# Sunderland Voluntary and Community Action
## **Annual Report 2020 - 2021**
Company No. 01759477 Charity No. 702930
1
## Chairman's Report
This has been an unprecedented year with new challenges faced by the voluntary and community sector across the city as the pandemic brought the unexpected and set new demands on our already overstretched and under resourced VCSE sector. However the response of Sunderland’s VCSE Sector has been outstanding, meeting community needs and ensuring the most vulnerable in our organisations and across the city were met.
Voluntary Community Action Sunderland [VCAS 20/20], its trustees and staff reinforced their commitment to supporting the independence of the Voluntary Sector in Sunderland, ensuring that small VCSE organisations have a voice that is heard and recognised amongst larger partners and stakeholders. It is critical for the future growth of the sector and it is VCAS 20/20 role to champion the sector and provide that representation.
VCAS work is to engage, inspire and empower Sunderland’s Voluntary Community Sector to survive and thrive., this has never been more relevant. The long term impact of the pandemic, as VCS groups, try to navigate these uncertain times is not yet fully comprehended or understood. The future uncertainty will continue to play a part on the future role of the VCSE sector and on the role of VCAS moving forward.
In October 2020 , 33% of respondents to VCAS” Reflect Reboot and Recover” survey reported that they had been closed in full or impart with many others reporting adapted “online” support. VCAS continue to regularly monitor the health and well-being of Sunderland’s VCSE Sector through its 300+ member organisations.
As chairman of VCAS through this pandemic I would like to reinforce to our members our commitment to support a thriving and independent sector and our hope that we can move forward and build stronger partnerships enabling communities.. Thnak you to our staff, volunteers and funders for their support over this last year. **Stephen Armstrong**
2
## Supporting the VCSE Community
As the Covid-19 crisis hit the VCS in Sunderland, we were immediately aware as the infrastructure support agency that many organisations would be experiencing their own crisis and looking to respond and develop an immediate response to support their communities. We asked our members in the middle
of March 2020,( through a Covid-19 response survey) -What their fears were going forward. One of VCAS’s member organisations encapsulated the needs of the sector through these comments:
_“The VCS will step up - it is what we all do.”....._ However _, there is a real risk in this situation as we all push ourselves to meet the needs of the community and the expectations of others_ .
_“The VCS has suffered from under funding and under resourcing for years now, so there is no deep pool of resources to draw from.” “In my opinion VCAS has a significant role to play in raising VCS concerns with decision makers making sure that they understand the short, medium and long-term issues for the sector. Smaller organisations may not survive and even those that were doing reasonably well will take a significant hit.”_
Driven by input from its membership, VCAS provided a wide range of needs driven support during the pandemic for VCS. organisations These projects have included: **“CLEaR** ” developed during 2020 to ensure that the VCS of Sunderland had the capacity to plan and build in resilience to its
services 'VCAS 20/20' The project provided 1:1 support, as well as team and organisational capacity building. This Included regular virtual “Coffee Mornings” that allowed groups from across the city to share their challenges and solutions to supporting.
**CLEaR”** established innovative interventions that will support the sector , including:
Identify areas of the Group/Charity that need to be strengthened
Lead & inspire their teams to anticipate and consistently deliver service users’ needs
Enhance communicate the organisation`s vision and strategy to partners and stakeholders Further develop networking & collaborative partnership
Identify & further develop Influencing & communication skills and competencies Design and implement robust processes and procedures
3
## HIVE : High Impact Voluntary Engagement
This project, which ran from October 2020 to May 2021, was supported by a grant of £29,6241 from the National Lottery Covid-19 Emergency Funding. The HIVE project has been a direct response to support the local voluntary and community sector (VCS) during the
pandemic.
HIVE offered a programme of engagement to support the Voluntary, Community and Social Enterprise Sector [VCSE] in Sunderland enabling the sector to grow stronger by offering ways to connect, collaborate and promote itself. HIVE offered several opportunities for the VCS sector to meet and engage through area and thematic discussions. It helped to build knowledge and expertise through training, funding advice, guidance and one to one mentoring.
