TH ST 12 BURTON-UPON-TRENT, 1 TUTBURY & HAThON SCOUT GROUP TRUSTEES, ANNUAL REPORT Section 1 Charity Name Registered Number Financialyear From FinancialYearTo Address Legal and Administrative Information 12th Burton-Upon-Trent 1 st Tutbury Scout Group 703104 1" April 2023 31$t March 2024 1 Close Bank, Tutbury, Staffordshire, DE13 9HD The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of th Association and The Policy, Organisation and Rules of The Scout Association Governing Document The Mission of the Scout Association is "Scouting actively engages and supports young people in their personal development, empowering them to make a positive contribution to society" Objects of the Charity The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. See also the Mission & Values Statement at the end of this report. Specific Investment Powers Bankers None. Lloyds Bank plc, 14 High Street North, East Ham, London, E6 2HN. Section 2 Trustee Changes Trustees and Governance None Post held, and dates during which named trustees acted, rfnot for whole period of this report Group Chairperson Group Scout Leader Group Treasurer Group Secretary Beaver Section Leader Cub Section Leader Scout Section Leader Name ofperson (or body) entitled to appoint any charity trustee Group Scout Council District Commissioner Group Scout Council Group Scout Council Group Scout Council Group Scout Council Group Scout Council Name of Trustee Lorraine Sharpe Peter Steadman Jeremy Tutt Helen Williams Gill Steadman Neal Carter Heather Hardy Section 3 Activities and Achievements Group membership has remained fairly constant, as it has for a number of years at around 77 young people and 16 adults fairly evenly spread across the Beaver Scout Colony, Cub Scout Pack and Scout Troop. Preferring to focus on quality rather than quantity, we are restricted by the size of the building and available leaders. With minimal waiting lists and restricted by the former issues and available building time slots, we remain at one group per section. Membership Group members have had taken part in a well-balanced and exciting programme across the sections with activities both locally in and around the headquarters but also further afield. All sections I members have had opportunities to camp of stay away from home for a night or more, even for a week for some. Other activities have included badge work, testing the skills and knowledge of the young people, hiking, climbing, caving. sailing. canoeing and other adventurous activities. The group continues to foster a community spirit with the local area engaging in a variety of local events. Activities Across the sections we continually promote actively engaging and supportingyoung people in their personal development, empoweringthem to make a positive contribution to society. The adults work in partnership with the young people in a fun, learning environment which promotes our core values, Integrity; Respect; Care. Belief and Co-operation. Fundraising and donations activities in the year raised £2,826 for the Group (£2,357 in 2022123). Significant activities include marquee hire (£1,210), Hatton Carnival (£385), minibus hire1£770) and a donation from the Cosy Foundation (£250). Charity Fundraising We continue to use the Old School on Cornmill Lane as our Scout HQ. A new storage container has been installed. Facilities The Group structure is currently managed through a Group Scout Leader; with a team of adult and young leaders delivering the programme to the sections. Each section has a team to support the needs and development of the young people. Our Group is focused on being Youth Shaped in accordance with the Vision 2018 of the Scout Association and to prepare better futures 2018-2023 through the Skills for Life strategy of The Scout Association (The Scouts). Leadership The Scout Association and our Group is undertaking a transformation process in order to improve management and governance down to local level and help simplify the adult journey from recruitment, through learning into leadership. Our Group is currently transitioningfrom Executive Committees to Trustee Boards and a wider leadership team to ensure regulatory compliance and a simpler route to adult leadership / support roles. Membership subscriptions in the yearwere £8,3101£5,670 in 2022123). At th AGM on 17th July 2022. subscriptions were increased from £90 per year to £120 peryear and now being paid monthly ratherthan quarterly. Finances OSM is used to manage gift aid claims on subscriptions paid. In 2023124, we claimed £1,385 in gift aid (£1,360 in 2022123). Currently only 65% of subscriptions are being declared for gift aid. Ifyou have not already, please complete yourgift aid