Charity Number: 800080 THE COMMUNITY OF THE SACRED PASSION REPORT AND ACCOUNTS 31ST DECEMBER 2023
THE COMMuNrrY OF THE SACRED PASSION CONTENTS PAGE i*gal and Administrative Inforniation The Reverend Mother Superior's Report Independent Examiner's Report Staternent of Financial Adivity Balance Sheet Notes to the Accounts 9- 14
THE COMMUNITY OF THE SACRED PASSION LEGAL AND ADMINISTRATIVE INFORMATION CONSTITUTION The Community of the Sacred Passion is wnstituted by a 1988 Trust Deed and registered with the Charity Commission under Charity Number 800080. TRUSTEES Sister Cynthia Kathleen Brailsford C.S.P. Peter Chapman Susan Clay Terence Clark Wtlliam Payne Chairnwi Treasurer Secretary {retired 17th June 2024) (appointed 19th June 2023) REGISTERED OFFICE Flat 52 Claridge House 14 Church Street Littl¢hampton BN17 5FE INDEPENDENT EXAMINER M S Finnis ACA Opass Billings Wilson & Honey LLP Numeric House 98 Station Road Sid¢up Kent DAI 5 7BY PRINCIPAL BANKERS National Westminster Bank PLC 115 High Street Epsom Surrey KT19 8DX INVESTMEwf MANAGERS Atomos Exchange Building St John's Street Chichester West Sussex P019 1 UP
THE COMMUNITY OF THE SACRED PASSION REPORT TO THE CHAPTER BY THE REVEREND MOTHER SUPEIUOR The Reverend Mother Superior is pleased to present her report together with the Financial Statements of the Charity for the year ended 3 1st Decefflber 2023. Legal and Administrative Infornlation set out on page I fonns part of this report. The Financial Statements comply with current statutory requirements and the Statem¢nt of Recommended Practice - Accounting and Reporting by Charities. Ob ects of the Chari The object of the Charity is to suptx)rt the Conununity of th¢ Sacred Passion in:. a. Honouring our Lord Jesus Christ by ¢xhibiting to all the joy and th¢ power of the Passion of Jes. b. Offering to God a life of complete Poverty, Chastity and Obedience, in union with the reparation offered to Him by our Lord upon the Cross. c. Winning souls to our Lord Jesus by a life of prayer and missionary work d. Using our time, money and talents for the relief of suffering. education and the spread of the Gospel. To apply the resources of the Charity in such manner and for such exclusively charitable objects as the Community shall at any titne and from time to time direct. The Trustees do Dot carry out any independent fundTaising. Income is being generated through funds deposited with CCLA an¢ when relevanl by the Investment Managers. Income is also derived from property. Grdnts and donations are made on the basis of CTiterAa laid down and agr¢ed by the TnLStees. The aim of the charity is to apply the income and as appropriate. the capitsl &8sets. towards the objects of the charity. In setting their objective 2nd pla[Ing their activities the TrSteeS have complied with the duty in section 4 of the Charities Act 201 I to have due regard to the Charity Commission's guidance on public benefit. The main actlvities undertaken by the charity to further its charitable PUTPOSe for the public benefit are: To allow th¢ use of the chapel for prnyer and study groups and to w¢l¢ome lo1 people to join in our worship. The Sisters provide Care and support to the community to advance religion by:" Responding to requests for talks and sernion& Providing space for people seeking peace and spiritual succour. Responding to prayer requests from all over the world. Being a listening ear for people in distress. The other achievements of the Clwity in relation to its objects are: The financial and practical support given to the Community of St Mary of Na74reth and Calvary in Tanzania in advancing Christianity and caring for the poor and to the hostel for disabled children at Kwa Mkono in preparing the young people to live usefvl lives despite their disabilities.
