REGISTERED CHARITY NUMBER: 801066 Re ort of the Trustees and Unaudited Financial Statements for the Year Ended 30 June 2024 for Rots Club of Deane Trust Fund Derbyshire Accountants Limited 2 Fairfield fthitchurch Hampshire 7E
Rota Club of Deane Trust Fund Contents of the Financial Statements for the Year Ended 30 June 2024 Page Report of the Trustees 1 to3 Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 7t012 Detailed Statement of Financial Activities 13
Rota Club of Deane Trust Fund Re ort of the Trustees for the Year Ended 30 June 2024 The trustees present their report with the financial statements of the charity for the year ended 30 June 2024 and confirm they comply with the requirements of the Charities Act 2011 and the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK & Republic of Ireland (FRS 1021 (as amended for accounting periods commencing from 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims The object of the charity is to apply both the capital and income which may from time to time be received by the Trustees: for the relief of the poor and needy, or for such other charitable purpose, institution, society or object as the Rotary Club of Basingstoke Deane shall in a duly constituted meeting from time to time direct. This meeting shall be chaired by the President of the said Rotary Club. Public benefit The Trustees have referred to the guidance contsined in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives and in planning the future activities of the charity. In particular. the trustees consider how planned activities will contribute to the aims and objectives they have set. ACHIEVEMENT AND PERFORMANCE Charitable activities The charity successfully ran a Festival of Transport, which raised total income of £33,575 (2023.. £28,550) and incurred total expenses of £19:419 (2023: £13.568) giving a net surplus of £14.156 (2023.. £14,982). This event remains popular and is key to generating income for the charity. The annual Anvil concert generated total income of £14,227 (2023" £14.772).. incurred expenses of £10,181 (2023.. £10,564) and raised a net surplus of £4.046 (2023: £4,208). FINANCIAL REVIEW Total income for the charity for the year ended 30 June 2024 was £57,478 (2023.. £67:044), this decrease in income relates to a very generous private donation of £10,000 received in 2022123. The charity received £nil (2023- £10.000) of donations in the year. This level of donations continues to enable the charity to fulfil its charitable objectives by providing relief for the poor and needy or for other charitable purposes as seen fit by the Rotary Club of Basingstoke Deane. The charity closed the year with net deficit of £15,451 (2023= £6:756) which comprises as a deficit on general funds of £7,985 (2023: £438) and a deficit on restricted funds of £7.468 (2023. £6,318). Page 1
Rota Club of Deane Trust Fund Re ort of the Trustees for the Year Ended 30 June 2024 FINANCIAL REVIEW (Continued) Reserves policy The charity holds both unrestricted financial reserves and restricted funds to be applied against agreed future activities. Unrestricted reseNes provide protection against the irnmediate impact of funding changes and cover for unforeseen. essential serviS. It is the policy of the charity to maintain out of those funds described in the accounts as "Unrestricted Funds a "Designated Fund" at a level of not less than £30.QOO (2023.. £30,000). The Trustees consider that this Fund will provide a sufficient sum to cover the costs and cash flow required to run planned fundraising activities in the coming year. There is a continued wish by the trustees redu the size of the unrestricted reserves to a level more in keeping with that needed to support its usual fundraising activities. The charity received an anonymous donation of £40.000 in 2020 to provide transport support to several local charities over several years. During the year. the charity received £668 (2023. £1,006) of bank interest income and has donated £8,134 (2023.. £7.324) for this exact purpose. The balance of £18. 182 (2023= £25:628) is held within Restricted Funds to utilise specifically for this purpose. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The Rotary Club of Deane Trust Fund is controlled by its governing document, a deed of trust dated 4 August 1987 and constitutes an unincorporated charity. It is registered as a charity with the Charity Commission, charity number" 801066. Page 2