A free on-line pilot marketplace was developed to share learning and resources and drive crosssector collaboration. It also provided spaces for an exchange of informal support. It is hoped that the on-line marketplace will enable the project to be sustainable beyond its lifetime. HIVE was a starting point, its aim, during its initial implementation was to begin the process of building up the sector, making it stronger, more resilient and more equitable.
## **Project performance**
The project fully achieved nearly all of the forecast outputs. Total project expenditure was £29,624, with £29,000 from the National Lottery Community Fund and an additional £624 from VCAS’s own funds. HIVE project has delivered all its forecast project activities, including activity that was not scheduled like the funding surgeries which were a response to direct requests from community groups. The number of organisational audits provided was lower than anticipated. With organisations facing many pressures, it was understandably harder than envisaged to engage during this period. The ambition was to engage as widely as possible with the voluntary and community sector in Sunderland and the activities were open to both VCS organisations and those who engaged with the sector including local authority officers. The project had a dynamic design, with activity in the early stages of the project feeding into the content and makeup of the learning sessions, funding surgeries and the web portal.
4
As the Covid-19 pandemic hit the VCS in Sunderland, VCAS was immediately aware that many organisations were experiencing their own initial crisis. Although each organisation was keen to respond as rapidly as they could to support their service users, they themselves did not have a plan or strategy in place about how they would survive through the crisis and beyond it. In mid-March 2020, VCAS undertook a Covid-19 response survey with their membership to identify the sectors concerns and needs. The findings are encapsulated in the statements below:-
1. There had been a rapid response to community needs during the pandemic by the Sunderland VCS which had been incredibly positive.
2. There was concern about the survival of organisations, post pandemic, many were over stretched with limited resources and capacity.
3. Some organisations did not have the benefit of strong management frameworks with the associated experience to manage boundaries and mitigate the risk to themselves and their service users.
4. There were concerns about exacerbating the public health issue for everyone without the community knowledge of how rapidly the virus was spreading.
5. The sector looked to VCAS 20/20 as the independent infrastructure body in Sunderland to play a significant role in representing them amongst decision makers.
Following on from this initial Covid-19 responsive survey and developing the Hive programme over the 6 months period the outstanding
recommendations for the sector were:
1. Financial training for staff, volunteers, including trustees that is tailored and made relevant to the needs of smaller community groups.
2. Provision of 1-2-1 funding support
3. Informal and formal support perhaps facilitated by VCAS 20/20 to provide help for community groups and organisations that do not have the know-how to set up a fundraising page, and/or sell products/services on-line so that VCS groups are not losing out on this important way of generating income.
4. VCS groups to work with VCAS 20/20 to articulate their concerns and needs for future planning beyond emergency funding
5. Explore the potential to facilitate and support the co-operation and collaboration amongst organisations to access and secure larger pots of funding.
In summary the intelligence around the needs and ongoing development of Sunderland’s VCSE sector is critical both for local
information exchange but also at a more strategic level that supports shaping national funding agendas moving forward post pandemic.
5
## Reflect, Reboot and Recover:
## The road back from Covid-19 for Sunderland’s VCSE Sector
As previously outlined, the initial VCAS consultation with VCSE sector at the beginning of the pandemic was vital to be able to:
- Respond to the immediate needs of members.
- The immediate impact of the pandemic on members and community.
- Inform VCAS of the needs of member organisations as they come out of lockdown.
"Be an Outspoken and Commanding Voice" for the sector Ensure the whole sector is represented with funders. Advocate for funders to finance core costs Facilitate on-going interactions and partnership approaches in sector. "Join us up". " Link us up" Represent the VCS sector at a strategic level Provide advice, guidance, funding and networking services
Thoughts that there would be a slow but steady return to ‘normality’ were swiftly eroded and at regular ‘coffee mornings’ held with members additional needs and support were identified with members sharing knowledge and experience in needs.
**“** _**Reflect Reboot and Recover – the Road back from Covid 19 for Sunderland’s VCSE Sector**_ ” was released to the sector on the 2[nd] November 2020 and circulated to all VCS in the City via Newsletter, Facebook, Twitter and personal invite. VCAS received responses from 62 organisations, 10 more than responded to our initial pre lockdown survey in March 2020. Responses came from a broad cross section of organisations based throughout the City. The responses and comments will again allow VCAS to inform local and national strategy as the LIO for the sector and ensure that its support and training for VCS groups is appropriate and focused on the expressed needs of the VCS and their communities as we recover from lockdown.