THE COMMUNITY OF THE SACRED PASSION REPORT TO THE CHAYfER BY THE REVEREND MOTHER SUPERIOR Ob'e¢ts of the Chari Cont... The fmancial and practical support given to the Kwa Mkono Polio Hostel in Tanzania in providing food and water to care foT those disadvantaged by physical handicap and offering advice on th¢ future fimding of the hostel. The charity also Continues to look after members of the order by providing acconuDodation and l(KJking after their other needs. These members have given up all their p0SsIOnS when joining the organisation and any pension that they receive is donat¢d to the charity, they then engage in various charitable work on the basis that their rwonable and modest personal needs will be met as part of the charitys religious aim. As all the members of the Community are well past the age at which most people retire. the provision which is made to support and look after them is consistent with the Charity Commission's guidance on the public benefit principle for charities whose aims include advancing religion. This guidance states that the meeting of thes¢ continuing needs after retirement is no more than a legitimate working out of the understanding on which charitable work was undertaken in the first place. Governin Document The governing document is a Trust Deed dated 3rd Jun¢ 1988. ointment of New Trustees The statutory power of appointment of new Trustees is vested in the Community. Any new Ttee will be familiar with the work of the Commiinity of the Sacred Passion prior to becoming a Tnte¢. but will still undergo a short training session whereby they are familiarised with the obligations of the Trustees, the main documents which set out the operational framework of the clwity. the current financial position and fvture plans. Investment Polic Under the Trust Deed, the Charity bas the power to make any investtnent which the Tntstees see fit. The TnteeS have appointed Atomos ls advisers in relation to the charitys investment needs and CCLA to deal with the inv¢stm¢nt of liquid funds. An ethical investment policy is in place. Review of Activities 2nd Future Develo ments The new accommodation into which the Sisters moved following the sale of the Convent last year, is influencing the way in which they witness. Their presence as equals in the conununity of the Residential Housing complex allows them to share the problems of others and support them in difficult situatiODS. Residents are welcome to join in celebrntions of the Euchari in Chapel and the sitting room has been used to host meetings and visitors. These include people connted with the work of the parish and the various other charities with which the Community Works. In consultation with the TnteeS of the Kwa M(ono Disabled Children's Trust we continue to encourage the staff of the Hostel at Kwa Mkono, which we fowjded to help sufferers from polio and now embraces children with other disabilities, to work towards being self-supporting. Much support in the forni of gifts of food and clothing is now received from local people but the hostel still needs extrn help for items which can only be paid for in c&8h. During the year we have paid for the repair of the underground water stornge tanK insurance for the car and spar¢ for its upkeep and contribut¢d towards the setting up of a small cafe which serves staff and visitors to the hostel and the adjoining hospital.
THE COMMUNITY OF THE SACRED PASSION REPORT TO THE CHAvfER BY THE REVEREND MOTHER SUPERIOR Review of Activities and Future Develo ments Cont... In the UK. we are considering a major grant to fmance a project to install toilets in a parish church which urgently needs his facility. It would help the church's operntions and therefore its christian outreach and make the building more suitable for the variety of people who use it. Sinc¢ the year en th¢ charlty has been engaged in the process of selling a residential property which it owns, I Seafields in Shoreham by Sea. The funds realised will be added to those already held and used for fi haritsble activity. Reserves Polie and Risk Man2 ement The Trnst can ¢xpend unrestricted fund5 in fiDtherance of exclusively charitable purposes as directed by the Community. The Community of the Sacred Passion will generally utilise all incoming resources of a year in the furtherance of the Charitys objectives. However if in any year there is a planned or unforeseen defici( reserves will be realised to provide sufficient funds. The TThtee$ consider tbe lev¢1 of reserves meets these objectives. Trustees carry out an annual risk assessment of the Charity. Having considered the major risks to which the Community w&s exposed during the year under revi¢w the Trustees were satisfied that adequate arrangements were in place to identify and monitor those risks. Volunteers The cbarity is totally dependant on the services of volunteers for all aspects of nllming the charity. Inde ndent Examiner A resolution to reappoint M Ftnnis ACA of Opass Billings Wilson & Honey LLP as tndependent Examiner will be put to the Annual General Meetin& Statement of Res onsibilities The Mother Superior is responsible, with the assistance of the Trustee4 for preparing the Report to the Chapter and the Financial Statements in acGordancc with applicabl¢ law and resulations. The Mother Superior is required to prepare Financial Statements for each financial year and she has elected to prepare the Financial Statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The Financial Statements are required by law to give a true and fair view of the fmancial activities of the Charity and of its financial position at the end of that year. In preparing these Financial Statements. the Mother Superior is required to: select suitable accounting policies and then apply them consistently, state whether UK Accounting Standards and Statements of Recommended practice have been followed, and give details of any material departures; and prepare the Financial Statements on the going Concern basis unless it is inappropriate to presume that the Charity will continue to operate. The Mother Superior is responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which enable her to ensure that the Financial Statements comply with Regulation XIX of The Statut¢s of The Comrnunity.
