| SectionB | Structure, governance andmana ement |
|---|---|
| Descriptionof thecharity's trusts | |
| Type ofgoverning document | |
| TheDistrict'sgoverning documentsarethoseof theThe Scout | |
| Association. They consistofa RoyalCharter,whichinturn gives | |
| authoritytothe ByeLaws of theAssociationandThePolicy, | |
| Organisation andRules ofTheScoutAssociation. | |
| (e.g.trustdeed,constitution) | |
| Howthe charityisconstituted | The Districtis atrust established underits ruleswhichare |
| commontoallScouts. | |
| (e.9.trust, association, company) | |
| Trustee selection methods | TheTrustees are appointedinaccordance with thePolicy, |
| (e.9.appointedby,elec'ted by) | Organisation andRules ofThe ScoutAssociation. |
| Additional governance issues (optional informationbutencouraged as best practice) | |
| Youmay choose to include additional | |
| information, where relevant,about: | membersofwhich are the'CharityTrustees'ofthe Scout District |
| whichis aneducationalcharity.As charity trustees theyare | |
| responsible for complying with legislation applicableto charities. | |
| Thisincludesthe registration, keepingproperaccountsand | |
| makingreturns tothe Charity Commission asappropriate. | |
| The Committee consistsof3 independent representatives, | |
| Policiesand procedures adoptedfor: | Chair,Treasurer and Secretary together with the District Commissioner and his DeputiesplusGroup ScoutLeaders |
| (where optedtotakeonthe responsibility) and meets every3 | |
| a)the inductionandtrainingoftrustees;b) | months. |
| trustee' consideration of majorrisks and the systems and procedures to managethem |
Membersofthe Executive Committee complete 'Essential lnformation for Executive Commiftee'lraining withinthefirst5 monthsofjoiningthe committee. |
| This District Executive Committee existstosupport the District | |
| Commissionerinmeeting the responsibilitiesof the | |
| appointments and is responsiblefor: | |
| The maintenance andrunningof Districtproperty; | |
| The administration of Districtfinance; | |
| The insuranceofpersons, property and equipment; | |
| Districtpublicoccasions; | |
| Assistinginthe recruitment of leaders and other adultsupport; | |
| Appointing any sub committeesthatmay be required; | |
| DistrictAdministratorsandAdvisors other than those | |
| are |
| SectionB | Structure, overnance andman ent continued) |
|---|---|
| and lnternal (Specimen1) |
|
| The District Executive Committee has identified the majorrisks | |
| towhich they believe the Districtisexposed, these havebeen | |
| reviewed and systems havebeenestablished to mitigate against | |
| them.The main areasofconcern that have been identifiedare: | |
| Damage tothe building, property and equipment. The District | |
| wouldrequesttheuseof buildings, propertyandequipmentfrom | |
| neighbouring organisations suchasthe church, community | |
| centre and other Scout Groups. Similar reciprocal arrangements | |
| existwith theseorganisations"The District has sufficient | |
| buildingsandcontents insurance in placetomitigate against | |
| permanentloss. | |
| lnjury to leaders, helpers, supporters and members. The District | |
| through the capitation fees contributestotheScoutAssociations | |
| national accident insurancepolicy-RiskAssessmentsare | |
| undertaken before allactivities. | |
| Reduced income from assets. The Districtisprimarily reliant | |
| uponincomefrom either therental ofthe apartments,rentalof | |
| the HQhall,andrental ofthe Campsite. The District does holda | |
| reserve toensure the continuityofactivities should therebea | |
| major reduction in income. The Committee couldraisethe value | |
| ofsubscriptions to increase the incometothe Districton an | |
| ongoing basis, either temporarily orpermanently. | |
| Reduction orlossof leaders. The Districtistotally reliantupon | |