6
## Review and Reflect
VCAS continue to strive and develop VCSE Sector representation that will benefit its 330+members to ensure a vibrant and equitable voluntary sector for the City of Sunderland. To provide a representative voice.
We continue to engage the sector and reflect and represent their concerns, hopes and fears for those organisations moving forward. The highlights of this financial year can be summarised;
- The impact of the pandemic has rightly been counted in terms of lives taken but longer-term impacts, in physical and mental health, will likely go uncounted. With that in mind VCAS believes that added investment in events and activities, supporting and building service users, staff and volunteers’ confidence to return to the ‘new normal’ to help minimise the impact of the pandemic on personal health and wellbeing.
- Additional access to funding to support established strategies, not dependent upon alignment with Public Sector strategy, is made available across the City.
- Continue to provide an independent voice for the wider sector in the city.
- Share opportunities for funding
- Share network, learning opportunities for organisations across the whole of the city
- Represent the VCS at a strategic level and facilitate ongoing interaction and partnership approaches within the VCS.
- Support a more joined-up approach to Sunderland’s VCSE Sector and integrated sector developments
- Ensure a fairer distribution of funding (including statutory funding support)
- Develop and increase support to smaller VCSE organisations that represent a large proportion of Sunderland VCSE.
7
## Moving Forward
_‘Their charitable purpose, local footprint, universal offer, independence and accountability to their members, give LIOs a unique sense of place, local network connections, good will, understanding and expertise’ (NAVCA)_
## Recent challenges for the VCAS:
- A turbulent period over the last 3 years that has been exasperated by organisational re-structuring and reduced financial capacity.
- Recent uncertainty with the local authority proposals to deliver a new model of support through an ‘Alliance’ based approach across the 5 localities in the city has hampered VCAS’s development.
- The need to develop of a more robust forward-looking strategy that meets the
- needs of member organisations, partners and stakeholders, has been informed over the last 12 months through continuous engagement and consultation.
- The onset of an unprecedented pandemic that has seen local voluntary organisation attempting to navigate these challenging times.
- Political change, social uncertainty and long-term austerity have brought significant pressures on VCSE sector, their work and their development.
8
## VCAS Aims and Objectives:
1. to provide services, support and advice to, and promote local charities, community groups and social enterprises that deliver social action. 2. to offer the VCSE sector a combination of support, challenge, leadership, resource, skills and knowledge.
3. Foster and improve relationships between the local voluntary sector, public bodies and local business Support ‘social action
4. Enable local VCSE organisations to be represented and have a voice.
## VCAS’s function as the LIO will be to support the VCSE sector in Sunderland through **5 key stages:**
## **Development**
Enabling the VCSE to identify, and appropriately meet, unmet needs and gaps in service provision within their communities
## **Support**
To improve the capacity of VCSE by providing and promoting technical and practical support services
## **Representation**
As independent support we provide effective and accountable representation of VCSE sector views and their interests.
## **Networking, Connecting and Co-operation**
To encourage networking, enabling the VCSE to share knowledge, information and skills, and to promote cooperation between the voluntary, public and private sectors.
**Collaboration and Strategic Partnership** To negotiate an effective role for the VCSE sector through strategic and developmental partnerships that have a greater impact for the wider sector.
9
## Moving Forward Starts NOW!
Recent appraisals will be used to develop this forward strategy for VCAS alongside recent consultation and engagement events from the previous 12 -18 months. It is agreed that:
1. The organisation must identify the most supportive and sustainable model which should include increased community engagement and a degree of outreach through the development of additional resources.
2. VCAS primary must represent those organisations that they hope to serve, consequently consultation and review of services and support should be an ongoing aspect of this strategy.
3. The new structure will support a phased short-term development from current staffing regime to the introduction and development of additional staff/sessional support for the organisation through additional funding.
