Point Clear Community Association (Registered Charity number 800252)
Trustees Annual Report for the year ended 31st December 2024
Governance
The charity’s address is Dumont Hall, 14 Dumont Avenue, St. Osyth, Essex CP16 8JP.
The charity is a Community Association that manages a community building, to be used predominately by residents of Point Clear West and St. Osyth for recreational, social, educational and wellbeing purposes. The hall has also been designated by Tendring District Council a 24 hour Emergency Relief Centre. The charity operates entirely for public benefit.
The governing document is a constitution adopted on 5[th] September 1988 as amended on 18[th] January 2023.
Trustees of the charity at 31[st] December 2024 (unless otherwise stated) were;Kenneth Belcher – Chairman (appointed January 2022) David Bailey (appointed January 2022) Colin Bartlett (appointed April 2022) Anthony Kenny (appointed April 2022) Carol Belcher (appointed April 2022) Michele Thomas (appointed August 2023) Karen Sinclair (appointed August 2023) Brian Wickenden (appointed February 2024) John Kendall (appointed April 2024, resigned December 2024)
Activities for the year 2024
Dumont Hall attracts a wide range of user groups of all ages, who use the Hall for various activities including social, recreation, education and exercise purposes, catering for everyone from the very young to the elderly and everyone in between.
Activities include Bowls, Art Club, Table Tennis, Snooker, Tea Dance, Re-Shape Fitness, Belly Busters, Horticultural Society and the Luncheon Club that was nominated for the Kings Award. The hall is also hired for birthday parties and craft fairs. On two days a week, the hall hosts a Post Office service which is of enormous benefit to local residents. Dumont Hall is also a Polling Station for local and national elections. As well as income from hiring, the charity receives from Scottish Power Self Energy Generation (SEG Payments) for surplus Solar Panel Electricity from the hall diverted back into the National Grid. There is a small income from Tendring District Council for the Recycling Banks that are sited in the hall grounds. A one off payment of £5,000 was awarded by Tendring District Council for non payment of the recycling bins from 2013 to 2024.
Following the installation of solar panels last year, the hall has been able to benefit from reduced heating bills. We are thankful to the Lunch Club for the short-term loan to complete this work. The loan will be repaid in March 2026. In 2024 we managed to obtain
Grants from Tendring District Council (£15,000), Tudwick Foundation (£3000) and St.Osyth Parish Council (£1900) for the installation of an air to air system. Work has commenced and we hope to complete in 2025. A grant of £1000 was received from The Sports Foundation to refurbish the Snooker table, and a grant of £7000 from Essex Community Foundation for new fire doors. A deposit has been paid for the doors and they will be installed in 2025.
Accounts for the year 2024
Income from lettings has reduced this year due mainly to one Hirer moving to his own premises. Other hires have reduced their times due to cost of living crisis but operating costs are also lower. The charity has no employees. Bookings and hall management roles are undertaken by the trustees as volunteers. Cleaning and caretaking services are undertaken by contractors. Overall, there was a surplus of £26,823 (unrestricted £11,442, restricted £15,381) compared to a deficit last year of £6,953.
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Risk Areas and Risk Management
Unrestricted fund cash and bank balances of £32,652 are held at the year-end, which is sufficient to cover more than two years of running costs. The biggest risk to the charity at present is finding sufficient numbers of volunteers to serve as trustees, particularly in officer roles. The vacancy for Treasurer is being advertised in the local Parish News and social media. All users of the hall are being asked for a volunteer to take up the role of Treasurer. Vice Chairman is contacting Clacton-on-Sea Community Voluntary Services Tendring (CVST) for help in finding a Treasurer.
Signed ………………………………………………………
Date …………………………..
On behalf of the Trustees
Point Clear Community Association Registered charity number 800252
RECEIPTS AND PAYMENTS ACCOUNT for the year ended 31st December 2024
| Hall hire income Government Grants Other Grants and Donations INCOME |
Unrestricted Restricted Total £ £ £ 17,478 17,478 22,900 22,900 200 11,000 11,200 2024 |
2023 Total £ 20,791 12,450 |
|---|---|---|
| Fundraising Activities | 441 441 |
4,424 |
| Scottish Power TDC Bottle bank income Clothes bank income Total value of Income EXPENDITURE Charitable Activities Repairs & maintenance Rates and water Light Power and Heat Caretaker Fees Cleaning Gardening |
1,203 1,203 5,705 5,705 276 276 25,302 33,900 59,202 4,585 4,585 757 757 2,690 2,690 2,519 2,519 195 195 0 0 |
650 38,315 12,778 1,034 3,677 2,795 286 21 |
| General Expenses | 0 0 |
15 |
| Insurance Audit and accounting Professional Fees |
509 509 280 280 0 0 |
894 280 60 |
| Advertising and Marketing | 0 0 |
108 |
| Office supplies Licences and Subscriptions Telephone and internet Other expenditure Hall Improvements Repayment of loan to Lunch Club Total value of Expenditure NET SURPLUS BALANCE BROUGHT FORWARD Transfer between funds BALANCE CARRIED FORWARD |
0 0 657 657 617 617 18,519 18,519 1,050 1,050 13,860 18,519 32,379 11,442 15,381 26,823 21,396 21396 -186 186 0 32,652 15,567 48,219 |
336 654 512 21,818 45,268 -6,953 28,349 21,396 |
Point Clear Community Association Registered charity number 800252
STATEMENT OF ASSETS AND LIABILITIES at 31st December 2024
| CASH ASSETS | Unrestricted Restricted Total £ £ £ 2024 |
2023 Total £ |
|---|---|---|
| Current account | 6,920 15,567 22,487 |
19,126 |
| Grant Account Total Cash Assets OTHER MONETARY ASSETS Debtors Unpaid lettings Liabilities Due to Luncheon Club |
25,732 25,732 32,652 15,567 48,219 2,240 |
2,270 21,396 3,740 |
| Independent Examination | 137 | |
| Accruals FIXED ASSETS RETAINED FOR USE Land and Building Tables and chairs Kitchen equipment Office equipment Snooker table Signed (Trustee 1): ______________________ Name: __________________ Date: _____ _On behalf of all trustees of Point Clear Community Association Signed (Trustee 2): ___ Name: ___ Date: __ |
833 _ _ |
Independent Examiner's Report to the Trustees of Point Clear Community Association (Registered Charity No. 800252)
I report to the trustees on my examination of the accounts of Point Clear Community Association, the Trust, for the year ended 31st December 2024.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Stobart FCCA RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 29[th] January 2025