2025-04-05-accounts - 46th Rotherham Scouts

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46th Rotherham Scout Group

Registered Charity Number: 703092 Trustees’ Annual Report For the year ended 5 April 2025

1. Objectives and Activities

The charity’s object is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential as individuals, as responsible citizens, and as members of their local, national and international communities.

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The 46th Rotherham Scout Group operates under the policies and principles of The Scout Association and delivers a balanced programme of Scouting activities for young people aged 4 to 14 years. Activities are designed to develop teamwork, confidence, leadership and practical skills through meetings, camps and community involvement.

2. Public Benefit Statement

The trustees confirm that they have had regard to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and planning its future activities.

The group provides an inclusive programme open to all young people regardless of faith, background or ability, offering clear public benefit through skill development, citizenship and community service.

3. Achievements and Performance

During the year the group successfully delivered its full Scouting programme, maintaining weekly meetings and providing outdoor activities and camps.

Membership has continued to grow, reflecting the commitment of leaders and volunteers to provide a varied and high-quality programme.

Significant progress was also made in improving the group’s headquarters building, ensuring the facility remains safe, functional and welcoming for all users.

Hall hire to community groups provided both income and engagement with the wider local area.

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4, Financial Review

Total income for the financial year ended 5 April 2025 was £33,895.36, primarily from subscriptions, fundraising, donations, and hail hire.

Total expenditure amounted to £27,316.11, including costs associated with building improvements, activity expenses, insurance, utilities and general running costs.

The resulting year-end balance was £16,561.15, which the trustees consider satisfactory and sufficient to support continued operations and planned future projects.

5. Reserves Policy

The trustees aim to maintain unrestricted reserves at a level sufficient to cover approximately six months of normal operating costs and to provide a contingency fund for emergency repairs or unexpected events.

At 5 April 2025, reserves were within this target range, reflecting prudent financial management.

6. Structure, Governance and Management

The charity is an unincorporated association governed by the standard constitution of The Scout Association.

Trustees are appointed annually at the Annual General Meeting in accordance with that constitution. Day-to-day management of Scouting activities is delegated to the Group Lead Volunteer and section team leaders, under the overall supervision of the trustees.

7. Risk Management

The trustees regularly review the major risks to which the charity is exposed, with particular attention to child safeguarding, health and safety, and financial control.

Appropriate procedures are in place to manage these risks, including adherence to The Scout Association’s safeguarding policy, volunteer training requirements and regular safety checks of the premises.

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8. Future Plans

The trustees’ priorities for the coming year include:

« Continuing to grow youth membership across all sections.
¢ Further development and improvement of the group’s building and facilities.
e Strengthening volunteer recruitment and training to sustain programme delivery.

9, Trustees

The following individuals served as trustees during the year:

« Alexander Young — Chair (Current), Group Lead Volunteer (Previous)
¢ Gaynor Bailey — Treasurer
e Jill Rowlands — Group Leader Volunteer (Current)
¢ Scott Rowlands
e Jenny Munday
¢ Andrew Winder
e Nathan Williams

Trustees who resigned during the year:

e Richard Wiggins — Chair (Previous)
¢ ~=©Louise Bailey
« Sue Newsome
e Vicky Williams

Signed on behalf of the trustees:

Name: Alexander Young Position: Chair Date: 19 October 2025

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Introduction

The groups finances have significantly been transformed over the last financial period, outstanding subs have been reduced and payments are now tracked using an online system (OSM), the decision has been made to deploy the Expense cards to all sectional and facilities leads to ensure they have the funds available to support programme and facilities as they see necessary, this also goes to show the level of engagement we have in our leadership base.

This report and the associated journals act as a representation of the group’s financial position as of the close of the 24/ 25 financial year and we as the trustee board would like these to be reviewed and approved prior to presentation to the Charity commission,

Financial Position Year End 5‘" April 2025

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“= Income ~ Expense [ Total Account Balance
£25,000
£20,000
£15,000
£10.000 2S
co) Se es Co See BS 8 eee es
£-{0,000 I a
Aug2 Sept24 Oct24 Nov24 Dec24 Jan25 Feb25 Mar25 Apr25
Account balances |
46th RHAM Scouts GRP 28.88
46th RHAM Scouts GRP Deposit 16,317.67
214.60
Account balance brought forward 9,981.90
Total income 33,895.36
Total expenditure 27,316.11
6,579.25
Account balance carried forward 16,561.15
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46" Rotherham Scouts Financial Report 2024 — 2025

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|||||| |---|---|---|---|---| |Higher|returns|available|on|Net income| |es| |fexpenseTT|

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Analysis vs Budget

Net upside vs budget £9245.25

Summary

A strong financial performance for the group over the 24 / 25 financial year, the increasing membership, generated through delivery of a quality programme and ongoing commercial relationships are returning the groups finances to levels where they were prfor to necessary expenditure to ensure that the faculties of the group are safe and are suitable for delivery of the quality programme.

The group has successfully been awarded 100% council rate rellef for the last, current and next financlal year.

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‘ th 46™ Rotherham Scouts Financial Report 2024 — 2025

The finances for the group are stable after having been simplified / streamlined over the last financial period, and have significant opportunity to grow moving forward, financially the strategy is working and should be continued.

Actions

e Continuing of Commercial relationship development
e Transfer of Current Account to alternative provider, current provision doesn’t support our requirements
6 Transfer of Deposit account to maximise returns
@ Increase level of Expense card exposure, provision more onto OSM cards, allowing allocated leaders greater flexibility

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Treasurer
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Chair

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Gaynor Bailey

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Alexander Young
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K CHARITY COMMISSION FOR ENGLAND AND WALES

‘ Independent examiner's report on the accounts

Section A Independent Examiner’s Report

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Report to the trustees/ | !aily None
members of | 46"° Rotherham Scouts
On accounts for the year | 4" April 2025
ended
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Charity no | 703092
(if any)
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(remember to include the page numbers of additional sheels)

| report to the trustees on my examination of the accounts of the above charity (the Trust”) for the year ended OS /O}p/ LOIS.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). ; | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ,
Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or
e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Name: | Ann D’Arcy

Relevant professional | ICAEW qualification(s) or body |Membership number 8898947 (if any): Address: | 70 The Balk

Wakefield, WF2 6JX

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SectionB.

= =—Ss«SOD closure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of |N/A any items that the examiner wishes to disclose.