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The Merseyside Children’s Holiday Fund : Est. 1967 MCHF Trustees meeting: 18 th March 2025 Attendees: Ray Jones, Liz Wynne, Keely Cummins, Tim Jones, June Roberts, Becci Wilcox. Apologies: Faye Brennan, Dave Griffiths. 1. Welcome | KingswoodRay welcomedwent allinto trusteesadministration to first trustee’sJanuary meeting.2025. PGL All staffhave areoffered. awareMCHF have a place at Shrewsbury centre which we have accepted. Liverpool City Council have closed the Colomendy site for the time being.
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2. Treasurer’s report and Accounts.
Accounts distributed and agreed by trustees on 13.02.2025 Brought forward: £10537.38; Income: £30161.04; Expenses: £20333.19; Carried forward: £20365.23. : Accounts currently being checked. In good financial position but may need reserves later on depending on what happens with PGL. Kensington have not yet cashed cheque, but have paid deposit to PGL.
3. PGL visit
Currently there are a lot of unknowns which will hopefully become clearer | | following visit on 12th April. Keely has worked out timings from new location to | our usual venues. Plan of the week has been distributed to trustees but not | | finalised. We may only have Park View staff who can drive the bus which may impact trips: Keely, Rachel and Amy can drive - may mean swapping staff for days out. Ray has looked into insurance for another van - unable to secure this. Minibus hire £1350 - too expensive. No visit to Mold but could go to Shrewsbury market - daily market in a market hall. Visit on the 12", will enable team to find out what is available/appropriate in local area near to PGL. Maybe more on-site options at PGL. Keely has found a park 9 min away from PGL and a second, bigger | | park (free) with play area, park, castle, splash pool - 34 min away. Liz suggested planning of tournaments/games for day to park. All weather dependent. Wrexham cinema still on the plan, as is Plas Madoc and Llandudno. Concerns over | Greenwood Forest Park as nearly 2hr away (2.0hr from Colomendy). Possibly still plan to go as good venue (top 10 in Wales) - dependent on PGL providing tea later or us providing our own meal. Cannot make decisions until spoken to PGL staff on | 42th April. = | SECRETARY usiadate CHAIRMAN &TREASURER | | Mrsie Wynne The King’s Award Mr Ray Jones BEM | | Aughton,14 StandhouseOrmskirk, LaneL39 5AR aaa Aughton,Highmere,Ormskirk, 11 CygnetL395QH Close || | 7:07846 852 431 www.mchf.org.uk T: 07930964543 | A Registered Charity No: 702960 S
ifV4 [OSY,>in BOY va \ - @Plose?= TD ‘ The Merseyside Children’s Holiday Fund ' Est. 1967 4. Staffing levels and children. i Limited to 17 staff and 60 children (77 max), Currently there is no room for Layla. | Children: 10 infant boys and 10 infant girls, 20 junior boys and 20 junior girls. PGL appear to be strict on these numbers, to be discussed at visit on 12th April with i Centre Manager. If children swapping age ranges in the day, swap back for sleeping. We must be strict on 60 invitations only — previously invited more in case children drop out last minute, this will not be possible as no wiggle room if all attend. Staffing: Infants: Keely, Amy, Rachel, June, Liz, Becca (6) JG: June, Janet, Faye, Niamh, Imogen (5) JB: Ray, Michael/Tim, John, Jimmy, Dave, Pete (6) 5. Schools | New school, Mab lane - in close proximity to Park View, Deputy Head agreed | parents can meet at McDonalds. Not using St Columbus as no connection now i Janet is no longer there. Timings of first day moved slightly to account for longer journey to PGL. Now meeting 9.15, coach 9.30. 9.40 at Kensington, coach 9.50. John to get cases on minibus, then children on coach. 6. Future storage of equipment. | Park View have agreed they can store boxes - need to have a purge this year to | reduce amount of boxes before storage, now all resources to be kept together. If | resources not used, to be thrown away/recycled - e.g., blue rucksacks that have | been donated not to be used this year, older bags to be used, then donated to children if past their best for the purposes of future use on the holiday. Blue rucksacks to be used in following years. 7. Duty rotas Set up at PGL unknown until visit on 12th April. JB and JG staff do not use rotas, all staff support and take time away as needed. Liz stressed importance of all staff having adequate time away and night,off as required. To share staff to | enable this. apt RE ott, | | SECRETARY ne CHAIRMAN & TREASURER | ; Mrs Liz Wynne The King’s Award Mr Ray Jones BEM | Aughton,14 StandhouseOrmskirk, LaneL39 5AR an Aughton,Highmere,Ormskirk, 11 Cygnet L395QH Close = | | 7:07846 852 431 www.mchf.org.uk T: 07930964543 | a . Registered Charity No: 702960 S
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| | viewing i to PGL, look at | year - - cost for for | be | Print us. | have | pays for (circa | ceremony What’s app. : : CHAIRMAN &TREASURER [| Mr Ray Jones BEM | Highmere, 11 Cygnet Close | Aughton, Ormskirk, L395QH | T: 07930 964543 | J
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NN —— Se ee (Oo 4Se oe ee py F Poe \ : The Merseyside Children’s Holiday Fund Est. 1967 | : 8. Future venues | ; Liz - YMCA venues - sole use for the group and good food. Team also viewing i | Shrewsbury Private School on 12th April as alternative venue. Ray spoke to PGL, we are unique and not the usual type of group they cater for. They will look at | 2026 to potentially match price of Kingswood. 2027 is our 60th anniversary year - - Ray believes they would want to help us particularly in this year. 62K cost for for | accommodation is for groups that use all activities each day, cost would be considerably less as we are off-site for much of the holiday. | 9. Any other business | : Keely requested letter head to enable her to use this for letters to parents. Print | shop designed logo/letter head, Ray to enquire if they will share this with us. | | Becca - has secured £500 donation froma solicitors in Manchester. They have | specified that the money be used for a particular cost - suggestion this pays for coach to Llandudno (circa £400), if any excess can be used for boat trip (circa | £100). Ray to request separate receipt for this trip from coach company.
