Charity Number. 800080 THE COMMUNITY OF THE SACRED PASSION REPORT AND ACCOUNTS 31ST DECEMBER 2024
THE COMMUNITY OF THE SACRED PASSIOIY CONTENTS PAGE Legal and Administrntiv¢ Information Report of the Trustees Independent ExAmiD¢r's Report Statement of Financial Activity Statement of Financial Position Notes to the Accounts 9- 14
THE COMMUNITY OF THE SACRED PASSION LEGAL AND ADMINISTRATIVE INFORMATION CONSTITUTION The Community of the Sacred Passion (CSP) was founded &8 a Religious Community in 1911. In 2021 the Community was fonnally recognised by the House of Bishops of the Church of England as a religious community within the Anglican communion. The Statutes of the Community is the instrument that governs the regulation of the Community's religious life. The Statutes require that all property in either real estste or invested funds beyond what is required by the Community for its routine expenditure, is to be held in trust. The Statutes also stipula* that th¢re shall be at least three Trustee5 none of whom needs to be a member of the Community. A Trust Deed establishing those arrangements was created in 1988. The trust w&s also registered with the Charity Commission as an unincorporated charity (charity number 800080). Amendments to that dee(L essentially updating it. were approved by the Charity Commission in November 2024 and took effect in January 2025 when the Trustees passed a resolution fornmlly making the amendments. TRUSTEES Sister Cynthia Kathleen Brdilsford C.S.P. Mother Superior (Tern) of office expires 31 st March 2027) (Appointed 24th June 2024) Tre&surer rerni of office expires I lth July 2025) (Terni of otTice expires I lth July 2025) (Until 24th Jun¢ 2024) (Appointed 24th June 2024) Secretsry to the Trust¢¢s (Tern] of office expires 19th June 2026) Jennifer Chapman Peter Chapman Terence Clark Susan Clay Peter Laverick William Payne REGISTERED OFFICE Flat 52 Claridge House 14 Church Street Littlehampton BN17 5FE INDEPENDENT EXAMINER M S Finnis ACA Opass Billings Wilson & Honey LLP Numeric House 98 Station Road Sidcup Kent DA15 7BY PRINCIPAL BANKERS National Westminster Bank PLC 115 High Street Epsom Surrey KT19 8DX
THE COMMUNITY OF THE SACRED PASSION LEGAL AND ADMINISTRATIVE INFORMATION (Cont.-.) INVESTMENT MANAGERS Atomos Exchange Building St John's Street Chichester West Sussex P019 IUP At the AGM on June 2024 the Trustees decided, on the advice of Atomos, to continue to keep all its reserves in a low-risk account for the foreseeable filture. For this reason, there w&$ no longer a need forn]ally to retain the services of Atomos, and so these were ended on 16th July 2024.
THE COMMUNITY OF THE SACRED PASSION REPORT OF TRUSTEES The charTty is unincorporated and was ft?mially established as a charity by a Trust Deed in 1988 and w&s registered with the Charity Commi&sion (number 800080). Th¢ Trust Deed gives responsibility to the Trustees for managing the finances and &ts. In carrying out all their functions the Trustees are required to do so in pursuit of the charty's object which is to support the Community in: a. Honouring our Lord Jesus Christ by exhibiting to all the joy and the power of the Passion of JesU5. b. Offering to God a lift of complete Poverty, Chastity and Obedience, in union with the reparation offered to Him by our Lord upon the Cross. c. Winning souls to our Lord Jesus by a life of prdyer and missionary work d. Using our time, money and talents for the relief of Sufferi education and the spread of the Gospel. As well a5 SUPPOrting the Community in fulfilling its vocation, the TnLStees may make grants to related good causes. The Trustees also follow the guidance issued by the Charity Commission to support the Community now that its members have rea¢hed the age of retirement. The Trust Deed also clarifies that the charity will be wound up once the last member of the Community has died. The winding up of the charity includes disbursing whatever assets the Community h&s which are still held in trust at that time. That disbursement will be guided by the Community's 'Letter of Wishes,. The Trustees have complied with the duty imposed by Section 17(5) of the Charities Act 2011. to have due resard to the Charity Commission's 8uidance on publi¢ benefit. ort of the Communit 's Aetivilies The Community seeks to live out its vocation in ways suited to the advancing years of the Sisters. They continue to support some of the projects they started in Tan7ania financially and by prayer and advice. Some of these projects are noted below. The Community has also been active in supporting the work of the local parish church in Littlehampton. This has included providing hospitality for, and serving on, a fund-raising committee. organisin8 and n]nning stalls at various fund-raising events and joining in a scheme at Easter to illustrate the message of the Resurrection. The Community has provided the Trustees with inforn)ation about the continuing progress of work it began in Tanzania leading to the decisions by the Trustees to allocate funds to the projects to support them in the next stage in their efforts to become financially independent. In this regard the Community has contacted and met WTth Trustees of the Kwa Mkono Disabled Children's Trust and discussed how the two charities could work together to provide necessary financial support for the hostel. Additionally, the Community exchanged inforntiOn with the T of the African Sisters, Support Group and introduced their chatrnian to our Tnte¢s. The Community's considerdble experience of and insight into the challenges of a religious Order working in Africa and observing its Religious life bave enabled it to offer advice io the new Reverend Mother of the Community of St. Mary of Nazareth and Calvary (CMM), which it was inStnental in founding. One of the grdnts the Trustees decided to give is to support CMM in integrating the work of its I I houses and to help them to prepare their accounts in way which is more meanlngful and transparent for overse&s donors.