declaration in OSM as it allows us to claim an additional25% from HMRC. During the year, costs associated with running the Group were £9,747, £52 more than income received of £9.695 (via subs and gift aid}. Bank interest received in the year was £254 (£53 in 2022123). This has increased due to rising interest rates. In 2022123, a deposit of £3,966 was paid for a new storage container. Unfortunately, it was not able be installed due to access restrictions and refunded during 2023124. In May 2024, a new container was installed. We received £33,443k through the Tutbury Grant Fund during the year. This was put towards the cost of the replacement minibus, costing£35,375. Alon with the sale proceeds for the old minibus of £1,000, the cost to the Group to upgrade our minibus was £932. In July2023, the rent costs increased by 18% to £10 per hour (from £8.50 per hour). The cost of rent in the year was £1,9601£1,556 in 2022123). Insurance costs rose by 8% in the year to £1,973 (from £1,827 in 2022123). Nett contribution to camp and event costs is showing as £2,125. This include deposits of £780 for camps/events held in 2024125 (Scout Summer Camp an Scout London Residential weekend) and £600 relating to costs re-imbursed i 2024125 (Scouts Caving and Scouts Walesby SeNice Camp). Other significant costs in the year were the purchase of T-shirts and hoodies for volunteers (£1,329), Gocardless fees1£655) and badges1£710). Cash in the bank at the end ofthe yearwas £22,917. which was £5,550 highe than the start of the year. This increase in the bank balance was largely due t the container refund. We are now using OSM as the primary method for collecting subs and camplevent payments which has hugely reduced the administration burden. We also have a contactless payment device which means we are now largely cashless. Section 4 Policies The Group's policy on financial reserves is to retain a balance equalto the annual membership fee, some £10,000, and this has been achieved thisyear Reserves Policy We will review the future needs and the reserves policy annually in accordance with good practice and development expectations for Scouting throughout the Burton Upon Trent District. Grant Making Policy The Trustees do not make grants to outside organisations. Investments Selection Policy The Scout Association's Policy, Organisation & Rules set out the manner in which the funds of the Group may be invested. Review of Major Risks Financial- Risks managed by retention of rese￿eS as outlined above. Property- Risks managed by adequate insurance of buildings and facilities. People- Risks managed by application of the Scout Associations policies on Adventurous Activities l Emergenciesl Safeguarding and Bullying. GDPR-The Scouts have recently included GDPR compliance in the mandatory training. Trustees-All Trustees are expected to complete mandatory training after appointment. The Scout Group are operated to the information in the Policy Organisation and Rules as amended of The Scout Association. Section 5 Signature and Declaration I declare, in my capacity as charity trustee, that the trustees have approved the report above and have authorised me to sign on their behalf. Declaration Signature Full Name Position Date Lorraine Sharpe Group Chairperson 23" October 2024 Mission & Values Statement Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Vision.. To have prepared more young people with skills for life. supported by amazing leaders who deliver an inspiring programme. As Scouts we are guided by these values: Integrlty: We act with integrity; we are honest, trustworthy and loyal. Respect: We have self-respect and respect for others. Care: We support others and take care of the world in which we live. Belief: We explore our faiths, beliefs and attitudes. Co-operation: We make a positive difference; we co-operate with others and make friends. Strategic Priorities.. The following Strategic Priorities are: Perception: Scouting is understood, more visible, trusted, respected and widely see as playing a key role in society today. People: More well trained better supported and motivated adult volunteers, and more young people from diverse backgrounds. Programme: A fun high-quality programme consistently delivered and supported by simple digital tools. Objectives.. Our Objectives are We want to Grow, become more Inclusive, be More Youth Shaped and Impact our communities. Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doingand have fun. take part in activities indoors and outdoors. learn by doing. share in spiritual reflection. take responsibility and make choices. undertake new and challenging activities. make and live bytheir Promise. Diversity & Inclusion.. Scouting should reflect the societies in which it exists and actively work to welcome all individuals without distinction. This diversity should not only be reflected in the membership, but also the methods and programmes used within the Movement. Social Impact.. Every Scout should be involved in community service and share their experiences to inspire others. Through activities and projects, Scouts contribute to their communities and become leaders of positive change. 12" Burton, 1$1 Tutbury & Hatton Scout Group aims to develop Scouting through the full application of the UK Scout Association Policy and programme. 12th Burton, 1st Tutbury & Hatton Scout Group Receipts and Payments Account Year eiid dale For the year from 1st Apr 2023 Irzi To 31st Mar 2024 Receipts and payments 2023124 2022123 Unrestrlcted funds Unrestricted funds Recelpts Donations, l•ga¢l•$ and slmilar incom8 Membership subscnptions Less."Membership subscnptions paid on INalionallCountylArealDistrictl 8,310 5,670 4.080 3,528 Net membership subscriptions retained 4.230 2.142 Donation$ 1,072 183 Legacies Grft Aid 1.385 9.371 3,966 20.024 1.360 11.431 CamplEvent Income Container Refund Sub total 15.116 Grants Maintenance grant Other grants 33.443 Sub totsl Fundraislng Igrossl Marquee Hire 1.210 1,250 Group 75th Anniversary 385 Hatton Camival 827 1,229 Hatton Winter Wonderland 261 Other fundraising acti¥Aties 298 209 Sub total 2.335 3,334 Inv•stm•nt Incomg Bank interest 254 53 The Scout Association Short Temi Investment Service Other Investrnent incorne Sub total 254 53 Total Gross Income Asset and investmont sales. etc. 1,000 Total receipts 57.0 18.503 1 LT700002 (1st January 20171 12th Burton, 1st Tutbury & Hatton Scout Group Receipts and Payments Account VpAr r.na rt¥te For the year from 1st Apr 2023 To 31st Mar 2024 Receipts and payments 2023124 Unrestricted funds 2022123 Unrestricted funds Payments Charitable Payments Youth programrne and activitie5 Adult support and training 700 Rent 1.960 1,556 Water and Sewerage 395 261 Insurance 1,973 1.827 6,954 167 Repairs and Renewals Materials and equipment Printsng and photocopying CamplEvent Costs 7,246 11,033 Unrfom)s 1,358 110 8ank Fees 655 605 Scout Shop 710 799 Minibu5 315 Tents Sects"on Floats 600 600 Sundry 338 1,013 Sub total 26,267 Fundraising ¢xp¢n$¢$ Group 75th Anniversary 384 Hatton Carnival 442 373 Hatton Winter Wonderfand 194 other fundraising costs 139 Sub total 581 951 Total Gmss Expenditure Asset and Investment purchases. etc. 35.375 Total payments Net of ￿ceipts/(payrnents) Cash funds last year end Cash funds this year end 715 17.367 26,082 17,367 2 LT70000211sl January 20171 Statement of assets and liabilities at the end of the year 31st Mar 2024 31st Mar 2023 Unrestrlcted funds Unrestrlcted funds Cash funds Bank current ar￿Unt 275 50 Bank deposi¢ account 22,000 16,900 Building society account The Scout Associat￿n Short Term Investment Service CashlFloats 642 417 Totsl cash funds 22.917 17,367 Other monetsry assets Tax daim Debts due frorn the CountylArealOistricVGroup Insurance claim Sub toLIl Investment assets Investrnent property- detail Quoted Investments Other Investmen¢s- detail Sub totsl Non monetary assets for charity$ own use Badge stock Shop stock other stock Land and buildings Motor vehicles Scouting equipment, furnitu￿ etc Other Sub total Liabilities Accounts not yet paid Expenses incu[￿d but not invoKed Sub$cnplion5 not yet paid Loan - cletsil Sub total Contingent Ilabllities and future obligation$ The above recelpts and payments account and ststement of assets and liabilities were approved by the Trustees on 23rd October 2024 and signed on thelr behalf by nature Print Name Lorraine Sharpe Ichairperson) Jeremy Tutt {Treasurerl 3 LT70000211sl January 201 n Independent examiner's report to the trustees of 12" Burton, 1st Tutbury & Hatton Scout Group I report to the trustees on my examination of the accounts of the 12, Burton, 1" Tutbury & Hatton Scout Group for the year ended 31" March 2024. Responsibilities and basis of report As the charitytrustees of the 12" Burton. 1"Tutbury& Hatton Scout Group you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act'l- st I report in respect of my examination of the 12 Burton, 1 Tutbury & Hatton Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given bythe Charity Commission under section 14515)Ib) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the 12 Burton. 1" Tutbury & Hatton Scout Group as required by section 130 ofthe Act". or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding ofthe accounts to be reached. Signed.. Name: JA￿e sAryLo£ Relevant professional qualification or membership ot professional bodies lif any): A c w ( K hycj ) Address: J3 fHC PEt