Rota Club of Deane Trust Fund Re ort of the Trustees for the Year Ended 30 June 2024 REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 801066 Principal address 9 Cortland Drive Bramley Tadley Hampshire RG26 SWL Trustees D Knights M Lakin Greenaway D McLatch J Ricketts Independent examiner Charlotte Derbyshire FCCA Chartered Certified Accountant Derbyshire Accountants Limited 2 Fairfield Whitchurch Hampshire RG28 7ES Approved by order of the board of trustees on behalf by and signed on its Trustee Page 3
Inde endent Examinerfs Re ort to the Trustees of Rota Club of E)eane Trust Fund for the Year Ended 30 June 2024 Independent examIneS report to the trustees of Rotary Club of Deane Trust Fund report to the charity trustees on my examination of the accounts of the Rotary Club of Deane Trust Fund (the Trust) for the year ended 30 June 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act,). report in respect of my examination of the Trusys accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examiner's slatement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by section 130 of the Act, or the accounts do not accord with those records" or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached. Charlotte Derbyshire FCCA Chartered Certified Accountant Derbyshire Accountants Limited Date. Zo.25 Pa
Rota Club of Deane Trust Fund Statement of Financial Activities for the Year Ended 30 June 2024 30.6.24 Total funds 30.6.23 Total funds Unrestricted funds Restricted funds Notes INCOME AND ENDOVINENTS FROM Donations and legacies Charitable activities Charitable activities 14 054 54.896 54.896 51.984 Investment income 1.914 668 2,582 1.006 Total 56,810 668 57,478 67.044 EXPENDITURE ON Charitable activities Charitable activities Support costs 63,941 854 8.134 72,075 854 72,957 843 Total 64.795 8.134 72,929 73.800 NET INCOMEIIEXPENDITURE) (7.985) (7.466) (15,451) (6,7561 Transfers beten funds Net movenpnt in funds (7,985) (7.466) (15,4511 16,756) Total funds brought forvrard 74,462 25.628 100,090 106,846 TOTAL FUNDS CARRIED FORWARD 66.477 18.162 84.639 100.090 The notes form part of these financial statements Pa
Rota Club of Deane Trust Fund REGISTERED CHARITY NUMBER: 801066 Balance Sheet At 30 June 2024 30.6.24 Total funds 30.6.23 Total funds Unrestricted funds Restricted funds Notes CURRENT ASSETS Debtors 4,328 4,328 2,414 Cash at bank and In hand 65.349 18.162 83,511 99,246 69.677 18.162 87.839 101,660 CREDITORS Amounts falling due within one year 10 (3.200) (3,200) (1,570) NET CURRENT ASSETS 66.477 18.162 84,639 100,090 TOTAL ASSETS LESS CURRENT LIABILITIES 66.477 18.162 84,639 100,090 NET ASSETS 66.477 18.162 84,639 100,090 FUNDS Unrestricted funds: General funds Designated funds 11 36,477 30,000 44 462 30,000 66,477 74,462 Restricted funds: Restricted funds 12 18,162 25,628 TOTAL FUNDS 84,639 100.090 The financial statements were approved by the Board of Trustees on and were signed on its behalf by.. Trust The notes form part of these financial statements
Rotar Club of Deane Trust Fund Notes to the Financial Statements for the Year Ended 30 June 2024 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity. which is a public benefit entity under FRS 102: have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Flepublic of Ireland (FRS 102) (effective 1 January 2015).. Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure: it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Charitable activities None of the Charity's activities were initiated or discontinued during the current or previous year. Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordan with the Charitable objectives at the discretion of the trustees. Designated funds are set aside by the trUStS out of unrestricted general funds for specific future purposes or projects. Restricted funds can orTty be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Page 7
Rotar Club of Deane Trust Fund Notes to the Financial Statements- continued far the Year Ended 30 June 2024 2 DONATIONS & LEGACIES 30.6.24 30.6.23 General Restrictsd Fund Funds Total Total Donations & Legacies HMRC Gift Aid 10,000 4,054 14,054 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 30 June 2024 nor for the year ended 30 June 2023. Trustees, expenses During the year, 4 (2023." 2) Trustees received reimbursed expenses totalling £2,86212023. £2,572). All expenses relate to properly approved costs incurred by the Trustees on behalf of the Charity 4 CHARIT ABLE ACTIVITIES 30.6.24 30.6.23 General Restricted Fund Funds Total Total Activities for Anvil Community projects International Projects Other fundraising activie5 Murder Wstery Transport Festival Youth Projects District Grant Wessex R CIO SW - Grant for CCLL FP District Grant Rotary District SW FP District Grant Wessex R CIO SW Silk Mill eneratin funds 14,227 26 1.689 328 1.538 33.575 14.227 26 1.689 328 1.538 33.575 14,772 1,920 4,641 1,406 28,550 695 2.500 513 2,500 513 500 54,896 54,896 51,984 5 INVESTMENT INCOME 30.6.24 Total funds 30.6.23 Total funds Unrestricted Restricted funds funds Bank interest received 1,914 2,582 1,006 Page 8