THE COMMUNITY OF THE SACRED PASSION REPORT OF TRUSTEES ort of the Communi '$ Activities Cont... In Littlehampton the Community opened tts Chapel to residents in Claridge House who wish to join in the twice monthly Eucharist. The Si5ter5 have continued to communicate with their Oblates and the Friends of the Community, supporting them in difficulties. offering spiritual support and answering questions on spiritual matters. They also give them news about continuing work in Tanzani4 some of which those associated with them continue to support. They have also responded to requests for prayer from people from many backgrounds and answered questions on the religious life and the Church in Tanzania from people studying these topics in depth. Re ort of the Truslees, Activities The Trustees met on five occasions during the year. In addition to the AGM (in June) at which the Annual Report & Accounts for 2023 were considered and approved. they met to consider their support for the hostel in Tanzania for disabled children which the Community had set up; and three tirnes to conduct a risk assessment. to fmalise a reserves policy and to make decisions about grant-givin& details of which are provided below. 10. Separately, the Trustees also had meetings with Wrigley4 a firn] of lawyers with expertise in charlties whom the Trustees had InStcted to review and amend the Trust Deed. The Revision of the Trust Deed. Th¢ Trustee5 commissioned lawyers to review its Tntst Deed in the Autumn of 2023. The purpose was to ensure. following the Community's move into retirement accommodation as it entered the final stages of its life. that the constltution of the charity and its governance were robust. The following amendments to the original Trust Deed were approved by the Charity Commission in late November 2024 and took effect on 9th January 2025 when the Trustees passed a Resolution to change the Trust Deed: (i) The original Tnt Deed required the Community to direct the Tnlstees in order for them to make any payment or decision regarding the funds or assets of the charity. This requirement was removed and replaced by provision which gives the Trustees complete discretion but requires them to consult the Community. This is consistent with the Community's wish to become less dir¢ctly involved in the work of the Trustees, as is the second amendment. (li) The power to appoint new TnteeS is tran5feTred from the Moiher Superior to the TntecS- a transfer was anticipated by provisions in the Statutes. Before making any appointmenL the TnteeS are required to consult the Community. 12. Two other groups of amenthnents were also made which essentially bring the Trust Deed up to date with Cuent good practice.. (iii) First, a tenn of office of three years is stipulated (with the provision that Trustees may be reappointed) and the means by which they may resign or be removed have been added. (iv) Second, the amendment makes clear that TnLStees can conduct business via online meetings or 'hybrid' meetings where some TnteeS meet in person and some are online. Chan e in Trustees 13. In 2024 Susan Clay stood down having been a Tn and the Secretary of TnteeS for many years. Her close involvement in the sale of the Convent in Shoreham and the other properry the charity owned and her role as secretary were highly valued.
