## Trustees' Annual Report For the period 1/4/2020 to 31/3/2021 ## **Section A – Reference and administration details** Charity Name: Keswick Scout Group, Cumbria Registered Charity Number: 702898 Charity’s principal address: c/o 10 Leonard Street, Keswick, Cumbria CA12 4EJ ## Names of the charity trustees who manage the charity ||
Trustee Name
|
Office (if any)|
Dates acted if not
for whole year
| |---|---|---|---| |1|Jonathan Winter|Group Chair|From 06/10/20| |2|Gillian Reader|Treasurer|Died 4/2/21| |3|Job Forster|Group Scout Leader|| |4|Bob Reader|Deputy Group Scout
Leader|| |5|Trudi Barnes|Section Leader|| |6|Matthew Orrison|Section Leader /
Quartermaster|| |7|Nick Coverdale|Section Leader|| |8|Gillian Hodgson|Section Leader
|| |9|Mark Ainsworth|Section Leader|| |10|Claudia Walker|Trustee|| ## **Section B Structure, governance and management** Description of the charity’s trusts |Type of governing document
(e.g., trust deed, constitution)
How the charity is constituted
(e.g. trust, association,
company)|
The Group’s governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| |---|---| ||The Group is a trust established under its rules which are
common to all Scouts
| ||The Trustees are appointed in accordance with the
Policy, Organisation and Rules of The Scout Association.
| ||| Trustee selection methods - (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: a) the induction and training of trustees; - b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Executive training takes place covering aspects of trustee requirements. The Committee normally consists of three ex-officio officers - Chair, Secretary, Treasurer -, the Group Scout Leader and up to seven other nominated or elected representatives. The Group is currently searching for a new Treasurer in place of Mrs Gillian Reader who sadly died towards the end of the year under review The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main area of concern is the deterioration of our Ashness Camping Hut building and the need to fund its replacement. The Group has sufficient insurance to cover buildings and contents to mitigate against damage and permanent loss. Sufficient insurance covers helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are documented and dynamic Risk Assessments are undertaken before and during all activities. ## **Section C Objectives and activities** The Group objectives are to follow the Scout Association Aim. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim is by providing an enjoyable, attractive, activity-based programme providing progressive training, based on the Scout Promise and Law and guided by adult Leadership. Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group has an inclusive policy and financially supports any young person to ensure that no one is excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting’s aims are for the public benefit: - through the Scout method young people develop towards their full potential Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects - there is a clear link between the benefits for young people and the purpose of Scouting. - The safety of young people and Adults is taken very seriously and all steps are taken to mitigate risk. The Group holds regular Section and Group meetings with Leaders and Managers and offers assistance where needed. The Group is supported by a District Team who, each year organise events and activities to encourage young people and adult leaders, from different Groups, to meet together and to participate in common events, these include competitions, hikes, camps, and fun days. Rural isolation is a major problem in Cumbria and District events help our young people and adults to develop friendships outside Keswick. ## **Section D Achievements and performance** Summary