Charity registration number: 800174 Company registration number: 02157661 acta Community Theatre Ltd Unaudited financial statements Year ended 31 March 2024 Independent examination completed 04 December 2024 - 1 - ## acta Community Theatre Ltd ## Contents |Administrative Details|Administrative Details|Administrative Details|Administrative Details|3|| |---|---|---|---|---|---| |Trustees Report||||4|9| |||||10|11| |||||12|
13| |Statement of Financial Activities||||14|| |Balance Sheet||||15|| |Statement of Cash|||Flows|16|| |Notes to the Financial Statements||||17|- 24| - 2 - ## acta Community Theatre Ltd ## Administrative Details ## CHARITY & COMPANY DATA Registered in England and Wales Charity Number 800174 Registered in England and Wales Company Number 02157661 REGISTERED OFFICE ADDRESS actacentre, Gladstone Street, Bedminster, Bristol, BS3 3AY TRUSTEES DURING YEAR AND AT DATE OF APPROVAL OF REPORTS Jeanette Bain-Burnett (Chair during year, appointed 9 June 2023) Kerrie Schaefer (acting Chair at date of accounts approval) Ruth Cochrane Nerys Jones (appointed 14 September 2023) Alex Bishop (resigned 14 September 2023) Stephanie Brammar (resigned 14 September 2023) John Davidson (resigned 14 September 2023) Barbara Dettering (resigned 9 June 2023) Kathryn Hopkins (resigned 14 September 2023) Maria Nilsson (Treasurer during year, resigned 14 September 2023) ## INDEPENDENT EXAMINER Linden Accountants, 21 Sevier Street, St Werburghs, Bristol, BS2 9LB ## BANKERS CAF Bank, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ - 3 - ## **Trustees Report for the year ended 31 March 2024** The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, submit their annual report and the unaudited financial statements for the year ended 31 March 2024. Reference and administrative information set out on page 2 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019). As a charity registered in England and Wales, the charitable company also reports in and the Charities Act 2011. ## **Structure, governance and management** The Charity is a charitable company limited by guarantee. It is governed by Memorandum and Articles of Association (September 1987), which provide details of the Council of Management and procedures for the Annual General Meeting, at which at least one third of trustees, those who have been longest in office, will be subject to retirement or rotation. The Memorandum of Association established the objects and powers of the charitable company, which is governed under its Articles of Association. The Council of Management act as both directors of the company and trustees of the charity, and give their time voluntarily and receive no financial benefits. The Council of Management meets twice monthly, and meetings are also attended by the Director and Finance and Operations Manager who work with the Chair and subcommittees to set the agenda. Trustees are also expected to serve on at least one of four subcommittees, which are currently responsible for Ambition & Quality, Environment, Finance, and Inclusivity & Relevance. Each subcommittee appoints a representative to report back on actions and proposals to be signed off by the full Council of Management. The company accounts are reviewed by the trustees on a quarterly basis to ensure annual targets will be met, with the Treasurer attending twice monthly finance subcommittee meetings with the Director and Finance and Operations Manager prior to reporting back to the full Council of Management. Employees are consulted on issues of concern to them through weekly company meetings and have been kept informed on specific matters directly by the Director and Finance and Operations Manager, in addition to regular supervision meetings. There is regular communication between management members and employees, both through the Director and Finance and Operations Manager, the Artistic Directorate and staff reports to the Council of Management. The Director liaises with the trustees on the annual job review process for each employee. - 4 - The charity has implemented a number of detailed policies in relation to all aspects of personnel matters including Equality, Diversity & Inclusion, Health & Safety and Volunteers. Full details of the business plan and policies are available from the actacentre. ## **Public benefit** All of acta's work exists for the benefit of the public, to bring about positive change for individuals and the community through promoting active, creative participation in theatre. acta exists to support vulnerable people and marginalised communities; for those who may have low confidence and self-worth; live in isolation, or suffer poor mental and physical health. a tried and tested method, which uses a combination of sharing stories and experiences, developing imaginations and creativity, devising