REGISTERED COMPANY NUMBER: 02454546 {England and Wales) REGISTERED CHARITY NUMBER: 702973 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR ARTS ACTIVE TRUST MHA Elfed House Oak Tree Court Cardiff Gate Business Park CARDIFF CF23 8RS
ARTS ACTIVE TRUST CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Report of the Trustees 1 to 13 Independent Examiner's Report 14 Statement of Financial Activities 15 Balance Sheet 16 Notes to the Financial Statements 17 to 25
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES The objects of the charity are to encourage. promote and educate the public in the arts, music and the performing arts in England and Wales, in particular without prejudice to the generality of the foregoing at schools, theatres and other performance and community venues in Wales. The Arts Active Trust Interests are: Helping to break down barriers that rnay prevent our communities from enjoying the arts. Developing talents and life skills, especially among groups of participants that have protected characteristics andlor come from a low income background. We recognise that perfomiing and participating in creative arts can act as a catalyst for improved wellbeing, life change and personal development. Ensuring ourwork delivers our aims We annually review our aims. objectives and activities, looking at the work achieved and the outcomes and impact of our programme in the previous 12 months. We evaluate the success of each activity area and the benefits they have brought to the various groups of people participating in our projects. This process of review helps us ensure our aim, objectives and activities remain focused on our stated purposes. We refer to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our activity, aim and objectives and in planning our future programmes. In particular, the trustees consider how planned projects contribute to the charity's aims and objectives. How our activities deliver public benefit We run projects that focus on offering access to arts., through the provision and development of opportunities for participation, arts education, and arts in the community. Ours is an inclusive and accessible programme that benefits a diverse range of people and communities. Our activities are designed to support deeper learning, enhanced creative engagement. community empowerment, improved wellbeing, extended horizons and improved life outcomes. The output and impacts of our work this year are described in the following pages. Mission statement To engage our local communities with initiatives and aclivilies that invigorate the imagination and stimulate the soul. To encourage people of all ages to engage in and enjoy arts activities whilst providing accessible, local, transformative arts-led learning experiences. We support and implement a programme of activities focused on three areas of priority.. Schools - by enabling access to creative arts projects. events. resources and networks. Supporting teaching staff, to encourage and develop leamers, creativity and core skills through a creative curriculum. Young People by offering opportunities to collaborate with arts professionals to learn the skills, disciplines and practices in presenting and creating work. Young people are encouraged to participate actively and to take ownership of their work and to steer projects, events and initialives. Disadvantaged communities - by creating opportunities to enjoy the wider benefits of engaging with and participating in ultural activities in connection to local arts venues and community resources. Page 1
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES What We Do We deliver a bold programme of creative activities for all our communilies across Cardiff and the South Wales region, with particular emphasis on young people and vulnerable, underrepresented groups. A key role beyond delivering activity is lo support and signpost people lo opportunities to engage in creative activities. We see the value in all levels of creative engagement as a driver for both participation and creative production of the arts in Wales, but also the future health and wellbeing of our community as aUdienS, active supporters, leaders of and stakeholders in this crucial aspect of Welsh identity and cultural life. Activity Delivered and funded solely through the Arts Active Trust A2: Connect CPD Through continued partnership working with the Central South Consortium Joint Education seiCe during the academic year we have delivered a series of teachers professional learning days. These have been face to face training events for primary, secondary and ALN school teachers which have been successful and well attended. Feedback has been extremely positive. Participants value highly the opportunity to work with professional artists away from the dassroom and to share and network with colleagues. Number of workshops events or Number of participants knlwb.: Number of participations A2 Connect Teachers. Professional Learning 42 314 428 Plwg.cymru and Arts Active website development During the summer of 2023 we successfully launched our neY updated Arts Active Trust website. It was agreed that this was an important development both to serve the overall programme better and to help to give context to the Plwg.cymru site. The newlook website now includes a direct link lo Plwg.cymru and has a clearer presentation of all our programmes and events and resources. The second phase of development is to enhance the surrounding ecology of online content that will direct users to the Plwg.cymru site. Therefore we will pursue the development of content for the A2.'Connect area of our website to showcase and evidence our and other artists, projects and eXperIenS inNor sch¢)ols. Anecdotally we know that Plwg is being successfully used to connect schools with artists to enable the development of expressive arts experiences in the classroom. We will continue lo promote and further develop Ihis usage. A2 Crlw Celf The delivery of Criw Celf activity has been in its final phase this year as the Guent grant from the Arts Council of Wales is the last in this funding stream. Hence. alongside delivering workshops, courses and mentoring in all of the five local authorities. we have been working inlensively with the Criw Celf Youth Panel. a group of young people who have come through this and other Arts Active associated programmes. The aim of this is to continue to evolve and develop our participatory arts and engagement programme with young people. This process of'Future Proofing, has included mentoring and support for these alumni to pursue and deliver self-directed research projecls to feed into our next phase of youth activity. In particular, how the Arts Active Trust programme has embedded an ethos of true inclusivity and real-world validity in its engagement with young people in all artforms. To be able to make these plans happen the young people with the team's support and guidance have been developing their fundraising skills and are in the process of approaching funders and creating grant applications. Page 2
