TH ST 12 BURTON-UPON-TRENT, 1 TUTBURY & HAThON SCOUT GROUP TRUSTEES, ANNUAL REPORT Section 1 Charity Name Registered Number Financial Year From Financial YearTo Address Legal and Administrative Information 12th Burton-Upon-Trent 1 st Tutbury Scout Group 703104 1st April 2024 31" March 2025 1 Close Bank, Tutbury, Staffordshire, DE13 9HD The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of th Association and The Policy. Organisation and RuLes of The Scout Association Governing Document The Mission of the Scout Association is "Scouting actively engages and supports young people in their personal development, empoweringthem to make a positive contribution to society" Objects of the Charity The method of achievingthe Aim of the Association is by providing an enjoyable and attractive scheme of progressive training. based on the Scout Promise and Law and guided by adult leadership. See also the Mission & Values Statement at the end of this report. Specific Investment Powers Bankers None. Lloyds Bank plc. 14 High Street North, East Ham, London, E6 2HN. Section 2 Trustee Changes Trustees and Governance None Post held, and dates during which named trustees acted, if not for whole period of this report Group Chairperson Group Lead Volunteer Group Treasurer Beaver Section Lead Volunteer Cub Section Lead Volunteer Scout Section Lead Volunteer Name of person (or body) entitled to appointany charity trustee Group Scout Council District Commissioner Group Scout Council Group Scout Council Group Scout Council Group Scout Council Name of Trustee Lorraine Sharpe Peter Steadman JeremyTutt GILI Steadman Neal Carter Heather Hardy Section 3 Activities and Achievements Group membership has remained constant, as it has for severalyears at around 72 young section members, 9young leaders and 17 adults evenly spread across the Beaver Scout Colony, Cub Scout Pack and Scout Troop. Preferring to focus on quality rather than quantity, we are restricted by the size of the buildingand available leaders. With minimal waiting lists and restricted bythe former issues and available building time slots, we remain at one group per section. Membership
Group members have had taken part in a well-balanced and exciting programme across the sections with activities both locally in and around the headquarters but also further afield. AIL sections I members have had opportunities to camp of stay awayfrom home for a night or more, even for a week for some. Other activities have included badge work, evaluating the skills and knowledge of the young people, hiking, climbing, caving, sailing, canoeing and other adventurous activities. The group continues to foster a community spirit with the local area engaging in a variety of local events. Activities Across the sections we continually promote actively engaging and supportingyoung people in their personal development. empoweringthem to make a positive contribution to society. The aduLts work in partnership with the young peopLe in a fun, learning environment which promotes our core values. Integrity; Respect", Care; Belief and Co-operation. Fundraising and donations activities in the year raised £3,719 for the Group (£2,826 in 2023124). Significant activities include marquee hire (£1,600), Hatton Carnival (£719}, minibus hire (£670) and a donation from PPS Midlands Ltd1£250). Charity Fundraising We continue to use the Old School on Cornmill Lane as our Scout HQ. A new storage container has been installed. Facilities The Group structure is currently managed through a Group Lead Volunteer. with a team of adult and young leaders delivering the programme to the sections. Each section has a team to support the needs and development of the young people. Our Group is focused on beingyouth Shaped in accordance with the Vision 2018 of the Scout Association and to prepare better futures 2018-2023 through the Skills for Life strategy of The Scout Association (The Scouts). Leadership The ScoutAssociation and our Group is undertaking a transformation process to improve management and governance down to Local level and help simplifythe adultjourneyfrom recruitment, through learning into leadership. Our Group is currentlytransitioning from Executive Committees to Trustee Boards and a wider leadership team to ensure regulatory compliance and a simpler route to adult leadership I support roLes. Membership subscriptions in the year were £8,620 (£8.310 in 2023124}. OSM is used to manage gift aid claims on subscriptions paid. In 2024125, we claimed £1,556 in gift aid (£1,385 in 2023124>. Currently only 66% of subscriptions are being declared for gift aid. If you have not already, please compLete your gift aid declaration in OSM as it allows us to claim an additional 25 % from HMRC. Finances Duringthe year, costs associated with running the Group were £12,271, £1,831 more than income received of £10,439 (via subs and gift aid). Bank interest received in the year was £263 (£254 in 2023124).