THE COMMUNITY OF THE SACRED PASSION REPORT OF TRUSTEES Chan e in Trustees Conl... 14. Two new Trustees were appointed: Peter LavericK a public notary appointed by the Faculty Office of the Archbishop of Canterbury" and Jennie Chapman, a retired paediatrician with experience of working in southern Africa. 15. The Trustees met on four occasions in 2024 in addition to the AGM. They also had other meetings with their laerS in respect of the revision of th¢ Trust De¢d and w'ith nvo partner organisations in r¢specl of grants they were considering making to organisations in Tanzania. Finanee: Risk Assessments Reserves and Grant-Givin 16. Throughout the year the financial position of the charity remained strong. Following the sale of the convent in 2023 and the sale of the remaining property in Shoreham in 2024. the charity had c.£1.4 million. most of which was held earning a market rate of interest with CCLA. 17. To detern)ine how best to use the large sums of money the charity now had, the Trustees undertook three separate exercises: an assessment of the risks to the charity and how they could be managed or mitigated- the calculation of the reserves it was necessary to retain to ensure that Trustees could discharge their duty to support the Community, for the rest of its life- and a consideration of what grants they mighi make to organisations whose purpose and activities align with the Community's charitable object. 18. The principal risks were identified as being a failure to make good use of the money held in reserve for grant-sivins and to support the community; a weakening of relations between the Trustees and the Community- weaknesses in the aangements to account satisfactorily for routine financial transactions. and, problems associated with grants the Trustees decide to give. Arrangements to manage the risks were considered and adopted. Trustees agreed that a prudent level of reserves for these purposes was £550.000. 19. With this level of reserves there remains a substantial sum which it was agreed the Trustees would use over time to pursue the Community's charitable object in the form of grdnts to other organisation5. After careful consideration of their merits, the Trustees made commitments totalling £279,000 to six organisations= five in Tanzania, including three with which the Community has a close connection. and one in Zimbabwe. Their activities range from theological and primary education to healthcare services. Full provision has been made in the accounts for these grants. Payments have been agreed to be made over a three-year period and the first instalmenis commenced in January 2025. 20. Truslees have also been approached by the church of St Mary de Haur4 New Shoreham to assisi in financing the installation of new loilet facilities. To date no agreed plan nor a fonnal application for a grant has been made to the Truste¢5. Discussions are expected to continue with those responsible at the Church following the arrival of a new vicar in 2025. Sister Cynthia Kathleen Brailsford C.S.P. Date
THE COMMUNITY OF THE SACRED PASSION INDEPENDENT EXAMINER'S REPORT TO THE GREATER CHAPTER I report on the accounts of the company for the year ended 3 1st December 2024 which comprise the statement of financial activities. statement of financial position and the related notes. Responsibilitie5 and basis of report As the charity tSte¢S of the Trust you are responsible for the prepardtion of the accounts in accordance with the requirements of the CharÉties Act 2011 ('the Ace). It is my responsibility to: . examine the accounts under section 145 of the 201 l Act" 2. to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 201 l Act. and 3. to state whether particular matters have come to my attention. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 201 l Act and in canying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. T confTh that no material matters have come to my attention in connection wilh th¢ ¢xamination sivin8 me cause to believe that in any mat¢rial 5p¢t. l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. M S Finnis ACA OPASS BILLINGS WILSON & HONEY LLP Numeric House 98 Station Road Sidcup Kent DA15 7BY Date l { Qts*S
THE COMMUNITY OF THE SACRED PASSION STATEME1 OF FINANCIAL A1VITIEs FOR THE YEAR ENDED 31ST DECEMBER 2024 Note nrestrlrted Restricted Funds Funds Total Fund5 2024 2023 INCOME Donations and Legacies Investments Other 2(a) 2{b) 2(t) 27,520 55,758 120 480 28,000 55.758 120 28,038 26.643 9.003 TOTAL INCOME 83,398 480 83.878 63.684 EXPENDITURE Charitable Activities 3(2) 357,232 1.042 358,274 72,042 TOTAL EXPENDITURE 357232 1.042 358,274 72,042 Net ProfitJ(Loss) on Sale of Freehold Property 155,876 155,876 NET INCOMEI(EXPENDITURE) (117.958) (562) (118,520) (8J58) TRANSFERS BETWEEN FUNDS NET MOVEMENT IN FUNDS (117,958) (562) (118.520) (8.358) RECONCILIATION OF FUNDS: TOTAL FUNDS BROUGHT FORWARD 1.712.798 1.562 1.714.360 1,722,718 TOTAL FUNDS CARRIED FORWARD 1.594.840 1.000 1.595.840 1,714.360
