REGISTERED CHARITY NUMBER: 801066
Re
ort of the Trustees and
Unaudited Financial Statements for the Year Ended 30 June 2024
for
Rots Club of Deane Trust Fund
Derbyshire Accountants Limited
2 Fairfield
fthitchurch
Hampshire
7E

Rota
Club of Deane Trust Fund
Contents of the Financial Statements
for the Year Ended 30 June 2024
Page
Report of the Trustees
1 to3
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements
7t012
Detailed Statement of Financial Activities
13

Rota
Club of Deane Trust Fund
Re
ort of the Trustees
for the Year Ended 30 June 2024
The trustees present their report with the financial statements of the charity for the year ended
30 June 2024 and confirm they comply with the requirements of the Charities Act 2011 and the
Charities Statement of Recommended Practice applicable to charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK & Republic of Ireland (FRS
1021 (as amended for accounting periods commencing from 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The object of the charity is to apply both the capital and income which may from time to time be
received by the Trustees: for the relief of the poor and needy, or for such other charitable purpose,
institution, society or object as the Rotary Club of Basingstoke Deane shall in a duly constituted
meeting from time to time direct. This meeting shall be chaired by the President of the said Rotary
Club.
Public benefit
The Trustees have referred to the guidance contsined in the Charity Commission's general
guidance on public benefit when reviewing the aims and objectives and in planning the future
activities of the charity. In particular. the trustees consider how planned activities will contribute to
the aims and objectives they have set.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The charity successfully ran a Festival of Transport, which raised total income of £33,575 (2023..
£28,550) and incurred total expenses of £19:419 (2023: £13.568) giving a net surplus of £14.156
(2023.. £14,982). This event remains popular and is key to generating income for the charity.
The annual Anvil concert generated total income of £14,227 (2023" £14.772).. incurred expenses of
£10,181 (2023.. £10,564) and raised a net surplus of £4.046 (2023: £4,208).
FINANCIAL REVIEW
Total income for the charity for the year ended 30 June 2024 was £57,478 (2023.. £67:044), this
decrease in income relates to a very generous private donation of £10,000 received in 2022123.
The charity received £nil (2023- £10.000) of donations in the year. This level of donations
continues to enable the charity to fulfil its charitable objectives by providing relief for the poor and
needy or for other charitable purposes as seen fit by the Rotary Club of Basingstoke Deane.
The charity closed the year with net deficit of £15,451 (2023= £6:756) which comprises as a deficit
on general funds of £7,985 (2023: £438) and a deficit on restricted funds of £7.468 (2023. £6,318).
Page 1

Rota
Club of Deane Trust Fund
Re
ort of the Trustees
for the Year Ended 30 June 2024
FINANCIAL REVIEW (Continued)
Reserves policy
The charity holds both unrestricted financial reserves and restricted funds to be applied against
agreed future activities. Unrestricted reseNes provide protection against the irnmediate impact of
funding changes and cover for unforeseen. essential servi￿S.
It is the policy of the charity to maintain out of those funds described in the accounts as
"Unrestricted Funds a "Designated Fund" at a level of not less than £30.QOO (2023.. £30,000). The
Trustees consider that this Fund will provide a sufficient sum to cover the costs and cash flow
required to run planned fundraising activities in the coming year.
There is a continued wish by the trustees redu￿ the size of the unrestricted reserves to a level
more in keeping with that needed to support its usual fundraising activities.
The charity received an anonymous donation of £40.000 in 2020 to provide transport support to
several local charities over several years. During the year. the charity received £668 (2023.
£1,006) of bank interest income and has donated £8,134 (2023.. £7.324) for this exact purpose.
The balance of £18. 182 (2023= £25:628) is held within Restricted Funds to utilise specifically for
this purpose.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Rotary Club of Deane Trust Fund is controlled by its governing document, a deed of trust
dated 4 August 1987 and constitutes an unincorporated charity. It is registered as a charity with the
Charity Commission, charity number" 801066.
Page 2