and performing theatre, has been proven to: - Reduce social isolation by working with partner agencies to identify and engage potential beneficiaries in creative social activities; - Improve wellbeing by being part of a team, being valued, raising self-esteem and self-worth; - Improve self-confidence and transferable skills by developing skills in presentation, language, communication, cooperative working; and - Improve relationships between cultures and generations by working together across cultures and generations to develop mutual respect, and make new friendships acta creates high quality and relevant community theatre, whilst also making happier, healthier and more connected people. Core values are: - Participation acta exists to provide access to participation in the arts for the most vulnerable and excluded sections of society; - Ownership acta is committed to co-creation of all artistic product, with participants and professional facilitators sharing equal status; - Excellence Excellence in facilitation, in performance process, in co-production and in the product; - Inclusiveness acta is committed to providing equal opportunities to people without privilege, engaging marginalised people and promoting intercultural and intergenerational dialogue through theatre; - Partnership acta is committed to proactively developing collaborations and partnerships within arts and wider sectors at local, national and international levels; and - Valuing people acta is a caring organisation that listens to and supports vulnerable people, valuing their stories, cultural heritage and life experiences and enabling them to share these assets through making new theatre. - 5 - The Company has delivered 436 workshops (an 11% increase on the previous year) with the workshop programme expanding through funding from GambleAware for The Long Group and Bristol City Council supporting the East St Arts Festival workshops. acta workshops also led to the production of 14 new shows which were seen by an audience of 1,061. We also welcomed Counterpoints to acta who presented to shows in their Platforma festival **Mohamed and Peter** , and **Crown.** The company continuously reviews its aims and objectives to ensure that activities are developed in accordance with stated charitable purposes. Trustees have referred to the Charity Commission s general guidance on public benefit to review acta's aims and objectives and in planning future activities. ## **Aims and objectives** The Memorandum and Articles of Association describe our objects as follows: - Instigate and supervise drama projects for youth and community groups; - Provide all sections of society with the opportunity to participate in theatre; - Supervise drama sessions with people who are encouraged to create and perform their own; - Identify (in conjunction with others if necessary) areas and communities in which theatre activities are lacking and to remedy deficiencies identified as a result; - Design projects which emphasise the educational aspects of workshops and the personal and social development of individuals within a group; and - Supervise projects which are designed to assist community development. ## **Purpose strategic aims** acta believes that theatre is for everyone, and exists to promote opportunities to access theatre and the related arts. The Company works to a diversity action plan with the following strategic aims: - acta workshops are open to everyone within the project target group; - acta will make no charges to participants for workshops, and keep box office prices to a minimum, to ensure people are not prevented from participating for economic reasons; - Workshops and performance venues are always welcoming, and accessible to the needs of the specific target group; - acta will endeavour to provide transport to workshops for participants who may not otherwise be able to attend; and - artistic policy is to give all participants an equal opportunity to be involved in - the project, with people encouraged to develop their own roles within the group. Project participants devise all acta shows, thus ensuring their relevance to the communities with which we are working. - 6 - ## **Achievements and performance a review of activities** Despite a challenging year, acta has delivered a significant artistic and activity programme, and started to explore new areas and opportunities to put the skills of the staff and the resources of the organisation to the benefit of the communities it serves. ## **Key programme activities** ## _**Connecting People**_ acta s workshops are almost all in person, with the exception of some of the Young Carers sessions. This has helped people reconnect and introduced new people to our workshops. The Wellbeing Café has been a focal point for related activities that