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2023-09-30-accounts

CHARITY REGISTRATION NUMBER: 800844

The League Of Friends Of Patrick Stead Hospital Unaudited financial statements

For the year ended 30 September 2023

The League Of Friends Of Patrick Stead Hospital

Financial statements

Year ended 30 September 2023

Page
Trustees' annual report 1
Independent examiner's report to the trustees 5
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements 9

The League Of Friends Of Patrick Stead Hospital

Trustees' annual report

Year ended 30 September 2023

The trustees present their report and the unaudited financial statements of the charity for the year ended 30 September 2023.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

Reference and administrative details

Registered charity name

The League Of Friends Of Patrick Stead Hospital

Charity registration number 800844 Principal office c/o Halesworth Volunteer Centre London Road Halesworth Suffolk IP19 8LW

The trustees

The trustees who served during the year and at the date of approval were as follows:

Mr D R Fosdike (Chair from 23 April 2024) Mrs K Kerridge (Chair to 23 April 2024) Mr T Witherby (Vice-Chair) Mr R Smith-Howell Mrs L Clark (Treasurer) Mrs H Daglish (Secretary)

Independent examiner Mr M Proctor FCA Lovewell Blake LLP Chartered accountants The Wherry Quay Street Halesworth Suffolk IP19 8ET

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The League Of Friends Of Patrick Stead Hospital

Trustees' annual report (continued)

Year ended 30 September 2023

Objectives and activities

The object of the charity is to support members of the community who are unwell, convalescent, disabled, including those with social needs. To undertake charitable work to support health and care services in Halesworth and the surrounding area, as well as other health related group.

The charity continues to respond to requests from Cutlers Hill Surgery, Halesworth dementia Carers Fund, Halesworth Volunteers and any local health related charity.

It meets these objectives by:

  1. Progressing the Social Day Care Project to provide social day care services for Halesworth and the surrounding area.

  2. Identifying and supporting new projects to improve health and social care services provided for people living in Halesworth and the surrounding area.

  3. Acting as fiddlery for all monies raised and entrusted to it.

  4. Considering requests from health-related groups for equipment supplies and if approved by trustees, donating the requisite funds.

Public Benefit

The beneficiaries of the Charity's activities are the users of health and social care related services provided for people residing throughout Halesworth and the surrounding villages, and organisations whose objectives fall within the Charity's own.

Achievements and performance

The charity has made excellent progress on our Social Day Care project during the year. Once again the majority of our outgoings this year have been to fund this project. The charity are creating a suitable space to provide a Social Day Care service for adults with various health issues, including those living with dementia, providing valuable respite to family and loved ones.

We have built 3 offices to the rear of the building, which are now complete and we have identified another local charity, Halesworth Volunteers, who will rent this space from us. Once we have had building controls signed off, HV will be able to officially move in.

We have had a first floor built into the main building, containing 3 decent sized offices, and a disabled toilet. Our plans are for the provider to have an office, the charity will require an office and there is an option of possibly letting out one of these offices. We have had a lift installed also. Downstairs we have fitted out disabled toilets, reception area, tea & coffee making area and next steps are to fit a small commercial kitchen.

There is still a bit of work to be completed outside, with the car park area, railings, grounds and small garden planned for the rear of the site.

We have been engaging with potential providers, and Suffolk County Council, in order to find the ideal provider, who will work with us to meet our objectives and fulfilment of our project. The vision is to provide a day care service, building up slowly to eventually providing a service for 7 days of the week. This project is in line with and meets the charity's objectives and activities by offering a social day care service, as was provided at the Rayner Green Resource Centre before it was closed, supporting those with social care needs. Although, this will be social care, rather than health and social care as was provided at RGRC.

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The League Of Friends Of Patrick Stead Hospital

Trustees' annual report (continued)

Year ended 30 September 2023

Financial review

The Charity's principle sources of funding during the year were donations, rental income and fundraising income. The net outgoing resources for the year amounted to £470,181 (2022: net incoming resources £1,624). This was planned as the charity begins transferring its funds to The Friends of Halesworth Community Health & Care, a CIO set up to carry on the aims and objectives of the charity.

The Charity's unrestricted net current assets at 30 September 2023 were £561,460 (2022: £1,031,401). Of these unrestricted net current assets, no amounts have been designated by the trustees.