| volunteers torun andadministertheactivitiesofthe Districtlf | |
| therewas a reductioninthe number ofleaderstoan | |
| unacceptable levelin aparticular sectionor agroup asawhole | |
| thentherewouldhavetobe acontraction, consolidation or | |
| closureofa section or group.ln theworst case scenariothe | |
| complete closureoftheDistrict" | |
| Reduction orlossof members. The District provides activitiesfor | |
| allyoung people aged6to18.lftherewas a reductionin | |
| membershipina particular sectionorgrouportheDistrict as | |
| whole then there would haveto be acontraction, consolidation | |
| or closureof asectionorgroup. lntheworst case scenariothe | |
| complete closureoftheDistrict, | |
| Risk and lnternalControl(Specimen2) | |
| The group hasinplace systems of internal controlsthat are | |
| designedtoprovide reasonable assurance againstmaterial | |
| mismanagement orloss,theseinclude2 signatories forall | |
| paymentsand acomprehensive insurance policiestoensure | |
| that insurablerisksarecovered. |
| SectionC | Objectives andactivities | |
|---|---|---|
| Summaryof theobjectsofthe charity set outin itsgoverningdocument |
The PurposeofScouting Scouting existstoactivety engage and supportyoung peoplein |
|
| theirpersonaldevelopment, | ||
| empowering them to make apositivecontribution tosociety. | ||
| TheValuesofScouting | ||
| AsScoutsweareguidedbythese values: | ||
| lntegrity-Weactwithintegrity;we arehonest,trustworthyand | ||
| loyal. | ||
| Respect-Wehaveself-respect andrespectforothers. | ||
| Care-We support othersandtakeeare of theworldinwhich we | ||
| live, | ||
| Belief-We exploreourfaiths, beliefsandattitudes. | ||
| Co-operation-We makeapositivedifference; we co-operate | ||
| with others andmakefriends. | ||
| TheScout Method | ||
| Scouting takesplacewhenyoung people,inpartnershipwith | ||
| adults, work together basedon the | ||
| values of Scoutingand: | ||
| - enjoywhat they are doing andhavefun | ||
| -take partinactivities indoorsandoutdoors | ||
| -learn bydoing | ||
| -shareinspiritualreflection | ||
| -take responsibility andmakechoices | ||
| -undertakeneurand challenging activities | ||
| - make andlive bytheirPromise. | ||
| Summaryofthe main activities in relation to | ||
| these objects |
| .policyoninvestments. | |
|---|---|
| Providingfreeleadersupportandtrainingandalsograntsfor | |
| and | |
| Publicbenefit statement | |
| criteria underboththe advancementofeducationandthe | |
| advancementofcitizenshiporcommunity development | |
| headings. | |
| SectionD | Achievements and performance |
| Summaryofthe main achievementsof the charity duringtheyear |
success was achievedinthe recruitment of Leadersinresponse towaitinglistsfor youngstersjoiningGroups.Progresswas restarted the roups. |
| madeinthe Campsite Development andanapplication was | |
| madeforapublic footpath diversionto allowfurtherpartsof the | |
| sitetobesafely used. Planningpermissionwas obtainedfor | |
| additional toiletsatthe Campsite. lncreasedincomefor Scouting | |
| was generated from the Flats rentals and Facilitieshire out. |
| SectionE | Financial Review | ||
|---|---|---|---|
| Briefstatement reseryes |
ofthe charity'spolicyon | Reserves Policy | |
| The District's policyonreservesistohold sufficient resourcesto | |||
| continue the charitable activitiesofthegroupshould incomeand | |||
| fundraising activitiesfallshort.TheDistrict Executive Committee | |||
| considersthat thegroup shouldholdasumequivalentto12 | |||
| months running costs, circaf50K. | |||
| The District held reservesofapproximatelyf268Kagainst thisat | |||
| year end. Thisincludes resourcesforinvestmentinrenovating | |||
| and developing the campsitetobring thefacilitiesuptoagood | |||
| standard Thisisto increase use across both District and outside | |||