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Criw Celf Future Proofing Research and Development Activities The Reading Rooms Project has developed out of a series of short projects that were part of the Criw Celf Summer of Fun and Winter of Wellbeing activities. Through developing working partnerships with the Sustainable Studios Reading Room initiative and Cardiff University's Civic Mission project Arts Active plans lo develop further activity to help to develop the Reading Room project both in Cardiff and to take it to other key areas in Wales. It is likely that the programme will also feed into a new working relationship with Music Theatre Wales The Engineer Project has this year applied and been successful, in gainin9 an initial grant of £20.000 to further explore and scope the feasibility of a programme that supports young people to develop safe creative spaS in which to work and develop their practise and networks. The Rekindle Research Project - a group of the Criw Celf youth panel are investigating supplementary schooling models. They have been on a study visit to Manchester to meet the founders and youth panel to see the Rekindle Manchesler project in action. They have been tasked with considering how a model might be developed to pilot that would work in line with the ethos of the Curriculum for Wales. Both supporting and developing skills in arts and creative activities whilst deploying the expressive arts to support cross currtcular learning and wellbeing in young people of all ages. The budget fvnding this initial phase of research and development was part of the Criw Celf programme and will continue utilising designated funds. A management fee will be transferred out of the Criw Celf Project code to free resetves at the end of the year, Ihis being the accumulated administralive and management fees for the 9 years of project delivery. A2 Criw Celf & Visual Arts Youth Access Programme The A2 Criw Celf workshops and short courses are an established innovative programme that offers unique opportunities to young people to work with professional artists. The activities focus on developing the overall creativity of the participants as well as offering specific skills development. The project reaches across the five local authorities of the Central South Wales area and has had significant impact in developing young creatives in the region. The workshops and courses in each of the five local aulhorities were programmed by an artist living in that area. Over 50 % of the workshop assistants are young people who have come through the scheme. All workshops take place in community venues across the five regions and 300/0 of workshops are delivered bilingually in Welsh and English. Criw Celf Creative Mentorlng scheme Once again, we have run a programme of 1-2-1 mentoring for young people aged 17- 21. This scheme identifies young people who have been involved with Criw Celf s activities and may wish to pursue creative training post 16. In all cases the menlees face one or more challenges and for the majority these are multiple e.g. from a low-income household, not in employment or training and or with mental health challenges. Number of events or workshops Numbér of participants Number of engagementsl participalions Criw Celf Programme 162 343 343 Arts Active - Youth Arts Participation Youth Arts Programme This programme of extra-curricular and or post-16 activity engages, extends and develops young people's creative skills to support their aspirations, social interactions and emotional wellbeing. The programme is being delivered through a variety of projects working closely in partnership wilh Cardiff Youth SeNice and others. Through this work we ensure that we reach out into those areas and communilies that lack provision or access to creative participation. This activity has been integral to the development of the Criw Celf Future Proofing activity. Both these projects and other related activities are key drtvers in developing an approach to Youth Arts work that is inclusive, driven by the participants, voice and positioned and designed to engage wtlh those participants that often lack support to engage with creativty. Page 3
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Rights Fest Activity During the summer and early Autumn of 2023, Arts Active Trust teamed up with the Child-Friendly Cardiff to deliver a programme of creative activities across Cardiff to address some of the key topics in the lead-up to the Child Friendly Cardiff Rights Fest Event. The aim of our specific project brief was lo explore and discuss what the experience of growing up as a girllyoung woman in the city was like. Projed producer Lucy Dickson worked with artists and organisations to convene a series of workshops for groups of young people identified as often marginalised and made up mostly bul not always exclusively of girls. These included.. Embroidery with Ophelia Dos Santos at Cardiff Youth Service Girls Group Grange Pavillon and Juniors Group Butetown Pavilion Protest Arts with Sahar Saki at YMCA Ys Girls Group Dream Clty Model with Valentine Gigandet at Safer Wales youth support group Graffiti, poetry and Illustration with New Era stsff - New Era Talent Youth Club Whilst these groups were all pre-existing, they were mainly new contacts for Art Active. In all Cases the young people were challenged by the topics of discussion that were underpinning the programme, bul all gradually grew in confidence, rose to that challenge and benefitted. The outcome of these sessions was that the young people have greater awareness of their rights and have started to explore and express how they feel as young women and girls in our society. Many of the participants were identified as vulnerable. so it was particularly positive to have an opportunity to bring some awareness to the topic. The work created was impacrful and was shared at the final showcase and seminar event for young people in October 2023. Youth Inclusion Service Arts Project In late Autumn we were commissioned to deliver a series of arts activities for Ihe regular youth inclusion group led by the Cardiff Youth ServiTr. This is a group of young people aged 12-25 who are mostly living with learning disabilities and as resull are often marginalised and isolated without opportunities to develop their self-expression. Through the process of a series of activities the creative confidence of this group developed. and their engagement increased. Whilst at times, challenging the group dynamic was incredibly positive and the patticipants enjoyment of the activities was evident. For some just the chance lo try out a variety of different media was significant whilst others began to show clear creative strengths and preferences. Llamau In the early spring Arts Active Trust has been working with Llamau with a small group of young people who access the charity's support and education services at their ntre in Barry, Vale of Glamorgan. Llamau is the leading homelessness charity in Wales, supporting the most vulnerable young people and women. Artist Emma Prentice led a series of hands-on creativity for wellbeing sessions from February to early April this year. The workshops were designed to enable participants to relax and enjoy exploring and developing their crealive skills. The sessions were fun and informal providing an opportunity to strengthen relationships, build camaraderie and mutual support within the group and with their Llamau support staff. The séssions in the Vale have been fantastic, the young people have thoroughly enjoyed them and are already missing Emma. She is such 8 lovely artist, with fabulous ideas that really bring out the creativty in the young people. Page 4