Trustees- All Trustees are expected to complete mandatory training after appointment. The Scout Group are operated to the information in the Policy Organisation and Rules as amended of The Scout Association. Section 5 Signature and Declaration I decLare, in my capacity as charitytrustee, thatthe trustees have approved the report above and have authorised me to sign on their behalf. Declaration Signature FULI Name Position Date Lorraine Sharpe Group Chairperson 16th JULY 2025 Mission & Values Statement Scouting exists to actively engage and support young people in their personal deveLopment, empowering them to make a positive contribution to society. Vision.. To have prepared more young people with skills for life, supported by amazing leaders who deliver an inspiring programme. As Scouts we are guided by these values: Integrity: We act with integrity; we are honest, trustworthy and loyaL. Respect: We have self-respect and respect for others. Care: We support others and take care of the world in which we live. Belief: We explore our faiths, beliefs and attitudes. Co-operation: We make a positive difference; we co-operate with others and make friends. Strategic Priorities.. The following Strategic Priorities are: Perceptlon: Scouting is understood, more visible. trusted. respected and widely seen as playing a key role in society today. People: More well trained better supported and motivated adult volunteers, and more young people from diverse backgrounds. Programme: A fun high-quality programme consistently delivered and supported by simple digital tools. Objectives." Our Objectives are We want to Grow, become more Inclusive, be More Youth Shaped and Impact our communities.
In May 2024, a new container was installed costing £6,230. The underlying cost of rent in the year was £2,1101£1,960 in 2023124). The invoice for the summer term (£650) was received in April therefore only £1.46 has been reflected in the year Insurance costs were £1,697 (from £1,973 in 2023124). Nett contribution to camp and event costs is showing as £2,374. This include deposits of £1,090 for camps/events held in 2025126 (Trent Lock, Walesby and Edale) and £1,340 from the Staffordshire District relating to use of the Group equipmentforthe County trip to Kandersteg in 2023. £9,500 has been received in the year for the Scout section trip to the Kandersteg International Scout Camp in 2026 (KISC 2026). £304 was paid in the year. Other significant costs in the year were the purchase of marquees (£1,122). Gocardless fees (£827) and badges (£1.029). Cash in the bank at the end of the yearwas £33,611, which was £10,694 higherthan the start of the year. This increase in the bank balance includes £9,196 relating to KISC 2026. We use OSM as the primary method for collecting subs and camplevent payments. We also have a contactLess payment device which means we are now largely cashless. Section 4 Policies The Group's policy on financial reserves is to retain a balance equal to the annuaL membership fee, some £10,000, and this has been achieved this year Reserves Policy We will review the future needs and the reserves policy annuaLly in accordance with good practice and development expectations for Scouting throughout the Burton Upon Trent District. Grant Making Policy The Trustees do not make grants to outside organisations. Investments Selection Policy The Scout Association's Policy, Organisation & Rules set out the way the funds of the Group may be invested. Financial- Risks managed by retention of reserves as outlined above. Property- Risks managed by adequate insurance of buildings and facilities. Review of Major Risks People- Risks managed by application of the Scout Associations policies on Adventurous Activities / Emergenciesl Safeguarding and Bullying. GDPR-The Scouts have recently included GDPR compLiance in the mandatory training.
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun. take part in activities indoors and outdoors. learn by doing. share in spiritual reflection. take responsibility and make choices. undertake new and challenging activities. make and Live bytheir Promise. Diversity & Inclusion." Scouting should reflect the societies in which it exists and actively works to welcome all individuals without distinction. This diversity should not only be reflected in the membership, but also the methods and programmes used within the Movement. Social Impact.. Every Scout should be invoLved in community service and share their experiences to inspire others. Through activities and projects, Scouts contribute to their communities and become leaders of positive change. 12" Burton, 18tTutbury & Hatton Scout Group aims to deveLop Scoutingthrough the full application of the UK Scout Association Policy and programme.