connect people and support their wellbeing such as the Nordic Walking and chair exercise. It is valued as another way for people to connect with friends and introduce new people to the acta s community. ## **Financial and reserves review** The company managed to add to its programme of workshops, projects and activities, but a standstill of funding from ACE and Bristol City Council alongside increases in utility prices and increases in overheads means we will see a drop in our unrestricted, general reserves down to £70,923. The trustees continuously review their policy on free reserves, consulting Charity Commission guidance. acta has established a policy whereby the unrestricted funds not committed to, or invested in tangible fixed assets held by the charity (general funds), should be three months normal operating costs, circa £100,000, although trustees recognise that this is challenging to meet in the current climate. Although the charity s reserves currently fall slightly short, the charity will work towards meeting its reserves target, and are exploring new sources of funding and opportunities for income generation that tie in with acta s vision and values. The trustees therefore consider that the charity will continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved. ## **Risk management** The trustees work closely with the Director and Finance and Operations Manager to manage risks associated with the management of the Company. The Company continues to invest in fundraising, and to diversify its funding sources and activities, to hedge against the potential loss of income. The company benefits from a clear fundraising strategy, and has secured funding from Arts Council England until 2026 and Bristol City Council Culture until 2026. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects, to ensure consistent quality of delivery for all operational aspects - 7 - of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity. ## **Statement of responsibilities of the trustees** The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charities SORP; - make judgements and accounting estimates that are reasonable and prudent; - state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity. ## **Independent examiners** Godfrey Wilson informed acta they were unable to continue as our independent examiners and resigned from the engagement on 6 November 2024. Linden Accountants were aminers at the trustees meeting on 29 April 2024. - 8 - Kerrie Schaefer Acting Chair, acta Council of Management - 9 - I am pleased to have the opportunity to celebrate another successful year of sharing the joy of theatre with an exciting range of existing and new groups in our community. acta was pleased to have confirmation of ongoing support from Arts Council England and Bristol City Council, underlining the role we play in the local and national cultural landscape. Our well-established groups acta Company, Cornerstone Theatre Group, Lockleaze Youth Theatre, Making Time 2, Phoenix, Pick N Mix, and Young Carers continued to co-create work, performed in our theatre in Bedminster. We continued to deliver our Creative Wellbeing Café, and we worked with a range of other groups in the community, touching on sensitive and important issues. We are grateful to our brilliant team of volunteers and staff for their ongoing commitment to creativity in the community. We've had some difficult moments this year, due to illness and bereavement but we've pulled together to support each other and demonstrate the strength of connection between us. ## **East Street Summer Arts Festival 5th July to 10th August 2023** We received support from Bristol City Council to fill East Street with creative activity over Summer 2023, in the hopes of attracting more people to the street and increasing foot traffic to local traders. - Drop-in art workshops creating a collaborative jigsaw style piece. Bedminster Poetry Group - Regular sessions leading to pop-up performances on East Street. Bedminster Youth Theatre - Leading to a Promenade performance. ## **Toilet Story, presented by Forge** Forge, a two-year theatre training programme led by women, for women presented their work in early 2024. Over two years we introduced the Forge participants to a range of theatre skills, and then helped them specialise in either production or theatre-making this ere the toilets. ## **Continued Professional Development** Alongside our core engagement work, we also provide professional development - 10 - opportunities for others, helping to shape the next generation of Community Theatre practitioners. We reinvent these programmes regularly, in order to keep our work relevant as we respond to changing times. Our Forge group, as detailed above, finished in early 2024 with a fantastic evening celebrating women. Elevate, a programme to train a core group of practitioners to make high-quality and impactful community-based theatre and arts initiative, started up again in early 2024 and we are delighted to be working with ten diverse professionals with a broad range of interests. This year we presented one free online seminar and were joined by Patrik Krebs of Divadlo Bez Domova (Theatre With No Home) in Bratislava, Slovakia. 