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2024-03-31-accounts

Trustees’ ' Annual Report

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For the period
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SectionA. | _ Reference and administration details
Charity name City Of Bath District Scout Council
Registered charity number (if any) FEREEE
Charity’s principal address 7 Grove Street
Names of the charity trustees who manage the charity
Trustee Name Office (ifany) | Dates acted if not for
whole year
ip a Gn
4 Jetirey Wilkinson | Estates Committee
§ Geoffrey Ward _Appts Committee
5
7[ __ Laura Peck
9 jd
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1415 a | maar __
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Names and addresses of advisers (optional information but encouraged as best practice)
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independent Examiner | Raymond Bennett | The Retreat, 195 Haugh, Bradford on Avon
BAi 2JD
| Solicitor Moger Drewetts Queen Square, Bath
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1 LT700001 (1st February 2017)

SectionB Structure,governanceandmanagement
:
:
Description of the charity’s trusts
Type ofgoverning document
The District's governing documents are those af the The Scout
Association. They consist of
a Royal Charter, which in turn gives
authority to the Bye Laws of theAssociation and The Policy,
Organisation and Rules ofThe Scout Association,
(é.g. trust deed, constitution)
How the charity is constituted [
—
~—
The District is a trust established under its rules which are
.
{2.g. trust, association, company)		 commen io all Scouts,
Trustee selection methods TheTrustees are appointed in accordance with the Policy,
(¢.g. appointed by, elected by) Organisation and Rules ofThe Scout Association.
Additional governance issues (optional information butencouraged as best practice)
You may choose to include additional
information, where relevant, about:		 The District is managed by the District ExecutiveCommillee, the
members ofwhich are the ‘Charity Trustees’ of the Scout District
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities
This includes the registration, keeping properaccounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives,
sk
Policies and procedures
adopted fo		 Chair, Treasurer and Secretary together with the District
Commissionerand his Deputies plusGroup Scout Leaders
a) the induction and training of trustees; b)
trustee’ consideration ofmajor risks and the
systems and procedures to manage them		 (where opted to take on the responsibility) and meets every 3
JMonths.
;
;
;
,
.
Members of the Executive Committee complete ‘Essential
Information forExecutive Committee’ training within the first 5
months ofjoining the committee
This District Executive Committee exists to support the District
Commissioner in meeting the responsibilities of the
appointments and is responsible for:
The maintenance and running of District property:
i The administration of District finance:
The insurance of persons. property and equipment:
District public occasions;
Assisting in the recruiiment of leaders and other adult support;
Appointing any sub committees that may be required:
Appointing DistriciAdministrators and Advisors other than those
whoareelected.

2 LT700001 (ist February 2017}

Ct tts A

SectionB Structure, governance andmanagement(continued)
, Risk and Internal Control (Specimen 1)
The District Executive Committee has identified the major risks
to which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate against}
them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The District
would request the use of buildings, property and equipment from
yneighbouring organisations such as the church, community
icentre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The District has sufficient
fbuildings and contents insurance in place to mitigaie against
permanent loss.
injury to leaders, nelpers, supporters and members. The District
through the capilation fees contributes to the Scoul Associations
national accident insurance policy. RiskAssessments are
underiaken before all activities.
Reduced income from assets. The District is primarily reliant
upon income from either tne rental of the apartments, rental of
the HO hall, and rental of the Campsite. The District does hold a
jreserve to ensure the continuity of activities should there be a
major reduction in income. The Committee could raise the value
Fof subscriptions to increase the income to the District on an
ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The District is totally reliant upon
volunteers to run and administer the activities of the District If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or a group as a whole
then there would have to be a contraction, consolidation or
closure ofa section or group. in the worst case scenario the
compiete closure of the District.
Reduction or loss of members. The District provides activities for
all young people aged 6 to 18. If there was a reduction in
membership in a particular section or group or the District as
whole then there would have to be a contraction, consolidatian
or closure of a section or group. In the worst case scenario the
complete closure of the District.
Risk and internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or ioss, these include 2 signatories for all ;
payments and a comprehensive insurance policies to ensure
thatinsurablerisksarecovered.

