## **CIRENCESTER HOSPITAL LEAGUE OF FRIENDS MINUTES OF THE ANNUAL GENERAL MEETING HELD ON TUESDAY 13[TH ] SEPTEMBER 2022, HOSPITAL SEMINAR ROOM**
Apologies :- Denise Gillett, Jackie Daly, Stacey Hodges, Rob Hilliar, Dr Chapel, Lorraine Groom, Joy Warren, Lina Watts, Andre Curtis, Sheila Ling.
Those present: Lord Bathurst, Sheila Rees, Debbie Szymkoviak, Rosey Godwin, Guy Wheatley, Amanda Wheatley, Rodney Hibberd. Quorum of 6 members reached.
## 1. **MINUTES OF THE MEETING HELD ON 19TH JULY 2022 -**
It was agreed the minutes were accurate. Proposed: Debbie Szymkoviak, Seconded: Guy Wheatley.
## 2. **MATTERS ARISING:NONE**
**----- Start of picture text -----**
3.
4.
**----- End of picture text -----**
## **PRESIDENT’S REPORT:**
Covid stopped many things from happening again so Lord Bathurst was unable to meet with Brad regarding getting new/younger members. Sheila commented we need somebody with social media skills and suggests approaching Cirencester College or possibly St James Place. Lord Bathurst suggested a change of name to appeal to younger members.
3. **CHAIRMAN’S REPORT 2021-2022** Great to see everyone in person in the hospital once again. Zoom meetings went well as an alternative but not everyone could take part.
The effects and uncertainty of COVID-19 have meant a difficult year for fundraising, with many events being cancelled.
The Cotswold Show did take place in August 2021 and the bucket collection raised £3,244. The grant of £30k from the John Armitage Charitable Trust (JACT) was a delightful surprise and allowed us to purchase more equipment for MIIU and the wards. Cardiac monitors, hoists, riser recliner chairs and a bariatric trolley.
Local groups such as Cirencester Golf Club and Stratton Football Club continued to support us. We sold Christmas cards in the shop, provided a bit of Christmas cheer with stockings for the patients, chocolates for staff and Christmas trees in both quadrangles to brighten everyone’s spirits. Our matron Linda Edwards retired in march. Denise Gillett replaced her last month as our new matron and we look forward to working with her.
We need to recruit new committee members. Like many other organisations, this is increasingly difficult BUT please try to encourage anyone to try us.
Finally thank you all. Thanks to Lord Bathurst for allowing the bucket collection and his continued support as President. Thanks to the staff at Cirencester Hospital. Thanks to Rosey, Debbie and Jackie for supporting me – you all make my role as chair so rewarding.
## 4. **TREASURER’S REPORT:Treasurer’s Annual Report on Accounts 1[st] July 2021 to 30[th] June 2022**
Copies of year end accounts were provided to Committee Members.
This year saw the return of the annual wish list as well as the bucket collection from the Cotswold Country Fair.
Looking at the Balance Sheet first of all, funds of the charity as at 30[th] June stood at £106,426.91 comprising restricted funds for Hospital Radio £7,658.58 and unrestricted funds £98,768.33. Our assets are primarily held across Current Account £30,438.28, Virgin Account £74,000 and COIF Account £1000 together with small amounts for the Hospital Shop and Hospital Secretary’s Float.
## 5.
Turning to the Profit & Loss account, income was £40,470.93 of which £37,135.26 came from donations and shop sales and £3,244.94 from the Cotswold Country Fair. Investment income was £90.73. A breakdown of donations is given in note 1 including a donation of £30,000 from the John Armitage Charitable Trust and a further £2000 from the legacy of the late Rita Sealey. Donations were also received from Cirencester Golf Club, the villagers of Ashton Keynes, Corinium Ladies Luncheon Club and Stratton Football Club.
Turning now to our expenditure: Equipment purchased for the hospital totalled £22,086.93 and £1,744.35 was spent on facilities. A full breakdown is given in notes 3 and 4, from which you can see that the largest items were £10,100 for 2 hoists, £8,487.75 for 2 cardiac monitors and a total of £2,115.44 on pressure cushions. £1,288.60 was spent on training models for pressure sores.
There was a net increase in funds for the year of £15,538.72.
## **ELECTION OF EXECUTIVE COMMITTEE MEMBERS :-**
## **Retiring members seeking re-election:**
## **Mrs Rosey Godwin, Mr Guy Wheatley, Mrs Joy Mailey**
Proposer: Rodney Hibberd, Seconder: Amanda Wheatley, all in favour.