21 people logged on to the Zoom to learn more about Patrik and his work. ## **Funders** We could not do all this work without the very generous support of funders. The funding landscape is increasingly challenging, and we are very fortunate to be supported by a wide range of donors. We are grateful to remain as National Portfolio Organisation of the Arts Council England, as well as receiving funding from Bristol City Council’s Cultural Investment Programme, alongside project support. In addition, we have received several project grants and sponsors from other organisations: Children in Need, Dandara Living, Gamble Aware, The Gibbs Trust, Historic England, Hedley Foundation, John Thaw Foundation, National Lotter Community Fund, The Nisbet Trust, Paul Hamlyn Foundation, Quartet Community Foundation, The Ragdoll Foundation, Singer Foundation, The Society of Merchant Venturers, St Monica Trust . Kerrie Schaefer Acting Chair, acta Council of Management - 11 - INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ACTA COMMUNITY THEATRE LTD I report to the charily's trustees on my examination of the accounts of acta Community Theatre Ltd for the period ended 31 March 2024. Respective responsibillties of trustees and examiner As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the consolidated accounts In accordance with the tequiiements of the Companies AGt 2006 ('the 2006 AGt'). The Gharily's trustees consider that an audit is not required for this year under Part 16 of the 2006 Act and under section 43(2) of the Charities Act 1g93 (the Act). as amended by s.145 of the Charities Act 2011) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination: it is my responsibility to: Examine the accounts (under section 145 of the 2011 Act). To follow the procedures laid down in the General Directions given by the Chanty Commission (under section 145(5)(b) Act). To also and to state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also inciuijes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required by audrt. and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set oul in the statement below. Independent examiner's statement In the course of my 8xamination, no matter has come to my attention: {1) which gives me reasonable cause to believe that in any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the acGounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. (2) to which, in rny opinion, attention should be drawn in order io enable a proper understanding of the account8 to be reached. Steven Baptiste ACPA Linden Accountants, Scrapstore House. 21 Sevier Street, St Werburghs, Bristol, BS2 9LB Steven Baptiste Date..........04 De￿mber 2024..................... acta Community Theatre Ltd ## STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account) ## YEAR ENDED 31ST MARCH 2024 **----- Start of picture text -----**
Unrestricted Restricted Total Funds Total Funds
Funds Funds 2024 2023
Note £ £ £ £
INCOME
Donations and legacies 2 106,324 - 106,324 113,786
Charitable activities 3 51,249 144,599 195,848 187,426
Other trading activities 4 19,183 - 19,183 15,468
Investments 3,102 - 3,102 1,071
TOTAL INCOME AND ENDOWMENTS 179,857 144,599 324,456 317,751
EXPENDITURE
-
Raising funds 73,777 73,777 85,877
Expenditure on charitable activities 5 130,103 155,982 286,085 267,532
TOTAL EXPENDITURE 203,880 155,982 359,862 353,409
NET INCOME/(EXPENDITURE) (24,023) (11,383) (35,406) (35,658)
Balances brought forward 117,868 96,775 214,643 250,301
Gross Transfers Between Funds 1,248 (1,248) - -
Balances carried forward 95,093 84,144 179,237 214,643
**----- End of picture text -----**
The charity has no recognised gains or losses other than the results for the year as set out above. All of the activities of the charity are classed as continuing. The notes on pages 17 to 24 form part of these financial statements - 14 - a acta cta C Community ommunity Theatre Theatre L Ltd td ## B BALANCE ALANCE S SHEET HEET ## YEAR YEAR E ENDED NDED 3 31ST 1ST M MARCH ARCH 2 2024 024 |N
o
t
e
F
I
X
E
D
A
S
S
E
T
S
:
9
Tangible assets
C
U
R
R
E
N
T
A
S
S
E
T
S
:
Debtors
1
0
Cash at bank and in hand
Note
FIXED ASSETS:
9
CURRENT ASSETS:
10|2
0
2
4
£
12,933
175,050
2024
£|£
7,778
£|2
0
2
3
£
9,171
35,981
182,044
2023
£| |---|---|---|---| |C
U
R
R
E
N
T
L
I
A
B
I
L
I
T
I
E
S
:
Creditors: falling due within one year
1
1
N
e
t
c
u
r
r
e
n
t
a
s
s
e
t
s
CURRENT LIABILITIES:
