CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examlner's Report
Report to the trustees
Ll Itii Ily
Wlliam Gilbert Parent Teacher Association
On accounts for the year
ended
3110812025
Charity no
(if any)
703173
Set out on pages
Irc•rn¢*mhar lrt irw li ida Ib,th •)gnP. A! Ipp>T¢ A¢ 141t)nal she
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 3181 August 2025.
As the charitys trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
("the Act").
Responsibilities and
basis of report
I report in respect of my examination of the Trust's accounts carried OLrt
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have
examinerfs statement come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130
of the Charitses Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
conceming the fomi and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Date:
1410512026
Signed:
Name:
Andrew Hackett
Relevant professional
qualification(s) or body
(if any):
Associate member of Chartered Institute of Management Accountants
Address:
1 Lime Avenue, Duffield, Derbyshire DE56 4DX
IER
Oct 2018
Section B
Dosclosure
Only complete If the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018
## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 September 2024 **To** 31 August 2025
## Section A Reference and administration details
**Charity name** WILLIAM GILBERT PARENT-TEACHER ASSOCIATION
|**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|||
|---|---|---|
||703173||
||
William Gilbert Endowed School
Vicarage Lane
Duffield
BELPER
Derbyshire||
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||**Postcode**|DE56 4EB|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Natalie McDonald|Chair||AGM|
||Emma Longmore|Treasurer||AGM|
||Sarah Spencer|Secretary||AGM|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
March **2012**
**TAR**
1
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
**Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees appointed annually at the AGM Trustee selection methods
- (eg. trust, association, company)
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The association exists to advance the education of pupils at William
Gilbert Church of England Endowed School, in particular by:
Fostering effective relationships between staff, parents, and others
associated with the school; and
Supporting the school through the provision of activities, facilities, and
equipment that enhance pupils’ educational experience.|
|---|---|
||The PTA continues to focus on providing resources and organising
activities that support the school and its staff in delivering high-quality
education. These contributions help to realise the school’s vision of
maintaining a safe, inclusive, and healthy learning environment in which
all pupils are encouraged to be happy, engaged, challenged, and inspired
to develop as lifelong learners.|
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
## _**Voluntary Contribution**_
The association is supported by significant voluntary contributions from its members. The PTA is extremely grateful for the considerable time and effort dedicated by volunteers to the planning, organisation, and delivery of fundraising activities.
You **may choose** to include further statements, where relevant, about:
These contributions of time, skills, and commitment are essential to the PTA’s success and have enabled the association to achieve its objectives and provide meaningful support to the school.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main** This has been an exceptionally strong year for the PTA, with total income **achievements of the charity** of £30,570 (18-month period 2023/24: £19,038), representing a significant **during the year** increase in fundraising activity and engagement. Net income from events increased by over 150%, reflecting both the success of new initiatives and the continued support of the school community. Two standout activities contributed significantly to this success. The return of the PTA Ball generated net income of £9,543, while the “2025 Challenge”, introduced in place of the traditional summer fayre, raised £4,714. The Christmas fayre also remained a key contributor, generating £2,239. These, alongside a wide range of regular activities, including uniform sales, discos, raffles, and seasonal events, demonstrate the breadth and resilience of the PTA’s fundraising programme. The introduction of a new digital platform, People’s Fundraising, enhanced the PTA’s ability to collect donations and manage ticket sales, contributing to improved accessibility and participation. Despite wider cost pressures affecting charities and schools, participation levels remained strong across all events, reflecting continued community support. Pre-loved uniform sales continued to grow, raising over £700 during the year, while also promoting affordability and sustainability for families. Funds raised are applied in furtherance of the charity’s objectives, with total expenditure (excluding fundraising costs) of £13,470 (18-month period 2023/24: £13,182). Spending was focused on supporting both the educational provision and broader school experience. Key areas of expenditure included: £7,707 towards the renovation of the playground green space, significantly enhancing the outdoor learning environment £2,940 in support of class trips, workshops, and enrichment activities, including drama and educational events Additional funding for school activities such as concerts, celebrations, and wider pupil experience initiatives The charity recorded a surplus of £7,002 for the year (18-month period 2023/24: deficit of £1,080), strengthening its financial position and enabling continued investment in future projects. At the year end, the PTA held cash balances of £17,009, comfortably above its preferred minimum reserves level of £5,000. This provides a strong financial foundation to respond to future funding requests from the school and to support upcoming initiatives and events. The PTA would like to express its sincere thanks to all volunteers, parents, and supporters whose time, energy, and commitment have made this highly successful year possible.
March **2012**
**TAR**
5
## **Section E Financial review**
**Brief statement of the** At the year end, the charity held cash reserves of £17,009, all of which **charity’s policy on reserves** are unrestricted funds. These reserves are maintained to ensure the association can meet planned expenditure in support of the school, including responding to specific funding requests and delivering agreed projects.