Rota
Club of Deane Trust Fund
Re
ort of the Trustees
for the Year Ended 30 June 2024
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
801066
Principal address
9 Cortland Drive
Bramley
Tadley
Hampshire
RG26 SWL
Trustees
D Knights
M Lakin
Greenaway
D McLatch
J Ricketts
Independent examiner
Charlotte Derbyshire FCCA
Chartered Certified Accountant
Derbyshire Accountants Limited
2 Fairfield
Whitchurch
Hampshire
RG28 7ES
Approved by order of the board of trustees on
behalf by
and signed on its
Trustee
Page 3

Inde
endent Examinerfs Re
ort to the Trustees of
Rota
Club of E)eane Trust Fund
for the Year Ended 30 June 2024
Independent examIne￿S report to the trustees of Rotary Club of Deane Trust Fund
report to the charity trustees on my examination of the accounts of the Rotary Club of Deane
Trust Fund (the Trust) for the year ended 30 June 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 (Ihe Act,).
report in respect of my examination of the Trusys accounts carried out under section 145 of the
Act and in carrying out my examination I have followed all applicable Directions given by the
Charity Commission under section 145(5){b) of the Act.
Independent examiner's slatement
I have completed my examination. I confimi that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect..
accounting records were not kept in respect of the Trust as required by section 130 of the
Act, or
the accounts do not accord with those records" or
the accounts do not comply with the applicable requirements concerning the form and
content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other
than any requirement that the accounts give a true and fair view which is not a matter
considered as part of an independent examination.
confirm that there are no other matters to which your attention should be drawn to enable a
proper understanding of the accounts to be reached.
Charlotte Derbyshire FCCA
Chartered Certified Accountant
Derbyshire Accountants Limited
Date.
Zo.25
Pa

Rota
Club of Deane Trust Fund
Statement of Financial Activities
for the Year Ended 30 June 2024
30.6.24
Total
funds
30.6.23
Total
funds
Unrestricted
funds
Restricted
funds
Notes
INCOME AND ENDOVINENTS FROM
Donations and legacies
Charitable activities
Charitable activities
14 054
54.896
54.896
51.984
Investment income
1.914
668
2,582
1.006
Total
56,810
668
57,478
67.044
EXPENDITURE ON
Charitable activities
Charitable activities
Support costs
63,941
854
8.134
72,075
854
72,957
843
Total
64.795
8.134
72,929
73.800
NET INCOMEIIEXPENDITURE)
(7.985)
(7.466) (15,451)
(6,7561
Transfers bet￿￿en funds
Net movenpnt in funds
(7,985)
(7.466) (15,4511
16,756)
Total funds brought forvrard
74,462
25.628
100,090
106,846
TOTAL FUNDS CARRIED FORWARD
66.477
18.162
84.639
100.090
The notes form part of these financial statements
Pa

Rota
Club of Deane Trust Fund
REGISTERED CHARITY NUMBER: 801066
Balance Sheet
At 30 June 2024
30.6.24
Total
funds
30.6.23
Total
funds
Unrestricted
funds
Restricted
funds
Notes
CURRENT ASSETS
Debtors
4,328
4,328
2,414
Cash at bank and In hand
65.349
18.162
83,511
99,246
69.677
18.162
87.839
101,660
CREDITORS
Amounts falling due
within one year
10
(3.200)
(3,200)
(1,570)
NET CURRENT
ASSETS
66.477
18.162
84,639
100,090
TOTAL ASSETS LESS
CURRENT LIABILITIES
66.477
18.162
84,639
100,090
NET ASSETS
66.477
18.162
84,639
100,090
FUNDS
Unrestricted funds:
General funds
Designated funds
11
36,477
30,000
44 462
30,000
66,477
74,462
Restricted funds:
Restricted funds
12
18,162
25,628
TOTAL FUNDS
84,639
100.090
The financial statements were approved by the Board of Trustees on
and were signed on its behalf by..
Trust
The notes form part of these financial statements