4. It is also anticipated that the Management Board will be strengthened and consolidated
5. A financial appraisal following the sale of the asset will be agreed and endorsed by the members.
6. The assets will ensure the development of an independent and strategic LIO support service for the city of Sunderland
10
## FINANCIAL REVIEW
VCAS is funded by, grants and a variety of generated funds from activities. The total income for the year was £65,542.00 (2020:
15,360.00) this income is allocated across respective funds on the Statement of Financial Activities in accordance with the Statement of Recommended Practice (SORP). The expenditure for this financial year was £54,261.00 ( 2020: 36,228.00).
The Balance Sheet at 31 March 2021 shows total funds carried forward of ££208,482 (2020: 198,201.00 ) of which fixed assets were £170.00
## **Reserves policy.**
VCAS has maintained a small level of free reserves over the years currently there are £13,000 free reserves to meet the working capital requirements of the charity in the event of a significant drop in funding. It has established a policy whereby the free unrestricted funds held by the charity should be between 3 and 6 months of annual expenditure.
VOLUNTARY AND COMMUNITY ACTION SUNDERLAND
(A Company limited by Guarantee)
Directors Report and Financial Statements For the period 1[st] April 2020 – 31[st] March 2021
11
## FINANCIAL SUMMARY
|Operating Profit is stated after charging:
Depreciation of owned fixed assets|**2021**
**£**
10,28
1
0|
|---|---|
||10,28
1|
A full copy of the audited accounts are available through VCAS or online at The Charities Commission.
12
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## **VOLUNTARY AND COMMUNITY ACTION SUNDERLAND**
# **(A Company limited by Guarantee)**
# **Directors Report and Financial Statements For the period 1[st] April 2020 – 31[st] March 2021**
**Company No. 01759477**
**Charity No. 702930**
_Prepared By:_
Julie Maxwell MICB JM Bookkeeping 11 Edith Street Jarrow
**1 |** P a g e
NE32 5HS
## **Legal and Administrative**
## **Registered office address**
8 Frederick Street Sunderland Tyne and Wear SR1 1NA
**Company Number: 0175477 Charity Number: 702930**
## **Officers**
J Hilton Chair S Armstrong Vice Chair M Bulmer Treasurer
R Bikaya
K Lowe
K Ramanathas
K Stabler
## **Bankers**
Santander Bank
Unity Trust
**2 |** P a g e
The directors for the purposes of company law have pleasure in presenting their report and the unaudited financial statements of Voluntary and Community Action Sunderland(The Company) for the period ended 31[st] March 2021
## **Principle Activity**
To support voluntary and community sector organisations which reside or operate in the City of Sunderland and its immediate surrounding area (hereinafter called "the area of benefit") so that they can function more effectively.
To promote any charitable purposes for the benefit of the community, in the area of benefit and in particular the advancement of education, sport and leisure, the protection of health and the relief of poverty, distress and sickness.
To promote and organise co-operation in the achievement of the above purposes and to that end bring together representatives of the voluntary organisations and statutory authorities with the area of benefit.
## **Statement of trustee’s responsibilities**
The directors for the purposes of company law are responsible for preparing the Directors Annual Report and Financial Statements in accordance with applicable law and UK Accounting standards.
Company Law requires the Directors to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the company and incoming resources and application of resources, including the income and expenditure, of the company for that year preparing the financial statements the directors are required to:
- Select suitable accounting policies and apply them consistently
- Make judgements and estimates that are reasonable and prudent
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in operation
The Directors are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the special provisions relating to small companies within part 15 of the companies Act 2006.
On behalf of the board
**3 |** P a g e
Director Signature …………
……………………………………………….
Name …Stephen Armstrong………..
Date ………20/12/2021…………………………………………………………………………
## **Independent Examiners Report**
I report on the financial statements of The Company for the period ended 31[st ] March 2021.
## **Independent Examiners Statement**
In connection with my examination, no matter has come to my attention:
- (1) Which gives me reasonable cause to believe that, in any material respect, the requirements:
- i. To keep accounting records in accordance with section 386 of the Companies Act 2006; and
- ii. To prepare accounts which accord with the accounting records and comply with the accounting requirements of section 396 of the Companies Act 2006 and in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE) (effective January 2015);
- (2) To which, in my opinion, attention should be drawn in order to enable to proper understanding of the accounts to be reached.
