21" Warrington West (I" Appleton) Scout Group Scouts Trustee's Annual Re ort For the period I" January 2024 to 31" December 2024 Section A Reference and administration details Charity name 21" Warrington West (I" Appleton) Scout Group Other names the charity is known by -//- Registered charity number 702874 HQ registration number ICKJ14246 Charitys principal address The Scout Hall Dudlow Green Road, Appleton Warrington, WA4 SEQ Names of the charity trustees who manage the charity: Trustee Name Position Dates acted if not for ear Charlie M itche11 Chair Stephen Cummings Trustee/Group Lead Volunteer Paul Carey Simon O'Hara Trustee Trustee Alex Green Trustee Julie King Dawn MacDonald Trustee Trustee Linda Paginton Andy Mountain Treasurer Trustee Pagelof5
21" Warrington West (I" Appleton) Scout Group Scouts Section B Structure. governance and management The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance wwth the Policy, Organisation and Rules of The Scout Association. The Group is managed bythe Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, kee ping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurerand sevenTrustees and meets everyfour months. Membersof the Trustee Board complete'Being a ScoutsTrustee' learning within the first six months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, building and equipment are in good working order. and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high quality and safe programmes that gives young people skills for life. Risk and Internal Control The GroupTrustee Board has identrfied the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building. property and equipment. The Group request the correct Use of buildings, property and equipment from members and other hosted organisations such as the Explorer Units, Guide Groups and other users. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. The building rebuild cost is reassessed every 3 years and was last completed in 2024. The Assets were reviewed, documented and costed for insurance renewal. In the event of damage to the property restricting use, arrangements would be sought with other local facilities fortemporary use e.g., Parish Halls, other Scout Groups, School halls. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. The Group takes out additional Personal Accident, Medical Expenses insurance to coveradult helpers who are not members of The ScoutAssociation. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a small resenie to ensure the continuity of activities should there be a major reduction in income. Fundraising is a regular activity towards projects e.g., building improvements or special camps. Page2of5
21" Warrington West (I" Appleton) Scout Group Scouts Membership Fees (Subscriptions). The Committee annually reviews the level of Membership Fees (Subscriptions) to manage the income to the Group. An increase has been made with effect f rom March 2025 from £140pa to £156pa. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group would have to be considered. Reduction or loss of members. The Group provides activities for young people aged 6t0 14. If there was a reduction in membership in a particularsection or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst-ca5e scenario, the complete closure of the Groupwould have to be considered. Given the high volume of new housing in the south Warrington area. this is a very low risk. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Section C Objertives and artivities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity- We act with integrity; we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects: Runningof Section and Groupactivities and events (weekly meetings, hikes, camps, jamborees, parades and fundraising events) Page3of5
21" Warrington West (I" Appleton) Scout Group Scouts Management of Group premises and equipment, including stores Managing appointments and safeguarding within the Group Management of link with Explorer Scouts, Girl Guide Groups and other organi5ations using the facilities The Group meet5 the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Sertion D Achievements and performance Summary of the main achievements of the charity during the year. Activities: The Group attended the 2024 Warrington West District Camp at Bibby's Farm. All Sections were active with lot5 of #Skillsforlife input. Resources: Maintenance Day (landscapingand fencing, fire pit). Invested in gas griddle, leaders, tents {3). Finances: Applied for and received a grant from Torus towards a projett of improvement works planned to mark the Group's