2021-03-31-accounts - Waltham Forest Disability Resource Centre

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REGISTERED COMPANY NUMBER: 2235286 (England and Wales) REGISTERED CHARITY NUMBER: 800350

Report of the Trustees and Financial Statements for the Year Ended 31 March 2021

Waltham Forest Disability Resource Centr e (A Company Limited By Guarantee)

Waltham Forest Disability Resource Centre

Contents of the Financial Statements for the Year Ended 31 March 2021

Report of the Trustees 3 Statement of Financial Activities 6 Balance Sheet 7 Notes to the Financial Statement 9

Waltham Forest Disability Resource Centre

Report of the Trustees for the Year Ended 31

STRUCTURE, GOVERNANCE AND

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 2235286 (England and Wales)

Registered Charity number 800350

Registered office

90 Crownfield Road London E15 2BG

Trustees

Mrs H Gower Chair

Mrs B Streader Mr M Gower Mrs A Green Mrs K Butt Mr J. Malik Miss D Best

Company Secretary Ms P A Stanley

Acounts Checked by

Melanie Clarke Chelwood House Manor Lane Wistow Cambs

Bankers

The Co-operative Bank Plc 195 High Road Wood Green London N22 6DP

Waltham Forest Disability Resource Centre

Report of the Trustees for the Year Ended 31

STRUCTURE, GOVERNANCE AND

Waltham Forest Disability Resource Centre was originally established in 1988 to relieve persons with physical and/or sensory impairments resident in Waltham Forest. Since 2015 the Centre has been open to residents from neighbouring boroughs as well as Waltham Forest. It offers services to people with a range of needs, including people with learning disabilities, physical and sensory impairments and long-term health conditions.

Governing document

The organisation is a charitable company limited by guarantee, incorporated on 24 March 1988 and was also registered as a charity on 24 March 1988. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up each trustee is required to contribute an amount not exceeding £1.00.

Elected Trustees, who are also directors for the purpose of company law, serve for a period of two years after which they must be re-elected at the next Annual General Meeting. All trustees give up their time freely and no trustee remuneration was paid in the year.

Organisational structure

Waltham Forest Disability Resource Centre has a Management Committee which is responsible for the strategic direction and policy of the Charity. The Company Secretary and staff representative also sit on the Committee but have no voting rights. The Committee normally involves service users, volunteers and staff in regular DRC Planning Meetings but this was very difficult in 2020-21, due to the Centre being closed during Covid lockdowns.

A scheme of delegation is in place and the day-to-day responsibility for the provision of the services rests with the Centre Manager. The Centre Manager is responsible for ensuring that the charity delivers the services specified, h e a l t h a n d s a f e t y a n d s t a ff i s s u e s .

2020 – 2021 WALTHAM FOREST DISABILITY RESOURCE CENTRE AND THE COVID PANDEMIC

Like every organisation and company in the UK, our charity’s year was shaped by the Covid pandemic. It was also a very painful year personally, with our long-time colleague Jack Mendoza passing away in April 2020. He had worked tirelessly for the Centre for many years and was beloved by staff, service users and committee members alike. We still miss his kindness and sense of fun every day.

2020-21 saw long periods when our Centre’s doors had to stay closed during Covid lockdowns, were unable to provide our usual on-site supported activities for disabled adults. Out of hours community venue hire at our premises also ceased. Our staff had to be furloughed and/or partially furloughed from March 2020 to September 2021.

These were obviously very anxious times for our charity. We were extremely worried about the

Waltham Forest Disability Resource Centre

Report of the Trustees for the Year Ended 31

STRUCTURE, GOVERNANCE AND

impact of lockdown isolation on our disabled service users. The Centre’s financial survival was also at stake. Since 2015, a large proportion of our revenue has come from service user fees and community venue hire, both of which stopped completely. An enormous help, however, was the Covid Disability Day Opportunities Group that was set up and overseen by London Borough of Waltham Forest, holding frequent virtual meetings throughout the pandemic. This group enabled us to keep up to date with government regulations and public health advice for our sector in a rapidly developing situation, to access emergency sources of funding and for local day services to support one another.