Signed Date 16/12/2021
Julie Maxwell – MICB - Independent Examiner
JM Book keeping 11 Edith Street Jarrow Tyne and Wear NE32 5HS
This page does not form part of the statutory financial statements
**4 |** P a g e
## **Income and Expenditure Account**
## **Period ending 31/03/2021**
|**Period ending 31/03/2021**|||
|---|---|---|
|**2020 2021**|**2020**
**2021**|**2019**
**2020**|
|**INCOME**
**AMOUNT (£)**|**TOTAL (£)**|**(£)**|
||||
||||
|Grant Income
52,600||9,850|
|Other Trading Activity
11,942||5,431|
|Bank Interest||79|
||||
|**Total Income**|**64,542**|**15,360**|
||||
|**Expenditure**|||
|Staf Salaries
28,949||24,458|
|Repayments
1,500||250|
|Project Costs
2,747||2,027|
|Insurance
632||582|
|Utilities
1,088||3,377|
|Consultancy
15,465||0|
|Ofce Costs
1,769||3,493|
|
Alarms / Maintenance
402||1,108|
|Subs
575||163|
|Telephone/Internet
712||384|
|Accounts
350||350|
|Bank Charges
72||36|
|**Total Expenses**|**54,261**|**36,228**|
||||
|Total Income – Expenses|10,281|-20,868|
**5 |** P a g e
## **Statement of Financial Position – Voluntary and Community Action Sunderland – period ended 31/03/2021**
|**period ended 31/03/2021**||||
|---|---|---|---|
||**2020**
**2021**|**2020**
**2021**|**2019**
**2020**|
||**£**|**£**|**£**|
|**Fixed Assets**||||
|Tangible Assets||170,000|170,000|
|**Current Assets**||||
|Unity Current
Account|26,146||15,284|
|Unity Savings||||
|Santander Bond|13,267||13,267|
|||39,413|28,551|
|Debtors||||
|**Total Assets**||**209,413**|**198,55**
**1**|
|**Current**
**Liabilities**||||
|Accruals|931||350|
|||931|350|
|**Current Assets**
**less**||208,482|198,201|
|**Current**
**Liabilities**||||
|**Net Assets**||**208,482**|198,201|
|**_Represented_**
**_by:_**||||
|Proft and Loss Account
31/03/2021|10,281||-20,868|
|Funds C/fwd|198,201||219,069|
|**Balance as at 01/04/2021**||**208,482**|198,201|
- (A) FOR THE YEAR IN QUESTION, THE COMPANY WAS ENTITLED TO EXEMPTION (UNDER SECTIONS 475 AND 477 OF THE COMPANIES ACT 2006);
- (B) NO MEMBER OR MEMBERS ELIGIBLE TO DO SO HAVE DEPOSITED A NOTICE REQUESTING AN AUDIT WITHIN THE SPECIFIED TIME PERIOD; AND
(C) THE DIRECTORS ACKNOWLEDGE THEIR RESPONSIBILITIES FOR COMPLYING WITH THE REQUIREMENTS OF THE COMPANIES ACT 2006 WITH RESPECT TO ACCOUNTING RECORDS AND FOR PREPARING ACCOUNTS WHICH GIVE A TRUE AND FAIR VIEW OF THE STATE OF AFFAIRS OF THE COMPANY AS AT THE END OF THE FINANCIAL YEAR AND OF ITS PROFIT OR LOSS FOR THE FINANCIAL YEAR IN ACCORDANCE WITH THE REQUIREMENTS OF SECTIONS 394 AND 395 (DUTY TO
**6 |** P a g e
PREPARE INDIVIDUAL COMPANY ACCOUNTS AND APPLICABLE ACCOUNTING FRAMEWORK), AND WHICH OTHERWISE COMPLY WITH THE REQUIREMENTS OF THE COMPANIES ACT 2006 RELATING TO ACCOUNTS, SO FAR AS APPLICABLE TO THE COMPANY.