anniversary in 2025. Fundraising: In March an Easter Fairwas held at the Scout Hall followed by the Annual Spring Bedding Plant Fundraising event in May. In December the Christmas Plant Sales Fundraiser was held as well a5 a Christmas Fair. Section E Financial Review ReseNes Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Trustee Board considers that the Group should hold a sum equivalent to 12 months running costs to cover Electricity, Water, Insurance, Grass Cutting, Cleaning, Fire Extinguisher checks, Administration costs IOSM & Website}, Property Maintenance plus a Contingenoi. The Group held re5enies of £10.5CKJ against these items at the 2024 year-end (increased from 2023 levels based on current expenditure levels). This is at the level required for operating expenses. The Group has previously agreed to set aside funds each year towards the future cost of some hall and grounds maintenance works lin particular, electrical EICR and PAT certification, tree maintenance, flooring replacement and an allowance towards some other similar projettsl that are expected to be required on a recurring basis overseveralyears. As at 31 December2023 the amount set aside was £5,lJJ). The Group agreed to increase this reserve for 2024to build the reserve for maintenance works and to make an allowance towardsthe cost of Group camps. As at 31 December 2024 an additional £5,(IXI was therefore set aside to give a total reserve for of £lO,Ctti. Investment policy and objectives The Group does not have sufficient funds to invest in longer-term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Page4of5
21" Warrington West (I" Appleton) Scout Group Scouts Quantify and explain any designations- Capital towards Projects is kept as Restricted Funds. During 2024 a grant of £S,(KK) was received and this is being used to purchase materials for a bouldering wall. Therefore, as at 31 December 2024 the projects restricted funds totalled £5.lJJJ. During 2021 a donation of £2CK) was received and this is kept as a Restricted Fund to be used towards new trees and plants. Details of any f unds materially in def icit (circumstances plus steps to eliminate): There are no funds in deficit. The charity's principal sources of funds (including any fundraising): Membership Subscriptions1£156 per youth member peryearfrom l March 2025) Annual Bedding and Christmas Plant Sales activity Seasonal fairs G rant Applications Rent of the hall to various groups and organisations Section F Other Optional Information Plans forfuture periods (details of any significant activtties planned to achieve them) Fundraising is ongoingfor: Short Term 1-2 years MediumTerm 2- 5years bouldering wall renewed flooring (Lino and carpet tiles) noise reduction in main hall improved insulation above the main hall hot water heating system restore driveway- double gates to garage building heating external hard standing area to allow activities outside even if grass area is wet. Section G Declaration The Trustees declare that they have approved the Twstees, report above. Signed on behalf of the charity's Trustees: Full name Position Linda Paginton Treasurer Full name Position Charlie Mitchell Chair Date Date 18/6/25 Page5of5
21st Warrington West (1st Appleton) Scout Group (Charity no. 702874) Receipts and payments account for the year 1/1/24 to 31/12/24
| 2023 | 2024 | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds Total funds |
Unrestricted funds |
Restricted funds |
Total funds | |||||
| £ | £ £ |
£ | £ | £ | |||||
| Receipts | |||||||||
| Donations, legacies and similar income | |||||||||
| Membership subscriptions | 10,585.00 | 10,585.00 | 9,806.00 | 9,806.00 | |||||
| Donations | 850.00 | 1,500.00 2,350.00 |
220.00 | 220.00 | |||||
| Gift Aid | 2,246.59 | 249.00 2,495.59 |
2,655.26 | 2,655.26 | |||||
| Other similar income | 180.00 | 180.00 | - | ||||||
| Sub total | Sub total | 13,861.59 | 1,749.00 15,610.59 |
12,681.26 | 12,681.26 | ||||
| Grants | |||||||||
| Maintenance grant | 0.00 | - | |||||||
| Other grants | 1,476.24 1,476.24 |
5,000.00 | 5,000.00 | ||||||
| Sub total | Sub total | 1,476.24 1,476.24 |
**5,000.00 ** | 5,000.00 | |||||
| Fundraising events (net) | |||||||||
| Plant sales income | 8,434.43 | 7,100.89 | |||||||
| Plant sales costs | 5,020.89 | 4,047.04 | |||||||
| Plant sales (net) | 3,413.54 | 3,413.54 | 3,053.85 | 3,053.85 | |||||
| International Camp income | 1,001.77 | ||||||||
| International Camp fundraising costs | 82.00 | ||||||||
| International Camp (net) | 919.77 919.77 |
0.00 | - | ||||||
| General fundraising activities income | 1,988.02 | 3,019.71 | |||||||
