# **Swanley Therapy Centre (S.U.M.S) (A Company Limited by Guarantee)**
## **Report and Financial Statements**
**Year ended 31 December 2023**
**Charity Number 801112**
SUMS Accounts 2023
## **Swanley Therapy Centre (S.U.M.S)**
|1.|Report of the directors and trustees|Pages 3-8|
|---|---|---|
||for the year ended 31 December 2023||
|2.|Statement of Financial Activities|Page 9|
|3.|Statement of Net Assets|Page 10|
|4.|Accountants’ Report|Page 11|
|5.|Notes to the Accounts|Pages 12-16|
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## **Swanley Therapy Centre (S.U.M.S) Report of the Directors and Trustees for the year ended 31 December 2023**
The trustees are pleased to present their report together with the financial statements of the charity for the year ending 31 December 2023. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the Accounts and comply with the Charity’s trust deed, the Charities Act 2011 and the Statement of Recommended Practice: Accounting and Reporting by Charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE), (effective 1 January 2015).
## **Reference and Administrative Details**
|**Charity Number:**|**801112**|
|---|---|
|**Registered Company Number:**|**02345991**|
|**Principal Office:**|**Unit 8, Park Road Industrial Estate, Swanley**
**BR8 8AH**|
|**Bankers:**|**CAF Bank Ltd, 25 Kings Hill Avenue, ME19 4JQ**
**Shawbrook Bank, Warley Hill Business Park,**
**Brentwood, CM13 3BE**|
|**Accountants:**|**G.R Potton & Co Chartered Accountants, 2**
**Harestone Valley Road, CR3 6HB**|
The directors and trustees serving during the year and since the year end were as follows:
Peter McCann: Chairman Frank Peet: Chair of Trustees Simon Clarke: Trustee Florence Taylor: Trustee
Patron: Lady Barbara Ramsey
Senior Staff: Centre Manager: Lindsey Johnson IT Manager: Ellen Whittaker Treasurer: Martin Bevan Tracey Sullivan: Secretary
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## **Structure, Governance and Management**
## _Governing Document_
The Company is governed by its Memorandum and Articles of Association dated 10 February, 1989.
_Appointment of trustees_
The trustees and the executive committee are elected from the membership of the organisation.
## _Organisation_
The organisation is run on a day to day basis by the committee consisting of:
Lady Barbara Ramsey Martin Bevan Simon Clarke Anne Marie Curling Linda Harris Lindsey Johnson Simon North Frank Peet Eileen Saunders Sheila Sheehan Tracey Sullivan Doreen Tavener Florence Taylor Ellen Whittaker
## **Objectives and Activities**
The organisation’s principal activity is that of a charity. Its main aims are to:
Provide therapeutic services to people with multiple sclerosis and other neurological conditions.
Promote the Neuro Therapy Network and the MS Society through its services, website and social media network.
Provide a welcoming and supportive environment and a venue where members provide mutual support, exchange skills and “expert by experience” advice.
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## **Activities, achievements, and performance**
We achieve our aims by providing therapeutic hyperbaric oxygen and the provision of day care facilities. We also provide practical support for persons suffering from multiple sclerosis, neurological disorders and other conditions including sports injuries.
Services are provided in such a way that facilitates access by people of different cultural and ethnic backgrounds and those with physical disabilities, sensory and learning disabilities.
We provide services to clients living in Kent and the South East. Our services are not available on the NHS. Our medical adviser is Professor Phillip James formerly of Dundee University, who is the widely recognised expert specialising in the High Dose Oxygen Therapy.
During 2023 we were able to provide 50 weeks of service, and provided 3,423 (2022 – 3,457) individual oxygen therapy patient sessions.
In addition to oxygen therapy we continue to offer Pilates, Bowen Therapy and Beauty Therapy to members and non-members.
During the year, when possible, we have continued opening four mornings a week, (13 sessions of oxygen therapy) including a popular Wednesday evening session. This has been achieved with the continual support of a loyal team of volunteer chamber operators.
## **Fundraising**
We are grateful to the following for their support during the year ended 31 December 2023:-
Sir Vivian and Lady Barbara Ramsey Chris Burton MSP Lettings Ltd The Henry Smith Charity Paula Carr Diabetes Fund Stephanie Lomas (Dorney Lake Triathlon) Co-op Community Fund Members of the “100” Club Cecelia Garnett Amberly & John Clarke CrockenARA Regallo Place & Kate Gray Mrs C. S. Dominy Ros Wakeman Rowhill Women’s Institute
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Paul Dunn Carmel Davidge Family and friends of Toni Ford Family and friends of Shital Jethwa Family and friends of Chris Davidge Family and friends of Sue Oates Swanley Rugby Club & Namaste Restaurant EasyFundraising
## **Volunteer Support**
The organisation operates with voluntary unpaid staff, the only paid employees during the year were Lindsey Johnson, Ellen Whittaker, Kelly Simonds and Julie Sawyer.