Thanks to funding from the London Borough of Waltham Forest, we were able to provide regular welfare phone checks for service users, along with a range of online and remote activities during lockdown periods. Our virtual activities included an Online Needlecrafts Club which met on Zoom 3 times a week, weekly virtual Zumba and Singing classes and an Art & Painting Club with free art materials and online/phone tuition. We also posted regular exercise classes and singalong sessions on social media, for anyone in the community – along with our service users – to join in and enjoy. We also posted regular exercise classes and singalong sessions on Facebook, Instagram and YouTube, for anyone in the community – along with our service users – to join in and enjoy. The purpose of our charity has always been to work with disabled adults but, in this extraordinary period, we were extremely pleased to work with Little Berries Yoga and the DashDot Dance Company to provide some virtual Yoga and Dance activities for local children with special needs.

When our Centre was able to open on-site activities from August to December 2020 and in March 2021, it was crucial to follow appropriate Covid safety measures and we were grateful to receive some infection control funding to help with the cost of implementation. With a restricted timetable and service user ‘bubble’ system during these periods, the Centre offered on-site activities – albeit necessarily to a smaller number of service users - including needlecrafts, crafts, Fine Art, Table Tennis, Dance, Exercise classes and Ceramics.

Risk

management

The Management Committee c o n t i n u e s t o review r e g u l a r l y the major risks to which the charity is exposed and has identified that the key risks currently facing the charity are:

The Covid pandemic continues and will certainly have a major impact on our charity’s finances and how we provide services to our vulnerable users for some time to come. The inability to predict Covid’s future course makes accurate organisational/financial planning very difficult.
Our organisation has a contract to provide some building management and building closing services at 90 Crownfield Road. Planned developments at the building and the way it is run could mean the loss/reduction of this income.
The Centre n e e d s to attract new funding in order to continue providing services to a wide range of disabled people
Attracting new funding may continue to be very difficult with a small staff team and a competitive fundraising environment.

Insurance cover is in place, appropriate Disclosure and Barring Service (DBS) checks are

Waltham Forest Disability Resource Centre

Report of the Trustees for the Year Ended 31

STRUCTURE, GOVERNANCE AND

made on all staff and

volunteers and are being updated on a three-yearly basis.

Internal control risks are minimised by implementation of procedures for authorisation of all transactions and projects.

Procedures are in place to ensure compliance with health and safety of staff, volunteers, users and visitors to the Centre.

Waltham Forest Disability Resource Centre (A Company Limited By Guarantee)

Use of

volunteers

The Centre has always been grateful to work with local people who provide support and befriending as volunteers, help with fundraising and as Course/Activity tutors.

FINANCIAL REVIEW

The main creditor of the charity is the Landlord, London Borough of Waltham Forest.

PLANS FOR THE FUTURE

The charity consulted its membership at the AGM and it was unanimously decided to carry on without reserves on the basis that the attendance fees should cover running costs and other funding would be sought to develop new activities and to recruit new service users.

STATEMENT OF TRUSTEES

RESPONSIBILITIES

The trustees (who are also the directors of Waltham Forest Disability Resource Centre (A Company Limited By

Guarantee) for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the

Charity SORP;

make judgements and estimates that are reasonable and prudent;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the board of Trustees:

Waltham Forest Disabili Centre Aco Resource an Limited B Guarantee

Waltham Forest Disability Resource Centre

Statement of Financial

for the Year Ended 31 March 2021 Unrestrict Restrict fun fun Note £ £ INCOMINGRESOURCES from Grants & donations 34,333 HMRC Furlough Scheme 30,7 Activitiesforgeneratingfunds 19,83 Investmentincome - - Incoming resourcesfrom charitableactivities Disability Resource Centre 10,~~068~~ Totalincomingresources 31,217 65,10 9 RESOURCESEXPENDED Costs ofgeneratingfunds Charitableactivities Disability ResourceCentre 65,109 Governancecosts incl. redundancy payments 1 917 Totalresourcesexpended 25,828 65,109 NET INCOMING/(OUTGOING) RESOURCES 5 389 0 Fund balances at 1 April 2020 Fund balance at 31 March 2021	31.3.2 Total fund £ 30,77 19,83 - 10,068 96 32 ~~1 917~~ 90,937 5 389 10,566 15,95 5	31.3.2 Tota fun £ 30,71 -
		~~81839~~
		130,8 77 10,76 113,76 ~~2664~~
		127,1 84

Waltham Forest Disability Resource Centre

BALANCE SHEET At 31 March 2021

NETCURRENTASSETS 15,95 Unrestric Restrict fun fun Note £ £ FIXEDASSETS Tangibleassets - - CURRENTASSETS Debtors - Cash at bank and in hand 15 95 15,95 CREDITORS Amounts fallingdue within one year 14 FUNDS Unrestrictedfunds: 15,955 Restricted funds TOTAL FUNDS	15,95 31.3. Tota fun £ ~~15 95~~ 15,95 15,955	31.3.2 Total fund £ - ~~1056~~
		10,56 10,56

		10,56

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008).