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Each weekly session resulted in the young people finding new skills and making something unique and personal lo take away with them. Later in the summer we will be joining Llamau at their family festival events to provide fun crafting for all ages. Number of events or workshops ' Number of , participants Number of engagement participations Youth Inclusion Projects 34 50 278 Artworks Cymru The cuent fijnding is supporting the second phase of the mentoring scheme for artists., a cohort of mentee Artists have been paired with the existing team of freelance artist mentors on live projects. This round of funding is aiming specifically to extend the reach of the Artist Mentor team focusing on inclusive practice. The project has targeted artists from under-represented communities for the mentor programme. The learning and impacts from this phase of Ihe project are to be shared across the participatory arts sector during the Spring of 2024. The inclusive nature of Ihis project has been a vital aspect. The programme was successful in delivering fully inclusive training opportunities and support for practitioners starting out in their careers. Moreover, the sharing of this work amongst the sector will ensure the projecys legacy. Arts for Health & Wellbeing: Following on from a pilot project during summer 2023 Arts Active Trust successfully gained Arts Council of Wale Funding to continue and develop this activity supporting wellbeing both mental and physical through creative activities. Delivered in partnership with GLL Better Leisure ntreS in Cardiff and the Cardiff and Vale National Health Board the project will work across 3 Better Leisure Centres providing a combination of physical and creative arts activilies. This programme will offer bolh therapeutic and social support to targeted participants who are on the Better and UHB Cardiff and Vale's existing GP referral scheme. We will be monitoring the impact of this programme and hope to be able lo continue to develop the project if further funding can be secured. This partnership is one Ihat we see as having huge potential for community benefil. The first phase of the programme will start at Eastern Leisure Centre in Llanrumney and then further stages will introduce activity to Llanishen and Pentsvyn Leisure Cenlres later in the year. Number of events or workshops Number of participanls Number of engagementsl participations Health & Wellbeing Pilot 23 31 153 Page 5
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Arts Active Music programme for St David's Hall The established programme of music engagement aolivities that is run through the partnership beeen the Cardiff Council team and the Arts Active Trust continues. This is despite the significant impact that the closure of St David's Hall in September 2023 has had on that work. The council team of three employees continue in post, now under the Cardiff council Education Directorate. This means that the joint programme of work can still be delivered utilising alternative venues in the community- Vvhilst much of this activity was designed to link to the St David's Hall orchestral concert series and wider programme this does not mean that the work is no longer of value - in fact with the lack of an orchestral music venue in the city - quite the opposite. We therefore wntinue resolutely to seek to enhance access to all types of music and arts in and for the community- Again, partnerships are at the core of this work and are crucial to the ongoing development and successful reach of the programme. Arts Active has ft)rged key links with community-based organisalions over the past years and these are vital in supporting us to continue to deliver our aims. Soundworks Our weekly community music sessions for adults with leaming disabilities and complex needs has been running for many years. Since summer 2023 we have been able to return to the project's pre-covid status running two sessions each week as the numbers of participants has steadily increased. Due to the dosure of St David's Hall in the autumn we transferred the sessions to Western Leisure Centre to enable us to continue. The venue change has worked out quite well.. participants are able to travel and park at the Leisure Centre. However, there is a modest venue hire cost to be covered. In addition to the music making workshops annual infomal Soundworks concerts take place featuring professional ensembles and these have become a highlight of the Soundworks year as well as a feature ofthe Welsh Proms. Number of events or workshops Number of participants Number of engagementsl participations Soundworks 24 139 597 Open Or¢hestra The Open Orchestra project is well-established in Riverbank and Ty Gwyn special schools in Cardiff. During weekly sessions at the I0 schools, Iwo music leaders work with children with physical and learning impaimients, which vary in their severity. The music leaders work with children in small groups or pairs, with the aim of steadily building up larger groups (orchestras). Sessions are tailored to each student's individual needs and incorporate studenl-led elements. It is Arts Active's aim to offer transition and continuum for primary and secondary-aged pupils, through projects such as Open Orchestra. Across the two schools the participants range in age from 6-19 years and the cohort Is ethnically diverse including girls and boys from at least 10 different nationalities. The project leaders carefully monitor the impact on pupils of the sessions and this year it is has been noted Ihat= All children at Riverbank have developed the skill to read notation and conduct. Some students have learned rests and note durations, and the music leaders have observed Ihal all children have become better at turn taking. One student has nolably begun sharing instruments and resources much more and working much better as a pair. Another has gained significantly in confidence and is taking a much more active role in sessions. One student created her own graphic score this term. Page 6