11
Net current assets|187,983
(16,524)
ee|171,459|218,025
(12,553)
205,472
ee| |N
E
T
A
S
S
E
T
S
:
NET ASSETS:||179,237|214,643| |F
U
N
D
S
Unrestricted funds
General funds
Designated funds
Restricted funds
FUNDS|70,922
24,171
84,144||93,696
24,171
96,776| ||||| |||179,237|214,643| For the year ending 31st March 2024, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime. and are signed on their behalf by: nd are signed on their behalf by: Acting Chair of Trustees Charity Registration Number: 800174 The notes on pages 17 to 24 form part of these financial statements - -1515 - acta Community Theatre Ltd ## CONSOLIDATED STATEMENT OF CASH FLOWS ## YEAR ENDED 31ST MARCH 2024 **----- Start of picture text -----**
2024 2023
£ £
Net cash inflow from operating activities (8,907) (48,418)
Non-operational cash flows:
Investing activities
Payments for tangible fixed assets (1,199) -
Investment income 3,102 1,071
Financing activities
Loan repayments - -
Net cash (outflow)/inflow for the year (7,005) (47,347)
**----- End of picture text -----**
## Cashflow restrictions Charity law prohibits the use of net cash inflows on any endowed or other restricted fund to offset net cash outflows on any fund outside its own objects, except on special authority. In practice, this restriction has not had any effect on cash flows for the year. The notes on pages 17 to 24 form part of these financial statements - 16 - acta Community Theatre Ltd ## NOTES TO THE FINANCIAL STATEMENTS ## YEAR ENDED 31ST MARCH 2024 ## 1 ACCOUNTING POLICIES ## Accounting convention The financial statements have been prepared under the historic cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102 SORP) effective from 1st January 2019, and applicable UK Accounting Standards, the Charities Act 2011 and the Companies Act 2006. ## Funds structure Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have set aside resources for a specific purpose. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or the terms of a specific appeal. ## Income All income is recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of income can be measured with sufficient reliability. Income from donations is included when these are receivable, except as follows: - When the donors specify that the donations given to the charity must be used in future accounting periods. - When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the preconditions have been met. Income from grants, where there are performance or service deliverables required by the terms of the grant, are accounted for as the charity earns the right to payment through its performance. ## Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that agree all costs related to the category. Support costs have been allocated 100% towards the charitable activities of the charity. ## Charitable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both the direct pay and non-pay costs and support costs relating to those activities. ## Going concern After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue its operations for the foreseeable future and therefore they have continued to adopt the going concern basis when preparing the financial statements. ## Governance costs Governance cost include those costs associated with meeting the constitutional and statutory requirements of the charity, and include its independent examination fees and costs linked to the strategic management of the charity including trustee expenses. ## Tangible fixed assets and depreciation Depreciation has been provided on all tangible fixed assets at rates calculated to write off the cost, less estimated residual value of each asset, over its expected useful life. The rates used are: 25% reducing balance for stage equipment, 25% reducing balance for office fittings and equipment. Items of equipment are capitalised where the total price for purchasing the item is greater than £500.00. ## Allocation of support and governance costs Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangement of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity's activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities on the following basis: ||2
0
2
4|2
0
2
4|2
0
2
4|2
0
2
4||2
0
2
3|2
0
2
3|2
0
2
3|2
0
2
3|| |---|---|---|---|---|---|---|---|---|---|---| |Raising funds|||||25%|||||30%| |Charitable activities|||||75%|||||70%| - 17 - acta Community Theatre Ltd ## NOTES TO THE FINANCIAL STATEMENTS ## YEAR ENDED 31ST MARCH 2024 ## 2 INCOME FROM DONATIONS AND LEGACIES **----- Start of picture text -----**
Unrestricted Restricted Total Funds Total Funds
Funds Funds 2024 2023
£ £ £ £
-
Arts Council England NPO Funding 81,472 81,472 81,472
Bristol City Council Key Arts Provider 20,400 20,400 20,400
Donations 4,452 - 4,452 11,914
-
106,324 106,324 113,786