- (D) THESE FINANCIAL STATEMENTS HAVE BEEN PREPARED IN ACCORDANCE WITH THE SPECIAL PROVISIONS FOR SMALL COMPANIES UNDER PART 15 OF THE COMPANIES ACT 2006 AND WITH FINANCIAL REPORTING STANDARD FOR SMALLER ENTITIES
Approved by the Board for issue on _20/12/2021__Director Name …Janette Hilton……
Director Signature ……….
Company No. 01759477
Notes
## **1. Accounting Policies**
## **1.1 Accounting Convention**
The financial statements have been prepared under the historical cost convention and in accordance with the special provisions of Part 15 of the Companies Act 2006 and the Financial Reporting Standard for Smaller Entities (effective April 2008)
## **1.2 Income**
Income from fees is recognised in the accounts when invoiced unless it relates to future accounting periods, in which case it is deferred and included in creditors
Grants / Income receivable are credited to incoming resources on the earlier date of when they are received or when they are receivable, unless they relate specifically to a future accounting period, in which case, they are deferred.
Where a grant is received relating to a future accounting period, the profit and loss account shows the gross amount together with the changes in the amount deferred to future accounting periods. Deferred grant income at the year-end is included in creditors.
## **1.3 Expenditure**
Expenditure is brought in to the financial statements on the accruals basis
## **1.4 Tangible fixed assets and depreciation**
Fixed Assets are initially recorded at cost
Depreciation is calculated so as to write off the cost of the assets, less its estimated residual value, over the useful economic life of that asset as follows: 20% straight line
|**2**|**Operating Loss**||
|---|---|---|
|||**2021**|
|||**£**|
||Operating Proft is stated after|10,2|
||charging:|81|
||Depreciation of owned fxed assets||
**7 |** P a g e
0 10,2 81
|**3**
**Taxation on ordinary activities**||
|---|---|
||**2021**|
|**Current Tax**|**£**|
|Tax based on period 31st March
2020|0|
|Amount written back from previous
period|0|
|Tax Charge to Income and
Expenditure|0|
|||
|**4**
**Tangible Fixed Assets**||
||£|
|Net Book Value on transfer|170,0
00|
|Additions inperiod|0|
|Cost at 31stMarch 2020|170,0
00|
|Depreciation||
|Charge foryear|0|
|Total as at 31stMarch 2021|170,0
00|
|Net Book Value||
|At 1stApril 2021|170,0
00|
|||
|||
|||
|**5**|**Debtors:**|**2021**|
|---|---|---|
|||£ 0|
**8 |** P a g e
£ 0 **Creditors: falling due in 6 one year 2020 £ Trade Creditors** Accruals - Accounts 350 Accruals - other 581 931 **2021 7. Funds** £ Opening Balance 198,201 1 Decrease in Assets 0,281 Balance carried forward 208,482
**9 |** P a g e
IOIPage
## **VOLUNTARY AND COMMUNITY ACTION SUNDERLAND**
# **(A Company limited by Guarantee)**
# **Directors Report and Financial Statements For the period 1[st] April 2020 – 31[st] March 2021**
**Company No. 01759477**
**Charity No. 702930**
_Prepared By:_
Julie Maxwell MICB JM Bookkeeping 11 Edith Street Jarrow
**1 |** P a g e
NE32 5HS
## **Legal and Administrative**
## **Registered office address**
8 Frederick Street Sunderland Tyne and Wear SR1 1NA
**Company Number: 0175477 Charity Number: 702930**
## **Officers**
J Hilton Chair S Armstrong Vice Chair M Bulmer Treasurer
R Bikaya
K Lowe
K Ramanathas
K Stabler
## **Bankers**
Santander Bank
Unity Trust
**2 |** P a g e
The directors for the purposes of company law have pleasure in presenting their report and the unaudited financial statements of Voluntary and Community Action Sunderland(The Company) for the period ended 31[st] March 2021
## **Principle Activity**
To support voluntary and community sector organisations which reside or operate in the City of Sunderland and its immediate surrounding area (hereinafter called "the area of benefit") so that they can function more effectively.