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Number of events or workshops Number of participants Number of engagementsl participations Open Orchestra 30 26 688 Soundworks Youth Last year we were able to develop a new stream of soundworks activity for young people, this was made possible due to fvnding from the Anthem Music Fund Atsain programme and a partnership with Barnardo's Family Centre in Ely. Delivery of these sessions has run throughout the year to December coinciding with the end of the Atsain funding. Unfortunately. due to Bamardo's losing funding for this specific group of participants we have been unable lo continue to deliver the work in this centre. This was a disappointment particularly for these families. However, we have secured funding for this year to continue to deliver Soundworks Youth aclivily in the fomi of a grant from the Radcliffe Trust and a partnership agreement thal has been in place from Spring 2024 with the Cardiff Music Education Servi. Thi5 means Ihat our delivery of music participatory sessions for children and young people with learning disabilities and complex needs continues and is expanding. Page 7
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Number of events or workshops Number of particlpants Number of engagementsl participations Soundworks Youth 30 12 297 These sessions have developed the studenls, musical ability, social skills, listening skills and their InteSt in music. We've leamt a great deal from how the students have approached the tasks" Teacher. Ysgol Gyfun Gymraeg Glantaf Tiddly Prom This summer we welcomed young audiences to our Tiddly Prom perfomances at St David's Hall during the week of the Welsh Proms. Our longer term plans for the Tiddly Prom brand and Ihe existing back catalogue of songs and stories are currently in planning stages with the possibility of recording the music not njled out. The closure of St David's Hall meant that it was not possible to present a Christmas version of the Tiddly Prom. We will be exploring alternative and more financially sustainable formals for live music performances for the under 5$ which might continue with the Tiddly Prom brand name. Number of events or workshops Number of participants Number of engagemenlsl participations Tiddly Prom Live Performances 387 387 Gamelan The Cardiff Gamelan Community Group has a strong core of members who have met weekly throughout the year to bolh perfecl traditional Javanese pieces and to create new works. Despite the disruption in the autumn of having to move OLrt of St David's Hall the group managed to keep on meeting. Challenges aside, this year Cardiff Gamelan realised the ambilion to create a new piece to play live with silent movie. Working with musician and composer Helen Woods the group created a new suite of pieces that can accompany the 1927 silent movie 'The Lodger Story of the London Fog, directed by Alfred Hitchcock and featuring Ivor Novello in the title role. This project culminated in a screening of the film accompanied by live gamelan at the Memo Arts Centre, Barry on 21 March. The piece was highly praised for the marriage between the visual storytelling of the film and its gamelan accompaniment. It is hoped that a repeat perfomiance may be possible. However. the long-term threat to the future of the gamelan programme has now been realised with the closure of St David's Hall. A short-term solution has been found which sees one of the tunings sited at Chapter Arts Centre in the Cardiff Music Education suite. The other half of the set is currently being kept in temporary storage with the Cardiff Mu51C Education servi equipment, bul this is only temporary. The plan remains to purchase some bespoke flight cases that will enable the full set of two tunings to be more safely stored and transported. In addition, further conversations need to be entered into with potential partners to be a more permanent host to at least one half of the set if not all of it. Page 8
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES In the meantime. with half the set in place at Chapter our plan is to re-establish regular schools workshops and public weekend lasler sessions. Number of events or workshops Number of participants Number of engagemenlsl participations Gamelan 36 292 Cardiff Classical- Activity Supported by the Arts Council of Wales through St David's Hall Cardiff Council. this programme enhances the offer of the venue's classical concert series through a range of community and schools, activities. This work is supported by Arts Active trust which provides services in the form of website hosting for events, social media and marketing. Since the closure of the venue in September 2023 the Arts Active team have continued to deliver their programme of community engagement and education projects utilising the ACW funding lo Cardiff Council and presenting the work in partnership with the Arts Active Trust. Podcasts Hosted by Jonathan James and joined by Angharad Smith, a.k.a 'JJ & Haz., this bubbly duo delves through all music and genres, sharing with you their personal favourite pieces. Number of events or workshops Number of participants Number of engagementsl participations Podcasts 10 736 3682 Young Composers The Young Composers Scheme provides an opportunity for aspiring young musicians aged 14-18 to develop their skills in composition, instrumentation and arranging. This invaluable opportunity allows young people to leam from, and work alongside professional composers and musicians,. ideal for those developing a portfolio of work. This scheme is one of very few initiatives aimed for this age group and as such is an important element ofthe music programme. Number of events or workshops Number of participants Number of engagement participations Young Composers 24 25 150 Music Lab Thanks to the pilot project fvnding received from Ty Cerdd, our Music Lab project began autumn of 2023. Regular monthly sessions offer a cohort of young musicians and composers, access to support from professionals alongside opportunities to record and work on pieces with others in the group. Now an established part of our Cardiff Classical programme, the Arts Active Experimental Music Lab is an opportunity for people aged 14- 18 to explore the possibilities of music technology as a means of creating crossovers beeen musical genres. Using recording and sound manipulation techniques. participants can use traditional musical instruments and other sound sources, such as found sound and voice, to create experimental music as well as sound art. noise.art and perfomance art. Number of events or workshops Number of participanls Number of engagementsl participations Music Lab 20 28 90 Looking Ahead The Arts Active Trust provides an inclusive, innovative and exciting programme of creative activities and arts-led learning opportunities across Cardiff and throughout the South Wales region. This year has seen a train of events which more swiftly than anticipated has brought about some changes to the charity's well-established mode of working in close partnership wilh Sl David's Hall. However. the Trust is keen to continue in its position dosely aligned with Cardiff Council and will re-establish partnership arrangements to the benefit of all parties and to ensure the charity's ability to deliver work in line with its mission. Page 9