INCOMENCOMECOMEOMEMEE FROMROMOMM CHARITABLEHARITABLEARITABLERITABLEITABLETABLEABLEBLELEE ACTIVITIESCTIVITIESTIVITIESIVITIESVITIESITIESTIESIESESS
Unrestricted Restricted Total Funds Total Funds
Funds Funds 2024 2023
£ £ £ £
Grant Income
Grants > £5,000
BBC Children in Need: Lockleaze Kids - 29,998 29,998 36,498
-
St Monica Trust: Making time 19,786 19,786 19,836
Nisbet Charitable Trust - - - 17,329
WECA: Core - - - 13,000
-
Gamble Aware: The long group 23,115 23,115 12,114
- - -
Well being café 11,760
-
Ragdoll: Forge 11,000 11,000 11,000
Nisbet Charitable Trust: Phoenix - - - 10,000
- - -
Quartet: Young carers 7,000
- - -
Quartet: Thriving theatre 5,000
WECA: Elevate - - - 17,709
- -
Bristol City Council: East St Regen 21,070 21,070
- -
Historic England 10,500 10,500
Quartet: CCP - 5,000 5,000 -
Quartet: Medlock - 5,000 5,000 -
- -
Singer Foundation 12,000 12,000
-
Other grants < £5,000 7,130 7,130 4,737
Total grant income - 144,599 144,599 165,983
Box office and ticket sales 4,605 - 4,605 3,735
Fee income 46,644 - 46,644 17,708
51,249 144,599 195,848 187,426
**----- End of picture text -----**
## 3 INCOMENCOMECOMEOMEMEE FROMROMOMM CHARITABLEHARITABLEARITABLERITABLEITABLETABLEABLEBLELEE ACTIVITIESCTIVITIESTIVITIESIVITIESVITIESITIESTIESIESESS - 4 INCOME FROM OTHER TRADING ACTIVITIES ||U
n
r
e
s
t
r
i
c
t
e
d
F
u
n
d
s
£
9,081
1,836
3,066
5,200
19,183|R
e
s
t
r
i
c
t
e
d
F
u
n
d
s
£
-
-
-
-
-|T
o
t
a
l
F
u
n
d
s
2
0
2
4
£
9,081
1,836
3,066
5,200
19,183|T
o
t
a
l
F
u
n
d
s
2
0
2
3
£
12,840
1,402
1,226
-
15,468| |---|---|---|---|---| - 18 - acta Community Theatre Ltd ## NOTES TO THE FINANCIAL STATEMENTS ## YEAR ENDED 31ST MARCH 2024 ## 5 TOTAL EXPENDITURE **----- Start of picture text -----**
Support and
Raising Charitable governance Total Funds
funds activities costs 2024
£ £ £ £
Staff costs 41,953 99,220 68,594 209,766
Freelance fees 70,330 70,330
Premises costs 23,634 23,634
Vehicle hire 980 980
Production Costs 8,249 8,249
Office costs 7,908 7,908
Insurance 7,277 7,277
Travel and accommodation 1,952 1,952
Depreciation 2,593 2,593
Print, publicity and documentation 7,640 7,640
Venue hire 2,842 2,842
Participant & volunteer expenses 4,677 4,677
Training 2,892 2,892
Audit, accountancy and legal fees 4,753 4,753
Affiliations and subscriptions 1,930 1,930
Bank charges & interest paid 820 820
Bar / café costs 2,621 2,621
Donations made (1,000) (1,000)
44,575 198,480 116,807 359,862
-
Allocation of support & governance costs 29,202 87,605 (116,807)
-
73,777 286,085 359,862
TOTAL EXPENDITURE - Previous period
**----- End of picture text -----**
|Staff costs
Freelance fees
Premises costs
Vehicle hire
Production Costs
Office costs
Insurance
Travel and accommodation
Depreciation
Print, publicity and documentation
Venue hire
Participant expenses
Training
Audit, accountancy and legal fees
Affiliations and subscriptions
Bank charges
Bar / café costs
Donations made
Allocation of support & governance costs|R
a
i
s
i
n
g
f
u
n
d
s
£
47,515
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2,152
-
49,667
36,210
85,877|C
h
a
r
i
t
a
b
l
e
a
c
t
i
v
i
t
i
e
s
£
112,316
36,211
-
3,522
9,229
-
-
685
3,058
9,361
3,020
4,535
-
-
-
-
-
-
181,937
85,595
267,532|S
u
p
p
o
r
t
a
n
d
g
o
v
e
r
n
a
n
c
e
c
o
s
t
s
£
77,715
-
21,532
-
-
6,716
7,414
-
-
-
-
-
3,927
2,402
570
529
-
1,000
121,805
(121,805)
-|T
o
t
a
l
F
u
n
d
s
2
0
2
3
£
237,546
36,211
21,532
3,522
9,229
6,716
7,414
685
3,058
9,361
3,020
4,535
3,927
2,402
570
529
2,152
1,000
353,409
-
353,409| |---|---|---|---|---| - 19 - acta Community Theatre Ltd ## NOTES TO THE FINANCIAL STATEMENTS ## YEAR ENDED 31ST MARCH 2024 - 6 NET MOVEMENT IN FUNDS This is stated following these charges: **----- Start of picture text -----**
|||| |---|---|---| |2024|2023| |£|£| |Depreciation|2,593|3,058| |Trustees' remuneration|-|0| |Trustees' expense reimbursement|-|41| |Fee for independent examination|3,600|1650| **----- End of picture text -----**
In the current year no expenses were reimbursed to the trustees. In the prior year one trustee had their expenses reimbursed by the charity, and these were wholly and exclusively relating to travel. ## 7 CORPORATION TAX The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity. ## 8 STAFF NUMBERS AND COSTS Staff costs were as follows: **----- Start of picture text -----**
|||| |---|---|---| |2024|2023| |£|£| |Salaries and wages|196,364|217,226| |Social security costs|8,837|15,347| |Pension contributions|4,565|4,973| |209,766|237,546| |The average number of employees (including senior management and leadership) during the year was:| |2024|2023| |Staff|7|7.5| **----- End of picture text -----**
No individual employee earned more than £60,000.00 during the current or prior period. ## Key management personnel The key management personnel of the charitable company comprise the Trustees, Executive Director and Finance & Operations Manager. The total employment benefits of the key management personnel were £94,085 ## 9 TANGIBLE FIXED ASSETS **----- Start of picture text -----**