| Scout Groups, but also Guides otherorganised Youth,School etc groups.Currentlywehave beenunabletorapidlyproceed |
|||
| withthis asthere maybearequirementtoprovidesign | |||
| financial support forthewindingupofaGroup and theirproperty | |||
| liabilities. | |||
| Update theHQaccommodation-wehave done somework, furtherwork isrequired alongsideongoingmaintenance dueto |
|||
| theage ofthebuilding. | |||
| Availabilityof funds in theeventof anunforeseen repairatthe Headquarters building. AdditionalfinancialsupportforGroup expansion andSection |
|||
| startup | |||
| 5 | 1T700001 (1st February | 2017) |
| Youmay chooseto include additional | ||
|---|---|---|
| information, where relevant,about: | lnvestmentPolicy (Specimen1) | |
| . the charity's principal sourcesoffunds | The District's lncome and Expenditureispredominantly from | the |
| (includinganyfundraising); | rental ofthe3apartmentsandconsequentlyDistrictdoesnot | |
| needsubscription funds fromit'smembers to maintainthe | ||
| District.The Districthastherefore adoptedaensurethatthe | ||
| assets heldbythe Districtaresuitably maintainedtoensurethe | ||
| revenuestream.All funds are heldincash using only | ||
| mainstream banks or buildingsocieties. | ||
| .howexpenditurehassupported thekey | ||
| objectivesofthecharity; | The District Executive regularly monitors the levels of bank | |
| balancesandthe interestratesreceivedtoensurethegroup | ||
| obtains maximum value andincomefrom its banking | ||
| arrangements. Occasionally this may involve usinganaccount | ||
| that requires aperiodof noticebeforefunds maybewithdrawn, | ||
| before doing so the Group Executive considers the cash flow | ||
| requirements. | ||
| .investmentpolicyand objectives | ||
| lnvestmentPolicy(Specimen2) | ||
| TheGroup investsinit'sassets.Allcash fundsareheld incash | ||
| usingonly mainstream banksorbuildingsocieties. | ||
| SectionF | Other Optionallnformation | |
| AS | ||
| soonasfeasible. Carry outHand S inspectionofany necessary | ||
| works to trees at Campsite becauseofAsh dieback and putin | ||
| hand anyworksnecessary.Continue effort into recruitmentof | ||
| Leadersandhelpers. | ||
| Plans forfuture periods (detailsofany | ||
| significant activitiesplannedtoachieve | ||
| them) |
| Signature(s) | c^l | |
|---|---|---|
| Fullname(s) | HelenDavv | Wilkinson |
| Position(eg Secretary,Chai0 | Trustee | Trustee |
| Date | SG1AAaAB, |
Receipts |
andPayments |
Account |
||||||
|---|---|---|---|---|---|---|---|---|
| "-*_ | ''- -"4-:"."_ | |||||||
| Fortheyear from |
411t21 | To | 3t31t22 | |||||
| i | I | |||||||
| Recei and |
ents | |||||||
| 2020t21 | ||||||||
| Unrestricted funds |
Totalfunds | Totalfunds | ||||||
| € | c | f | € | t | ||||
| Receipts | ||||||||
| Donations,legaciesandsimilar | ||||||||
| income | ||||||||
| Membership subscriptions | 29,572 | 29,572 | 2560E | |||||
| Less: Membership subscraplions paid on L\aiord"Courq/a,eJDi"1,.l |
||||||||
| 31.11 3 | -30200 | |||||||
| Nel membership subsoriptions retained | 1,541 | 0 | 0 | 1,541 | 4592 | |||
| Donations | ||||||||
| UMAIO | 0 | |||||||
| ulnersrmllar rncomei Group Loan t{epayrnent | 2026 | |||||||
| ulhersrmrlar rncome | ||||||||
| Other similar income | ||||||||
| 0 | ||||||||
| 1,541 | .2566 | |||||||
| Grants | ||||||||
| Maintenenacegrant | 0 | |||||||
| Olher grants [Covid Business Grants] | 29,232 | 29.232 | 30,565 | |||||
| Subtotal | ,a a1, | ?9.232 | 30,565 | |||||
| Fundraising (gross) | ||||||||
| Detail 1:Badges | 84 | 84 | ||||||
| Detail 2 | 0 | |||||||
| Detail 3 | ||||||||
| 0 | ||||||||
| Other fundraisingacliv(ies | 0 | |||||||
| Subtotal | 84 | |||||||
| lnvestment income | ||||||||
| -100 | 71 | |||||||
| Building Society interest | 76 | 233 | ||||||
| The Scout Association Short Term lnvestment | ||||||||
| Seruice | 0 | |||||||
| PropBrty Rent income: c€mpsite | 2,A71 | 2.A71 | 818 | |||||