THE COMMUNITY OF THE SACRED PASSION ST ATEMENT OF FINANCEAL POSITION AS AT 31ST DECEMBER 2024 Notes 2024 2023 FIXED ASSETS Tangible Assets 494,600 710,986 TOTAL FIXED ASSETS 494,600 710,986 CURRENT ASSETS Cash at bank and in hand 1,382,640 1,005,774 TOTAL CURRENT ASSETS 1,382,640 1,005,774 LIABILITIES Creditors: Amounts falling due within one year {99.400) (2,400) (99,400) (2,400) NET CURRENT ASSETS 1.283.240 1,003,374 TOTAL ASSETS LESS CURRENT LIABJLTIES 1,777,840 1,714,360 Creditors: Amounts falling due after more than one yea[ (182,000) NET ASSETS 1.595,840 1.714.360 THE FUND OF THE CHARITY: Restricted income funds Unrestricted funds 1.000 1,594,840 1,562 1,712,798 TOTAL CHARITY FUNDS 1.595.840 1,714,360 Approved by the Trustees on ........................-.............. and signed on theirbehalf by: Sister Cynthia Kathleen Braitsford C.S.P. P.IL Chapman Trustee /£. 2r)2 Daled
THE COMMUNITY OF THE SACRED PASSION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2024 ACCOUNTING POLICIES (a) BAsi5 of Pre aration The Community operates through its premises in the UK. Th¢ property and the investments of the Community are held and managed by Trustees. Note 8 summarises the transactions passed through the U.K. Bank Account held for and on behalf of one of the Missions in Afri¢& The financial stateEnents have been prepared in accordance with applicable United Kingdom accounting standards. the SORP (FRS102) and the Charities Act 201 l and regulation XIX of the stalute5 of the community. (b) Ineome Reeo nition Income i$ recognised in the accounts once the charity has entitlement to the income, there is sufficient certainty of re¢¢ipt and the amount of the income can be reliably measured. Donations and Legacies - Donations are recognised in the accounts when the charity has been notifid of the amount and the date the donation will be received. this is norn)ally when a donation is received in the post or received In the charity bank accounL Legacies are Tecognised on a case by case basis following notification of the executor's inntion to make a distribution. A legacy in whole or in par¢ is only regnISed in the aountS when receipt is considered probable and when the amount &in be measured reliably by the charity. Where legacies have been notified to the Charity. or the charity is aware of the granting of probate, and the criteria for income recognition have not been meL then the legacy is treated as a contingent asset and disclosed if material. Interest on funds held on deposit is included when notified of the interest being paid or becoming payable. Dividend5 are reco8nised onGe th¢ divid¢Dd has be¢n dcclared and notification has been recelved of the dividend due. this is accounted for to the Community net of taxation and the Twstees then initiates the r0Very of the t&x. (e) enditsre Reco Ditio Expenditure is recognised once ther¢ is a le8al or constructive obligation to make a payment to a third party. it 15 probable that settlement will be required and the amount of the obligation can be m&qsured reliably. Allocation of suptM)rt eosts Support costs are those functions that &ssist with the WOTk of the charity but do not directly undertake charitable activities. These costs support the general administration of the community and are therefore allocated to the cost of activities in furtherance of the charity's objectives.
THE COMMUNITY OF THE SACRED PASSION io NOTES TO THE ACCOUNTS (Cont'd) FOR THE YEAR ENDED 31ST DECEMBER 2024 (d) Fixed Assets And De reciatton The residual value of the long leasehold properties is not considered to be significantly different to the cost due to the high standard to which the pmperties are maintained. The depriatIon that would have been charged on a 50 year str8ight line basis is therefo not rnaterial and consequently no charge is made. Chattels have not been capitslised; they have been written off as bought as they are immaterial to capiialise. (e) Conversion of Forei Currencies Any remitlances made to Tan72nian banks are donations to the Community of St. Mary, which the Community of the Sacred Passion founded but of which it is financially independent, and other work foundd by the Community for which friends of the Community continue to send donations although they aTe no longer dependent on the Community for fjnance. (fj Investments Investments were initially recognised at their purchase price. The Statement of financial activities includes the net gains and losses arising on revaIuation and disposals throughout the year. AII 8Ains and losses are taken to the statement of financial activities 9s they arise. Re8Jised gains and losse5 on investments are calculated as the difference between sales proceeds and their opening carrying value or their purchase value if acquired subsequent io the first day of the financial year. Funds Unrestricted funds represent the funds of the Comrnunity of the Sacred Passion that are not subject to any restrictions regarding their use and are readily available for application on the general purposes of the Community. Restricted funds represent the special pmjects which have been set up as detailed in Note 8 to the Accounts. The Accounts Include all transactions, assets and liabilities for which the Comrnunity of the Sacred Passion is responsible in law. (h) Financlal Instruments The Community only h&$ financial 18sets and financial liabiltties of a kind that qualify &8 basic financial inStruMts. Basic financial instruments ar¢ initially recognised at transaction value and subsequently measured at their settlement value.
