Cyprus Hall Community Association Registered charity number 800492 Report and accounts for the year ended 31 March 2025 Keymer Haslam & Co. 4/6 Church Road Burgess Hill West Sussex RH15 9AE Telephone: 01444 247871 Email: ian@keymerhaslam.co.uk Cyprus Hall Community Association Trustees' Annual Report for the year ended 31 March 2025 The management committee present their report together with the financial statements for the year ended 31 March 2025. Constitution and terms of reference This unincorporated charity was established by a scheme approved and sealed by the Charity Commissioners on 21 March 1988. The charity's registration number is 800492. Committee of management The committee who held office during the year were as follows: Stella Joanna Rogers David John Peter Fish Sarah Voce Structure, governance and management The charity is governed by a constitution which was re-adopted at an AGM on 24 July 2018 and the charity is constituted by trust. Trustees are appointed and reappointed annually at the AGM. The charity has several policies which govern it's operations, these policies include the application of income and property, repairs aand insurance. The policies are reviewed regularly both by the staff and management committee to ensure they are both appropriate and adequate. All members of the management committee give their time voluntarily and receive no remuneration, they all make a significant contribution to the successful running of the charity, in particular by regularly attending management meetings to ensure the charity is operated appropriately and any issues are quickly and adequately resolved. Objectives and activities The Associations objects are:- • To manage and maintain the Cyprus Hall as a Community Centre. • To provide facilities in the Centre for others to organise educational, recreational, cultural and leisure time activities. • To organise activities within the Association which contribute to the furthering of the objectives above. Page 1 Cyprus Hall Community Association Trustees' Annual Report for the year ended 31 March 2025 Public benefit The charity provides benefit to the public by offering a hall for the use of the residents of Burgess Hill for educational, recreational, cultural and leisure-time activities. Achievements and performance The Charity has seen an increase in hall hire charges as part of the recovery after COVID. The increase in income has enabled the Charity to continue with it's program of maintenance. The management committee strongly believe that success of the charity is as a result of the hard work and dedication of the charity staff and the management committee itself. Financial review Total income for 2024/25 was £35,032 compared to £31,028 in 2023/24. We ended the year with a profit of £4,874 compared to f1,274 last year. The surplus was mainly due to an increase in income this year. We ended the year with monies held at the bank and cash of £45,895 compared to £38,142 last year. The end result was that reserves have increased to £48,488 from £43,614 last year. The charity's main source of income comes from hall hire charges. Income from fundraising activities is used primarily to improve and maintain the hall. Signed on behalf of the committee Some 1 Vou (Chair) ..... 23-5 - 25. (Date) Page 2 Cyprus Hall Community Association Independent examiner's report to the trustees of Cyprus Hall Community Association for the year ended 31 March 2025 I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2025 which are set out on pages 4 to 7. Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. i have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the Act; the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 27/05/2025 .... Daniel Pettitt FCCA Keymer Haslam & Co Chartered Accountants 4/6 Church Road Burgess Hill West Sussex, RH15 9AE (Date) Page 3 Cyprus Hall Community Association Statement of Financial Activities for the year ended 31 March 2025 Income Hall hire Bowls Other income Donations Deposits held Bank interest Note 2025 € 32,882 763 66 1,321 33,645 1,387 35,032 TOTAL REVENUE DIRECT CHARITABLE EXPENDITURE Maintenance Rent Electricity Internet Water Cleaning materials & contract costs Caretaker's costs Relief caretaker Booking officer's fees and expenses Treasurer's expenses Stationery, printing & postage Professional fees Accountancy fees Insurance Subscriptions Bank charges Sundry expenses Depreciation: Fixtures & fittings 4,246 1 8,056 580 - 1,409 9,382 - 810 3,503 51 119 125 859 SURPLUS/(LOSS) FOR THE YEAR 30,158 £4,874 Page 4 2024 29,301 305 60 325 1,037 29,606 1,422 31,028 8,404 1 6,875 238 1,480 4,430 1,100 950 660 3,163 195 131 166 1,911 29,754 £1,274 Cyprus Hall Community Association Statement of assets and liabilities for the year ended 31 March 2025 FIXED ASSETS Tangible assets CURRENT ASSETS Current account Business reserve Nationwide Instant Saver 1 Nationwide Instant Saver 2 Petty Cash Debtors Prepayments GROSS ASSETS CURRENT LABILITIES Other creditors PAYE Accruals NET ASSETS GENERAL FUND Brought forward Surplus for the year flages 23/5/2025 2025 Note € 2 4,872 2,122 14,117 27,778 1,787 91 - 45,895 50,767 1,283 486 510 3-...l 2,279 € 48,488 43,614 4,874 € 48,488 Treasurer Date The notes on pages 6 and 7 form an integral part of these accounts 2024 € 1,572 8,084 26,663 1,787 36 25 2,060 € 5,731 40,227 45,958 1,689 175 480 2,344 € 43,614 42,340 1,274 € 43,614 Page 5 Cyprus Hall Community Association Notes to the accounts for the year ended 31 March 2025 Note 1 1.1 1.2 13 1.4 Accounting policies Basis of preparation The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. The financial statements have been prepared in accordance with the Statement of Recommended Practice, "Accounting and Reporting by Charities" (SORP 2005) issued in March 2005, UK accounting standards and charities Act 2011. Incoming resources All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reports gross in the SOFA. Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Resources expended All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Tangible fixed assets and depreciation Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost over their expected useful economic lives as follows: Fixtures and fittings 25% on a reducing balance Fixed Assets Cost at Additions Disposals Cost at 01/04/2024 Fixtures & Fittings 75,548 - 31/03/2025 75,548 Depn at Charge Disposals Depn at NBV at NBV at 01/04/2024 31/03/2025 31/03/2025 31/03/2024 69,817 859 70,676 4,872 5,731 Page 6 Cyprus Hall Community Association Notes to the accounts for the year ended 31 March 2025 4 Fees for examination of the accounts Independent examiner's fee 5 Staff costs Gross Salaries Recruitment fee 6 Creditors: amounts falling due within one year Other creditors PAYE Accruals Page 7 2025 €510 9,382 €9,382 1,283 486 510 €2,279 2024 f480 2,930 1,500 £4,430 1,689 175 480 £2,344