3 LT700001 (1st February 2017)

| ERCPOEE REET ENR 9 A EI 1 TES SON ALAS VERE CESS ET MEI SOY SARE S SET SE TDC EE SEIS ca TNS ENS tn ts Bc Ne BIN

Section C oe Objectivesand activities.
-
Summary of the objects of the charity set
out in its governing document The Purpose of Scouting
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
fThe The Values ofScouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and
loyal
Respect -We have self-respect and respect for others.
Care -We support others and take care of the warld in which we
live
Belief -We explore our faiths, beliefs and atiitudes.
Co-operation -We make a positive difference: we co-operate
with others and make friends
The Scout Method i
Scouting takes place when young people, in parinership with i
adults, work together based on the
values of Scouting and:
- enjoy what they are daing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual refiection
- take responsibility and make choices
- undertake new and challenging activities
~ make and live by their Promise.
Organising and providing leader training and support
lavenvimtave
SOD
Browdios
ec
ac and		 farifitige
thy
Summary of the main activities in relation to allow this to happen.
these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further] Providing free leader suppert and training and also grants for
statements, where relevant, about: ¢quipment and expeditions.
* policy on grantmaking;
*contributionmade byvolunteers;

4 LT700001 (1st February 2017)

|

Public benefit statement The District meets the Charity Commission's public benefit
icriteria under both the advancement of education and the
jadvancement ofcitizenship orcommunitydevelopment
fheadings.
- Support to groups to get back top traditional scouting after
~
events
Summary of the main achievements of
the charity during the year
’		 PUY
SPST:
Tats
ST
TIP COTTInitte
TeDPT WY
Stay COTTE
}- Cleave Hill work continued with the planting ofover300
trees and bookings steadily increasing
1
- Negotiations carried out with BNES Footpaths Officer i
i regarding the Public Footpath Diversion on the enlarged i

Campsite to address Child Safety concerns.
- Negotiations concluded on the surrender ofthe Lease for
{
the 66th Weston Group HQ and the Lease duly surrendered
after the payment of £145 000.
- Continue to fill gaps in Leadership Teams
- Numbers of Explorers and Young Leaders increasing
- Gave Grants of£1000 each to
5 members attending the
p
WSJ
- Price agreed for the repairs to the HQ Roof and daposit
I
paid,
Section E Financial Review
—
co
ce
Brief statement of the charity's policy on
reserves Reserves Policy
The District's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The District Executive Committee
[considers that the group should hold a sum equivalent to 12]
months running casts, circa £50K.
The District heid reserves of approximately £113K against this at
;year and.
This includes resources for investment in renovating
and developing the campsile to bring the facilities up to a good
standard This is to increase use across both District and outside
Scout Groups, but also Guides other organised Youth, School]
elc groups.
Currently we have been unable to rapidly proceed]
with this as there may be a requirement to provide significant
financial support for the winding up of a Group and their property
liabilities.
Update the HQ accommodation -
including the flats to increase
Brent return.
Availability of funds in the event of an unforeseen repair at the
pFHeadquarters
building.
Additional financial
support for Group expansion and Section
start up
5 LT700001 (1stFebruary2017)

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Quantify and explain any designations | |
Details of any funds materially in deficit a — OO —]
{circumstances pius steps to eliminate)
Further financial review details (optional information)
You may choose to include additional[~ - —
information, where relevant, about: | Investment Policy (Specimen 1)
the charity's principal sources of funds{ The District's Income and Expenditure is predominantly from the
{including any fundraising): | rental of the 3 apartments and consequently District does not
need subscription funds from it's members to maintain the
| District. The District has therefore adapted a ensure that ihe
assets held by the District are suitably maintained to ensure the §
revenue stream. All funds are held in cash using only
imainstream banks or building societies.
 how expenditure has supported the key
objectives of the charity; | The District Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
farrangements. Occasionally this may involve using an account
thal requires a period of notice before funds may be withdrawn,
|before doing so the Group Executive considers the cash flow
requirements.
+ investment policy and objectives
tinvestment Policy (Specimen 2)
The Groug invests in it's assets. All cash funds are held in cash
using only mainstream banks or building societies.
—FTOOlaniie OF SUail eC re mit; TOV et Witt bY ie
eyes Section F- Other Optionai Information Se
recruitment.
Plans for future periods (details of any
significant activities planned to achieve
them)
‘SectionG > Declaration _ oS . oe
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The trustees declare that they have approved the trustees’ report above