THE COMMUNITY OF THE SACRED PASSION REPORT TO THE CHAIryER BY THE REVEREND MOTHER SUPERIOR Statement of Res on5ibilitie5 Cont... The Mother Superior is responsible for safeguarding the assets of the charity and hence for taking reasonable stsps for the pr¢vention and detection of fraud and other iffegularities. In so far as The Mother Superior is aware: there is no relevant xnforniation of which the charitys independent examiners are unaware. and the Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant inforniation and to establish that the independent examiners are aware of that inforniation. Reverend Mother Philippa CSP 2ly, O Date
THE COMMUNITY OF THE SACRED PASSION INDEPENDENT EXAMINER'S REPORT TO THE GREATER CHAwfER I report on the accounts of the company for the year ended 3 1st December 2023 which comprise the statement of financial activities statement of fmancial position and the related notes. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the pr¢paration of the accounts in accordance with the requirements of the Charities Act 201 I Cthe Act,). It is my iesponsibility to: l. exarnin¢ the accounts under section 145 of the 2011 Act. 2. to follow the procedures laid down in the generdl Directions given by the Charity Commission under section 145(5)(b) of the 201 l Act" and 3. to state whether particular matters have come to my attention. I report in respect of my examination of the TnLSt's accounts carried out under section 145 of the 2011 Act and in caltig out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the ACL Independent examiner's statement I have completed my examination. I Confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: . accounting recor&% were not kept in respe¢t of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning the fom) and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter Considered as part of an independent examination. I have no concerns and have come across no other matters in connertion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be T¢h¢d. M S Finnis ACA OPASS BILLINGS WItSON & HONEY LLP Numeric House 98 Station Road Sidcup Kent DA15 7BY Date Vf4e
THE COMMUNITY OF THE SACRED PASSION STATEMENT OF FINANCIAL AcrivrTIES FOR THE YEAR ENDED 31ST DECEMBER 2023 Note Unrestricted Funds Res¢rieted Funds Total Funds 2023 2022 INCOME Donations and Legacies Investments Other 2(¥) 2(b) 2(c) 27,368 26,643 9.003 670 28.038 26,643 9,003 41,069 3,576 10.800 TOTAL INCOME 63.014 670 63,684 55.445 EXPENDITURE Charithble Activities 31a) 69,868 2,174 72,042 119.532 TOTAL EXPENDrruRE 69.868 2.174 72,042 119,532 Net Gainsl(Losses) on Investments Net Profitl(Loss) on Sale of Freehold ProiKty (12,424) 211,066 NET INCOMFJ(EXPENDfTURE) (6.854) (1,504) (8.358) 134,555 TRANSFERS BETWEEN FUNDS NET MOVEMENf IN FUNDS (6,854) (IJ04) (8,358) 134.555 RECONCILIATION OF FUNDS: TOTAL FUNDS BROUGHT FORWARD 1.719.652 3.066 1.722.718 1,588,163 TOTAL FUIYDS CARRIED FORWARD 1.711798 1,562 1,714,360 1,722,718
THE COMMUNITY OF THE SACRED PASSION STA TEMENT OF FINANCIAL POSITION AS AT 31ST DECEMBER 2023 Notes 2023 2022 FIXED ASSETS Tangible Assets 710,986 710,986 TOTAL FIXED ASSETS 710,986 710,986 CURRENT ASSETS Debtors Cash at bank and in hand 1,250 1,020,488 1,005,774 TOTAL CURRENT ASSETS 1,005,774 1,021.738 LIABILITIES Creditors: Amounts falling due within one year 2.400 10,006 2,400 10,006 NET CURRENT ASSETS 1,003.374 1,011.732 TOTAL ASSETS LESS CURRENT LIABILTIES 1.714,360 ),722,718 THE FUND OF THE CHARITY: Restrict¢d inGome fimds Unrestricted fimds 1.562 1,712.798 3.066 1.719,652 TOTAL CHARITY FUNDS 1,714.360 1,722,718 Approved by the Trustees on................... . and signed on their behalf by: Reverend Mother Philippa CSP P.IL Chapman Trustee .06, 20£ Dated