KAVS - Award confirmed on King’s birthday in November 2024, award ceremony on 15th February 2025. Excellent celebration and enjoyed by all. Date for trip to Palace tbc - should hear by end of March.
10. Date of next meeting
Meet after the visit to PGL — booked for 29th April 2025 - 7.30pm using What’s app.
Liz Wynne é. UOay UOayay head Secretary (9.3, ZO25,
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The Merseyside Children's Holiday Fund (Regist { Charity No. 702960)
Accounts
Year Ended 31st December 2024
The Merseyside Children's Holiday Fund Year Ended 31st December 2024 Income and Expenditure Account
| Income: | 2024 £ |
£ | 2023 £ |
£ |
|---|---|---|---|---|
| Manny Anderson | 0.00 | 50.00 | ||
| Rotary | 3,000.00 | 3,000.00 | ||
| WestDerby Waste Land | 0.00 | 5,650.00 | ||
| ParkView | 1,000.00 | 1,000.00 | ||
| StColumba | 0.00 | 1,000.00 | ||
| Shoestring | 600.00 | 0.00 | ||
| Dawn Horm | 100.00 | 100.00 | ||
| Lions | 150.00 | 150.00 | ||
| HMRC Tax Refund | 185.04 | 462.16 | ||
| Allan Jones | 100.00 | 55.78 | ||
| Speedo Mick Foundation | 12,000.00 | 0.00 | ||
| Tim Jones GiftAid | 0.00 | 393.50 | ||
| Tim Jones GAYE | 2,400.00 | 1,400.00 | ||
| Tom Morris | 10,000.00 | 5,000.00 | ||
| NW Radios | 0.00 | 500.00 | ||
| The Entertainer Toy Shop | 0.00 | 1,000.00 | ||
| MadgeNewton | 20.00 | |||
| GiftAid Payments | 456.00 | 456.00 | ||
| Ann (Choir) | 0.00 | 50.00 | ||
| LizWynne | 150.00 | 180.00 | ||
| 30,161.04 | 20,447.44 | |||
| Expenditure: | ||||
| Personal Insurance | 478.05 | 414.02 | ||
| Storage Boxes | 0.00 | 33.00 | ||
| KAVS | 1,158.97 | 0.00 | ||
| Coaches | 2,750.00 | 2,500.00 | ||
| PocketMoney | 9.00 | 43.00 | ||
| Food, Drink, Sweets, IceCream | 1,972.03 | 2,086.17 | ||
| Petrol, Diesel, TunnelFees | 680.36 | 817.23 | ||
| Park Hall Farm | 197.10 | 197.10 | ||
| Stamps, Stationery etc | 307.81 | 122.70 | ||
| Clothes | 20.00 | 23.50 | ||
| FirstAid | 79.58 | 150.12 | ||
| Presents, Gifts & Prizes | 109.95 | 98.49 | ||
| Accomodation | 10,315.00 | 8,400.00 | ||
| Meg's Bench | 15.88 | 0.00 | ||
| Plas Madoc | 350.00 | 350.00 | ||
| Ten PinBowling | 147.00 | 156.00 | ||
| Greenwood Centre | 960.00 | 640.00 | ||
| Llandudno Boats | 150.00 | 100.00 | ||
| Bouncy Castle | 200.00 | 200.00 | ||
| Cinema | 250.00 | 236.00 | ||
| Infunity | 144.50 | 160.00 | ||
| Sports Equipment | 37.96 | 150.00 | ||
| -20,333.19 | -16,877.33 | |||
| Excess ofIncome overExpenditure | 9,827.85 | 3,570.11 | ||
| Opening Bank | 10,387.38 | |||
| Opening Cash | 150.00 | |||
| 10,537.38 | 6,967.27 | |||
| Closing Bank (after o/s cheque) | 20,093.27 | 10,387.38 | ||
| Closing Cash | 271.96 | 150.00 | ||
| £20,365.23 | £10,537.38 |
The Mersevside Children's Holiday Fund Year Ended 3ist December 2024
Fund Certificate
We approve the attached accounts and confirm that, to ouz knowledge and belief, they accurately represent a complete record 4 ail transcactions made during the year ended 31st December 2024 and the state of affairs as at that date.
Rav Jones BEM (Cfairm: d Treasurer) On behalf of the Merseyside Children's Holiday Fund
Date ........27/03/2025.......
Independent examiner’s report to the trustees of She Merseyside Children’s Holiday Fund.
I report to the trustees on my examination of the accounts of MCHF for the year ended 31 December 2024.
I report in respect of my examination of the Charity’s accounts carriec out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement:
I have completed my examination and confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
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[have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed a) aa Name: John McCormick BSc FCA
Address: 41 Ryder Crescent. Aughton. Ormskirk. Lancashire. L39 SEY
Date: 27/03/2025........4+-