To promote any charitable purposes for the benefit of the community, in the area of benefit and in particular the advancement of education, sport and leisure, the protection of health and the relief of poverty, distress and sickness.
To promote and organise co-operation in the achievement of the above purposes and to that end bring together representatives of the voluntary organisations and statutory authorities with the area of benefit.
## **Statement of trustee’s responsibilities**
The directors for the purposes of company law are responsible for preparing the Directors Annual Report and Financial Statements in accordance with applicable law and UK Accounting standards.
Company Law requires the Directors to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the company and incoming resources and application of resources, including the income and expenditure, of the company for that year preparing the financial statements the directors are required to:
- Select suitable accounting policies and apply them consistently
- Make judgements and estimates that are reasonable and prudent
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in operation
The Directors are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the special provisions relating to small companies within part 15 of the companies Act 2006.
On behalf of the board
**3 |** P a g e
Director Signature …………
……………………………………………….
Name …Stephen Armstrong………..
Date ………20/12/2021…………………………………………………………………………
## **Independent Examiners Report**
I report on the financial statements of The Company for the period ended 31[st ] March 2021.
## **Independent Examiners Statement**
In connection with my examination, no matter has come to my attention:
- (1) Which gives me reasonable cause to believe that, in any material respect, the requirements:
- i. To keep accounting records in accordance with section 386 of the Companies Act 2006; and
- ii. To prepare accounts which accord with the accounting records and comply with the accounting requirements of section 396 of the Companies Act 2006 and in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE) (effective January 2015);
- (2) To which, in my opinion, attention should be drawn in order to enable to proper understanding of the accounts to be reached.
Signed Date 16/12/2021
Julie Maxwell – MICB - Independent Examiner
JM Book keeping 11 Edith Street Jarrow Tyne and Wear NE32 5HS
This page does not form part of the statutory financial statements
**4 |** P a g e
## **Income and Expenditure Account**
## **Period ending 31/03/2021**
|**Period ending 31/03/2021**|||
|---|---|---|
|**2020 2021**|**2020**
**2021**|**2019**
**2020**|
|**INCOME**
**AMOUNT (£)**|**TOTAL (£)**|**(£)**|
||||
||||
|Grant Income
52,600||9,850|
|Other Trading Activity
11,942||5,431|
|Bank Interest||79|
||||
|**Total Income**|**64,542**|**15,360**|
||||
|**Expenditure**|||
|Staf Salaries
28,949||24,458|
|Repayments
1,500||250|
|Project Costs
2,747||2,027|
|Insurance
632||582|
|Utilities
1,088||3,377|
|Consultancy
15,465||0|
|Ofce Costs
1,769||3,493|
|
Alarms / Maintenance
402||1,108|
|Subs
575||163|
|Telephone/Internet
712||384|
|Accounts
350||350|
|Bank Charges
72||36|
|**Total Expenses**|**54,261**|**36,228**|
||||
|Total Income – Expenses|10,281|-20,868|
**5 |** P a g e
## **Statement of Financial Position – Voluntary and Community Action Sunderland – period ended 31/03/2021**
|**period ended 31/03/2021**||||
|---|---|---|---|
||**2020**
**2021**|**2020**
**2021**|**2019**
**2020**|
||**£**|**£**|**£**|
|**Fixed Assets**||||
|Tangible Assets||170,000|170,000|
|**Current Assets**||||
|Unity Current
Account|26,146||15,284|
|Unity Savings||||
|Santander Bond|13,267||13,267|
|||39,413|28,551|
|Debtors||||
|**Total Assets**||**209,413**|**198,55**
**1**|
|**Current**
**Liabilities**||||
|Accruals|931||350|
|||931|350|
|**Current Assets**
**less**||208,482|198,201|
|**Current**