6. **ELECTION OF OFFICERS:-**
- Sheila Rees as Chair - Proposer: Amanda Wheatley, Seconder: Rodney Hibberd Debbie as Treasurer - Proposer: Rosey Godwin, Seconder: Lord Bathurst Jackie as Secretary - Proposer: Rosey Godwin, Seconder: Rodney Hibberd
Rosey Godwin as Vice-Chair – Proposer: Debbie Szymkoviak, Seconder: Lord Bathurst
7. **APPOINTMENT OF AUDITOR:-**
Mr Brown still happy to stand. Proposer: Debbie Szymkoviak, Seconder: Rodney Hibberd Sheila suggested giving Mr Brown a gift for his continued support. Proposer: Sheila Rees, Seconder: Rodney Hibberd
## 9. **HOSPITAL MATRONS REPORT: - None**
## 10. **EVENTS:-**
3[rd] December Macmillan Christmas Fair, Bingham Hall 10.30am until 4pm. LOF having a stall. 1[st] /2[nd] July 2023 Cotswold Show.
- 5[th] /6[th] August SVTech steam rally, South Cerney. We need some ideas for a stall.
## 11. **HOSPITAL RADIO:None**
**----- Start of picture text -----**
12.
**----- End of picture text -----**
## 12. **GROUNDS AND GARDENS:Andre Curtis**
## **Gardens Annual Report**
This year has been challenging with an unusual amount of weed growth at the beginning of the season followed by a drought. Of some concern we did loose a proportion of young trees we had planted during last winter.
The crop in the orchard we thought was going to be very good as we had no late frosts this year. However despite the large quantity of fruit, the apples are on the small side due to drought. Everyone is welcome to help themselves to the fallers as from now on there is plenty for everyone. We have gratefully received a donated timber gazebo this year which has proved useful for shade as well as shelter during recent heavy downpours. We have now had a number of trunks turned into planks ready for new benches.
We are going to be welcoming two large commercial volunteer groups this autumn for constructing seating areas and renovating some paths. We are also hoping to re establish links with the agriculture university and local schools during this coming year, links that were broken during the pandemic. We will also be welcoming two pupils from the Paternoster school for some work experience.
Planned gardening work for the coming year will be renovation of one border in the main courtyard, and the borders around the chapel and drop off entrance
We currently have eight volunteers on the books, with an average attendance each week of six.
## 13. **ANY OTHER BUSINESS:-**
**A minute silence was held for the death of Her Majesty The Queen Elizabeth II.**
**Also for Denise Selby (a former baby show judge) and Lina Watts’ son Stefan, whose funeral was yesterday 12[th] September. Denise’s funeral is on Friday 16[th] September 10.30am in the Parish Church.**
Additional Wish List items for the hospital:
A Television for side room 6 Coln ward, to replace a broken TV £189.
2 Radios (1 Coln, 1 Physio) £49.99 each
Fall sensors (floor/chair) for £1,163 in total. This has been trialled and proven to work. Proposer: Rodney Hibberd, Seconder: Lord Bathurst, All in favour.
Sheila had a letter from a solicitor informing us that Robert (Bob) Gittins left a legacy of £1,000 to the League of Friends in his will.
There are some ladies who collect and sell bric-a-brac in Stratton who wanted to give us some money, but they did not want any publicity. Sheila went and had her photo taken and collected a donation of £350.
Cirencester Golf Club has given us a cheque for £450.
## **DATE OF THE NEXT MEETING: TUESDAY 15TH NOVEMBER 7.30PM VIA ZOOM.**
CIRENCESTER HOSPITAL LEAGUE OF FRIENDS
ISTJULY 2021- 30TH JUNE 2022
BALANCE SHEET
2022
2021
urrent Assets
COIF FUND
VIRGIN
Icurrent Account
Shop stock
Shop sales not banked
Hos Sec's float
Prepayments
iooo.00
74000.00
30438.28
177.00
227.10
100.78
483.75
I{x.00
74000.00
15186.99
304.92
135.78
460.50
Net Current Assets
106426.91
91088.19
Current Llabllltie5
0.00 I
Total Assets Less Llabllltles
106426.91 1
91088.19
Funds of the Charity
Restrlcted Funds (Hospltal Radiol
Restrlrted Funds {Coln)
Restricted Funds Iwlndrushl
Unrestrlcted Funds
7658.58
7658.58
75.00
125.00
83229.61
91088.19
98768.331
106426.91
Examined and found to be correct In accordance with records and Information received.