Reserves Policy

The Charity's reserves are enough to meet committed expenditure in the coming year. However, on reviewing this Trustees are mindful of the high expenditure of our Social Day Care project and are carefully monitoring finances, to ensure completion of the project and running costs. Trustees have agreed that until we have completed this project we are unable to commit to further significant requests and projects.

Investment Policy

The Charity holds an investment property on which it receives rental income which was gifted to the Charity through a legacy. With future plans still currently very uncertain and our commitment to the new Halesworth Community Social Care Services project, trustees are still reluctant to tie up funds at this stage. The investment policy needs to be discussed again and updated by trustees during the year ended September 2024.

Plans for future periods

The charity has achieved a lot in the last financial year, facing constant challenges and problems that such a large scale project brings. Finally, we are nearing completion of the project, which is incredibly exciting and during the next financial year it is hoped that we will complete the building works, select a preferred provider and have a social day care service up and running. We will work alongside our chosen provider to ensure that the new service is successful, gradually reducing support as as and when appropriate.

Structure, governance and management

Governing document

The League Of Friends Of Patrick Stead Hospital is registered with the Charity Commissioners and is governed by its Constitution dated 21 June 1988 which was amended on 22 November 1988, 27 May 1997, November 2006 and November 2013. A review of the Charity's Constitution by its members was conducted during the year to 30 September 2017 and the proposed revisions were adopted by the membership at the 2017 AGM in January 2018 and are to be lodged with the Charity Commission.

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The League Of Friends Of Patrick Stead Hospital

Trustees' annual report (continued)

Year ended 30 September 2023

Structure, governance and management (continued)

Recruitment and Appointment of Trustees

The Charity is administered by a Board of Trustees who have the power of appointing new Trustees. Trustees are appointed by majority vote where unanimity has not been achieved.

The Board of Trustees comprises a Chairman, Vice-Chairman, Secretary, Treasurer and up to eight elected members. All are elected annually by the membership at the Annual General Meeting and throughout the year at Trustees meetings as required. Up to two additional members may be co-opted for specific purposes. The activities of the Charity are carried out in accordance with its written Constitution as approved by the members and the Charity Commission.

In selecting persons to be appointed as Trustees, account is taken of the benefits of appointing people whose qualifications, employment or knowledge will make a contribution to the pursuit of the objects or the management of the Charity.

The Trustees, as listed on page 1, held office throughout the year except where indicated.

Induction and Training of Trustees

On appointment to the Board, Trustees are provided with copies of:

and encouraged to read The Charity Commission guidance notes CC3 - “The Essential Trustee”.

Throughout the year, any matters which effect the governance of the Charity are raised and discussed as required at Trustee and Full Members meetings.

Organisational Structure

The Trustees meet at least 6 times a year discussing both the events and activities and also the finances of the Charity. This includes details of funds received and agreeing on the appropriation of those funds to enable the Charity to achieve its objectives.

Risk Management

During the year the Trustees have reviewed the major risks to which the Charity is exposed.

Due to the large deposits held by the Charity in relation to its annual expenses, Trustees are currently in the process of reviewing the Charity's investment policy.

The trustees' annual report was approved on 9 January 2025 and signed on behalf of the board of trustees by:

Mr T Witherby (Vice-Chair) Trustee

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The League Of Friends Of Patrick Stead Hospital

Independent examiner's report to the trustees of The League Of Friends Of Patrick Stead Hospital

Year ended 30 September 2023

I report to the charity trustees on my examination of the financial statements of the charity for the year ended 30 September 2023 which comprise the statement of financial activities, balance sheet and the related notes.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's financial statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

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The League Of Friends Of Patrick Stead Hospital

Independent examiner's report to the trustees of The League Of Friends Of Patrick Stead Hospital (continued)

Year ended 30 September 2023

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Your attention is drawn to the fact that the Charity has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

Mr M Proctor FCA Independent Examiner

Lovewell Blake LLP Chartered accountants The Wherry Quay Street Halesworth Suffolk IP19 8ET

13 January 2025

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The League Of Friends Of Patrick Stead Hospital