The financial statements were approved by the Board of Trustees on 10 November 2019 and were signed on its behalf by:

Mrs B. Streader -Trustee

Waltham Forest Disability Resource Centre

Notes to the Financial Statements for the Year Ended 31 March 2021

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the

Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources

Income has been recognised gross on the basis of entitlement, certainty and measurement.

Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement.

Grants are recognised in full in the Statement of Financial Activities in the year in which they are receivable or any requirement imposed on the grant is fulfilled.

Investment income is recognised on a receivable basis.

Resources expended

Expenditure is recognised on an accruals basis, inclusive of value added tax.

Costs of generating funds are those costs incurred in attracting voluntary income, in particular grant funding and the costs of maintaining the charity's profile within the sector.

Expenditure relating to Disability Resource Centre are those elements of expenditure directly incurred in performing these activities.

Governance costs include those costs incurred in the governance of the charity's assets and are primarily associated with constitutional and statutory requirements.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Tangible fixed assets

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Plant and machinery 3 years Fixtures, fittings & equipment 5 years

Capitalisation thresholds

The company establishes £75 as the threshold amount for minimum capitalisation of tangible property. Any items costing below this amount will be expensed in the company’s annual financial statements.

Taxation

Waltham Forest Disability Resource Centre

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Waltham Forest Disability Resource Centre

Notes to the	Notes to the	Notes to the	Notes to the	Financial	Statements
-		continued
							31.3.			31.3.
							21£				20£
1.			HMRC FURLOUGH SCHEME						30,776
			-
2.			DONATIONS AND LEGACIES
								£
			£ Donations and grants
			35,647	18,322
3.			ACTIVITIESFORGENERATING			FUNDS
					2021	2020
								£
			£					Services to
			other organisations and room hire
									19,835
							30,716
			Customers fees		and charges				10,068
81,839
4.			INVESTMENTINCOME
					2021	2020
			£Bank	interest				£

			-	-
	5.		INCOMING RESOURCES FROM ACTIVITIES FOR				GENERATING	FUNDS
					Unrestricted	Restricted	Total 2021		Total 2020
					funds 2021	funds
						2021
					£	£	£		£
			Grants			34,333	34,333		12,269
			Miscellaneous		21,149		11,382		6053
			income
					21,149	34,333	55,482		18,322
6.			TOTAL RESOURCES EXPENDED
			Costs of activities		generating funds		7,500				10,7
			Governance costs		including redundancy payments		1,917
									~~2 ~~		~~664~~

Waltham Forest Disability Resource Centre

Notes to the Financial Statements - continued

31.3. 21£ Charitable activities 81,520 90,937	31.3. ~~20£~~ 113,7 ~~60~~ 127,1 ~~84~~

7. TRUSTEES' REMUNERATION AND BENEFITS

None of the Trustees (or any persons connected with them) received any renumeration or benefits from the Charity during the year.

8. Employees 2020 Wages and salaries 42,057 59,565 Redundancy payments HMRC and Pensions 4,823 44,029 64,388 Noemployees received renumeration of£60,000 or more.	2021 1,972

12. TANGIBLE FIXED ASSETS

Existing plant, machinery, fixtures and machinery had no book value in year ending 31 March 2021 due to age.

13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

	20212020
	£
£ Trade debtors
Prepayments and accrued income

Trade creditors	1,49
Taxationandsocialsecurity
Other creditors

Waltham Forest Disability Resource Centre

Notes to the Financial Statements - continued

31.3. 21£ 14. Analysis of net assets between funds Unrestricte d funds Restricted funds £ £ Fund balances at 31 March 2021 are Tangible fxed assets Current assets 15,955 00 Creditors	31.3. 20£ TOTAL £ 15,955 2,203 13,752

15. MATERIAL UNCERTAINTY

Due to the unpredictable continuing impact of the Covid pandemic, the trustees have concluded that a material uncertainty remains concerning the charity’s ability to continue as a going concern and that, therefore, the charity may possibly be unable to realise its assets and discharge its liabilities in the normal course of operations. However, given the continuing efforts to continue providing services and to additional funding, the trustees continue to adopt the going concern basis of accounting at present.

Waltham Forest Disability Resource Centre

Notes to the Financial Statements - continued

31.3.	31.3.1
14	3

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