Cyprus Hall Community Association Registered chority number 800492 Report and accounts for the year ended 31 March 2024 Keymer Haslam & Co. 416 Church Road Burgess Hill West Sussex RH15 9AE Telephone." 01444 247871 Emall.. lan@keymerhaslam.co.uk Cyprus Hall Community Assoclation Trustees, Annual Report for the year ended 31 March 2024 The management committee present their report together with the financial statements for the year ended 31 March 2024. Constitution and terms of reference This unincorporated charity was established by a scheme approved and sealed by the Charity Commissioners on 21 March 1988. The charity's registration number is 800492. Commlttee of management The committee who held office during the year were as follows: Stella Joanna Rogers David John Peter Fish Sarah Voce Structure, governance and management The charity is governed by a constitution which was re-adopted at an AGM on 24 July 2018 and the charity is constituted by trust. Trustees are appointed and reappolnted annually at the AGM. The charity has several pollcles whlch govern It's operations, these policies Include the application of Income and property, repairs aand insurance. The policies are reviewed regularly both by the staff and management commlttee to ensure they are both appropriate and adequate. All members of the management committee give their time voluntarily and receive no remuneration, they all make a significant contribution to the successful running of the charity, in particular by regularly attending management meetings to ensure the charity is operated appropriately and any issues are quickly and adequately re501ved. Objertlves and activitie5 The A550Clations objects are-_ To manage and maintain the Cyprus Hall as a Community Centre. To provide facilities in the Centre for others to organise educatlonal, recreational, cultural and leisure time activities, To organise activities within the Association which contribute to the furthering of the objectives above. Page I Cyprus Hall Communlty Association Trustees, Annual Report for the year ended 31 March 2024 Public benefit The charity provides benefit to the public by offering a hall for the use of the residents of Burgess Hill for educational, recreational, cultural and leisure-time activities. Achlevements and performance The Charity has seen an Increase in hall hire charges as part of the recovery after COVID. The increase in come has enable the Charity to continue with it's program of maintenance. The management committee strongly believe that success of the charity 15 as a result of the hard work and dedication of the charity staff and the management committee itself. Financlal ￿VIeW Total income for 2023124 was £31,028 compared to £31,650 in 2022/23. We ended the year with a profit of £1,274 compared to 3 £286 loss last year. The surplus was mainly due to a reduttion in costs this year. We ended the year with monies held at the bank and cash of £38,142 compared to £33,976 last year. The end result was that reserves have increased to £43,614 from £42,341 last year. The charity's main source of Income comes from hall hire Charges. Income from fundraising activities is used primarily to Improve and mai ntain the hall. Signed on behalf of the committee (Chair) (Date) Page 2 Cypru5 Hall Communlty Associatlon Independent examiner's report to the trustees of Cyprus Hall Communlty Assoclation for the year ended 31 March 2024 I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2024 which are set out on pages 4 to 7. Responsibillties and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'l. I report in respect of my examination of the charity's accounts carrled out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commisslon under section 145{5)(bl of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any materlal respect,, accounting records were not kept in respect of the charity as required by section 130 of the Act; or the accounts do not accord with those records; or the accounts do not comply wlth the applicable requlrements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connertion wlth the examination to whlch attention should be drawn in thi5 report in order to enable a proper understanding of the account5 to be reached. Daniel Pettitt FCCA Keymer Haslam & Co Chartered Accountants 416 Church Road Burgess Hill West Sussex, RH15 9AE {Date) Page 3 Cyprus Hall CommunSty Association Statement of Flnancial Actlvlties for the year ended 31 March 2024 2024 2023 Note Income Hall hire Bowls 29,301 305 30,670 207 29,606 30,877 Other income Donations Dep051ts held Bank interest 325 1,037 287 426 1,422 773 TOTAL REVENUE 31,028 31,650 DIRECT CHARITABLE EXPENDITURE Maintenance Rent Electricity Internet Water Cleaning materials & contract costs Caretaker's costs Relief caretaker Bookin8 officer's fees and expenses Treasurer's expenses Stationery, printing & postage Professional fees Accountancy fees Insurance Subscriptions Bank charges Sundry expenses Depreciation: Fixtures & fittings 8,404 11,583 6,875 238 8,072 340 1,480 4,430 I,ioo 950 385 2,737 990 880 so 660 3,163 195 131 166 1,911 795 3,150 168 139 140 2,547 29,754 31,936 SURPLUS/(LOSS) FOR THE YEAR £1,274 (£286) Page 4 Cyprus Hall Community Associatlon Statement of a55ets and liablllties for the year ended 31 March 2024 2024 2023 Note FIXED ASSETS Tangible assets 5,731 7,642 CURRENT ASSETS Current account Business reserve Nationwide Instant Saver I Nationwide Instant Saver 2 Petty Cash Debtors Prepayment5 1,572 8,084 26,663 1,787 36 25 2,060 419 6,009 25,7S9 1,787 1,558 40,227 35,534 GROSS ASSETS 45,958 43,176 CURRENT LIABILITIES Other creditors PAYE Accruals 1,689 175 480 385 450 2,344 835 NEf ASSETS £ 43,614 £ 42,341 GENERAL FUND Brought forward Surplus for the year 42,340 1,274 42,627 (286) £ 43,614 £ 42,341 Treasurer Date The notes on pages 6 and 7 form an integral part of these accounts Page 5 Cyprus Hall Community Association Notes to the accounts for the year ended 31 March 2024 Note Accountln Basis of preparation The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. The financial statements have been prepared in accordance with the Statement of Recommended Practice, "Accounting and Reporting by Charitie5 ISORP 2005) issued in March 2005, UK accounting standards and charities Act 2011. Ilcies Incoming resources All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Where incoming resources have related expenditure las with fundraising or contract incornel the incoming resources and related expenditure are reports gross In the SOFA. Grants and donations are only Included in the SOFA when the charity has unconditional entitlement to the resources. Resources expended All expenditure is accounted for on an accruals basi5 and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activitie5 on a basis consistent with use of the resources. Tangible fixed a55ets and depreciation Depreciation is provlded on all tangible fixed assets at rates calculated to write off the cost over their expected useful economic lives as follows: Fixtures and fittings 25% on a reducing balance Fixtures & Fittings 75,548 Fixed Assets Cost at Additions Disposals Cost at 01/04/2023 31103/2024 75,548 Depn at Charge Disposa15 Depn at 0110412023 67,906 1,911 31/0312024 69,817 NBV at 3110312024 5,731 NBV at 3110312023 7,642 Page 6 Cyprus Hall Community Association Notes to the accounts for the year ended 31 March 2024 2024 2023 Fees for examination of the accounts Independent examiner's fee £480 £450 Staff costs Gross Salaries Recruitment fee 2,930 1.500 £4,430 2,737 £2,737 Creditors: amounts fallln Other creditors PAYE Accruals due withln one ear 1,689 175 480 £2,344 385 450 £835 Page 7