Rotar
Club of Deane Trust Fund
Notes to the Financial Statements
for the Year Ended 30 June 2024
ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity. which is a public benefit entity under FRS 102: have
been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting
by Charities. Statement of Recommended Practice applicable to charities preparing their
accounts in accordance with the Financial Reporting Standard applicable in the UK and
Flepublic of Ireland (FRS 102) (effective 1 January 2015).. Financial Reporting Standard 102
'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the
Charities Act 2011. The financial statements have been prepared under the historical cost
convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has
entitlement to the funds, it is probable that the income will be received and the amount can
be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive
obligation committing the charity to that expenditure: it is probable that a transfer of
economic benefits will be required in settlement and the amount of the obligation can be
measured reliably. Expenditure is accounted for on an accruals basis and has been
classified under headings that aggregate all cost related to the category. Where costs cannot
be directly attributed to particular headings they have been allocated to activities on a basis
consistent with the use of resources.
Charitable activities
None of the Charity's activities were initiated or discontinued during the current or previous
year.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordan￿ with the Charitable objectives at the discretion
of the trustees.
Designated funds are set aside by the trUSt￿S out of unrestricted general funds for specific
future purposes or projects.
Restricted funds can orTty be used for particular restricted purposes within the objectives of
the charity. Restrictions arise when specified by the donor or when funds are raised for
particular restricted purposes.
Page 7

Rotar
Club of Deane Trust Fund
Notes to the Financial Statements- continued
far the Year Ended 30 June 2024
2 DONATIONS & LEGACIES
30.6.24
30.6.23
General Restrictsd
Fund
Funds
Total
Total
Donations & Legacies
HMRC Gift Aid
10,000
4,054
14,054
TRUSTEES, REMUNERATION AND BENEFITS
There were no trustees, remuneration or other benefits for the year ended 30 June 2024 nor
for the year ended 30 June 2023.
Trustees, expenses
During the year, 4 (2023." 2) Trustees received reimbursed expenses totalling £2,86212023.
£2,572). All expenses relate to properly approved costs incurred by the Trustees on behalf of
the Charity
4 CHARIT ABLE ACTIVITIES
30.6.24
30.6.23
General Restricted
Fund
Funds
Total
Total
Activities for
Anvil
Community projects
International Projects
Other fundraising activie5
Murder Wstery
Transport Festival
Youth Projects
District Grant Wessex R CIO SW -
Grant for CCLL
FP District Grant Rotary District SW
FP District Grant Wessex R CIO
SW Silk Mill
eneratin
funds
14,227
26
1.689
328
1.538
33.575
14.227
26
1.689
328
1.538
33.575
14,772
1,920
4,641
1,406
28,550
695
2.500
513
2,500
513
500
54,896
54,896
51,984
5 INVESTMENT INCOME
30.6.24
Total
funds
30.6.23
Total
funds
Unrestricted Restricted
funds
funds
Bank interest received
1,914
2,582
1,006
Page 8

Rota
Club of Deane Trust Fund
Notes to the Financial Statements - continued
for the Year Ended 30 June 2024
CHARITABLE
COSTS
ACTiinTIES
Donations
paid
(Note 71
Charitable
activities
30.6.24
30.6.23
Total
Total
Costs of Generating Funds
Anvil
Community projects
International Projects
Murder Mystery
Other fundraising activies
Transport Fest￿Val
Youth Projects
Lend with care
8.081
1,608
2.676
874
1.098
14.979
2(K)
326
29.842
2.100
7,709
7,964
670
3.486
4.440
7.730
10,181
9.317
10,640
1.544
4.584
19.419
7.930
326
63.941
10,564
9,767
9,542
14,183
13,568
7,619
390
65,633
34,099
Costs of Generating Funds
(restricted)
Transport donations
8.134
8,134
7.324
Total
29.842
42,233
72,075
72,957
Costs of Generating Funds (ConyaTatives)
Charitable Donations
activities
paid
30.6.23
Total
vil
Transport Festival
Other fundraising activies
International Projects
Youth Projects
Community projects
Lend with care
7.364
12.968
5,833
1.941
402
2.489
390
31.387
3.200
600
8,350
7.601
7.217
7.278
10,564
13,568
14.183
9.542
7.619
9.767
390
65,633
34,246
Costs of Generating Funds
(restricted)
Transport donations
7,324
7,324
Total
31.387
41,570
72 957
Page 9