Many of our volunteers are drawn from relatives of multiple sclerosis sufferers and local supporters and not only help run the Centre but support in fundraising events.
The trustees would like to acknowledge the volunteer support for this year provided by: Lady Barbara Ramsey, Frank Orford, Martin and Christine Bevan, Sheila Sheehan, Dawn Dellow, Tracey Sullivan, Linda Harris, Tracy Anderson, Anne-Marie Curling, Doreen Tavener, Simon North, Eileen Saunders, Brenda Gray, Sue Rivers, Jane Towner, Carol Sterry and Lesley Playfoot.
## **Public Benefit**
The trustees have reviewed the aims of the charity and the services it provides to ensure that they are for the public benefit. There are clear identifiable benefits available to a section of the public i.e. services to people suffering from multiple sclerosis and related neurological conditions.
## **Financial Review**
It is vital that we have sufficient funds to perform our duties to our members and service users. The organisation incurred a deficit of £888 for the year ended 31 December 2023 (2022 – £13,921 deficit). The trustees recognized that expenditure would exceed income during the year as approved and funded projects, which had been deferred during the Covid lockdown, continued to be carried out. To remain a viable enterprise, to maintain our operations at their existing levels and achieve our objectives for 2024 we need to continue to act to seek new forms of income and continue our fundraising efforts.
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## **Investment Powers and Policy**
Under the Constitution, the charity has the power to invest in any way the trustees wish. However, the trustees have adopted a policy which is risk averse, but seeks to maximise investment return whilst retaining liquidity. Our existing bankers, CAF Bank, provide an instant access current account, a gold account. We also have a fixed term deposit account with Shawbrook Bank.
## **Reserves Policy**
Given the deficit for the year ended 31 December 2023 has decreased our reserves the trustees consider that the fundraising initiatives need to be continued during 2024.
## **Risk Assessment**
The trustees have reviewed any potential major risks and have set up systems and procedures to manage those risks. However our expenditure on services to members exceeds the fees and donations we receive towards the cost of treatment and we are therefore exposed to a financial risk if this deficit cannot be covered by additional income generated.
## **Trustees Responsibilities in relation to the Financial Statements**
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to:
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- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Accountants**
The directors and trustees would like to thank G.R Potton & Co for their services and retain them for the year ended 31 December 2024.
By order of the Directors and Trustees:
………………………………… Frank Peet Director and Trustee Dated……………………….....
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## **Swanley Therapy Centre (S.U.M.S) Statement of Financial Activities (including income and expenditure account) year ending 31 December 2023**
||**Note**|**Funds**
**2023**|**Funds**
**2022**|
|---|---|---|---|
|**Incoming resources**
**Incoming resources from generated funds:**
Voluntary income:
Grants, donations and membership fees
Activities for generating funds
Investment income|3|£81,511
6,531
439|£80,107
5,010
285|
|**Incoming resources from charitable**
**activities:**
Contribution for treatment|3|£88,481
3,547|£85,402
5,212|
|**Total incoming resources**||£92,028|£90,614|
|**Resources expended**
**Cost of generating funds and voluntary**
**income**
**Charitable activities**
**Governance costs**|3|£1,614
89,318
1,984|£1,240
99,970
3,325|
|**Total resources expended**||£92,916|£104,535|
|**Net movement of funds in year**||£(888)|£(13,921)|
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
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## **Swanley Therapy Centre (S.U.M.S) Statement of Net Assets as at 31 December 2023**
||**Notes**|**2023**|**2022**|
|---|---|---|---|
|Current Assets
Bank balance
Petty Cash|10|£64,513
99|£62,865
85|
|||£64,612|£62,950|
|Current liabilities
Deferred income
Accrued expenses|9|£2,750
1,200|£500
900|
|||£3,950|£1,400|
|Net assets||£60,662|£61,550|
## (1)Analysed: Unrestricted £60,662.
For the year ending 31[st] December 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts were approved by the Board of Directors and Trustees and signed on their behalf on…………..
…………………………………………….
Frank Peet Director and Trustee Dated:
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## **Swanley Therapy Centre (S.U.M.S)**
## **Accountants’ Report**
The directors and trustees are responsible for keeping proper accounting records. In accordance with instructions given to us, we have prepared the accounts on pages 9-10 and the notes thereto on page 12-16 for the year ended 31 December 2023 from the books and records of the Company on the basis of information and explanations supplied to us.
We have not carried out an audit in accordance with Auditing Standards. Accordingly we do not express an opinion of any sort on the accounts.