Reserves also provide working capital to enable the PTA to commit to future activities and fundraising events, including securing venues and covering upfront costs where required. The level of reserves is reviewed regularly by the committee to ensure it remains appropriate to the charity’s planned activities and objectives.
**Details of any funds materially in deficit**
N/a
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
E Longmore
**Full name(s)** Mrs E Longmore
March **2012**
**TAR**
6
**Position (eg Secretary, Chair,** Treasurer **etc) Date** 22/05/2026
March **2012**
**TAR**
7
## **William Gilbert Endowed School PTA Income and Expenditure Account Year Ending 31 August 2025**
|**William Gilbert Endowed School PTA**
**Income and Expenditure Account**
**Year Ending 31 August 2025**|**William Gilbert Endowed School PTA**
**Income and Expenditure Account**
**Year Ending 31 August 2025**|**William Gilbert Endowed School PTA**
**Income and Expenditure Account**
**Year Ending 31 August 2025**|**William Gilbert Endowed School PTA**
**Income and Expenditure Account**
**Year Ending 31 August 2025**|**William Gilbert Endowed School PTA**
**Income and Expenditure Account**
**Year Ending 31 August 2025**|**William Gilbert Endowed School PTA**
**Income and Expenditure Account**
**Year Ending 31 August 2025**|
|---|---|---|---|---|---|
|**Net Income**
Ball
Christmas Fayre
Mothers Day 2024
Lottery
Christmas Cards
Parents Christmas Presents
Infant & Junior Discos
Fathers Day
Junior concerts
Bridge the Gap -**RESTRICTED FUND**
Mothers Day
Quiz night
Uniform Sales
Bank interest
Raffles & Comps
Misc Income
2025 Challenge
Summer Fayre
Tough runner tuck shop
Fathers Day 2024
Willy Gilly Bars
Summer Fayre 2024
Less: Advanced income
**Total**|**12 months**
**£'s**
**2024/25**
9,543
2,239
-
62
232
853
248
241
540
-
347
-
728
20
-
705
4,714
-
-
-
-
-
-
**20,472**|**18 months**
**£'s**
**2023/24**
2,247
3,284
157
204
217
403
372
296
340
-
264
230
980
13
219
536
-
1,678
-
316
289
2,594
(2,535)
**12,102**|**Expenditure**
School Materials/Equipment
Cross Curriculum Spend
Computers & Devices
Books/Library
Chairs for hall
Other Expenditure
Jubilee Coins
Class trips/workshops
Sports equipment
Green space rennovation
NCPTA Membership
Christmas Concerts/Parties
Class spend
Y6 Gifts
Other equipment & expenditure
Carnival
Online safety workshops
Misc Expenses
**Total**|**12 months**
**£'s**
**2024/25**
859
-
-
-
-
2,940
120
7,707
153
523
115
-
-
314
-
740
**13,470**|**18 months**
**£'s**
**2023/24**
6,457
-
-
-
-
4,615
418
-
140
139
120
700
14
322
-
258
**13,182**
**(1,080)**|
||||**Surplus/(Deficit) Income**|**7,002**||
|||||||
|||||||
||||Opening cash & bank balance
Surplus/(Deficit) for the year
Add: Advanced income recognised
Less: Advanced income recognised
Closing cash & bank balance|12,254
7,002
(2,247)
-|10,798
(1,080)
-
2,535
12,254|
|||||17,009||
|||||||
|**William Gilbert Endowed School PTA**
**Receipts and Payments Account**
**Year Ending 31 August 2025**
**Receipts**
General Fund
Fundraising Events
Fundraising Events - restricted fund - BTG
Lottery
Bank Interest
Sundry Income
Less: Advanced income
**Total Receipts**
**Payments**
General Fund
Expenditure on Fundraising Events
Expenditure - restricted fund - BTG
Equipment & Materials for School
Support for School Activities/Outings
Sundry Expenditure
Lottery Prizes
Less: Advanced expenditure
**Total Payments**
General Fund Surplus (Deficit)
Cash & Bank Deposits b/fw
Cash & Bank Deposits c/fwd
**Statement of Assets**
Bank Current Account
Bank Reserve Account
Lottery Account
Cash in Hand
Net income on advance events
Total|**12 months**
**18 months**
**£'s**
**£'s**
**2024/25**
**2023/24**
29,600
24,997
-
1,000
245
1,037
20
13
705
536
-
(8,545)
**30,570**
**19,038**
9,915
11,154
-
1,000
8,686
6,889
4,173
5,932
611
360
183
793
-
(6,010)
**23,568**
**20,118**
7,002
(1,080)
9,718
10,798
**16,721**
**9,718**
13,520
9,553
2,645
687
-
1,808
845
205
(289)
(2,535)
**16,721**
**9,718**|
|---|---|