Rotar
Club of Deane Trust Fund
Notes to Ihe Finaiicial Statements - continued
for the l'ear Ended 30 June 2024
7 DONATIONS PAID OUT
30.6.24
Total
funds
30.6.23
Total
funds
Unrestricted Restricted
funds
funds
Unrestricted Donatior7S
Restricted donations
34.099
34.099
8.134
34 246
8.134
8.134
34.099
41 570
8 SUPPORT COSTS
Suppo,, t costs are as follobvs.
30.6.24
30.6.23
Charitable Charitable
activ ities
activities
8ank charges
Independeiit exam Iner's fee
780
854
780
843
9 DEBTORS.. AMOUNTS FALLING DUE VVITHIN ONE YEAR
30.6.24
30.6.23
Lend with care
Otlier det3tors
Prepayments
2.088
500
4328
10 CREDITORS.. AMOUNTS FALLING DUE WITHIN ONE YEAR
30.6.24
30.6.23
Other creditors
3.200
Page 10

Rota
Club of Deane Trust Fund
Notes to the Financial Statements- continued
for the Year Ended 30 June 2024
11 MOVEMENT IN FUNDS
Net Transfers
At 1.7.23 moven*nt
between
in funds
funds
30.6.24
Unrestricted funds
General funds
Designated funds
44.462
30.000
(7.985)
36,477
30,000
74.462
(7.985)
66,477
Restricted funds
Restricted funds
25.628
(7.466)
18,162
TOTAL FUNDS
100.090
{15.451)
84,639
Net movement in funds. included in the above are as follows"
Inco￿￿ng Resources Movement
resources expended
in funds
Unrestricted funds
General funds
Designated funds
56.810
(64.795)
{7,985)
56.810
(64 795)
(7,9851
Restricted funds
Restricted funds
668
(8,134)
17,4661
TOTAL FUNDS
57.478
(72,929) (15,451)
Comparatives for moven*nt in funds
Net
Transfers
At 1.7.22 movement between
in funds funds
30.6.23
Unrestricted funds
Geneial funds
Designated funds
44.9LK)
30.0(X)
74.900
{438)
44,462
30,000
74,462
(438)
Restricted funds
31.946
(6,318)
25.628
TOTAL FUNDS
106,846
6.756)
100,090
Page11

Rotar
Club of Deane Trust Fund
Notes to the Fiiiancial Statements- continued
for ihe I'•ar Ended 30 June 2024
11 MOVEMENT IN FUNDS- continued
Coimparalive nel Inovement in funds. included in the above are as follovis
Incoming Resources Movement
resources expended
in funds
Unrestricted funds
General funds
Desianaled funds
66.038
(66.4761
66.038
166.4761
14381
Restricted funds
Rosliicted funds
1.006
(7:324}
TOTAL FUNDS
67.044
173.8001
16.7fj61
12 RESTRICTED FUNDS
At 1.7.23
Incoming Resources
Resources Expended
Transfers At 30.6.24
Donations
Q iiig Fenced Donatioiis
25.628
668
(8.",341
25.628
668
18.162
Tho purpose of each fund is detailed In Ihe Report of Ihe Tiuslee Directors.
RELATED PARTY DISCLOSURES
1.￿,ere were no related party transactions for the lear ended 30 June 2024 nor 30 June 2023.
Page 12

Rota
Club of Deane Trust Fund
Detailed Staternent of Financial Activities
for the Year Ended 30 June 2024
30.6.24
Total
funds
30.6.23
Total
funds
Unrestricted
funds
Restricted
funds
INCOME AND ENDOVINENTS
Donations and legacies
Donations received
14.054
Charitable activities
Activities for generating fund5
54.896
54,896
51.984
Investment income
Bank interest received
1.914
668
2582
1,006
Total incoming resources
56.810
668
57.478
67,044
EXPENDITURE
Charitable activities
Costs of generating funds
Donations paid out
29.842
34.099
29,842
42,233
31,387
41.570
8,134
63.941
8.134
72,075
72,957
Support costs
Finance
Bank charges
Governance costs
Independent examiner's f
74
74
63
780
780
780
Total resources expended
64.795
8.134
72,929
Net inco￿￿110Utg0ings)
7,985
7.466
16,756)
(15,451) _
Page 13