Statement of financial activities

Year ended 30 September 2023

2023 2022
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 4 1,105 1,105 14,500
Investment income 5 30,379 30,379 12,338
─────── ──── ─────── ───────
Total income 31,484 31,484 26,838
═══════ ════ ═══════ ═══════
Expenditure
Raising funds:
Investment management costs 6 7,270 7,270 14,432
Charitable activities 7 494,395 494,395 10,782
───────── ──── ───────── ───────
Total expenditure 501,665 501,665 25,214
═════════ ════ ═════════ ═══════
───────── ──── ───────── ───────
Net (expenditure)/income and net
movement in funds (470,181) (470,181) 1,624
═════════ ════ ═════════ ═══════
Reconciliation of funds
Total funds brought forward 1,179,583 627 1,180,210 1,178,586
─────────── ──── ─────────── ───────────
Total funds carried forward 709,402 627 710,029 1,180,210
═══════════ ════ ═══════════ ═══════════

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 9 to 15 form part of these financial statements.

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The League Of Friends Of Patrick Stead Hospital

Balance sheet

30 September 2023

2023 2022
Note £ £ £ £
Fixed assets
Tangible fixed assets 11 442 682
Investments 12 147,500 147,500
───────── ─────────
147,942 148,182
Current assets
Stock 13 234,909
Debtors 14 1,030 997
Cash at bank and in hand 563,211 799,639
───────── ───────────
564,241 1,035,545
Creditors: Amounts falling due within
one year 15 2,154 3,517
───────── ───────────
Net current assets 562,087 1,032,028
───────── ───────────
Total assets less current liabilities 710,029 1,180,210
───────── ───────────
Net assets 710,029 1,180,210
═════════ ═══════════
Funds of the charity
Restricted funds 627 627
Unrestricted funds 709,402 1,179,583
───────── ───────────
Total charity funds 16 710,029
═════════
1,180,210
═══════════

These financial statements were approved by the board of trustees and authorised for issue on 9 January 2025, and are signed on behalf of the board by:

Mr T Witherby (Vice-Chair) Trustee

Mrs L Clark (Treasurer) Trustee

The notes on pages 9 to 15 form part of these financial statements.

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The League Of Friends Of Patrick Stead Hospital

Notes to the financial statements

Year ended 30 September 2023

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is c/o Halesworth Volunteer Centre, London Road, Halesworth, Suffolk, IP19 8LW, England.

2. Statement of compliance

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

3. Accounting policies

(a) Basis of preparation

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

(b) Going concern

There are no material uncertainties about the charity's ability to continue.

(c) Cash at bank and in hand

Cash at bank includes cash and deposit accounts.

(d) Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

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The League Of Friends Of Patrick Stead Hospital

Notes to the financial statements (continued)

Year ended 30 September 2023

3. Accounting policies (continued)

(e) Income

All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

(f) Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

(g) Tangible assets

Fixed assets are stated at cost less accumulated depreciation.

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost over their expected useful economic lives.

(h) Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Equipment - 15% reducing balance

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The League Of Friends Of Patrick Stead Hospital

Notes to the financial statements (continued)

Year ended 30 September 2023

3. Accounting policies (continued)

(i) Investment property

Investment property is initially recorded at cost, which includes purchase price and any directly attributable expenditure.

Investment property is revalued to its fair value at each reporting date and any changes in fair value are recognised in the statement of financial activity.

(j) Stocks

Stocks are valued at the lower of cost and net realisable value.

4. Donations and legacies

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Donations
Donations - League of Friends 1,105 1,105 14,500 14,500
══════ ══════ ═══════ ═══════
Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Bank interest received 17,329 17,329 2,211 2,211
Rents receivable 13,050 13,050 10,127 10,127
─────── ─────── ─────── ───────
30,379 30,379 12,338 12,338
═══════ ═══════ ═══════ ═══════

5. Investment income

6. Investment management costs

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Investment property expenses 7,270 7,270 14,432 14,432
══════ ══════ ═══════ ═══════

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The League Of Friends Of Patrick Stead Hospital

Notes to the financial statements (continued)

Year ended 30 September 2023

7. Expenditure on charitable activities by fund type

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Donations 490,174 490,174
Stationery, postage, website and
telephone 60 60 210 210
General expenses and maintenance 240 240
Insurance 1,255 1,255 1,123 1,123
Bad debts 5,720 5,720
Depreciation 240 240 121 121
Support costs 2,666 2,666 3,368 3,368
───────── ───────── ─────── ───────
494,395 494,395 10,782 10,782
═════════ ═════════ ═══════ ═══════

The donations above were made to The Friends of Halesworth Community Health & Care, a CIO set up with the same board of trustees as the charity to carry on the updated aims and objectives.

