2025-03-31-accounts

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Stroud Valley Scout Council Annual General Meeting

Group HQ – 19:30/09.10.25

Minutes

1. Introduction and welcome

Chair welcomed Trustees and members of public to the AGM

2. Apologies for absence

Anne-Marie Delrosa, Luke Inder, Phil Cowpland, Gareth Thackeray.

3. Governance topics

a. Approve the minutes of the Annual General Meeting held on 17.07.2024

Approved.

b. Adopt the model constitution from Policy, Organisation and Rules (POR) Adopted.
c. Note the Group’s financial year

Noted.

d. Agree the number of members that may be appointed to the Trustee Board

The minimum number of Trustees required is five.

e. Agree the quorum for future meetings of the Trustee Board (excluding this AGM)

Quorum for meetings of the Trustee Board set at four.

4. Review of the previous year

a. The Group Lead Volunteer’s review of Scouts during the past 12 months in the Stroud Valley Scout Group.

Review presented to the AGM by Aaron and Sammy. A busy and challenging year in terms of finances and the future of the cubs pack but through the efforts of the Group Lead Volunteers cubs will be up and running once again and the membership numbers projected for 2026 look very healthy.

New monitoring procedures for both maintenance and finances help to create more detailed and structured governance together with increased numbers of volunteers.

Document created in February 2024 Version 4 – Edited in April 2025

b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts

Financial position presented by the Treasurer Kim Strudwick. Financial position presented below:

Group: £1715.18 Beavers: £248.20 Cubs: -£269.75

Scouts: £285.66

5. Making appointments

a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board.

Karl-Johan Dürr-Sørensen was returned as Group Chair. Proposed by Aaron Young. Seconded by Sammy Peters.

b. Appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board.

Kim Strudwick was returned as Treasurer. Proposed by Karl-Johan DürrSørensen. Seconded by Aaron Young.

c. Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board

Noted that the Group Lead Volunteers are ex-officio member of the Group Trustee Board.

6. Closing remarks

Scouts actively engages and supports young people in their personal development, empowering them to make a positive contribution to society.

Remains one of the few environments in which children from different and varied backgrounds come together to grow in confidence and gain experience both in terms of practical skills but also in terms of their social engagement and development. Somewhere that is based on egalitarian principles and where people are not excluded due to prohibitive costs.

The amount of time and effort given freely by the Leaders is astonishing and we thank you for that and your ongoing commitment.

To the trustees also a huge debt of gratitude for the work that you put in on top of full lives and numerous other commitments.

I think Anne-Marie and Luke have provided us with the opportunity to put the group onto a stronger financial footing through their work on the Coach House and I hope that we can use that opportunity to grow the group and secure its future.

AGM is brought to close by Chair.

Page 2 of 2 pages

Stroud Valley Scout Group

Statement of Financial Activities for the year ended 31 March 2025

RECEIPTS Pack Income Beavers Cubs Scouts Scout Hut / Group Rainbows / Brownies / Guides Marah Trust Hall Income Other Regular Hall Hire / Wayleave / Refunds Other income Grants and donations Bank interest Lucky Seven Lottery Tax repaid on Giftaid Fundraising Other income Total receipts EXPENDITURE Pack Expenditure Beavers Cubs Scouts Other Expenditure Utitlities Insurance Premises Expenditure Professional Fees Cleaning Services Waste Collection Broadband and Website Hosting Lottery licence Online Scout Manager New hall Build costs Fundraining expenses Sundry expenses Total expenditure Surplus (Deficit) for the year	£ 1,951.04 2,983.75 3,440.00 840.00 8,424.00 2,005.50 899.00 45,176.00 163.23 120.00 652.93 66,655.45 1,702.84 3,253.50 3,154.34 7,631.91 2,080.54 1,753.46 120.00 2,351.00 1,273.05 437.29 20.00 129.00 89,197.03 180.29 157.77 113,442.02 -46,786.57	2024 £ 1,410.47 2,369.69 6,270.99 371.92 7,020.00 1,462.75 821.92 5,350.00 535.14 146.00 1,181.35 21.00
		26,961.23
		889.43 2,497.33 5,949.50 4,606.40 1,398.99 2,635.73 2,808.30 709.10 346.91 21.00 12,000.00 747.69 260.35
		34,870.73

		-7,909.50

Page 2

Stroud Valley Scouts Group

Balance Sheet as at 31 March 2025

Cash at bank and in hand Current Account Scouts Cash in Hand New Build Account Represented by:- Income & Expenditure Acct Balance brought forward Surplus/(Deficit) for Year	837.76 44.29 833.13 1,715.18 48,501.75 -46,786.57 1,715.18	2024 £ 4,004.26 44.29 44,453.20
		48,501.75
		56,411.25 -7,909.50
		48,501.75

Page 3

CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts Section A Independent Examiner’s Report - =

Report to the trustees/ STROUD VALLEY SCOUT GROUP members of

On accounts for the year 31 MARCH 2025 Charity no 800449 ended (if any) Set out on pages 2-3

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 19 September 2025 Signed: Name: David Richardson ~~PO~~ Relevant professional CHARTERED ACCOUNTANT qualification(s) or body (if any): Address: David Richardson & Co 4a London Road Stroud, GL5 2AG

October 2018

IER