THE COMMUNITY OF THE SACRED PASSION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2023 ACCOUIYTING POLICIES (a) Basis of Pre aration The Communtty operates through its pffmis¢s in the UK. The property and the investments of the Community are held and managed by Trustees. Note 9 sumrnarises the transactions pwed through the U.K. Bank Account held for and on behalf of one of the Missions in Africa. The financial staicmcnts have been prepared in accordance with applicable United Kingdom accounting standards. the SORP (FRS102) and the Charitie5 Act 2011 and gulatiOn XIX of the statutes of the community. (b) Ineome Re¢0 ition Inme is recognised in the acwunts once the charity has entitlement to the inwme. th¢ is sufficient ¢ertainty of receipt and the amouJ)t of the income Can be reliably measured. Donations and LE8acies - Donations are recognised in the a¢counts when the eharity h&s been notified of the amount and the date the donation will be received. this is nonnally when a donation is received in the post or rcccivcd into thc charity bank account. t*gacies are recognised on a by case basis following notification of the executor's intention to make a distribution. A legacy, in whole or in part, is only recognised in the accounts when receipt is Consider probable and when the amount ¢an be me&8ured reliably by the Charity. Where legacies have been notified to the charity. or the charity is aware of the granting of probate, and the criteria for income recognition have not been meL then the legacy is a treated as a contingenl asset and disclosed if material. InteTest on funds held on desIt is included when notified of the interest being paid or becoming payable. Dividends are reeo8nised once the dividend has been declared and notification has been recesved of the dividend due, this is accounted for to the Community net of t&xation and the Community then initiates the recovery of the tax. (e) enditure Reeo nitlon Expenditure is rei%)gnised once there is a legal or constwctive obligation to make a payment to a third party. it is probable that settlement will be rwuired and the amount of the obligation can be measured reliably. Allocatton of support costs Support costs are those functions thal assist with the work of the charity but do not directly undertake charitable activities. These costs support the general administration of the cornmunity and are therefore allocated to the cost of activities in furtherance of the charity's objectives.
THE COMMUNITY OF THE SACRED PASSION io NOTES TO THE ACCOUNTS (Cont'd) FOR THE YEAR ENDED 31ST DECEMBER 2023 (d) Flxed Assets and De reci2tioD The residual value of the freehold and le&5ehold properties is considered to be not si1fiCantlY different to the cost due to the high standard to which the properties are maintained. The depreciation that would have been charged on a 50 year straight line basis is therefore not material and ¢onsequently no charge is made. Chattels have not been capitsiised. they have been written off &$ bought as they are immaterial to capitalise. (e) Conversion of Forei Curr¢ntR Any remittaD¢es made to Tanzanian banks donations to the Community of St. Mary, which the Community of the Sacred P&ssion founded but of which it is ffftancially independenL and other work founded by the Community for which friend5 of the Comrnunity continue to send donations although they ore no longer dependent on the Con)munity for finance. (o Investments Investments were initially recolsed at their purch&8e price. The statement of financial activities includes the net gains and losses arising on revaluation and disposals throughout the year. All gains and losses are taken to the ststement of financial activities as they arise. Realised gains and losses on investments are calculated as the difference b¢tween sales proceeds and their opening Carrying value or their purchase value if acquired subsequent to the first day of the rinancial year. Funds Unrestricted funds represent the fid$ of the Community of the Sacred Passion that are not subject to any restrictions regarding their use and are readity available for application on the 8cneral Purposes of the Community. Restricted funds represent the special PToje¢ts which have been set up as detailed in Note 9 tr) the A¢eounts. The Accounts include all transactions. assets and liabilities for which the Community of the Sacred P&ssion is responsible ill law. (h) Financial IDStrllments The Community only has financial assets and financial liabilities of a kind that qualify as b&8iC financial instruments. Basic fuwiciai instruments are initially recognised at transaction value and subscquentty measured at their settlement valu
