AGM 2024- APPENDIX I Chairfs rep(xt Good Morning, thank you for attending our AGM today. my first as your Chair. It has been a challenging and at the same time, a very transformational year for the seven dedicatsd members who formed a new Committee for the 2023124 period. The Committee have completed many projects during the year and now consider that the charity is "Futureproof. Bournemouth u3a is committed to deliver a wide range of interesting groups and social activities to the members going forward. Some of the key projects delivered in the last year for the benefit of the charity and the members include:_ Finding two alternative venues to replace Frien(fs Meeting House with The Knole and St. Katharine's Church that will host 27 interest groups from this Autumn 2024 onwards. Replaced the old website with a new -Siteworks- word press website. our thanks to Howard and Oliver for making this transition as smooth as possible. Implemented a new Publicity plan using u3a guidelines and held two new publicity events (M.C.C. and Westboume Arcade) in National u3a week in September to help recruit new members. Updated and completely revised Policies, Procedures and Codes of Conduct and introduced a new Accessibiltty Offir role to help members who require additional assistsnce to join groups and activities. Earlier this year we saw John Oram resign from the Committee after more that 16 years of loyal service. Fortunately, John still contributes significantly to running various social events and we are very grateful for his ongoing enthusiasm and contribution to Bournemouth u3a. As communicated earlier in July, Jennie has given notice to the Committee that she intends to stsnd down after more than 16 years service. Jennie is planning to still be active with non-committee activities such as being an Office volunteer, Group Leader and SJI Representstive. We hope to identify a replacement Joint Programme COrdInator from the membership soon. This year we have welcomed two new Committee members. Michael as the Honorary Treasurer and Nick as our newsletter Editor. There remains 4 vacancies on the Committee including Vice- Chair, replaMentjO1nt-PrograMrne Co-ordinator, Social Events organiser and Accessibility Offir. Six of the current six committee members and legal trustees to the Charity, have agreed to submit themselves for releCtIon this year. We are hopeful that equally committed and hardworking members will step forward at this A.G.M. and volunteer to ensure the ongoing operation of this u3a. We would not survive and thrive without our dedicated and enthusiastic Group Leaders and those who volunteer in any capacity (the Qffice. the Coffee mornings. the Gala etc etc}: they are all the backbone of our u3a. In thanking them publicly, those who have stood dcmn and those who are continuing. I would also like to thank all members past and present. for joinin& committing and participating at Bournemouth u3a.
As Trustees we have a duty to keep our Charity solvent. and to have sufficient reserves to ride out unpredictable financial storms. We have been fortunate this year to have Michael as Treasurer, who has helped steer the Committee through cost-saving initiatives and the complexity of the Gift-Aid rules. The end of this 23124 financial year has now delivered a favorable surplus that Michael will expand upon in the Treasurerfs Report. At the last count we had 104 groups with 26 groups currently with waiting lists and we are alwass looking to facilitate more. During the year with both Dorothee and Jennie's efforts we were able to secure funding and support from Dorset Community Foundation and Bournemouth University International College to run up to 15 new groups during the Autumn and Spring terms. So far, 10 newly estsblished groups have been formed arKI there is still space for any member looking to set up a new group based upon their own interests and hobbies. We currently stand at nearly 8(KJ members, and we are hopeful with increased publicity and 'word of mouth, recommendations from our members that the budget of 865 members will be reached. We are. however, still attracting new members and to date we have had 104 new members join this year. This is a wonderful organisation for our generation to be involved in so, please, -get out there and spread the word! I would also like to mention the ongoing discussions that the Committee have had with Group Leaders particularly about those who receive either a free membership or redUd rate membership discount. Bournemouth u3a now has to reach a decision about bringirE the charity in line with the overall ethos of u3a. Consultations have now dosed and the new Committee will communicate with Group Leader5 any change in policy before the end of 2024. We still have about 7% of our members who have not embarked onto email - or found a younger member of the family to do so for them - so it remains important for someone to bring a hard copy of the current newsletter to share with members at any u3a events or groups. I want to stress again the founding prinaples of the u3a, those of mutual aid and self-help. Like me. I know that most of you joined to explore new interests, re-visit and share previous interests, learn new skills and meet new people. After a while. the bigger picture becomes apparent: membership of a movement of volunteers. all of us with something to contribute. Please make your contribution count during the next year: Encourage people you know to join Offer support to your group leader to provide back-up and assistan Share what you know, can do and enjoy with others Look for opportunities to estsblish new groups And when the time comes, consider how you might join the Commitee and volunteer in any capacity, large or small roles acceptedl Thank you for all you do and continue to do.
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the ttee5 60 tsfifvJiMOU I 3A On accounts for the year ended 3D JUpJE a03 Charity no (rf any) ,400 3ql Set out on pages I report to the trustees on ffly exam1rtIon of the acfjounts of the above charity nhe Trusf) for the year ended Responsibilities and basis of report As the charitys trusts, you are responsible for the preparation of the accounts in accordan wth the requirements of the Charth"es Act 2011 rthe Acr). l port in respect of my examination of the Trusvs accounts carried out under seth.on 145 of the 2011 Act and in CaTng out my examination. I have followed all the applicabte Directions given by the Chaiity Commission rner sectson 145(5)(b) of the ACL Independent he tharits gross income £250.0 and l am qualified to examinerfs statement undertake the examinats.on by being a qualified member of [insert name of applicable listed bodyll Delete [ ] rfnot applicable. I have completed my examination. l o)nfimi that no material matters have come to my attention in connection Ihe examination (other than that disclosed bek>w y which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordan with se(aion 130 of the Charities Ac(" or the accounts did not accord with the accounting records: or the accounts did not cx)mply with the applicable requirements conmIng the fom and o)ntent of accounts set out in the Charities (Accounts and Reports) Regulaknons 2008 other than any requirement that the accourrts give a Irue and Pairf view which is not a matter considered as part of an independent examinth'on. I have no concems ar1 have come across no other matters in conneclion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please (lete the words in the btsckets rfthey do not 8PPty. Signed: Date: Name: MCC Relevant professional . qualifEcation(s) or body IER Oct 2018
{rf any): Address: --Ao Section B Disclosu Only complete if the examiner needs to highlight material matters of COnM (see CC32. Independent examinats'on of thanty accounts." directions and gUKlan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018