12th Burton, 1st Tutbury & Hatton Scout Group (Charity no. 703104) Receipts and payments account YLa. Lld UJIL For the year from 1st Aprll 2024 To 31st March 2025 Receipts and payments 2024125 2023124 Unre$trlcted funds Unrn$lrlcted funds Re¢ei Donations le acios ond $lmllar Incomg Mernbershi subsc lions Less.. Membershi subscri tions aid on (Nab'onallcoun nel membershi subscri tions retained Donations indudi minibus acies IArealDistricti Gift Cam & event income KISC 2026 Container refund Other similar income Sub total 34.645 20.024 Grants Mainlenenace Other rants rant Sub total ross 33.443 Fundraisin Mar uee hire Hallon camival OtheT fundraisin •v•nts 827 298 2,335 adtvits'es Sub tot1 55 2.874 Inv•stm8nt incom Bank interest Buildi Soae intere51 The Scout Association Short Temi Investment Seryice Other investment ineome 263 254 263 254 Total Gross Income 37,782 56,056 As$•t and ¢nvestrnont $l•s. •t¢. Total Tr¢eipts 37,782 57,056 LT700002 (October 20241 lof3
12th Burton, 1st Tutbury & Hatton Scout Group (Charity no. 703104) Receipts and payments account For the year from 1st Aprll 2024 31$t March 2025 Receipts and payments 2024125 2023124 Unre$trlcted funds Unrestri¢led funds P# ents Charitable Pa ments Youth ro ramme and activities Adult su ort and Irainin Rent Water and sewera Eledrici and as Insurance Re airs and Renewals Materials and e ment Printin and holoco in Conlribulion lo cam costs KISC 2026 Uniforms AGM and trustee ex Bank fees Scout sho Minibus Section floats Sund 1,460 318 1.960 395 1,697 1.973 1.202 11,250 304 33 7,246 1,358 nses 827 1.029 1,470 655 710 315 600 Sub total 20,358 15.550 Fundraisin ex Hatton carnival Other fundraisin gnses 500 442 139 581 costs Sub totsl 500 Total Gross Expenditu 20,858 16,131 Asset and investment purchases, et¢. 6,230 Total payments 27.088 51,506 Net of receipts/(payments) Cash funds last year end Cash funds this year end 10,694 5,550 22,917 LT700002 IOctobeT 20241 2of3
12th Burton, 1st Tutbury & Hatton Scout Group (Charity no. 7031041 Receipts and payments account For the year from 1st April 2024 To 31st March 2026 Statement of assets and liabilities at the end of the ear 31st March 2025 Unrestricted funds 31st March 2024 Unrestricted funds Cash funds Bank current account Bank de osil account Buildin Socte ac¢ount The Scout Association Short Term Investment Service CashlFloats 179 275 182 33,611 642 22,917 ok T¢tal ¢a$h funds 18orÈe bal*5th recei NJ paym4th$ 0UrnI her moneta Tax daim Debts due from the Coun Insuran¢e daim assets IArealDislridlGrou Sub total Investment assets Investment ro auoled investments Other investments- detail Sub total assets for charl detail Non moneta Bad e stock Sho stock Other stock Land and buildin Motor vehicles Scoutin ui Oiher 's own use menl, furnitu elc Sub total Liabilities A¢¢ounls not el aid nses incurred bul not invoiced Subscri tions not l aid Loan detail Other liabilities Sub total Total net assets 33,611 22.917 The above recelpts and payments account and statement of assets and liabllltles were approved by the Trustees on 16th Juty 2025 (the date of the Trustee Board meeting that #pproved the accounts) and slgned on their behalf by nature Print Name Lorraine Sharpe Ichairl 12É Jeremy TLrtt (freasurer) LT700002 (October 20241 3of3
Independent examiner's report to the trustees of 12" Burton. 1st Tutbury & Hatton Scout Group I reportto the trustees on my examination of the accounts ofthe 12th Burton, 1StTutbury & Hatton Scout Group for the year ended 31" March 2025. Responsibilities and basis of report As the charity trustees ofthe 12" Burton. 1StTutbury & Hatton Scout Group you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'}. I report in respect of my examination ofthe 12" Burton. 1"Tutbury & Hatton Scout Group accounts carried out under section 145 ofthe 2011 Act and in carrying out myexamination I have followed allthe applicable Directions given bythe Charity Commission under section 14515)Ib} of the Act. Independent examiner's statement I h8ve completed my examination. I confirm that no material matters have cometo myattention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 12" Burton. 1"Tutbury & Hatton Scout Group as required by section 130 of the Act: or the accounts do not accord with those records. I have no concerns and have Come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding ofthe accounts to be reached. Signed: Name: Jane Taylor Relevant professional qualification or membership of professional bodies (if any}: Retired ACMA Address: 23 The Park Pale Tutbury DE13 9LB Date: 16 July 2025