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES As an organisation. we have for some time worked on consolidating our strong position. Through relationship building with key supporters and allies and organisational partnerships we will continue to deliver excelleni programmes of creative activity. Our work continues to be both impactful and to offer social, economic, ecological and cultural value to our community. We will therefore continue to: Build on existing relationships and act as a conduit and catalyst for positive social change alongside Cardiff Council, Arts Council of Wales. Educalion Consortia, the National Lottery and other key community-based stakeholders. Facilitate partnerships that are mutually beneficial, equilable. and socially just., co-delivering sustainable, ethical and resilient programmes of activity that embed creativity in the community. Embed work within specific communities and groups of people where there is a need or a lack of opportunities for involved participation and creative engagement. The barrier may be economic, geographic, social, or cultural. Provide healthy & safe spaces for leaming through arts-led activity. creative process and sharing, that empower participants to prosper and generate skills, expertise, self-confidence, purposefully building a sense of cohesive community and civic engagement. Nurture, develop and support artists at all points in their careers, ensuring resilience and excellence in the local arts and culture sector in Wales. Create opportunities for artists to work across generations and build livelihoods and careers in their locality. Page 10
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Overall Project Statistics Charts Number of sessions I new items of video content Number of participants Number ofengagementsl participations Totals 439 2098 7385 Events, Workshops and Activity 2023124 150 162 100 42 24 30 Projects 2023r24 Individual Engagements / Participations 2023124 Lab A2 Connect- Teachers.... Yourhg Composers. Sch... Podcasts- Braving the... Gamelan riddly Prom Sounoknfks Youth A2 Criw Cgff Programme Arts Active Open Ofche... Soundworks Arts for Heatth & Wellbe... Youtii Parb"cipation Page 11
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 FINANCIAL REVIEW Financial position The results for the financial year are set out in the attached financial statements. Total income for the year amounted to £181.774 and total expenditure was £218,584, giving net expenditure for the year of£36,810. Funds at the year-end tolalled £248,877, of which £77.782 has been designated frjr ongoing programmes of activity and £138,048 related to restricted funds. Any surplus on designated programmes of activity will be transferred to general funds at the end of Ihe project. Reserves policy It is the policy of the directors to maintain free reserves, which are the unrestricted funds of the organisation less designated funds and the net book value of the fixed assets, al a level which equates to at least six months unrestricted expenditure. This provides sufficient funds to cover management and administration and support costs, and to respond to requests for funds in fijrtherance of the objects of the charity which arise both from time to time and at short notice. At 31 Marth 2024, free reseNes stood at £32,243. STRUCTURE, GOVERNANCE AND MANAGEMENT The Arts Active Trust is a company limited by guarantee - number 2454546 - and has no shareholders. The oharity number is 702973. The Memorandum and Articles of Association were amended by special resolution on 18 October 2016 and the Object of the Trust was amended in February 2012. Directors, who are also twstees of the chariiy for the purposes of charity law, may be appointed by the board of directors of the charitable company before a general meeting, subject lo the provisions sel out in the Articles of Association. The Trust seeks directors with appropriate skills as befits its activities. The directors are subject to retirement by rotation, one third of the directors retiring at each Annual General Meeting and being eligible for re-election. A director appointed by the board of directors shall hol(J office until the next Annual General Meeting and also retire by rotation at that meeting. All new directors are provided with an induction to the charitable company and given guidan as to the role and responsibilities of being both a Charity trustee and a company director. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 02454546 (England and Wales) Registered Charity number 702973 Registered office 180 King George V Drive Cardiff CF14 4EP Trustees D R Baxter J G Davies C A Nightingale J E Quantock R D Sweelman BA Weir LMHale Chair from June 2024 Chair until June 2024 Resigned 12 June 2024 Resigned 20 June 2023 Appointed 20 July 2023 Company Secretary B A Brimble Page 12
ARTS ACTIVE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 REFERENCE AND ADMINISTRATIVE OETAILS Independent Examiner MHA {trading name of Maclntyre Hudson LLPI Limiled liability partnership in Ellgland & Wales Registered number OC312313 Elfed House Oak Tree Court Cardiff Gale Business Park CARDIFF CF23 8RS This report has been prepared in accordance wilh Ihe special provisions of Part 15 of the Companies Act 2006 ielaling lo small companies. Approved by order of the 8oard of Trustees on and signed on ils behalf by.. D R 8axler- Trustee Page 13
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ARTS ACTIVE TRUST Independent examinerfs report to the trustses of Arts Active Trust {'the Company,) I report to the charity trustees on my examination ofthe accounts of the Company for the year ended 31 March 2024. Responsibilities and basis of report As the charity's trustees of the Company (and also ils directors for the purposes of company law) you are responsible for Ihe preparation of the accounls in accordance with the requirements of the Companies Act 2006 {'the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charilies Act 2011 ('the 2011 Act,). In carrying out my examination I have followed the Direclions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. Independent examinerfs statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or the accounts do not accord with those records; or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a Irue and fair view which is not a matter considered as part of an independent examination., or the accounts have not been prepared in accordance with the melhods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Julia Mortimer FCCA MHA (trading name of Maclntyre Hudson LLP) Limited liability partnership in England & Wales Registered number OC312313 Elfed House Oak Tree Court Cardiff Gate Business Park CARDIFF CF23 8RS Page 14
ARTS ACTIVE TRUST STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 31 MARCH 2024 2024 Total funds 2023 Total funds Unrestricted funds Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 176 176 Charitable activlties Access to the arts and education 67.170 114,428 181,598 246,282 Totsl 67,346 114,428 181.774 246,282 EXPENDITURE ON Raising funds 998 998 3,679 Charitsble activities Access to the arts and education 81,279 136,307 217,586 197,383 Total 82,277 136,307 218,584 201,062 NET INCOMEI{EXPENDITUREI (14.931) (21,879) (36,810) 45,220 RECONCILIATION OF FUNDS Total funds brought forward 125,760 159,927 285,687 240.467 TOTAL FUNDS CARRIED FORWARD 110.829 138.048 248,877 285.687 The notes form part of Ihese financial statements Page 15