G.R. Potton & Co Chartered Accountants 2 Harestone Valley Road Caterham Surrey CR3 6HB
Dated:
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**Notes on the accounts**
## **1. Accounting Policies**
a) Basis of Preparation
The financial statements have been prepared under the historic cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice – Accounting and Reporting by Charities, Statement of Recommended Practice: Accounting and Reporting by Charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)), the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The Financial Statements are prepared in Sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
Reconciliation with previous Generally Accepted Accounting Practice
In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FS102 and the Charities SORP FRS 102 the restatement of comparative items may be required and concluded that no restatements were required. The transition date was 1 April 2015.
## b) _Incoming Resources_
Voluntary income which includes donations and grants from charitable bodies, and income from charitable activities are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when:
- The donor specifies that the grant or donation must only be used in future accounting periods; or relates to future accounting periods or
- The donor has imposed conditions, which must be met before the charity has unconditional entitlement.
Fees are charged to non-members for treatment, members contribute towards the cost of treatment by way of a donation and this is included in voluntary income.
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- _c) Investment income is recognised on a received basis._
- _d) Volunteers and Donated Services and Facilities_ The value of services provided by volunteers is not incorporated into these financial statements. Further details of the contribution made by volunteers can be found in the trustees annual report.
- e) _Resources Expended_ Expenditure is recognised when a liability is incurred.
- Costs of generating funds are those costs incurred in attracting voluntary income, and those incurred in fundraising activities.
- Charitable activities include expenditure associated with the provision of therapeutic and advice services to people suffering from multiple sclerosis and associated neurological conditions.
- Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional statutory and regulatory requirements.
- Support costs include central functions. These have been allocated to charitable activities.
- f) _VAT_
All resources expended are classified under activity headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
- g) _Lease_
The organisation leases its premises, on a 5 year lease commencing 14 March 2023. We have the right to terminate the lease on 14 March each year subject to giving 6 months notice. Rental costs are charged evenly over the period of the lease.
- h) _Funds Structure_ The organisation has a restricted income fund to account for a situation where a donor requires that a grant or donation must be spent on a particular purpose or where funds have been raised for a specific purpose.
All other funds are unrestricted income funds.
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## i) _Pensions: Automatic Enrolment_
With effect from 1 July 2016 all staff were given the opportunity of automatically enrolling into a Pension Scheme provided by NEST.
## **2. Legal Status of the Organisation**
The Organisation is a Company Limited by Guarantee and a registered charity. The liability of each member in the event of winding up is limited to £1.
## **3. Financial Activities of the Charity**
## _Analysis of voluntary income_
||**2023**|**2022**|
|---|---|---|
|One-off grants received
Donations
Membership fees|£750
76,736
4,025|£1,784
73,981
4,342|
||£81,511|£80,107|
## _Analysis of income from charitable activities_
||**2023**|**2022**|
|---|---|---|
|Fees for treatment|£3,547|£5,212|
## _Investment Income_
All of the organisation’s investment income arises from its bank accounts.
## _Analysis of resources expended_
Cost of generating funds represents costs incurred in raising voluntary income.
## _Charitable activities_
||**2023**|**2022**|
|---|---|---|
|Cost of provision of advice and treatment
and expenditure on improved facilities|£89,318|£99,970|
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## 4. **Analysis of Charitable Expenditure**
|Oxygen|£6,710|
|---|---|
|Repairs and maintenance|8,961|
|Wages etc. Direct.|24,756|
|Support costs inc. wages £12,379|40,700|
|Other expenses|8,191|
|||
||£89,318|
The organisation undertakes direct charitable activities only and does not make grant payments.
## 5. **Analysis of Support for Charitable Activities**
This table shows the cost of the charitable activities and the sources of revenue to directly support those activities.
||**Total**|
|---|---|
|Charitable expenditure
Fees for treatment
Contributions towards cost of treatment by way of
donation|£89,318
3,547
80,761|
|Deficit to be funded from other sources|£5,010|
## 6. **Analysis of Staff Costs borne by the Charity**
**2023 2022**
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Salaries including Social Security costs £37,135 £28,880
## 7. **Staff Numbers**
The average number of full-time equivalent employees (including part time staff) during the year was 2 (2022 – 2).
## 8. **Taxation**
The Company is a registered charity and no provision is considered necessary for taxation.
## 9. **Deferred Income**
Being grants received in year ended 31 December 2023 relating to expenditure or activities to be undertaken in the year ended 31 December 2024 – £2,250 (2022 – £nil) and income from activities for generating funds that took place in 2023 applicable to 2024 – £500 (2021 – £500).
## 10. **Bank Balance**
Funds are held on bank current and deposit accounts.
## 11. **Lease**
Cost of lease of premises £19,000 per annum (landlord then makes charitable donation of £4,000).
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