| General fundraising activities costs | 90.07 | 837.57 | |||||||
| General fundraising activities (net) | 1,897.95 | 1,897.95 | 2,182.14 | 2,182.14 | |||||
| Sub total | Sub total | 5,311.49 | 919.77 6,231.26 |
5,235.99 | 5,235.99 | ||||
| Scout Group income | |||||||||
| Hire of building | 2,055.00 | 2,055.00 | 1,120.00 | 1,120.00 | |||||
| Section income | Beavers | 0.00 | 0.00 | 510.00 | 510.00 | ||||
| Cubs | 1,593.00 | 1,593.00 | 4,966.00 | 4,966.00 | |||||
| Scouts | 3,874.00 | 8,118.00 11,992.00 |
3,435.00 | 3,435.00 | |||||
| Group | 1,192.90 | 1,192.90 | 1,617.03 | 1,617.03 | |||||
| Sub total | Sub total | 8,714.90 | 8,118.00 16,832.90 |
11,648.03 | 11,648.03 | ||||
| Investment income | |||||||||
| Bank interest | 190.86 | 190.86 | 179.46 | 179.46 | |||||
| Other investment income | 0.00 | 0.00 | 0.00 | - | |||||
| Sub total | Sub total | 190.86 | 190.86 | 179.46 | 179.46 | ||||
| Total receipts | 28,078.84 | 12,263.01 40,341.85 |
29,744.74 | 5,000.00 | 34,744.74 | ||||
| Payments | |||||||||
| Charitable Payments | |||||||||
| Membership subscriptions paid on (National/County/District) | 3,672.00 | 3,672.00 | 4,196.50 | 4,196.50 | |||||
| Youth programme and activities | 9,268.41 | 39,701.65 48,970.06 |
10,002.56 | 10,002.56 | |||||
| Adult support and training | 183.00 | 183.00 | 0.00 | - | |||||
| Water and Sewerage | 369.44 | 369.44 | 473.64 | 473.64 | |||||
| Electricity and Gas | 1,512.97 | 1,512.97 | 2,462.69 | 2,462.69 | |||||
| Insurance | 1,374.95 | 1,374.95 | 1,366.00 | 1,366.00 | |||||
| Property maintenance | 2,774.76 | 1,224.00 3,998.76 |
2,588.43 | 2,588.43 | |||||
| Equipment | 62.07 | 62.07 | 28.94 | 28.94 | |||||
| Postage, administration and secretarial | 309.62 | 309.62 | 438.15 | 438.15 | |||||
| Uniforms and neckers | 140.84 | 140.84 | 116.84 | 116.84 | |||||
| AGM and trustee expenses | 0.00 | 65.15 | 65.15 | ||||||
| Projects-landscaping and equipment purchase | 0.00 | 1,976.24 | 1,976.24 | ||||||
| GoCardless and Equals cards fees | 216.05 | 24.46 240.51 |
406.84 | 406.84 | |||||
| Total payments | 19,884.11 | 40,950.11 60,834.22 |
22,145.74 | 1,976.24 | 24,121.98 | ||||
| Net of receipts/(payments) Cash funds last year end Allocation of funds to/from restricted status Cash funds this year end |
Allocation of funds to/from restricted status | 8,194.73 -28,687.10 -20,492.37 7,599.00 3,023.76 10,622.76 10,791.91 31,265.89 42,057.80 19,389.18 2,176.24 21,565.42 402.55 -402.55 0.00 19,389.19 2,176.24 21,565.43 26,988.18 5,200.00 32,188.18 ~~a~~ |
|||||||
| Cash funds Lloyds Bank current account 9,011.34 1,976.24 10,987.58 8,986.87 8,986.87 Lloyds Bank OSM account 4,583.76 0.00 4,583.76 386.97 386.97 Lloyds Bank savings account 4,767.05 200.00 4,967.05 17,155.70 5,200.00 22,355.70 Equals cash cards 997.03 0.00 997.03 378.64 378.64 Equals cash balance 30.00 0.00 30.00 80.00 80.00 Total cash funds 19,389.18 2,176.24 21,565.42 26,988.18 5,200.00 32,188.18 Total net assets 19,389.18 2,176.24 21,565.42 26,988.18 5,200.00 32,188.18 ~~=e~~ |
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| The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 6th May 2025 (the date of the Trustee Board meeting that | The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 6th May 2025 (the date of the Trustee Board meeting that | ||||||||
| approved the accounts) and signed on their behalf by | ~~—~~ |
| Signature approved the accounts) and signed on their behalf by |
Print Name Chair Treasurer Linda Paginton Charlie Mitchell ~~——————~~ |
|---|---|
Independent Examiner’s Report to the Trustees (2024 Accounts)
Independent examiner
Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year
An unqualified template is one where the examiner has no concern to highlight to the trustees.
scouts.org.uk/ #SkillsForLife
Independent examiner’s report to the trustees of 21[st] Warrington West (1[st] Appleton) Scout Group
I report to the trustees on my examination of the accounts of the 21[st] Warrington West (1[st] Appleton) Scout Group for the year ended 31[st] December 2024.
Responsibilities and basis of report
As the charity trustees of the 21[st] Warrington West (1[st] Appleton) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 21[st] Warrington West (1[st] Appleton) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 21[st] Warrington West (1[st] Appleton) Scout Group as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Amy Taylor
Relevant professional qualification or membership of professional bodies (if any): FCA, ICAEW
Address: 19 Edenbridge Gardens, WA4 5FH
Date: 28/06/2025
scouts.org.uk/ #SkillsForLife