ARTS ACTIVE TRUST BALANCE SHEET 31 MARCH 2024 2024 Tolal funds 2023 Total funds Unreslncled funds Reslricled funds Notes FIXED ASSETS Tangible assets 804 804 2,453 CURRENT ASSETS Debtors Cash al bank 12 31.944 82.211 32.811 113.404 64,755 195,615 48,522 260.338 114,155 146,215 260.370 308.860 CREDITORS Amounis falling due bwlhin one year 14.1301 18.1671 112,2971 125.6261 NET CURRENT ASSETS 110.025 138.048 248.073 283.234 TOTAL ASSETS LESS CURRENT LIABIUTIES 170,829 138,048 248.877 285.687 NET ASSETS 110.829 138.fy18 248.877 285.687 FUNDS Unreslncled funds Reslricled funds 14 110.829 138,048 125.760 159,927 TOTAL FUNDS 248,877 285.687 The charitable company is enlillee lo exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024. The members have nol required Ihe company lo obtain an audit of its financial slalemenis for the year ended 31 March 2024 In accordance with Section 476 of the Companies Acl 2006. The Iruslees acknowledge Iheir responsibilities for lal ensuring that the chantable company keeps accounting records that comply with Secbons 386 and 387 01 the Companies Acl 2006 and prepanng financial slalements which give a true and fair view ol the slate of affa(rs of the charitable company as at the end of each financial yeaf and of ils surplus or deficit for each financial year In accordance with the requirements of Sections 394 and 395 and which olhefwise comply with ihe requirements of the Companies Act 2006 lating to financial slalements, so far as applicable lo the charitable company. Ibl These financial 51alements have been prepared in accordance with the provisions applicable lo charitable companies subject to the small companies regime. The financial slalemenls were approved by the Board of Tfustees and authofised for Issue on and were signed on ils behall by.. D ft BaKler- Tnjslee The noles form part of these financial statements Page 16
ARTS ACTIVE TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 STATUTORY INFORMATION Arts Active Trust is a company limited by guarantee incorporated in Wales within the United Kingdom. The registered office is 180 King George V Drive, Cardiff, CF14 4EP. Members have agreed to contribute £5 in the event of a winding up. The financial statements are presented in Sterling {£). the company's functional currency, and rounded to the nearesi pound. The principal aclivities and nature of the charity's operations is to encourage, promote and educate the public in the arts of music and the perfomiing arts in England and Wales in particular. but without prejudice to the generality of the foregoing, at schools, theatres, perfomiance and other community venues. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charitable company. which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP {FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Practi applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102 S1A Update Bulletin 1 } (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. Arts Active Trust meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or Iransaction values unless otherwise stated in the relevant accounting policy note{s). Going concern Funding has been confirmed for all key grant funders for the financial year to 31 March 2025. In addition, the charity continues to raise funds from Trusls and individuals, enabling a range of support programmes. The trustees are confident that Arts Active Trust will be able to tailor service provision in line with the funding available and will look to obtain additional fvnding from other sources. Given the free resee$ currently held the trustees are confident of the future of the Gharity for the next 12 months. The trustees and key management personnel are satisfied that it is appropriate for the charivs financial statements to be prepared on a going concern basis. In the circumstances they have concluded that no adjuslments or additional disclosures are required to the financial statements at this time. Income All income is recognised in the Statement of Financial Activtties once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Donations and legacies income include5 donations, gifts and grants that provide core funding or are of a general nature and is recognised where there is entitlement, probability of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when the donor specifies it must be used in future accounting periods or the donor has imposed conditions which must be met before the charity has unconditional entitlement. Income from charitable activilies includes income received under contract or where entitlement to granl funding is subject to specific perf0rrnan conditions. This income is recognised as the related services are provided and there is entitlement, probability of receipt and the amounl can be measured with sufficient reliability. Income is deferred when the amounts received are in advance of the perfomance of Ihe service or event to which they relate. Investment income is recognised on a receivable basis. It is not the policy of the charity to show income net of expenditure. Page 17 continued...
ARTS ACTIVE TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES - continued Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity lo that expenditure, it is probable that a transfer of economic benefils will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an arual$ basis and has been classified under headings that aggregate all cost relaled to the category. Where costs cannot be directly attributed to particular headings they have been allocated lo activities on a basis consistent wilh the use of resources. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and ServIS for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Support costs are those costs that. whilst necessary to deliver an activity, do nol themselves produ or constitute the output of the charitable activity. This includes govemance costs which are those costs associated with meeting the constitutional and statutory requirements of the tharity and include Ihe accountsncy fees and costs linked to the strategic management of the charity. Tangible fixed assets Tangible fixed assets are initially recorded at cost. Tangible fixed assets are depreciated so as lo write off their cost less estimated residual value over their estimated useful economic lives by equal annual instalmenls at the frjllowing rales.. Equipment- 10/0- 25% Taxation The charity is exempt from corporation tax on its charitable activities. Financial instruments The charity only has financial assets and financial liabilities of a kind that qualify as a basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. Debtors Trade debtors and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayment are valued at the amount prepaid net of any trade discounts due. Creditors Creditors are recognised where the charity has a presenl obligation resulling from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised al their settlement amount after allowing for any trade discounts due. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fvnd is included in the notes to the financial statements. Page 18 continued...
