was that, due to social distancing rules, no fundraising events, such as the town carnival, could be held. Membership numbers fell slightly from c. 215 to c. 200. 

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## **Future Plans** 

The coronavirus has clearly caused massive disruption across sporting activities nationwide and, at the time of this report, it is not clear how much of an impact there will be on an ongoing basis, and what guidelines will need to be in place to ensure safety of players and trainers. 

In September the club commenced training at the new 3G all-weather facility at a local school for which the club are a designated ‘key partner club’ allowing preferential hire times and charges. 

The Trustees take responsibility for running a registered charity very seriously. They have continued to see many tangible benefits of this respected status in terms of reclaiming Gift Aid on eligible donations and applying for funding and support from local businesses and other connections. 

## **Financial Review** 

The Trustees consider that the work of the charity has been carried out efficiently. 

Total income amounted to £38,897, the largest source being subscriptions received from members totaling £29,150, with Gift Aid tax rebates boosting funds by £2,374. Other significant income came from pitch preparation grants (£5,500) and kit sponsorship (£1,141). 

The total expenditure for the year was £20,750, the main constituents being: 

|•|Repairs and maintenance|6,218|
|---|---|---|
|•|Sports equipment|1,109|
|•|Sports kit|3,596|
|•|Hiring facilities|6,924|
|•|Referees fees|1,198|



Overall, this resulted in a net surplus for the year of £18,146. 

The Trustees have an ongoing commitment to monitoring all expenditure and managing recurring costs going forward. To assist with this, a cashflow forecast is produced at the start of each year and is updated periodically in order to monitor both the current cash position as well as to help plan for income and expenditure levels in future years. 

As at 30th April 2021 there were retained funds of £45,614. These retained funds will provide the club with reserves and working capital to support our activities into 2021-22 and beyond (including hire of the new 3G training facility), and the club is confident that it will continue to provide a value-for-money service to all of its members, and in a fun, friendly and secure environment. 

Details of the financial position and activities are found separately in the financial statements which accompany this report. 

The Trustees have approved the Trustees’ Report above. 

Signed on behalf of the Trustees: 

Signature: …… _……_ ………………………………………… Date:………13/05/2021…………………………. 

Kevin Boden, Treasurer 

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