**Liabilities**||||
|**Net Assets**||**208,482**|198,201|
|**_Represented_**
**_by:_**||||
|Proft and Loss Account
31/03/2021|10,281||-20,868|
|Funds C/fwd|198,201||219,069|
|**Balance as at 01/04/2021**||**208,482**|198,201|
- (A) FOR THE YEAR IN QUESTION, THE COMPANY WAS ENTITLED TO EXEMPTION (UNDER SECTIONS 475 AND 477 OF THE COMPANIES ACT 2006);
- (B) NO MEMBER OR MEMBERS ELIGIBLE TO DO SO HAVE DEPOSITED A NOTICE REQUESTING AN AUDIT WITHIN THE SPECIFIED TIME PERIOD; AND
(C) THE DIRECTORS ACKNOWLEDGE THEIR RESPONSIBILITIES FOR COMPLYING WITH THE REQUIREMENTS OF THE COMPANIES ACT 2006 WITH RESPECT TO ACCOUNTING RECORDS AND FOR PREPARING ACCOUNTS WHICH GIVE A TRUE AND FAIR VIEW OF THE STATE OF AFFAIRS OF THE COMPANY AS AT THE END OF THE FINANCIAL YEAR AND OF ITS PROFIT OR LOSS FOR THE FINANCIAL YEAR IN ACCORDANCE WITH THE REQUIREMENTS OF SECTIONS 394 AND 395 (DUTY TO
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PREPARE INDIVIDUAL COMPANY ACCOUNTS AND APPLICABLE ACCOUNTING FRAMEWORK), AND WHICH OTHERWISE COMPLY WITH THE REQUIREMENTS OF THE COMPANIES ACT 2006 RELATING TO ACCOUNTS, SO FAR AS APPLICABLE TO THE COMPANY.
- (D) THESE FINANCIAL STATEMENTS HAVE BEEN PREPARED IN ACCORDANCE WITH THE SPECIAL PROVISIONS FOR SMALL COMPANIES UNDER PART 15 OF THE COMPANIES ACT 2006 AND WITH FINANCIAL REPORTING STANDARD FOR SMALLER ENTITIES
Approved by the Board for issue on _20/12/2021__Director Name …Janette Hilton……
Director Signature ……….
Company No. 01759477
Notes
## **1. Accounting Policies**
## **1.1 Accounting Convention**
The financial statements have been prepared under the historical cost convention and in accordance with the special provisions of Part 15 of the Companies Act 2006 and the Financial Reporting Standard for Smaller Entities (effective April 2008)
## **1.2 Income**
Income from fees is recognised in the accounts when invoiced unless it relates to future accounting periods, in which case it is deferred and included in creditors
Grants / Income receivable are credited to incoming resources on the earlier date of when they are received or when they are receivable, unless they relate specifically to a future accounting period, in which case, they are deferred.
Where a grant is received relating to a future accounting period, the profit and loss account shows the gross amount together with the changes in the amount deferred to future accounting periods. Deferred grant income at the year-end is included in creditors.
## **1.3 Expenditure**
Expenditure is brought in to the financial statements on the accruals basis
## **1.4 Tangible fixed assets and depreciation**
Fixed Assets are initially recorded at cost
Depreciation is calculated so as to write off the cost of the assets, less its estimated residual value, over the useful economic life of that asset as follows: 20% straight line
|**2**|**Operating Loss**||
|---|---|---|
|||**2021**|
|||**£**|
||Operating Proft is stated after|10,2|
||charging:|81|
||Depreciation of owned fxed assets||
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0 10,2 81
|**3**
**Taxation on ordinary activities**||
|---|---|
||**2021**|
|**Current Tax**|**£**|
|Tax based on period 31st March
2020|0|
|Amount written back from previous
period|0|
|Tax Charge to Income and
Expenditure|0|
|||
|**4**
**Tangible Fixed Assets**||
||£|
|Net Book Value on transfer|170,0
00|
|Additions inperiod|0|
|Cost at 31stMarch 2020|170,0
00|
|Depreciation||
|Charge foryear|0|
|Total as at 31stMarch 2021|170,0
00|
|Net Book Value||
|At 1stApril 2021|170,0
00|
|||
|||
|||
|**5**|**Debtors:**|**2021**|
|---|---|---|
|||£ 0|
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£ 0 **Creditors: falling due in 6 one year 2020 £ Trade Creditors** Accruals - Accounts 350 Accruals - other 581 931 **2021 7. Funds** £ Opening Balance 198,201 1 Decrease in Assets 0,281 Balance carried forward 208,482
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