THE COMMUNITY OF THE SACRED PASSION li NOTES TO THE ACCOUNTS {CoDt'd) FOR THE YEAR ENDED 31ST DECEMBER 2024 (i) Debtors Debtors are initially recorded at fair value and are assessed for impaimient at each reporting date. If any impairments exist the debtors are reme&8ured to the present value of the expected futUTe cash inflow5. ti) Creditors crltorS are initially recorded at fair value and are then remeasured to the present value of the expected future cash oufflows. 2. INCOME Unrestricted Restricted Funds Funds Total Funds 2024 2023 (a) Donations and Legacies Covenants Members Pensions Collections and Donations 688 26.502 330 688 26.502 810 ,158 23,555 3.325 480 27,520 480 28,000 28,038 (b} Gross Investrnent Income Bank Interest CBF Deposit Interest 1.162 54,596 1,162 54,596 2,243 24,400 55.758 55,758 26,643 (e) Other Income Rent Received Other Incorne 8.883 120 120 120 120 120 9.003 TOTAL INCOME 83.398 480 83,878 63,684
THE COMMUNITY OF THE SACRED PASSION 12 NOTES TO THE ACCOUNTS (Cont'd) FOR THE YEAR ENDED 31ST DECEMBER 2024 3. EXPENDITURE Unrtstriettd Rtstricttd Funds Funds Total Funds 2024 2023 Note (A) Charitable Activities Kwa Mkono Polio Hostel Community of St Mary CMM Masasi Propety Preservation Housekeeping and Household Expenses Service Charge5 Grants RenL Rates, Council Taxe5 Lighting and Heating Travelling and Motor Expenses Habits and Clothing Sacristy Requisitcs Medical Expenses Alms and Donations Insurance Governance Costs 1.085 1.089 3,461 1.042 1.042 loo loo 10,121 26,075 279,000 3J27 1,923 1,017 494 loo 876 1.972 2.198 30.029 10,121 26,075 279,000 3J27 1,923 1,017 494 loo 876 1,972 2.198 30.029 10,364 24.694 4.788 801 525 291 207 648 5.127 2.316 16.646 3(b) TOTAL EXPENDITURE 357,232 1,042 358274 72,042 (b) Governance Costs Postsge, Stationery and Telephone Accountancy Fees Professional Fees Other Expense5 Miscellaneous Depreciation 2,927 2,400 24253 2,927 2.400 24253 3,230 2,400 7.184 62 3,770 350 350 30,029 30,029 16.646
THE COMMUNITY OF THE SACRED PASSION 13 NOTES TO THE ACCOUNTS (Cont'd) FOR THE YEAR ENDED 31ST DECEMBER2024 4. FIXED ASSETS Freehold asehold Pro Totsl Cost Blfwd Additions Disposals Clfwd 216.386 494,600 710,986 (216,386 (216.386} 494,600 494.600 reciation Blfwd Charge for the year Eliminated on disposal Clfwd NBV At 3111212023 216.386 494.600 710,986 At 3111212024 494,600 494,600 The property is the Land andlor Buildin85 known &$: Freehold hold Pro I Seafields Shoreham-by-gea West Su55ex (soldApril 2024) Flats 30 and 52 Claridge Houge Littlehampton In the Trustee's opinion the value of the properties atr not less than their carrying vaIues. The propertie5 are included in the Accounts at cost inclusive of acquisition expens&8. S. CREDITORS FALLING DUE WITHIN I YEAR 2024 2023 Granls payable Accruals Accountancy fee 97,000 2.400 2.400 99.400 2,400 6. CREDITORS FALLING DUE AFTER MORE THAN I YEAR 2024 2023 Grants payable 182,000 182,000
THE COMMUNITY OF THE SACRED PASSION 14 NOTES TO THE ACCOUNTS (Cont'd) FOR THE YEAR ENDED 31ST DECEMBER 2024 7. TAXATION As the funds are wholly d¢voted to charitable purposes, the Community is not liable to tatIOn on its income or gains. Income deducted from Interest Receivable and Tax Credits altaching to Dividends, together with Income Tax withheld by Donors under Gift Aid aFe subject lo reclatm from the Inland Revenue. 8. RESTiucfED FUNDS Communi Stma Kwa Mkono CMM M2s*si Polio Hostel Totsl Balance at 1st January 2024 1.260 302 1,562 Income Donations 50 430 480 Expenditur¢ 1,042) 1.042 Balance at 3 1st December 2024 268 732 1,000 The above funds are the UK bank arUnts held by the Community of the Sacred Passion. These funds are only to be applied in furtherance of the stated obje¢tive of each of the special projects. 9. STAFF COSTS P4rtitulars of employees: The average number of employc¢s during the year, was nil (2023 - nil).