Rota Club of Deane Trust Fund Notes to the Financial Statements - continued for the Year Ended 30 June 2024 CHARITABLE COSTS ACTiinTIES Donations paid (Note 71 Charitable activities 30.6.24 30.6.23 Total Total Costs of Generating Funds Anvil Community projects International Projects Murder Mystery Other fundraising activies Transport FestVal Youth Projects Lend with care 8.081 1,608 2.676 874 1.098 14.979 2(K) 326 29.842 2.100 7,709 7,964 670 3.486 4.440 7.730 10,181 9.317 10,640 1.544 4.584 19.419 7.930 326 63.941 10,564 9,767 9,542 14,183 13,568 7,619 390 65,633 34,099 Costs of Generating Funds (restricted) Transport donations 8.134 8,134 7.324 Total 29.842 42,233 72,075 72,957 Costs of Generating Funds (ConyaTatives) Charitable Donations activities paid 30.6.23 Total vil Transport Festival Other fundraising activies International Projects Youth Projects Community projects Lend with care 7.364 12.968 5,833 1.941 402 2.489 390 31.387 3.200 600 8,350 7.601 7.217 7.278 10,564 13,568 14.183 9.542 7.619 9.767 390 65,633 34,246 Costs of Generating Funds (restricted) Transport donations 7,324 7,324 Total 31.387 41,570 72 957 Page 9
Rotar Club of Deane Trust Fund Notes to Ihe Finaiicial Statements - continued for the l'ear Ended 30 June 2024 7 DONATIONS PAID OUT 30.6.24 Total funds 30.6.23 Total funds Unrestricted Restricted funds funds Unrestricted Donatior7S Restricted donations 34.099 34.099 8.134 34 246 8.134 8.134 34.099 41 570 8 SUPPORT COSTS Suppo,, t costs are as follobvs. 30.6.24 30.6.23 Charitable Charitable activ ities activities 8ank charges Independeiit exam Iner's fee 780 854 780 843 9 DEBTORS.. AMOUNTS FALLING DUE VVITHIN ONE YEAR 30.6.24 30.6.23 Lend with care Otlier det3tors Prepayments 2.088 500 4328 10 CREDITORS.. AMOUNTS FALLING DUE WITHIN ONE YEAR 30.6.24 30.6.23 Other creditors 3.200 Page 10
Rota Club of Deane Trust Fund Notes to the Financial Statements- continued for the Year Ended 30 June 2024 11 MOVEMENT IN FUNDS Net Transfers At 1.7.23 movennt between in funds funds 30.6.24 Unrestricted funds General funds Designated funds 44.462 30.000 (7.985) 36,477 30,000 74.462 (7.985) 66,477 Restricted funds Restricted funds 25.628 (7.466) 18,162 TOTAL FUNDS 100.090 {15.451) 84,639 Net movement in funds. included in the above are as follows" Incong Resources Movement resources expended in funds Unrestricted funds General funds Designated funds 56.810 (64.795) {7,985) 56.810 (64 795) (7,9851 Restricted funds Restricted funds 668 (8,134) 17,4661 TOTAL FUNDS 57.478 (72,929) (15,451) Comparatives for movennt in funds Net Transfers At 1.7.22 movement between in funds funds 30.6.23 Unrestricted funds Geneial funds Designated funds 44.9LK) 30.0(X) 74.900 {438) 44,462 30,000 74,462 (438) Restricted funds 31.946 (6,318) 25.628 TOTAL FUNDS 106,846 6.756) 100,090 Page11
Rotar Club of Deane Trust Fund Notes to the Fiiiancial Statements- continued for ihe I'•ar Ended 30 June 2024 11 MOVEMENT IN FUNDS- continued Coimparalive nel Inovement in funds. included in the above are as follovis Incoming Resources Movement resources expended in funds Unrestricted funds General funds Desianaled funds 66.038 (66.4761 66.038 166.4761 14381 Restricted funds Rosliicted funds 1.006 (7:324} TOTAL FUNDS 67.044 173.8001 16.7fj61 12 RESTRICTED FUNDS At 1.7.23 Incoming Resources Resources Expended Transfers At 30.6.24 Donations Q iiig Fenced Donatioiis 25.628 668 (8.",341 25.628 668 18.162 Tho purpose of each fund is detailed In Ihe Report of Ihe Tiuslee Directors. RELATED PARTY DISCLOSURES 1.,ere were no related party transactions for the lear ended 30 June 2024 nor 30 June 2023. Page 12
Rota Club of Deane Trust Fund Detailed Staternent of Financial Activities for the Year Ended 30 June 2024 30.6.24 Total funds 30.6.23 Total funds Unrestricted funds Restricted funds INCOME AND ENDOVINENTS Donations and legacies Donations received 14.054 Charitable activities Activities for generating fund5 54.896 54,896 51.984 Investment income Bank interest received 1.914 668 2582 1,006 Total incoming resources 56.810 668 57.478 67,044 EXPENDITURE Charitable activities Costs of generating funds Donations paid out 29.842 34.099 29,842 42,233 31,387 41.570 8,134 63.941 8.134 72,075 72,957 Support costs Finance Bank charges Governance costs Independent examiner's f 74 74 63 780 780 780 Total resources expended 64.795 8.134 72,929 Net inco110Utg0ings) 7,985 7.466 16,756) (15,451) _ Page 13