6 LT700001 (ist February 2017)

Signed on behaif of the charily’s trustees

Full name(s) Jeffrey Wilkinson
pate [iT4ToTt 4ToTt T2TF)

7 LT760001 (1st February 2017)

City of Bath District Scout Council, Charity # 800699 Receipts and Payments Account

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|||||||||| |---|---|---|---|---|---|---|---|---| |.|2023/2024|2022/2023| |watnaae|Restricted funds|aieal|Total funds|Total funds| |Receipts|z|£|£|&|£| |Donations,|legacies and similar|oF| |Less:|Membersnip|subscriptions|paid on|Ps|ea|a| |Git|Ad|-|ae || |Sub totai|co|fe|oS|oo|oo|oes| |Sub total|ee|ees|Ss| |aoe rd TO|Ge|>|—| |[Dalal|2;ExplorersExplorers Subs Subs and and Payments Payers]3800|||||er :|:|ea 382||| |iniveatinent IOGSmNS|ae|Pe|eee|bee|oS|2a|=|shDevaclinieaitisce| |The Scout Associalion|Short Term invesiment|= ae|oe|: = -| |[Ofer|investmentavesimentincame income||(D S|Po aoe| |Total Gross income|aaa)| |Ascat and investment sale, oe,|||[| |Total receipts|a)|

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City of Bath District Scout Council, Charity # 800699

1 LT700003

f

Receipts and Payments Account

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|||||||| |---|---|---|---|---|---|---| |2023/2024|2022/2023| |;|eon|Restricted funds|aig|Total funds|Total funds| |Payments|£|£|é|£|£| |Teiscomm, Electricity, Gas and WiFi|(| ||Lo 7sce L2a06,| |Tote!|payments|een| |ranstersCash|bebnesrane|ee|be Ee | ae| |funds last year end|lt|||||5|4 ||289758)| |Cash funds|this year enc|hae) i) (ep|||

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Sieteniiemeiimniiiaemetintininsmmmiiamniats Enecae AOA TRATED REAR RTARTA RANTES

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2023/2024 2022/2023
Unrestricted Restricted funds Endowment Total funds Total funds
funds funds
£ £ £ £ £
Sank ceear sont
deposi account [i | | | aoS ||
The Scout Assocation Shon Term investment = PecoI
—— ; Pe | ne es |
Biles wonsiary wasets PeBeoe Be e os oS oe
Ogots dua from the County/Area/Distriel) :— a : . nos :
own use
ae eae
Non monetary asseis for charity's fo | ES = : 2 | Po
[Motervenices sd| é | Sa ae |
apiitics Sub total i.eee]See Lee— Ss 7 boboa oo ; ee ca vio— = pSate
Sun tani ete 7 aa . = SpoaaAM een oon [oe as z ae
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Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were appreved by the Trustees on 29th October 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

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| ehSlangture Print Name Chair: Timothy Sellick
em Acting Treasurer: Jeffrey Wilkinson
e
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3 LT700003

; CHARITY COMMISSION Independent examiner's report FOR ENGLAND AND WALES on the accounts

Section A

Independent Examiner’s Report

Report to the trustees/ City of Bath District Scout Council members of

On accounts for the year 31st March 2024 ended

Charity no 800699 (if any)

Set out on pages 1, 2 and 3

Respective The charity's trustees are responsible for the preparation of the accounts in responsibilities of accordance with the Charities Act 2011 (“the Act”). trustees and examiner

The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. [The charity’s gross income exceeded £250,000 and | am qualified to undertake the examination by being a qualified member of [named body]]. Delete [ ] if not applicable.

It is my responsibility to:

|

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

1

IER

May 2018

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Signed: iva AN pur ro, Date: ~/ ) | | 1025
Name: Raymond Michael Bennett
Relevant professional FCC A wri eck
qualification(s) or body
(if any):
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Address: The Retreat, 195 Haugh, Winsley, Bradford on Avon, BA15 2JD

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

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IER
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2

May 2018

Give here details of any | items that the examiner wishes to disclose.

3

IER

May 2018