| Property Rent income: HQ | 5,702 | 5.702 | 92 | |||||
| Property Rent income: Flats | 46,612 | 46.612 | 41003 | |||||
| Subtotal | 55;1 61 | 55,160 | ||||||
| Total | Gross | ,.0 | 82,936 | |||||
| and investment | sales,etc. | 0 | ||||||
| Total | 82,935 | - | 82.936 | 70474 | ||||
| I | ||||||||
| ofBathDistrictScout Council, Charity# 800699 --J |
| Recei | and "r "T |
ntsAccount | ntsAccount | "--"-i | |||||
|---|---|---|---|---|---|---|---|---|---|
| Fortheyear from |
4t1121 | To | 3t31t22 | ||||||
| Wtr{ | |||||||||
| 2020t21 | |||||||||
| funds | funds | Totalfunds | Totalfunds | ||||||
| € | c | **-- | :-r- * | s | E | ||||
| GharitabfePayments | 0 | ||||||||
| YOUthprogramme andaclivities | 1,974 | 1,974 | 0 | ||||||
| Adultsupponand training | 2,385 | 2.385 | 0 | ||||||
| t{ent | |||||||||
| 0 | |||||||||
| vleterandsewerageless flattenants | |||||||||
| mntribulions | 1.753 | 2,904 | |||||||
| lelecomm,Electnctty and Gas | |||||||||
| 1.262.77 | 1871 | ||||||||
| lnsurance | |||||||||
| 3.513 | 3148 | ||||||||
| Repairs and Renewals | |||||||||
| 8.795.00 | 15047 | ||||||||
| Materials and equipment | |||||||||
| 7,14 | 0 | ||||||||
| Printingandphotocopying | |||||||||
| 0 | 0 | ||||||||
| Contribution to camp costs | |||||||||
| 0 | |||||||||
| Uniforms | |||||||||
| 0 | |||||||||
| AGM and trustee expenses | |||||||||
| 0 | 0 | ||||||||
| Olher costsdetail1:URC | |||||||||
| 549 | 0 | ||||||||
| Other costs detail 2: Recruitment | |||||||||
| 3,573 | 1931 | ||||||||
| uthercosts delarl 3: Developmenl | |||||||||
| 0 | 0 | ||||||||
| Other costs detarl 4: Grants | |||||||||
| 2,000 | 0 | ||||||||
| Other costs detail 5: Districl Team | |||||||||
| 50 | 0 | ||||||||
| Other costs detail 6: Flat Letting Fees | |||||||||
| 5,891 | 5185 | ||||||||
| Other costs detail7:Admin,Legal Expenses, | |||||||||
| \ruebsite Feesan.lIi.encac | 996 | 989 | |||||||
| Olfiercosts detail 8: Redundant Scout Group \fin.lind u6 |
15,490 | ||||||||
| 4.633 | 1{86 | ||||||||
| totaI | |||||||||
| 32466 | |||||||||
| expenses | |||||||||
| Detail1 | 0 | ||||||||
| Detail 2 | 0 | ||||||||
| Detail 3 | |||||||||
| 0 | |||||||||
| Other fundraising costs | |||||||||
| 0 | |||||||||
| Subtotal | |||||||||
| Total Gross | 0 | 0 | 53,574 | ||||||
| investmentpurchases, | |||||||||
| 0 | 0 | ||||||||
| Total | -0 | 32466 | |||||||
| It | |||||||||
| Netofreceipts/(payments) | |||||||||
| Transfers betweenfunds | |||||||||
| 0 | |||||||||
| year Cashfunds last |
-0 | 37607 | |||||||
| Cashfunds this year |
| $taterhent .ofas,s.e:tshnd., | li | abilitiesr,att | he,end,a | f theyear | ||||
|---|---|---|---|---|---|---|---|---|
| 2021t22 | 2020121 | |||||||
| Unrestricted | Restricted | funds EndowmentTotalfunds | Totalfunds | : | ||||
| funds | funds | |||||||
| 2 | f, | L | L | € | ||||
| cash funds | ||||||||
| EIankcunent account | t{s,205 | 86007 | ||||||
| Sankdepostt account | ||||||||
| Building society account | ,s2,589 | .: | 152513 | |||||
| The ScoutAssociationShort Termlnvestment | ||||||||
| Service | ||||||||
| Cash/Floats | ||||||||
| ffi | ||||||||
| .,.,] | ||||||||
| Othermonetary assets | ||||||||
| Taxclaim | ||||||||
| Debts duefrom theCounty/Area/OistricU | ||||||||
| Group | ||||||||
| lnvestment assets | ||||||||
| lnvestment property-detail | 696,000 | 695,000 | ||||||
| Ouoted invesknents | ||||||||
| otnerrnvestments-dekrl | - | |||||||
| use | ||||||||
| Ltadge stocK | ||||||||
| Shopstock | ||||||||
| Other slock | ||||||||
| Landand bulldlngs | 356,488 | 1... | 360,892 | |||||
| Motor vehacles | ||||||||
| Scout{ngequipment, fumiture etc | ||||||||
| utner | ||||||||
| )Ecountsnotyetpaid | 0 | |||||||
| Expenses incurredbutnot invoiced | ||||||||
| 5UDscnptonsnotyetpard | ||||||||
| Loan- detail | 0 | 0 | ||||||
| (Jmer trabrl,lles |