ARTS ACTIVE TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 DONATIONS AND LEGACIES 2024 2023 Donations 176 INCOME FROM CHARITABLE ACTIVITIES 2024 2023 Event income Other income Grants Contract setvices 211 1,050 113,377 66,960 474 185.158 80,650 181.598 246,282 Grants received, induded in the above, are as follows: 2024 2023 Arts Council of Wales - Criw Celf Project Arts Council of Wales - Artworks Cymru Big Lottery Grant - Open Orchestra Tailh - Biospheres Exchange Project Anthem Music Fund - Soundworks Youth Project Ty Cerdd Music Centre Wales Arts Council of Wales - Creativity for Health and Wellbeing The Radcliffe Trusl - Youth Soundworks Programme The National Lottery - Engineer Project Big Lottery Grant- St David's Hall project 50,875 92,501 50,000 747 31,310 8,900 1,700 907 29,595 5.000 20,000 7,000 113,377 185.158 CHARITABLE ACTIVITIES COSTS Direct Costs (see note 6) Support costs (see note 7) Totals Access to the arts and education 210.915 6.671 217,586 The charity has no employees. DIRECT COSTS OF CHARITABLE ACTIVITIES 2024 2023 Subcontractor fees Insuran Telephone Postage and stationery Other direct costs Staff training Subscriptions Travel and venue hire IT sofvare and consumables Translation Artists Materials Producers Refreshments 44,394 904 385 587 3,673 37.343 990 590 452 417 354 1,548 11,320 1.495 1.907 87,763 4.556 38,075 1,854 2,622 14,036 1,592 2.359 78,729 4,519 51,930 3.536 Carried forward 209,266 188.664 Page 19 continued...
ARTS ACTIVE TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 DIRECT COSTS OF CHARITABLE ACTIVITIES - continued 2024 2023 Brought forward Depreciation 209,266 1,649 188,664 1,480 210,915 190,144 SUPPORT COSTS Govemance costs Finance Totals Access to the arts and education 25 6,646 6,671 Included within support costs are fees payable to the independent examiner of £1.800 in respect of independent examination fees. NET INCOMEI(EXPENDITUREI Net incomel(expenditure) is stated after chargingl(crediting)'. 2024 2023 Depreciation - owned assets 1.649 1.480 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2024 or for the year ended 31 March 2023. Trustees, expenses There were no Irustees. expenses paid for the year ended 31 March 2024 or for the year ended 31 March 2023. 10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds Restricted funds Total funds INCOME AND ENDOWMENTS FROM Charitable activities Access to the arts and educalion 52.974 193.308 246.282 EXPENDITURE ON Raising funds 3,679 3,679 Charitable activities Access to the arts and education 100,760 96,623 197,383 Total 104.439 96.623 201,062 NET INCOMEIIEXPENDITUREI {51.465) 96,685 45.220 RECONCILIATION OF FUNDS Total funds brought forward 177,225 63,242 240,467 TOTAL FUNDS CARRIED FORWARD 125,760 159,927 285.687 Page 20 continued...
ARTS ACTIVE TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 11. TANGIBLE FIXED ASSETS Plant and machinery COST Al 1 April 2023 and 31 March 2024 38.036 DEPRECIATION At 1 April 2023 Charge for year 35,583 1,649 At 31 March 2024 37,232 NET BOOK VALUE Al 31 March 2024 804 At 31 March 2023 2,453 The Trust owns both the Gamelan and its boxes which are stored at St David's Hall. The Gamelan was acquired in the 1990's but has not been included in fixed assets as in the opinion of Ihe trustees, obtaining a valuation for such a specialist instrument custom made in Indonesia would not warrant the cost. 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade debtors Prepayments and accrued income 30,360 34,395 48,522 64.755 48,522 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade creditors Accruals and deferred income 5,830 6,467 6,462 19.164 12.297 25.626 Included within accruals and deferred income above is the following deferred income: 2024 2023 Deferred income brought forward Released during the year 7.907 8,654 7,907) 747) 7.907 The deferred income related to income received in advance of projecl delivery. This income was released in full to the Statement of Financial Activities during 2023124. Page 21 continued...
ARTS ACTIVE TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 14. MOVEMENT IN FUNDS Net movement in funds At 3113124 At 114123 Unrestrlcted funds General fund Designated fund - A2 Connect Designated fund - Winler of Wellbeing 49,602 45,518 30.640 (16,555) (2901 1,914 33,047 45.228 32,554 125,760 (14,9311 110,829 Restricted funds Tiddly Prom fund Criw Celf fund Artworks Cymru Soundworks Taith - Biospheres Guardian 2050 Project Anthem Music Fund- Soundworks Youth Project Ty Cerdd - Music Lab Project The Engineer Project Arts & Health Programme 2,480 80,656 48,125 (10) 122.361) {23,895) 3,177 (18,066) 2,470 58,295 24,230 3,177 18,066 8,900 1,700 (6.6961 {1,275) 20,000 27,247 2,204 425 20,000 27,247 159,927 21,879 138,048 TOTAL FUNDS 285,687 36.810) 248,877 Net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund Designated fund - A2 Connect Designated fund - Winter of Wellbeing 25,746 25,000 16,600 (42,301) (25.2901 14.686 (16,555) (290) 1.914 67,346 (82,277) (14,931) Restricted funds Tiddly Prom fund Criw Celffvnd Athorks Cymru Soundworks Tailh - Biospheres Guardian 2050 Project Anthem Music Fund - Soundworks Youth Project Ty Cerdd- Music Lab Project The Engineer Project Arts & Health Programme (10) 174,286) (23,895) {9,731) (18,066) {10) (22.361) {23.895) 3,177 (18,066) 51,925 12,908 (6.696) {1,275) {6,696) {1,275} 20,000 27.247 20,000 29.595 2.348> 114,428 136,307 21.879 TOTAL FUNDS 181,774 218,584 36.810) Page 22 continued...