Stage Office Fittings
Equipment & Equipment Totals
£ £ £
COST:
At 1 April 2023 122,606 62,741 185,347
Additions - 1,199 1,199
At 31 March 2024 122,606 63,940 186,546
DEPRECIATION:
At 1 April 2023 118,589 57,587 176,176
Charge for the year 1,004 1,588 2,593
At 31 March 2024 119,593 59,175 178,769
NET BOOK VALUE:
At 31 March 2024 3,013 4,765 7,778
At 31 March 2023 4,017 5,154 9,171
**----- End of picture text -----**
- 20 - acta Community Theatre Ltd ## NOTES TO THE FINANCIAL STATEMENTS ## YEAR ENDED 31ST MARCH 2024 **----- Start of picture text -----**
10 DEBTORS
2024 2023
£ £
Trade Debtors 8,939 9,311
Prepayments 3,994 3,756
Other Debtors - 22,911
12,933 35,978
11 CREDITORS: amounts falling due within one year
2024 2023
£ £
Trade Creditors 1,038 223
Accruals 3,629 1,980
PAYE/NIC & Net Wage Liabilities 10,884 9,054
Other Creditors 972 1,296
16,524 12,553
12 RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH INFLOW FROM OPERATING ACTIVITIES
2024 2023
£ £
Statement of Financial Activities: Net movement in funds (35,406) (35,658)
Investment income (3,102) (1,071)
Depreciation 2,593 3,057
Increase in operational creditors: current liabilities 3,963 (3,570)
Decrease / (increase) in operational debtors 23,045 (11,176)
- -
(Increase) / decrease in stock
Net cash (outflow) / inflow from operating activities (8,907) (48,418)
13 ANALYSIS OF CHANGES IN CASH DURING THE YEAR
2024 2023 Change
£ £ £
Cash at bank and in hand 175,050 182,056 (7,005)
2023 2022 Change
£ £ £
Cash at bank and in hand 182,056 229,402 (47,346)
14 ANALYSIS OF NET ASSETS BETWEEN FUNDS
Restricted Designated General Total Funds
Funds Funds Funds 2024
£ £ £ £
Fixed Assets 7,778 7,778
Current Assets 84,144 15,000 88,839 187,983
Current Liabilities (16,524) (16,524)
84,144 22,778 72,315 179,237
Prior period comparison Restricted Designated General Total Funds
Funds Funds Funds 2023
£ £ £ £
Fixed Assets 9,171 - 9,171
Current Assets 96,776 15,000 106,257 218,033
Current Liabilities (12,561) (12,561)
96,776 24,171 93,696 214,643
**----- End of picture text -----**
- 21 - acta Community Theatre Ltd ## NOTES TO THE FINANCIAL STATEMENTS ## YEAR ENDED 31ST MARCH 2024 - 15 ANALYSIS OF CHARITABLE FUNDS For the year ended 31 March 2024 **----- Start of picture text -----**
Analysis of Balance Income Expenditure Transfers Fund
Fund movements b/fwd c/fwd
£ £ £ £ £
Restricted funds
-
Paul Hamlyn Foundation: Cornerstone 10,712 (12,088) (1,376)
BBC Children in Need: Lockleaze Kids 14,600 29,998 (26,452) 18,146
Nisbet Charitable Trust: Phoenix 17,114 - (12,861) 4,253
Quartet: Young Carers 5,127 - (4,916) 211
- -
Lottery: Sudanese Youth Theatre 2,977 (2,584) (393)
Sufia (1,370) - - 1,370 -
St Monica Trust: Making trust 9,829 19,786 (26,432) 3,183
-
Historic England: WttH 4,982 5,500 (9,847) (635)
Ragdoll: Forge 4,325 11,000 (11,455) 3,870
GambleAware: The Long Group 9,209 23,115 (4,730) 27,594
- -
Quartet: Thriving Theatre 2,989 (2,989)
Quartet: Core 5,350 - (5,350) -
- -
Bristol City Council: East St Regen. 21,070 (20,850) (220)
-
BCC: Warm Spaces 6,123 (3,701) 2,422
-
Historic England: Workhouse 5,000 5,000
Quartet: CCP - 5,000 (1,959) 3,041
Quartet: Medlock - 5,000 (4,317) 683
-
Singer Foundation: Elevate 12,000 (1,794) 10,206
Other small grants 4,809 7,130 (3,657) (1,370) 6,912
Total restricted funds 96,776 144,599 (155,982) (1,248) 84,144
Unrestricted funds
General funds 93,696 179,857 (203,880) 1,248 70,922
Designated funds
- - -
Premises repairs reserve 10,000 10,000
- - -
Equipment reserve 9,171 9,171
Thresholds 5,000 - - - 5,000
- - -
24,171 24,171
Total unrestricted funds 117,867 179,857 (203,880) 1,248 95,093
Total funds 214,643 324,456 (359,862) - 179,237
**----- End of picture text -----**
- 22 - acta Community Theatre Ltd NOTES TO THE FINANCIAL STATEMENTS ## YEAR ENDED 31ST MARCH 2024 - 16 ANALYSIS OF CHARITABLE FUNDS Prior period - For the year ended 31 March 2023 **----- Start of picture text -----**
Analysis of Balance Income Expenditure Transfers Fund
Fund movements b/fwd c/fwd
£ £ £ £ £
Restricted funds
-
Paul Hamlyn Foundation: Cornerstone 90,000 (75,663) (3,625) 10,712
BBC Children in Need: Lockleaze Kids (193) 36,498 (21,705) - 14,600
Nisbet Charitable Trust: Phoenix 1,639 27,329 (11,854) - 17,114
-
Quartet: Young Carers 2,638 7,000 (4,511) 5,127
- -
Lottery: Sudanese Youth Theatre 9,995 (7,018) 2,977
Sufia 3,720 - (5,090) - (1,370)
-
St Monica Trust: Making trust 5,851 19,836 (15,858) 9,829
-
Historic England: WttH 5,903 (921) 4,982
WECA: Elevate - 17,709 (19,324) 1,615 -
-
BCC: Warm Spaces 3,000 11,760 (8,637) 6,123
-
Ragdoll: Forge 11,000 (10,300) 3,625 4,325
- -
GambleAware: The Long Group 12,114 (2,905) 9,209
- -