of the main achievements of the charity during the year During the period of this report, we have had to manage National Lockdowns without disadvantaging our young people and leaders who are keen to continue Scouting. Zoom meetings and National events such as “camping at home” have encouraged our young people to develop their skills and increase their awards/badges. During permitted time together we have used our outside areas and had regular meetings outdoors, including water activities. The Group look forward to returning to regular full group meetings as soon as allowed. Despite the limitations during the period of this report, Keswick Scout Group continues to provide good quality scouting and we have seen a steady flow of Chief Scout’s Awards in all sections. We continue to recognise our adults outstanding service via the Scout Association award scheme. ## **Section E – Financial review** Brief statement of the charity’s policy on reserves The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group. The Group has an established fundraising timetable to provide new and replacement equipment, to maintain our Hall and Ashness Camping Hut. All funds raised for a specific fundraising activity will be held as restricted funds. Having obtained planning permission, to replace our ageing Camping Hut, the fundraising focus this period and for the next three years is to replace our Ashness Camping Hut. Investment policy and objectives We use our Group’s income to support scouting in Keswick and we do not have sufficient funds to invest in longer-term investments such as stocks and shares. All funds are held in cash using only mainstream banks ## **Section F – Other optional information** ## **Covid-19** The pandemic resulted in a significant reduction in the level of face-toface Scouting but the Leaders worked hard to ensure that on-line activities were available throughout and some socially-distanced meetings were possible during the midsummer 2020 period. Many of the families whose children are members of the Group are involved in the Tourism and hospitality industries and have suffered financial hardship. The Trustees therefore suspended the payment of subscriptions for most of the year under review. Many of the Group’s normal fundraising activities had to be curtailed and there has been a significant reduction in income from those sources. The income normally obtained from booking fees for hire of the Group Headquarters and from the Ashness Camping Hut was partly replaced by grants from Allerdale Borough Council in accordance with the Government Scheme for Small Business Grants, for which Scout Groups were eligible. Keswick Scout Group followed Government and National Scout Association guidance with regards to the pandemic and the Trustees were confident that the charity had sufficient reserves to meet its continuing obligations. ## **Section G – Declaration** We anticipate the annual report will be approved by the trustees of the charity on 14[th] September 2021 and signed on its behalf by |**_Signature_**

Full Names


Position


Date||| |---|---|---| ||
Job Foster|
Bob Reader| ||
Trustee and Group Scout
Leader|
Trustee and Deputy Group
Scout Leader| |||| |||| 1st Keswick Scout Group: Financial Statement Year Ended 4 April 2021 Flecelpts ana payments Re￿￿5 Dona1K*￿￿91C￿s ar#J i?ts)I Lp*Si PJ•rr' SL￿., PAC ,. Plfv.. in*'fc*is* SJL"S"IP'.- l.'iJnalofjs 1.2A150 7.411.&J 8183 1064 18 Grar Abi COVID Sffjwt 20.86?.07 IIY>uiarre Cif8rn ATh)t Grarrts & CKAkgfKJf trx Furwjra fOSs1 eswKk >tvtts & Fayfes etc Sir+*i Co*l(hnS ￿*01￿1 Cur&3th)n 1.464.51 493.85 7.(Ql(K) ASh￿S •1 15.IX) 14. -ftJif Ar'.ryffb3 av>1 4W_F.-vers 165.(X) 81S.( 585.(K) 75.Th) rt Weekery Sa* ol Scaryes Sth ioial In¥e*mern WKOm• - wer Apri. 011.(KJ ol As￿￿$ h41rt E..],￿￿9fl H1r•.S* 29.841. 