THE COMMUNTfY OF THE SACRED PASSION NOTES TO THE ACCOUNTS (Cont'd) FOR THE YEAR ENDED 31ST DECEMBER 2023 (i) Debton Debtors are initially recorded at fair value and are assessed for impairnent al each reporting date. If any impairments ¢xist the debtors ar¢ r¢measured to the present value of the expected future cash inflows. ti) Creditors Creditors are initiaIly recorded at fair value and are then remllred to the present valuc of th¢ ¢xPeCt future cash oufflows. 2. INCOME Unrestrlcted Restricted Funds FuDd5 Tot41 FuDds 2023 2022 (a) Donations and Lega¢ies Covenants LegaGies Members Pensions Collections and Donations 908 250 1,158 1,558 23,555 2,905 23.555 3.325 35,136 4,375 420 27J68 670 28,038 41,069 (b) Gross Investment Income Dividends Bank Interest CBF Deposit Inter¢st 2,021 1.555 2.243 24,400 2.243 24,400 26,643 26.643 3,576 (e) Other Incom¢ Rent Receivcd Other Income 8.883 120 8.883 120 10,495 305 9,003 9,003 10,800 TOTAL INCOME 63,014 670 63,684 55.445
THE COMMUNITY OF THE SACRED PASSION 12 NOTES TO THE ACCOUNTS (Cont'd) FOR THE YEAR ENDED 31ST DECEMBER 2023 3. EXPENDITURE Unrestricted Restricted Funds Fvnds Total Funds 2023 2022 Note (a) Charitable Activities Kwa Mkono Polio Hostel Community of St Mary CMM Masasi Property Preservation Housekeeping and Household Expenses Servi¢e Charge5 Pension Costs Garden Maintenance Investhient management fees Renl Rates, Council TeS Lighting and Heating Trdvelling and Motor Expenses Habits and Clothing Sacristy Requisites Medica] Expenses Funeral and memorial costs Alms and Donations Insurance Governance Costs 1.085 1.089 1.085 1.089 3.46 E 14.287 3.461 1,870 10.364 24.694 10.364 24,694 55,494 1,434 303 30 8,278 3.495 467 4.788 801 525 291 207 648 4,788 801 525 291 207 648 13 1,772 8,124 1,626 7.489 14,739 5.127 2.316 16,646 5,127 2.316 16,646 3(b) TOTAL EXPENDITURE 69,868 2,174 72,042 119,532 (b) Governance Costs Postage, Stationery and Telephone Acwuntancy Fees Professional Fees Other Expenses Miscellaneous Depreciation Profit on disrK)$al of motor vehicle 3.230 2.400 7.184 62 3.770 3.230 2.400 7,184 62 3.770 2.635 2,400 8,609 438 844 (187) 16.646 16.646 14.739
THE COMMUNITY OF THE SACRED PASSION 13 NOTES TO THE ACCOUNTS (Cont'd) FOR THE YEAR ENDED 31ST DECEMBER 2023 4. FIXED ASSETS Frtehold Pro I*8th01d Pro Tot41 Cost Blfwd Additions Disposals Clhvd 216J86 494.600 710.986 216,386 494,600 710,986 reciation Blfwd Charge for the year Eliminated on disposal Clfwd NBV At 31112r2022 216,386 494.600 710.986 At 31112r2023 216,386 494.600 710.986 The property is the Land and/or Buildings known &$: Freehold ro Leasehold Pro I Seafields Shoreham-by-sea West Sussex Flats 30 and 52 Claridge House Littlehampton In the Trustee's opinion the value of the properties are not less than their carrying values. The properties are included in the Accounts at wst Inclusi of acquisition expenses. 5. DEBTORS 2023 2022 Other Debtors and Prepayments 1.250 7. CREDITORS 2023 2022 Aru81S Accountancy fee Service charges Food 2,400 2,400 6,438 1.168 2.400 10,006
THE COMMUIYITY OF THE SACRED PASSION 14 NOTES TO THE AccouKfs (Cont'd) FOR THE YEAR ENDED 31ST DECEMBER 2023 8. TLUTION As the funds are wholty devoted to charitable purpose4 the Community is not liable lo t&xation on its income or gains. Inwme Tax deducted from Interest Receivable and Tax Credits atkching to Dividends, together with Inwme Tax withheld by Donors under Gift Aid are subject to reclaim from the Inland Revenue. 9. RESTIUCTED FUNDS Comrnunl StMA Kwa Mkono CMM Masasi Polio Hostel Tot21 Balance at 1st January 2023 2,349 717 3,066 Interest Received Income Donations 670 670 Expenditure (1,089 1,085) (2,174 Balan¢e at 3 1st December 2023 1260 302 1,562 The above fimds are the UK bank accounts held by the Community of the Sacred Passion. These funds are only to be applied in furtherance of the stated objective of each of the special Projects. 10. STAFF COSTS P#rtlcul*rs of employees: The averdge number of employe during the year. was as follows: 2023 No. 2022 No. Houseke¢ping