Quartet: Thriving Theatre 5,000 (2,011) 2,989
Quartet: Core - 10,000 (4,650) - 5,350
WECA: Core - 3,000 (3,000) - -
-
Other small grants 4,737 (4,690) 4,762 4,809
Total restricted funds 122,553 165,983 (198,137) 6,377 96,776
Unrestricted funds
General funds 100,519 151,768 (152,214) (6,377) 93,696
Designated funds
- - -
Premises repairs reserve 10,000 10,000
- -
Equipment reserve 12,229 (3,058) 9,171
Thresholds 5,000 - - - 5,000
- -
27,229 (3,058) 24,171
Total unrestricted funds 127,748 151,768 (155,272) (6,377) 117,867
Total funds 250,301 317,751 (353,409) - 214,643
**----- End of picture text -----**
## Restricted fund descriptions Paul Hamlyn Foundation: Cornerstone - Three year (2020 to 2023) support for engagement of diverse communities in programme and workforce, plus sector development BBC Children in Need: Lockleaze Kids - Support for drama and theatre workshops with children aged 5 to 9 years old in Lockleaze. Nisbet Charitable Trust: Phoenix - Phoenix Theatre, weekly drama and theatre workshops for vulnerable young adults aged 16 to 25 years old. Quartet: Young Carers - Weekly youth theatre for young carers, meeting online this year. Lottery: Sudanese Youth Theatre - Support for weekly drama and theatre workshops for children from the Sudanese community of Bristol. Sufia - A free participatory arts programme by and for Sudanese people living in Bristol. It includes; youth theatre, women's storytelling, men's drumming, creating arts intensives for young people, and Sudafest, a festival celebrating Sudanese culture and arts. St Monica Trust - Supports Making Time 2, a creative arts group for over 55's including a home cooked hot meal. Historic England: Welcome to the Hippodrome - funding support for a series of performances celebrating the historic Bedminster Hippodrome music hall. - 23 - acta Community Theatre Ltd NOTES TO THE FINANCIAL STATEMENTS ## YEAR ENDED 31ST MARCH 2024 WECA: Elevate - Elevate, is a professional development scheme for practitioners who face barriers and challenges to pursuing a career in theatre due to a number of different circumstances, whether that was down to social or familial barriers, or health and wellbeing challenges. Bristol City Council: Warm Spaces - A safe and welcoming space for communities, reducing isolation and making a positive impact on residents' mental health and wellbeing. Ragdoll: Forge - Forge is a two-year (September 2022 to August 2024) theatre training programme led by women, for women. Over two years we are introducing young women to a range of theatre skills, and then helping them specialise in either production or theatre making. Gamble Aware: The Long Group - The Long Group is a creative support group for people in recovery from gambling harm. Set up as a partnership with Addiction Recovery for All, The Long Group is a supportive, friendly environment supporting its members to live happy and healthy lives. Quartet: Thriving Theatre - Thriving Theatre originated from acta's 2021 Hard Evidence project, a partnership with the Biomedical Research Centre. The project looked into using creative methods to disseminate scientific findings, in this case the importance of using mindfulness for trauma to support survivors of domestic violence. The cast of Hard Evidence were keen to continue working creatively with acta, and worked to set up Thriving Theatre, a creative support group for survivors of domestic abuse, beginning sessions in 2023. Quartet: Core - £10,000 for design and development of a new, accessible and mobile friendly acta website. WECA: Core - Funding to provide training for the CPD (continuing professional development) of the Director Oliver Jones. Other small grants (various) - Various small grants to support the local programme. ## Designated funds descriptions Premises repairs reserve - Funding designated for major repairs and upgrades to the external and internal condition of the premises. Equipment reserve - Funding designated to ensure acta have the capacity to maintain and upgrade technology without impacting on the day to day running of the organisation. Thresholds - Donation to support current and future projects by acta. ## Transfers between funds Transfers to restricted funds are to cover the overspend on any restricted projects. ## 17 RELATED PARTY TRANSACTIONS There were no related party transactions between the charity and the trustees or persons or entities connected to them during the year. ## 18 GOVERNMENT GRANTS The charitable company received the following government grants: |England
ouncil|2
0
2
4
81,472
41,470
122,942|2
0
2
3
81,472
20,400
101,872| |---|---|---| There are no unfulfilled conditions in respect of the government grants disclosed above (2023: none). The charity did not benefit from any forms of government assistance during the year (2023: none). - 24 -