ARTS ACTIVE TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 14. MOVEMENT IN FUNDS - continued Comparatives for movement in funds Net rnovement in funds At 3113123 At 114122 Unrestricted funds General fvnd Designated fund- A2 Connect Designated fund - Winter of Wellbeing 86,297 7.346 83,582 (36,695) 38,172 52,942) 49,602 45,518 30.640 177,225 (51,465) 125,760 Restricted funds Tiddly Prom fund Criw Celf fund Athorks Cymru The Switch Project Taith - Biospheres Guardian 2050 Project Anthem Music Fund - Soundworks Youth Project Ty Cerdd - Music Lab Project 2,480 57,016 2,480 80,656 48,125 23,640 48,125 (3,746) 18,066 3,746 18.066 8,900 1,700 8,900 1,700 63,242 96,685 159,927 TOTAL FUNDS 240.467 45.220 285,687 Comparative net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund Designated fund - A2 Connect Designated fund - Plwg Designated fund- Winterof Wellbeing 474 50,000 2.500 (37,169) {11,828) (2.500) 52,942) (36,695) 38,172 52.942) 52,974 (104,439) 151,465) Restricted funds Criw Celf fund Artworks Cymru Soundwod(s The Switch Project Taith - Biospheres Guardian 2050 Project Anthem Music Fund - Soundworks Youth Project Ty Cerdd - Music Lab Project 92,501 50.000 747 8,150 31,310 (68,8611 (1.8751 (747) (11.896) (13,244) 23.640 48,125 {3,746) 18,066 8.900 1.700 8,900 193,308 96.623 96.685 TOTAL FUNDS 246.282 201,062) 45.220 Desi nated funds All of these programmes of activity support the Arts Active Trust to offer community arts projects that have focus on inclusivity and diversity to reach a broad range of communities in and around Cardiff. Any unspenl funds remaining at the end of the project will be transferred to general funds at that point. Page 23 continued...
ARTS ACTIVE TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 14. MOVEMENT IN FUNDS- continued Restricted funds Tiddly Prom fund Grant funding was received in a prior year from the Oakdale Trust, The Gibbs Charitable Trust and Arts Council of Wales in previous years towards the Tiddly Prom project. This project aims to support a series of perfomiances, presented by Arts Active, that tours for under 5 year olds in areas and communities that have little access to the arts and live music. Criw Celf fund Grant fijnding received from the Arts Council of Wales to support the Criw Celf Cardiff Scheme. This project aims to engage young people in the visual arts and targets specifically the 'More Able and Talented, band of students offering a variety of different chan$ to work with well recognised practising artists. Artworks Cymru The Artworks Cymru activity is supported as a partnership programme. Funding was reiVed in the form of Iwo grants. One from Arts Council Wales and one from Paul Hamlyn Foundation will support this work in its entirety of the next two financial years. Taith - Biospheres Guardian 2050 Project Funding received during the year from International Learning Exchange Programme Limited (Va TAITH) Io support the Biospheres Guardians 2050 Projecl. Biosphere Guardians 2050 is an exciting tabletop roleplaying game design exchange project for young people themed around biodiversity and climate action. The project is part of an internalional exchange programme that includes group exchanges to Italy, Germany and Ireland as well as regular online sessions. Anthem Music Fund - Soundworks Youth Project Funding received during the prior year from Anthem Music Fund to support the Soundworks Youth Project. The project fomis part of our inclusive programme of creative activities for adults and young people with leaming disabilities and autism, offering excellent creative experien$ for all. Ty Cerdd - Music Lab Project. Support in a prior year of £1,700 from the Ty Cerdd Inspire fund was secured during the year for research and development work to establish a new project called Music Lab for young people aged 14-25 years old. encouraging explorative creative approaches to composition and music making. The Engineer Project Grant funding of £20,000 received from the Nalional Lottery to enable Arts Active Trust to further explore and scope the feasibility of a programme that supports young people to develop safe creative spaces in which to worf and develop their practise and networks. Arts & Health Programme Grant funding of £29,595 from Arts Council of Wales as a contribution to the project 'Creativity for Health and Wellbeing 2024,. Prior ear onl The Switch Project Funding received from University of South Wales to support The Switch Project. The project uses crealive facilitators and practitioners from a variety of physical and leaming difficulties and it enables participants to explore and create music in an enjoyable and accessible manner. Page 24 continued...
ARTS ACTIVE TRUST NOTES TO THE FINANCIAL STATEMENTS - Continued FOR THE YEAR ENDED 31 MARCH 2024 15. RELATED PARTY DISCLOSURES There were no related paty transactions requiring disdosure for the year ended 31 March 2024 or for the year ended 31 March 2023. Page 25