P W Brown
Hon Auditor
D J Szymkowlak
Hon Treasurer
CIRENCESTER HOSPITAL LEAGUE OF FRIENDS
PROFIT & LOSS ACCOUP
2022
2021
General irfome (note il
Events In
me Inote 21
Investmen
Income
COIF Fund Interest
Vlryln
37135.26
3244.94
916B.49
IA3
0.39
141.41
141
TOTALIN
40470.93
9310.29
OPENING STOCK
CLOSING sfocK
304J2
358A9
177.IXI
304.92
IL
Équlpment Purchased (note 31
22086.93
195.(Xl
Facllftles
note 41
1744.35
1591.41
Hospltsl
hop
Goods lor re-sale In Shop
270.(KI
Ex
Admln (note 51
Lottery
e8lstratlon CDC
Natlonal Charblle5 Subs AThEND
Door Maintenance
Hospltal
Rèdlo expendlture lrtote 61
restrlrted funds
24.18
621.75
S92.25
o.IM)
o.(x)
1 2238.18
.2238.18
AGM
m Hlre
Subtotal
25109.21
2761.33
Nei In
easel-decrease In Funds
15538.72
68S3.88
4C647.93
40647.93
9615.21
9615.21
Page I
CIRENCESTER HOSPITAL LEAGUE OF FRIENDS
1st JULY2021- 30TH JUNE 2022
Notes to Accounts
2022
2021
l. Income
Gbneral DonatSons
to restrlcted fund5
2245.ljo
-150.00
750.OD
-200.00
2095.00
5SO.00
9onatlons In Memory
717.13
1630.(10
717.13
2000.00
50.00
164.87
341.10
455.00
260.00
30000.00
950.00
102.1
1630.00
4000.00
*gacles
ubscriptlons
iollertln8 tlns
hop Sales
, Iren Golf Club
shton Keynes
ohn Armltage Charltable Trust
Corlnlum Ladies Luncheon Club
tratton Football Club
hlte Stuff
Sren & Dlstrlrt Football League
St Peters Court
Masons Earl Bathurst Lod8e
Menopause Talk
42.07
65.30
1076.00
200.00
1098.62
iio.00
140,00
2110.00
6.50
9168.49
37135.26
2. Eve
tsIOther Sources
Cotswold Country Falr
3244.94
3244.94
PaBe 2
CIRENCESTER HOSPITAL LEAGUE OF FRIENDS
ISTJULY 2021- 30TH JUNE 2022
Notes toAccGwnts
2022
2021
¥. Equl
nt Purth•*d
sure cushlon$ Colh W•vd
restrlLted funds
741.48
-225.00
516.48
Ufè cushk>n5 Wlndrush Ward
restritted funds
741.48
-125.00
616.48
ssure c¥5hlon5 (Coln & Wlndrush Wjrdsl
sory hmps
Inln8 models lor prtMur• wounds
Fr•me communkatlon bDards
olsts x2
l•¢ monltors x2
632.4&
113.94
1288.60
331.20
ioioo.oo
8487.75
22086.93
195.Q)
F•¢
m•$ Extras
mas ExtrJs- f•p•ld
1500.00
-121.85
1378.15
235.00
40.00
91.20
1077.87
173.54
t•ff Fl¢)wer5lGlfts
d Chrlstm•s tr
•rdens
Mur•1 rnlbtlves, room
300.Q)
1744.35
1591.41
Pa8e 3
CIRENCEsfER HOSPITAL LEAGUE OF FRIENDS
ISTJULY 2021- 3(vfH JUNE 2022
2022
2021
24.18
o.(xJ
om
su
su
UP Card wder
VP Charles
0.06
24.18
6. Htsspii•l Radlo expu
nce
HBA rnernbershlp
PPL
Iken
Swify Lken¢e
Websrte hostln8
1407.77
ILb).(
179.64
143.97
2238.18
CIRENCESTER HOSPITAL LEAGUE OF FRIENDS
ISTJULY 2021- 30TH JUNE 2022
BALANCE SHEET
2022
2021
urrent Assets
COIF FUND
VIRGIN
Icurrent Account
Shop stock
Shop sales not banked
Hos Sec's float
Prepayments
iooo.00
74000.00
30438.28
177.00
227.10
100.78
483.75
I{x.00
74000.00
15186.99
304.92
135.78
460.50
Net Current Assets
106426.91
91088.19
Current Llabllltie5
0.00 I
Total Assets Less Llabllltles
106426.91 1
91088.19
Funds of the Charity
Restrlcted Funds (Hospltal Radiol
Restrlrted Funds {Coln)
Restricted Funds Iwlndrushl
Unrestrlcted Funds
7658.58
7658.58
75.00
125.00
83229.61
91088.19
98768.331
106426.91
Examined and found to be correct In accordance with records and Information received.
