AGM 2025 - APPENDIX 1
Chair’s report
Good Morning, thank you for attending our AGM today, my second as your Chair.
Bournemouth u3a is a vibrant and friendly self-help organization that is full of many dedicated members who volunteer in different capacities. These dedicated volunteers, serving in both Committee and non-Committee roles keep this Charity running successfully whilst providing an enjoyable experience to other members. The Charity would not be able to survive without a significant number of the membership volunteering based on the principle of being “run by the members for the members”.
As communicated last year, Jennie has now stood down from the Committee and will continue to be active with non-committee activities such as being an Office volunteer, Social & Group Leader and SJ} Representative. Michael our former Treasurer and Julie who runs Publicity, are also standing down from the Committee and Julie will continue her publicity role in a non-Committee capacity. | thank all those departing members of the Committee for their outstanding contribution to Bournemouth u3a.
This year we have welcomed two new Committee members, Sandra and Kathy both as Shadow Trustees who will shadow the remaining Committee members roles.
There still remain 5 vacancies on the Committee including Treasurer, Vice-Chair, Joint-Programme Co-Ordinator, Social Events Organiser and Accessibility Officer. At the current time lam Chair and have been Acting Treasurer since May, a position that will be un-sustainable beyond the end of 2025. Despite several attempts, we have been unable to find members who are able to take onthe Treasurer role or the Joint Group Co-ordinator role and Dorothee has kindly agreed to take on Jennie’s Group and Venue Co-ordinator role.
At this meeting we also welcome back John Oram, a former Committee member, as he is nominated for President during the coming 25/26 year.
To address the ongoing Committee vacancies, a proposed new organisational structure has been drafted including both Committee and non-Committee volunteer vacancies. This document will be shared with members after the A.G.M. and will be included for discussion by the new Committee at their first October meeting held after this A.G.M.
Four of the current seven committee members have agreed to submit themselves for re-election this year. Kathy and Sandra join as new Shadow trustees, Nick continues as Editor and with oversight on Publicity, Dorothee as Secretary and as Groups and Venues Co-ordinator, Suzi as Office and IT Manager and myself as Chair and temporary Treasurer. We are hopeful that equally committed and hardworking members will step forward after this A.G.M. and volunteer to ensure the successful ongoing operation of this u3a.
We would not survive and thrive without our dedicated and enthusiastic Group Leaders and those who volunteer in any capacity (the Office, the Coffee mornings, and at Publicity events): they are all the backbone of our u3a. In thanking them publicly, those who have stood down and those who are continuing.
| would also like to thank all members past and present, for joining, committing and participating at Bournemouth u3a.
As Trustees we have a duty to keep our Charity solvent, and to have sufficient reserves to ride out unpredictable financial storms. We have been fortunate to have Michael as Treasurer, who has helped with improving the charity's accounting systems and also successfully renegotiated onerous contracts on behalf of Bu3a. Michael has now handed over his treasury responsibilities and made two Gift Aid claims that has significantly improved the funding position of the Charity. | thank Michael for his knowledge and experience that he has brought to the Committee as Treasurer and for continuing to volunteer for Bu3a in a non-Committee special adviser role.
At the last count we had 94 groups with 32 groups currently with waiting lists and we are always looking to facilitate more. For two years in a row, the Committee have maintained the same allinclusive annual membership donation of £66 despite rising accommodation costs that sometimes are beyond the current level of inflation. Without the gift aid claims, retaining membership at £66 p.a. this year would not have been possible. We would encourage members who have not yet signed up for gift aid (assuming they are currently tax-payers) to notify our Office Manager Suzi accordingly.
We currently stand at around 750 members, and we are hopeful with increased publicity and ‘word of mouth’ recommendations from our members that the budget of 850 members will be reached. We are, however, still attracting new members and to date we have had 90 new members join this year. This is a wonderful organisation for the older generations to be involved in so, please, “get out there and spread the word!
| want to stress again the founding principles of the u3a, those of mutual aid and self-help. Like me, | know that most of you joined to explore new interests, revisit and share previous interests, learn new skills and meet new people. After a while, the bigger picture becomes apparent: membership of a movement of volunteers, all of us with something to contribute. Please make your contribution count during the next year:
- e Encourage people you know to join e Offer support to your group leader to provide back-up and assistance e Share what you know, can do and enjoy with others e Look for opportunities to establish new groups e And when the time comes, consider how you might join the Committee and volunteer in any capacity, large or small roles accepted!
Thank you for all you do and continue to do.
Stephanie Gardiner
Bournemouth u3a
Chair and Acting Treasurer
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a . ine CHARITY COMMISSION | Independent examiner's report on the a: 2 FOR ENGLAND AND WALES accounts Section A Independent Examiner’s Report
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Report to the trustees Bournemouth U3A
On accounts for the year | 30 June 2025 Charity no | 800397
ended (if any)
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended . .
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- Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (‘the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
[.
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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e the accounting records were not kept in accordance with section 130 of the Charities Act; or
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e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
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| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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* Please delete the words in the brackets if they do not apply.
Signed: RY ee) eee Date: | 10 October 2025
Name: | RobertJMcGoun
Relevant professional
qualification(s) or body
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(if any):
IER
1
Oct 2018
Address: | 22 Roslin Road South
Dorset BH3 7EF
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
Oct 2018