27,284.41 .91 iyi K*5wkkScout Group K..SWI(￿sCQ￿lS L, Scouts Recelpts ar￿ payments gStric*d tLFrk15 L*W¥stTlct￿ Poymerts tyh3rrt•b* Paymerns 440.97 -"Ner SieopTr*fS 165.1 1.073. 842.66 276.0 225.04 -￿ Activ1r￿S .ul WpeKer¥Js'Camps .up carnpActtMr '.wtor6 .,* suswrt ar¥j.,T￿rI - fot otr*i Maus ",ei serns lei aThJ Sewer rry&ft4s ' i-..Ka 1.838.37 303.CN) &(￿7.95 IC&1.35 311. 361.71 70. arbry -.1 ar￿ UarrteN4we Ir*ss Wul Im￿rN￿M￿r￿S A:"1￿s Hut P.eLu ,'I,Ipn7ent . .]erwal lèrts LIW(W OSM 26.51 @Ic . Piecath) I￿.94 37.Ix) )￿￿$ 8 rLKksacks 433.53 -. tt¥rts 352.08 aiyw eynsos Sth icéal Fill￿raisI ex --￿￿ elc 275.74 St6 lolal 275.7 Asset 1nd invesimeiit urchases eic. To al of recei 41r end men C.Ish lunds I￿751 l* Xes*ldt Scout Gmup IlXSCCJts ot Slatemenl of assets and Ilabllft*s eNI of ts year 4th April 2021 4th April 2020 c.ish funds &t.'* i uriefx 3135&29 27.SW.20 X071.71 24(e17 .rThss kc Total cash t￿￿15 -J07 Invgstmeni assets S:rKA hai J81,c*Xt. i.If)meN Ir¢ c(Thrts & Ir*i 11 1?2 444.10 I N()n moneiary assois lor charity's frnn Ba.: ck 177.yj 1T7. s￿ I￿al 15 4 J18 Li.Ibiliti•s Cnniinq•ni lthbilitps Ind futurg nbliqyinns The above receipts and payments account and statement of assets and liabilrlies were approved by the trustees arKI were SIgr￿ on ther bèhalf: Signature Signature FLAI name Job Foster Full name Bob Reader Posrtion Trustee and Scoirt Leader Position Trustee and Derrtty GSL Date 21 zi li* KeswTrrkScoutGroup trOSYvl:kscou15 '..'5. Ilellst4r￿ thwlty702898 p*tr￿ HM The ¢]￿ Pnddent HRH fv Dtheof Kent I￿nder Rot*rt BId￿PO￿tIl OM Scouts CHARITY (OMMISSION FOR EIILANa Ah'o WALES Independent examiner's report on the accounts Sccts'on A In'dopendont Exarniners Roport Report to the tTUllto•sl membvfs of Keswck Sc(MA Group On ac¢ount$ tor the year 04 April 2021 •nd•d Charlty no 702898 sel otst on pagas 1 li￿¢ i*.- I rep￿. lo :he Lwstees on my exaw.;nation of the account5 cf the aLx)we arity 1.tho TrJstl lor the year erwjed 0410412021 Relponslblllllos •nd bo*15 ol report Ax :he alwity's tsLtslees. you are re¥￿1￿￿:￿? lor the prepara%ion ￿ Uie acc£Ju.Its i? acexrtanco wrth the reqwr8rn&Yts uf the Charil es Ac•. 2011 ('Ihe AGi'). I feitr. :r. ..eS￿rI ol Iny ex&Ttna'Jon of Ihe Twst's attounij carrled out upder section 145 of 2CI l Act and In caiiy.ns out iny exaini-..atior.. I ha￿ fol10i¥8d al.. ttr.e oppllc8tslc Uliections g,'vep by the c￿,dri1Y Comw.isslan undgr ¥e¢tion 14515)Ibl cf ine Act. Independent I c￿Mp*18d my exarnlnalion. I conf;m tha+ n,0 mAlo". IAI mattery have -c:•on with the exami.galion (o'.her Ihar, ',hai examlnor's statomont come Ic Fny al+eYlKJi r. cory-- d*5cktsod kelryw'l G'¥OS mo cau80 lo ￿lieVe Ibat In, any m8lerial rcsFeCt' the record8 Y*rre rbot s(W. In accfjrdanrA with Bection 130 he Chafities Acl- cr ',he 2ccourt.5 ud rAA accord ￿1417 11)e accourAlrG reccrds: or the 8ccourf.s dd rxjt cornp',y wth •he appiicablo requirements ¢O.W47mk-o Iha lorm arn. corrtenl ￿ account8 srf, out in the Charll*s {AccoLr,Is and qwrts) R¥ouldlionts 20C8 other '.han any fQqLlI"emenl Ilat ttre accDU￿5 giv8 a Yrue arxj View i¥h￿ch is not a malltsr ca-.srered as Port of An jTrJèpendent oxamin2t' I have no ￿n$ have come acfOS6 io mgllefs in C￿ne￿I0￿ witr th aminatKSY tc vknith. allenlion shoukl drawn in th48 ropgrt in orO¢r Ic e a prooer u.tsslapding of I￿,e accoun131g bo rijached. . Ple8se ￿￿ete in lh8 brackets rfth8y do not wty. 0•te: | 1110W2021 CE Rolovant profosslonal qualilicationls) or body {if any): Address: Kps*?iick Accniintanls 4 Leorard SL"e¢. KeB4'1.C•( CA-,2 4EJ Section B Disc105ure ?nl¥ ".on? e'.e if:"e exa.mLnor r.eeys . -i'.af.iai: a'.crial r.a'_Icrs Jl co-cerr. {8ee CC>2. IndependeDt exarnin8tlon of clwity accounts. direction8 and iidap.¢• fof •xamin•rn). Glv• h•re brt•f d•t•ll* ol any iterns that the eKamln•r wlsh•g to dlsclose.