P W Brown
Hon Auditor
D J Szymkowlak
Hon Treasurer
CIRENCESTER HOSPITAL LEAGUE OF FRIENDS
PROFIT & LOSS ACCOUP
2022
2021
General irfome (note il
Events In
me Inote 21
Investmen
Income
COIF Fund Interest
Vlryln
37135.26
3244.94
916B.49
IA3
0.39
141.41
141
TOTALIN
40470.93
9310.29
OPENING STOCK
CLOSING sfocK
304J2
358A9
177.IXI
304.92
IL
Équlpment Purchased (note 31
22086.93
195.(Xl
Facllftles
note 41
1744.35
1591.41
Hospltsl
hop
Goods lor re-sale In Shop
270.(KI
Ex
Admln (note 51
Lottery
e8lstratlon CDC
Natlonal Charblle5 Subs AThEND
Door Maintenance
Hospltal
Rèdlo expendlture lrtote 61
restrlrted funds
24.18
621.75
S92.25
o.IM)
o.(x)
1 2238.18
.2238.18
AGM
m Hlre
Subtotal
25109.21
2761.33
Nei In
easel-decrease In Funds
15538.72
68S3.88
4C647.93
40647.93
9615.21
9615.21
Page I
CIRENCESTER HOSPITAL LEAGUE OF FRIENDS
1st JULY2021- 30TH JUNE 2022
Notes to Accounts
2022
2021
l. Income
Gbneral DonatSons
to restrlcted fund5
2245.ljo
-150.00
750.OD
-200.00
2095.00
5SO.00
9onatlons In Memory
717.13
1630.(10
717.13
2000.00
50.00
164.87
341.10
455.00
260.00
30000.00
950.00
102.1
1630.00
4000.00
*gacles
ubscriptlons
iollertln8 tlns
hop Sales
, Iren Golf Club
shton Keynes
ohn Armltage Charltable Trust
Corlnlum Ladies Luncheon Club
tratton Football Club
hlte Stuff
Sren & Dlstrlrt Football League
St Peters Court
Masons Earl Bathurst Lod8e
Menopause Talk
42.07
65.30
1076.00
200.00
1098.62
iio.00
140,00
2110.00
6.50
9168.49
37135.26
2. Eve
tsIOther Sources
Cotswold Country Falr
3244.94
3244.94
PaBe 2
CIRENCESTER HOSPITAL LEAGUE OF FRIENDS
ISTJULY 2021- 30TH JUNE 2022
Notes toAccGwnts
2022
2021
¥. Equl
nt Purth•*d
sure cushlon$ Colh W•vd
restrlLted funds
741.48
-225.00
516.48
Ufè cushk>n5 Wlndrush Ward
restritted funds
741.48
-125.00
616.48
ssure c¥5hlon5 (Coln & Wlndrush Wjrdsl
sory hmps
Inln8 models lor prtMur• wounds
Fr•me communkatlon bDards
olsts x2
l•¢ monltors x2
632.4&
113.94
1288.60
331.20
ioioo.oo
8487.75
22086.93
195.Q)
F•¢
m•$ Extras
mas ExtrJs- f•p•ld
1500.00
-121.85
1378.15
235.00
40.00
91.20
1077.87
173.54
t•ff Fl¢)wer5lGlfts
d Chrlstm•s tr
•rdens
Mur•1 rnlbtlves, room
300.Q)
1744.35
1591.41
Pa8e 3
CIRENCEsfER HOSPITAL LEAGUE OF FRIENDS
ISTJULY 2021- 3(vfH JUNE 2022
2022
2021
24.18
o.(xJ
om
su
su
UP Card wder
VP Charles
0.06
24.18
6. Htsspii•l Radlo expu
nce
HBA rnernbershlp
PPL
Iken
Swify Lken¢e
Websrte hostln8
1407.77
ILb).(
179.64
143.97
2238.18