8. Analysis of support costs

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Independent examination fees 1,998 1,440 2,190 2,190
Legal and other professional fees 498 498
Membership fees 668 668 680 680
────── ────── ────── ──────
2,666 2,108 3,368 3,368
══════ ══════ ══════ ══════

9. Staff costs

The charity employed no staff during the either the 2023 or 2022 year.

10. Trustee remuneration and expenses

No trustees received any remuneration during the year. If any trustee personally incurred expenditure on behalf of the charity then the exact amount was repaid to them only on presentation of an authorised expense claim form and the original invoice or receipt.

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The League Of Friends Of Patrick Stead Hospital

Notes to the financial statements (continued)

Year ended 30 September 2023

11. Tangible fixed assets

Equipment Total
£ £
Cost
At 1 October 2022 4,056 4,056
Disposals (480) (480)
────── ──────
At 30 September 2023 3,576 3,576
══════ ══════
Depreciation
At 1 October 2022 3,374 3,374
Charge for the year 102 102
Disposals (342) (342)
────── ──────
At 30 September 2023 3,134 3,134
══════ ══════
Carrying amount
At 30 September 2023 442 442
══════ ══════
At 30 September 2022 682 682
══════ ══════
Investments
Investment
properties
£
Cost or valuation
At 1 October 2022 and 30 September 2023 147,500
═════════
Impairment
At 1 October 2022 and 30 September 2023
Carrying amount
At 30 September 2023 147,500
═════════
At 30 September 2022 147,500
═════════

12. Investments

All investments shown above are held at valuation.

Investment properties

Investment property was valued at market value by the trustees at 30 September 2017 on advice from Durrants Estate Agents. The trustees do not believe there to have been any material change in its valuation at 30 September 2023.

13. Stocks

2023 2022
£ £
Work in progress
════
234,909
═════════

Previously included within work in progress are costs associated with the purchase the Old Methodist Church in Halesworth and subsequent costs relating to its conversion into a Day Centre. During the year these were donated to The Friends of Halesworth Community Health & Care, a CIO set up to continue the aims and objectives of the charity.

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The League Of Friends Of Patrick Stead Hospital

Notes to the financial statements (continued)

Year ended 30 September 2023

14. Debtors

2023 2022
£ £
Prepayments 1,030 997
══════ ════
15. Creditors: Amounts falling due within one year
2023 2022
£ £
Accruals and deferred income 2,154 3,517
══════ ══════

16. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At At
1 October 202 30 September
2 Income Expenditure 2023
£ £ £ £
General funds 1,179,583 31,484 (501,665) 709,402
═══════════ ═══════ ═════════ ═════════
At At
1 October 202 30 September
1 Income Expenditure 2022
£ £ £ £
General funds 1,177,959 26,838 (25,214) 1,179,583
═══════════ ═══════ ═══════ ═══════════
Restricted funds
At At
1 October 202 30 September
2 Income Expenditure 2023
£ £ £ £
Rayner Green Resource Centre 627 627
════ ════ ════ ════
At At
1 October 202 30 September
1 Income Expenditure 2022
£ £ £ £
Rayner Green Resource Centre 627
════

════

════
627
════

The restricted funds relating to the Rayner Green Resource Centre are to be used towards the provision of agreed items for day to day activities.

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The League Of Friends Of Patrick Stead Hospital

Notes to the financial statements (continued)

Year ended 30 September 2023

17. Analysis of net assets between funds

Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Tangible fixed assets 442 442
Investments 147,500 147,500
Current assets 561,460 627 562,087
───────── ──── ─────────
Net assets 709,402 627 710,029
═════════ ════ ═════════
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Tangible fixed assets 682 682
Investments 147,500 147,500
Current assets 1,031,401 627 1,032,028
─────────── ──── ───────────
Net assets 1,179,583 627 1,180,210
═══════════ ════ ═══════════

18. Related parties

During the year, the charity made donations totalling £490,174 to Friends of Halesworth Community Health and Care, a CIO which shares the same trustee board as The League of Friends. In future years, the remaining funds, represented by both cash and property, will be donated to the CIO to carry out its complimentary aims and objectives.

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